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REPETITIVE LETTERS USING STOP CODE AND ADJUST

In the next exercise you will record a “form letter” which will be addressed to several different

people.

By recording Stop Codes on the tape you will be able to insert the variable information as

you read out each letter.

Because the variables will alter the length of some of the lines, the letters

must be read with Adjust on.

Remember to use the Keep Key where needed.

EXERCISE 4 — Instructions

(I) Set the margins on the typewriter for a 60-space line

(2) Insert the work tape used in Exercise 2 in the lower station. You will record the letter at

Search Code 02. DO NOT record over Exercise 2.

(3) Locate Search Code 02 before turning on RECord.

* Depress Margin Release and 02 on the typewriter

* Check console display window

* Depress the Search Key on the console to record the Search Code

(4) Turn on RECord and type the letter, using the Character Correct and Line Correct Keys to

correct any errors you make. Record Stop Codes where indicated and use the Keep Key

where necessary.

(5) At the end of the letter record

* a carrier return

* End Page Code (Code Key + Stop Code Key or hyphen)

* Search Code 03

(6) Rewind the tape

Summary of Contents for 4200 Series

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Page 2: ...ssetype System 4 R e c o r d a n d R e a d 9 S k i p 23 Adjust Buffer Memory Tape Revision Duplication Dual Tape Programming Optional Features Helpful Hints Glossary Index CPT CASSETYPE SYSTEM 25 31 33 43 47 51 56 59 63 1 ...

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Page 4: ...e those typing tasks the easy way To begin you will need three cassettes rough draft paper and a pencil Work through the book at your own pace step by step Read each section carefully and use your CPT to help you learn Follow the instructions to complete each exercise Review any information that you do not fully understand Contact your CPT representative for any further assistance you need Relax f...

Page 5: ... past the left margin setting pull out the left margin indicator Tab Set Clear Lever The Tab Set Clear Lever is located near the left platen knob To set a tab pull the lever toward you to clear a tab push the lever back All tabs can be cleared at once by holding the tab lever back and tabbing to the right margin If the left margin indicator is moved after tabs have been set those tabs will move wi...

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Page 7: ...s The Format Switch located to the left of the On Off Switch generally remains down in the Normal position Further explanation of the Format Switch is given in the Record and Read section CABLE INSTALLATION The CPT Cassetype System will function only if the typewriter and the console are properly connected Check these three connections before using the system 1 The typewriter power cord is plugged...

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Page 9: ...r the opening The CPT magnetic tape cassette has a capacity of approximately 40 pages To insert the cassette in the console tape sta tions depress the Tape Station Release But ton to the right of the station The cassette should be inserted with the labeled side facing you and the tape on the right hand hub of the cassette Only that side of the cassette can be used for recording To prevent tape dam...

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Page 11: ...buffer and corrected using the two special correction keys on the typewriter the Character Cor rect C Key and the Line Correct L Key CHARACTER CORRECT C KEY Depressing the Character Correct Key erases the incorrect character from the buffer and backs up the typesphere to allow you to strike over the mistake Although a strike over appears on the paper the character held in the buffer is correct You...

Page 12: ...Instructions Read the instructions carefully before beginning Exercise 1 1 Turn the power on and insert a sheet of paper in the typewriter Set the margins for a 60 space line 2 Insert a cassette in Tape Station 1 the lower station Be sure that the labeled side is facing you and the tape is wound on the right hub of the cassette 3 Depress Rewind 1 to ensure that the tape is completely rewound Turn ...

Page 13: ... Read Key The entire paragraph will read out and will stop at the End Page Code 4 Depress Rewind 1 to rewind the tape YOU MAY NOW REUSE THIS TAPE REMEMBER REWIND 1 Rewinds the tape in Station 1 RECORD KEY Activates the RECord function in Station 1 only CHARACTER CORRECT Erases information from the buffer by character LINE Erases the entire line from the buffer when used CORRECT before typing the c...

