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Canon IR3250, User Manual

The Canon IR3250 User Manual is an essential resource for users of this high-performance printer. Offering valuable instructions and troubleshooting guidance, this manual is readily available for free download at manualshive.com. Maximize your printing experience with this comprehensive manual, ensuring optimal usage and maintenance for your Canon IR3250.

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Reducing Two, Four, or Eight Originals to Fit on a Single Copy Sheet

(Image Combination)

3-27

3

Making Copies Using Special Functions 

(Special F

eatures)

●

8 On 1 
Reduces eight 1-sided or four 2-sided originals to fit on one side of a single copy sheet.

4

3

2

1

8

7

6

R E P O R T

5

4

3

2

8

7

6

R E P O R T

5

1

               Copy

or

Two-sided original

 One-sided original

Summary of Contents for IR3250

Page 1: ...User s Guide Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ...

Page 2: ...iR3250 User s Guide ...

Page 3: ...r product with which this manual has been included If you have a need for an exact specification please contact Canon for the current specification Copyright 2000 Canon Inc ALL RIGHTS RESERVED Note This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against ha...

Page 4: ...ies PCL PCL 5e and PCL XL are trademarks of Hewlett Packard Company Canon and the Canon logo are trademarks of Canon Inc The following fonts are licensed from Bitstream Technologies Inc Dutch 801 Roman Dutch 801 Bold Fixed Pitch 810 Courier 10 Pitch Text Fixed Pitch 810 Courier Bold 10 Pitch Text Other company or product names used in this manual and not included in the list above are trade marks ...

Page 5: ...nce Guide describes how to load paper and cartridge clean the machine remove paper jams and solve other hardware problems with the machine Remote UI User s Guide The Remote UI User s Guide describes the main features of the remote UI and how to change a variety of settings using the remote UI PostScript PCL Reference Guide The PostScript PCL Reference Guide describes the basic uses of the machine ...

Page 6: ...ions of the machine and the Special Features screen Chapter 4 Sending Jobs Describes functions for sending scanned documents including e mail and I fax functions Chapter 5 Using Mail Boxes Describes how documents stored in the machine can be sent or printed Chapter 6 About Receiving Describes how the receiving functions work and what to do when documents are being received Chapter 7 Checking Job a...

Page 7: ...itch to OFF 1 11 Main Power Supply 1 12 Turning the Power Switches to ON 1 12 Turning the Power Switches to OFF 1 14 Adjusting the Angle of the Control Panel 1 15 Touch Panel Display Operations 1 16 Commonly Used Keys 1 16 Touch Panel Characteristics 1 16 Adjusting the Contrast of the Touch Panel Display 1 18 Entering Characters Using the Touch Panel Display 1 19 Entering the Department ID and Pas...

Page 8: ...nd Image Quality Copy Exposure 2 34 Copying with Specified Density Manual Density Adjustment 2 34 Copying with Automatic Exposure and Image Quality Adjustment Auto Density Adjustment 2 34 Selecting Image Quality 2 35 Changing the Copy Ratio Copy Ratio 2 37 Enlarging Reducing Originals to a Standard Size 2 37 Setting the Copy Ratio in 1 Increments 2 38 Automatically Setting the Copy Ratio Based on ...

Page 9: ...nt size Originals Together in the Feeder Different Size Originals 3 8 Making Copies with Original Images Shifted Shift 3 10 Making Copies with Binding Margins Margin 3 12 Erasing Shadows and Frame Lines from Copies Frame Erase 3 16 Erasing Frame Lines from Copies Original Frame Erase 3 18 Erasing Book Borders and Center Lines Book Frame Erase 3 20 Erasing Binding Hole Shadows Binding Erase 3 23 Re...

Page 10: ...ettings 4 30 Selecting Send Settings Send Settings 4 38 Specifying a Time to Send a Job Delayed Send 4 38 Printing a Job Locally while Sending Print 4 41 Sending a Job to a User Box Store in Box 4 43 Sending a Job to an E mail Recipient 4 46 Sending an I Fax Internet Fax 4 51 Sending a Job to a Database 4 55 Sending a Job to a File Server 4 59 Chapter 5 Using Mail Boxes About Mail Boxes 5 2 Overvi...

Page 11: ...Recipient 7 25 Resending a Send Job 7 28 Printing Reports from the System Monitor Screen 7 30 Checking the Receive Log List 7 32 Checking the Current Status of the Machine 7 34 Chapter 8 Software Troubleshooting Where to Look for Solutions to Software Problems 8 2 Error Messages Table 8 4 Self diagnostic Error Messages 8 4 Error Codes Without Messages 8 7 Service Call Error Messages 8 11 Contactin...

Page 12: ...Table of Contents 11 Checking the Counter 9 12 Sample Reports 9 13 Send Job List 9 13 Activity Management Report Send 9 14 Function Combinations 9 16 Index 9 20 ...

Page 13: ...ge Combination Image Separation Two sided Copy Booklet and Multi PG Enlarge modes from the first pages and work your way forward Place the original face down so that the original s top edge is against the back edge of the platen glass See p 2 20 1 1 Original Copy The above page does not actually exist in this manual Chapter Heading Main Heading Description of Modes and Operations Illustration prov...

Page 14: ...in the machine Output can be printed for copying printed from data sent from a personal computer printed from documents received by fax or internet fax referred to as I fax in this manual transmission or printed from data stored in a box Copy The process of scanning a document and producing a printed output of that document WARNING Indicates a warning concerning operations that may lead to death o...

Page 15: ... using the Additional Functions screen You can select the Copy Basic Features screen Send Basic Features screen Mail Box Basic Features screen or the System Monitor screen to be the initial screen when the machine is turned to ON Copy Press to select the Copy func tions See p 2 3 Send Press to select the Send func tions See p 4 2 Mail Box Press to select the Mail Box func tions See p 5 2 System Mo...

Page 16: ...Press to make two sided copies See p 2 54 Interrupt Press to interrupt an in progress copying job when you need to make priority copies See p 2 74 Exposure Key Press to manually adjust the scan exposure or to select or cancel Auto Exposure Adjustment See p 2 34 Special Features Press to display the Copy special features screen See Chapter 3 Direct Press to return the reduce enlarge ratio to origin...

Page 17: ...t one sheet of paper between transparency sheets when printing on trans parencies The paper inserted can be a copy of the same content as the transparency See p 3 12 Two page Separation Press to print left and right fac ing pages of documents such as books etc in one operation with each page on a separate sheet of paper See p 3 2 Job Done Notice Press to send a Job Done notification by e mail See ...

Page 18: ...en images show through the other side of a two sided original See p 3 39 Frame Erase Press to erase edge shadows borders or punch holes etc from copies See p 3 16 Sharpness Press to sharpen copied images or to copy tex tured backgrounds clearly See p 3 36 Shift Press to move the copy to a specified position on the page See p 3 10 Margin Press to create a binding margin at the edge of the copy See ...

Page 19: ...he address list See p 4 24 Details Press to modify an address on the address list See p 4 22 New Recipient Press to send a job to a recipient not listed in the Address Book See p 4 12 One touch Buttons 2 Press to display addresses regis tered under One touch Buttons 2 See p 4 21 One touch Buttons 1 Press to display addresses regis tered under One touch Buttons 1 See p 4 21 Send Settings Press to s...

Page 20: ...ser Box screen User Boxes Press to display a user box See p 5 2 Box Number Keys Press to print transfer delete etc documents in a box Size Displays the amount of box memory being used by doc uments currently stored in that box Box Name Displays the names regis tered for a box Remaining Memory Displays the remaining memory capacity Memory RX Box Press to display a Memory RX Box See p 5 2 ...

Page 21: ... verify the current device sta tus See p 7 34 Fax Press to view the status and log of fax sending and receiv ing See the Fax Reference Guide Job List Displays a job sta tus list Press the Log key to display a history of jobs processed Opera tions enabled for the selected document appear below the list as keys Copy Press to view the status and log of copy jobs See p 7 4 Send Press to view the sta t...