Page 14: ...o digit number on the number row of the typewriter keyboard The numbers will not print on the paper when the Margin Release Key is held down The number you enter will appear in the Search Code display window on the console When you have checked to see that the num ber is correct depress the Search Key on the console to record the Search Code on tape At the end of your recorded copy always follow t...

Page 15: ... It s for this reason that only one side of the cassette can be used for recording informa tion the other side holds the Search Codes Because the Search Codes are recorded on a separate track the CPT can search at high speed scanning only the search codes and ignoring the recorded information on the other track On tape the Search Codes look like this Search Code 01 Search Code 02 Search Code 03 I ...

Page 16: ...the left margin rather than backspacing all the way Then type in the underscores as you normally would When you record a Line Return Without If you have the Reverse Index option on your Index it causes the information in the buffer CPT see page 53 for further instructions to record on tape just as a carrier return does regarding the Line Return Without Index Illustration On paper it looks like thi...

Page 17: ...underscoring by word depress the Line Correct Key and retype the entire record STOP CODE S KEY Depressing the Stop Code Key records a Stop Code on the tape The Stop Code causes the CPT to stop when reading copy to allow you to insert variable information or to change the margins tabs or vertical spacing on the type writer When you record a Stop Code on the tape it causes the information in the buf...

Page 18: ...e If you make any other errors use the Character Correct Key to make corrections 6 To record the underscore in the second paragraph use the Line Return Without Index Arrow Key to return to the left margin when you reach the end of the line Underscore the words using the Repeat Key 7 At the end of the exercise record a carrier return End Page Code Code Key Stop Code Key or hyphen Search Code 02 8 D...

Page 19: ...MAKE IT A HABIT Begin recording with a Search Code and a carrier return End recording with a carrier return End Page Code and the next Search Code 17 ...

Page 20: ... one time The Amount Control Keys do not activate the Read Function They only determine the amount of copy which will play out when the Read Key is depressed If you are reading a tape in Station 2 the Amount Control Keys function in the same way With the Read 2 Key on the tape in Station 2 will read out when the large Read Key is depressed READING BY PAGE Depress the Page Control Key if it is not ...

Page 21: ...inted character 1 With the Paragraph Control Key lighted depress Read to read out the first paragraph Where does the typesphere stop It will print the last line carrier return twice tab and stop at the first printed character in the next paragraph 2 Depress Read again to read out the second paragraph Where does the typesphere stop this time In this case because each line of the paragraph is indent...

Page 22: ...ading will stop after the first paragraph because it is followed by two carrier returns and a tab 2 Depress Read again Paragraph 2 will read out without stopping this time even though each line is followed by a carrier return and a tab 3 Depress Rewind 1 and return the Format Switch to the Normal position Following paragraph 2 the CPT will continue to read to the end of the Exercise because it doe...

Page 23: ...e word plus the space or carrier return following the word Notice at the end of each line in paragraph 2 the CPT will read out the last word plus the carrier return and tab up to the next printed character on the next line Each depression of the Read Key will cause one word to read out plus the space or carrier return and any unprinted characters up to the next printed character Rewind the tape an...

Page 24: ...A B C D E etc Each page is then identified by the tape letter and the Search Code number A04 BO8 D22 etc If possible keep the rough draft copy of each document with the tape it is recorded on Loose leaf notebooks with cassette holders built into the cover are available from your CPT representative for this purpose A tape log notebook has been provided with your CPT Cassetype System Using the tape ...

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Page 26: ...light BE CAREFUL When skipping on a single tape in Station 1 be certain that RECord is off If you depress Skip with RECord on the entire tape will be erased If you wish to erase a tape before reusing it insert the tape in Station 1 turn on RECord and depress Skip EXERCISE 3 While skipping using the Amount Control Keys the CPT will skip according to the same definitions of Word Line Paragraph and P...

Page 27: ...e CPT will skip all of the line plus the carrier return up to the next printed character If you skip the last line of a paragraph or a line of double spaced copy any additional carrier returns tabs or spaces will also be skipped 7 Read out Paragraph 2 by Line Now depress the Paragraph Control Key and depress Skip How much information was skipped As in the Read mode the CPT will skip until it finds...

Page 28: ...sole Adjust Key depressed when reading out copy the CPT will automatically align the copy to fit the margins you have set on the typewriter Example On a work tape record the following letter line for line as it s shown below Set the margins for a 55 space line and set one tab five spaces from the left margin Rewind the tape and set the margins for a 60 space line Now depress the Adjust Key and the...

Page 29: ...the tab if necessary Two or more carrier returns together will be kept and will not convert to spaces when read outside the Adjust Zone 6 Character Adjust Zone ADJUSTING COPY WITH TABS ADJUSTING DOUBLESPACED COPY With Adjust on the CPT will stop when it reads a tab on the tape and the tab will be dropped If necessary you can insert the tab manually when the carrier stops or continue reading if the...

Page 30: ...epress it If you read out a syllable of the word you must enter the hyphen and the carrier return manually If you read out the entire word you must read each character including punctuation after the word and insert the carrier return manually THE KEEP K KEY To assure that carrier returns hyphens tabs and spaces which are really needed are not dropped in Adjust they should be recorded using the Ke...

Page 31: ...r for a 60 space line 2 Insert the work tape used in Exercise 2 in the lower station You will record the letter at Search Code 02 DO NOT record over Exercise 2 3 Locate Search Code 02 before turning on RECord Depress Margin Release and 02 on the typewriter Check console display window Depress the Search Key on the console to record the Search Code 4 Turn on RECord and type the letter using the Cha...

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Page 33: ... 1 and RECord off Depress Margin Release and 02 on the typewriter Check the console display window Depress Search 2 Depress the Page Control Key and the Adjust Key 3 Depress Read to read out the first letter Each time reading stops manually type in the variable information Then continue reading 4 When you have completed the first letter insert a clean sheet of paper and read out the next letter Be...

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Page 35: ...he record and transfers it to tape carrier return Line Return Without Index Arrow Key Stop Code End Page Code Switch Code Auto Rewind Code maximum capacity of 200 characters NOTE The carrier return and the Line Return Without Index must follow printed characters to create a record The Stop Code End Page Code Switch Code and Auto Rewind Code will go directly to tape if there are no printed characte...

Page 36: ... you are reading in Station 1 or 2 the tape head picks up one record at a time from the tape and transfers it into the Read Buffer From there the record of information reads out through the typewriter The tape head is always positioned on the tape one record ahead of the record which is in the buffer like this Record 1 Record 2 Now is the time for all good men CR to come to the aid of their countr...

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Page 38: ... only Before you begin the exercise on Reading and Revising it is important that you understand the following characteristics of the CPT when transferring from tape to tape t U 1 2 3 4 Only Search Codes transfer when reading and revising All other special codes must be re recorded on the tape in Station 1 If you search to a Search Code on the tape in Station 2 and begin transferring you have alrea...

Page 39: ...e whether you begin reading in Paragraph Line or Word Control NOTE If you make an error while transferring use the Character Correct or Line Correct Key as you normally would to correct the tape in Station 1 Then retype the correct copy up to the point where you began the character or line correction 5 The first depression of the Read Key in Word or Line Control will transfer the Search Code and t...

Page 40: ...d record those Read out individual and depress Character Correct to remove the space following the word Record the s and the space 12 Depress Paragraph and read the rest of the exercise 13 Following the last carrier return enter the End Page Code and Search Code 02 14 Rewind both tapes Turn off Read 2 and read from the new tape in Station 1 to verify that the exercise is correct SAVE THE TAPES FRO...

Page 41: ...d the original document using the Keep Key for hyphens carrier returns tabs and spaces you wish to keep The following exercise will use the Margin Adjust feature to realign the right margin while reading and revising Remember to turn on Adjust only for paragraphs where necessary when you have added or deleted copy which will alter the margin Use the revised tape created in Exercise 5 and make the ...

Page 42: ... 2 and the first line of paragraph 3 7 Make the last revision You must skip the word copies and retype it to eliminate the comma 8 Read the last paragraph in Adjust 9 When you have completed transferring the copy insert an End Page Code and Search Code 02 Rewind both tapes and read out the revised tape to verify the corrections It is not necessary to turn on Adjust when reading the revised tape Th...

Page 43: ... The final copy of Exercise 6 should look like this 38 ...

Page 44: ...revisions keep in mind the information covered in the Buffer Memory section concerning records and the buffer system 1 When making a single tape revision you are correcting by record as defined in the Buffer Memory section not by line as it is defined in regard to the Line Control Key 2 The tape head in Station 1 reads the tape in the Read mode to bring a record at a time into the Read buffer From...

Page 45: ...h ends the record assure that the record preceding the error is Turn off RECord when you have typed the in the buffer correct record Read this word The rest of this line is in the buffer Now is the time for all good men to Tape head is here This record is to be retyped b come to the aid of their country EXERCISE 7 Instructions Set the margins for a ho space line and record the following paragraph ...

Page 46: ... carrier returns tabs or spaces after the carrier return ending the last paragraph must be retyped if you correct the first record of a paragraph CORRECTING THE FIRST RECORD AT A SEARCH CODE To correct the first record at Search Code 01 simply insert the tape in Station 1 and rewind it then turn on RECord Record the Search Code the initial carrier return and the first record If you wish to change ...

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Page 49: ... in Exercise 5 EXERCISE 8 Instructions Follow the steps listed below 1 As in Read Revise the pre recorded tape is inserted in Station 2 and the work tape in Station 1 2 Depress Rewind 1 and Rewind 2 3 Turn on Read 2 and RECord 4 Depress the Page Control Key 5 Depress the Dup Key The system will click once for each line duped until it has duped the entire page 6 Re enter the End of Page Code by hol...

Page 50: ...tape In the same way any unchanged lines in the other paragraphs could be duped onto the new tape using the Line Control Key In the following exercise you will practice revising a tape using both Read Revise and Dup to create the new tape Any amount of information can be duped from one tape to another using the Word Line Paragraph and Page Control Keys to control the amount of copy being duped TWO...

Page 51: ...ing revisions to the end of the exercise Then enter the End of Page Code and the next Search Code and rewind both tapes NOTE Remember that all codes except the End of Page Code will transfer in Dup However all codes except Search Codes must be re entered in Read Revise Keep this in mind as you alternate between the two functions 6 Read the exercise from the new tape to be certain you have transfer...

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Page 54: ...adding commands tabs spaces carrier returns or line returns As you become more familiar with the CPT Cassetype System look for ways that you can use the versatile features of the CPT to make your job faster and easier The Switch Code recorded by holding down the Code Key on the console while depressing the 6 or the space bar instructs the CPT to stop reading from that tape and begin reading from t...

Page 55: ... able to see where the Switch Codes appear on your rough draft The 6 will not print on the final copy When you have recorded both tapes insert the letter tape in Station 1 and the address tape in station 2 You will begin reading from Station 1 Do not turn on Read 2 When a Switch Code is read in Station 1 the CPT will switch to the tape in Station 2 and the Read 2 Key will light It will remain ligh...

Page 56: ...trol Key Insert the first envelope Remove the letter tape from Station 1 and leave the tape station door open 2 Depress Read the first envelope will read out and stop at the switch code 3 Depress STOP depress the Stop Key on the console to turn off the Read Key 4 Depress READ 2 to switch back up to the tape in Station 2 5 Depress SKIP to bypass the name recorded for the salutation 6 Insert a new e...

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Page 59: ...e and will back up a maximum of nine records Follow these steps for using the Record Locator 1 If you locate an error and wish to back up the tape finish the record you are typing includ ing the code or carrier return which records it on tape If you have not completed the record the first depression of the Line Correct Key will erase it from the buffer and the counter will still register zero 2 Ea...

Page 60: ...ocedure for the sake of simplicity This type of correction should be done only on the machine used for the original recording 1 Locate the data to be corrected by skipping or reading to the beginning of the record to be _ corrected The incorrect record is now in the buffer 2 Turn on RECord 3 Depress Line Correct once to reverse the tape 4 Record the record to be corrected including the carrier ret...

Page 61: ...choices The CPT may be purchased with one of two vertical spac ing options half single and one and one half spacing or single one and one half or double spacing NOTE If you make an error using the Reverse Index feature Line Correct and re type the record The following steps for using the Reverse Index will be based on setting the typewriter for single spacing TO RECORD A SUBSCRIPT 1 Turn on RECord...

Page 62: ...ut constant or variable length copy on continuous form paper unattended The Form Positioner is a separate unit which is attached to the CPT as follows 1 Remove the typewriter I O cable 2 Attach the I O cable of the form positioner to the typewriter 3 Attach the I O cable of the console to the form positioner On the unit are two Counters with thumb wheel settings and a Reset Control Button The Coun...

Page 63: ...n on the next sheet and begin printing the next letter For a lengthy document follow the steps listed below 1 Record the entire document without any code at the end of each page 2 To read set the maximum number of lines you want on each page on the Copy Length Counter On the Form Length Counter set the total number of lines on each sheet of the continuous form paper Both the Code Switch and the Co...

Page 64: ...and smooth when the cassette is inserted in the tape station DO rewind the tape before removing it from the tape station DO rotate your work tapes so tapes are not worn out by constant repeated use DON T install the Input Output cable to the typewriter while the console has power ap plied to it DON T place any foreign objects on top of the units DON T pick up the console by its top cover DON T str...

Page 65: ...Normal Switch in wrong position It should be down for the Normal Position Double vertical line spacing in ADJust mode Legal Normal Switch in wrong position Bad impression or print quality on one particular character or characters 1 Clean typing element 2 Defective character or characters on typing element replace element NOTE It is always a good policy to have a standby typehead in case of break a...

Page 66: ... in wrong position It should be all the way forward toward operator 2 Impression Control Lever in wrong position It should be in the fourth or fifth position 3 Operator may vary Control Lever between the three left most ribbon posi tions 4 Ribbon worn replace same 5 Platen worn or out of adjustment call a serviceman Typewriter using excessive amount of carbon ribbon Ribbon wound improperly on mech...

Page 67: ... per page to keep page lengths uniform when copy has been added or deleted AUTOMATIC REPETITIVE A letter to be played out many times with variables LETTER inserted AUTOMATIC REWIND CODE A code recorded at the end of a body of information which causes the tape to rewind BUFFER CATALOGING CHARACTER CORRECT KEY CODE KEY CONTINUOUS FORM PAPER An electronic memory which holds a record of infor mation T...

Page 68: ...end page code will stop the tape in the Read Skip or Dup modes FINAL COPY FORMAT SWITCH HARD COPY KEEP KEY The initial typed copy of any document not ready for final approved playout Low cost paper used for draft copies i e outmoded forms mime0 paper or continuous form computer paper A feature of the CPT System which permits transfer of information from a tape in Station 2 to a tape in Sta tion 1 ...

Page 69: ...ter unattended Recording information on tape which enables the sys tem to play back in a predetermined manner An instruction tape used in conjunction with a tape of recorded information to control the format of the play out The large key on the console which controls the reading of tape The amount read when it is depressed depends on the Amount Control key which is activated A unit of information ...

Page 70: ...o separate documents on tape and permit them to be located rapidly The ability to bypass material on a tape without erasing it while reading or duplicating A code which causes playback to stop to permit the insertion of variables or to allow typewriter settings to be changed Information recorded on tape and kept for future use Recording information on two tapes using switch codes to enable the sys...

Page 71: ...INDEX 39 41 63 ...

Page 72: ... b Printed in U S A M 045 2 78 ...

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