Page 22: ...hes to OFF 1 14 Adjusting the Angle of the Control Panel 1 15 Touch Panel Display Operations 1 16 Commonly Used Keys 1 16 Touch Panel Characteristics 1 16 Adjusting the Contrast of the Touch Panel Display 1 18 Entering Characters Using the Touch Panel Display 1 19 Entering the Department ID and Password 1 24 After Using the Copy Function 1 25 Placing Originals 1 26 Orientation of Originals 1 26 Pl...

Page 23: ...1 2 1 Before You Start Using the Machine 1 Before You Start Using the Machine Message Function 1 37 About Multifunction Operations 1 38 ...

Page 24: ...000 sheets of LTR size paper 20 lb bond 80 g m2 Duplex Unit DU 82 Automatically reverses paper for printing on both sides Finisher G1 Provides collating functions for sorting pages group functions for grouping like pages together and staple functions that automatically staple collated documents Also provides three paper output trays that can be set to receive output from specific functions such as...

Page 25: ...Paper is output with the printed side face down Right Side Cover Open to clear paper jams Control Panel See Control Panel on p 1 6 Paper Drawers Each drawer has a capacity of 500 sheets 20 lb bond 80 g m2 The upper drawer holds LTR A4 B4 size paper and the lower drawer holds 11 x17 LGL LTR A3 B4 A4 size Original Supply Tray Place originals here when using the feeder Output Tray Scanned originals a...

Page 26: ...to clear paper jams Left Side Cover Open to clear paper jams Finisher Ejection Slot If the optional finisher is installed paper is routed here for feeding to the finisher Printer Unit Power Switch Press I to turn the power to ON See Main Power Supply on p 1 12 I O Port For connecting network cables ...

Page 27: ...Parts and Their Functions 1 6 1 Before You Start Using the Machine Internal View Cartridge Duplex Unit Option Fixing Assembly ...

Page 28: ... Machine Rear Panel Printer Unit Circuit Breaker To prevent a short circuit See Regular Short Circuit Checkups in the Setup Guide Scanner Unit Circuit Breaker To prevent a short circuit See Regular Short Circuit Checkups in the Setup Guide Power Cord Connector ...

Page 29: ...anel power ON or OFF When the power is OFF the unit is in Sleep mode Stop Key Press to stop copying or scanning Additional Functions Key Press to make Additional Function settings Energy Saver Key Press to reduce power consumption by operating in Energy Saver mode Power Lamp Lights when main power switch is ON goes out when main power switch is OFF Start Key Press to begin copying or scanning Clea...

Page 30: ...l Panel Power Switch to ON Press the control panel power switch if the machine is in sleep mode and you want it to recover to make copies send a fax etc See Sleep Function on p 1 32 1 Press the control panel power switch located on the right side of the control panel Reset Power Error Energy Saver Stop Clear Start ...

Page 31: ... Features screen or the System Monitor screen See Setting the Initial Screen in the Reference Guide In the Copy Basic Features screen the copy set tings are set to the standard mode The standard mode settings include the following Copy Ratio Actual size Paper Selection Auto Paper Selection Copy Quantity 1 Exposure adjustment Auto Exposure Adjust ment Document type Text If the message Enter the Dep...

Page 32: ... control panel IMPORTANT After turning the control panel power switch to OFF make sure to wait at least 3 seconds before turning the power to ON again NOTE If the machine will not be used for a long period of time turn the control panel power to OFF to enter the sleep mode In the sleep mode the machine can still perform communications functions and print documents sent from a personal computer Res...

Page 33: ...current leakage could cause fire or electrical shock NOTE If the power lamp does not turn to on check the circuit breakers See Regular Short Circuit Checkups in the Setup Guide 1 Check that the power plug is firmly inserted in the power outlet then turn the power switch to ON The scanner unit power switch is located on the right side of the machine Turn the switch toward the position to turn to ON...

Page 34: ...ail Box Basic Features screen or the System Monitor screen See Setting the Initial Screen in the Reference Guide In the Copy Basic Features screen the copy set tings are set to the standard mode The standard mode settings include the following Copy Ratio Actual size Paper Selection Auto Paper Selection Copy Quantity 1 Exposure adjustment Auto Exposure Adjust ment Document type Text If the message ...

Page 35: ...uch panel display turns to OFF turn the printer unit power switch to OFF The printer unit power switch is located on the left side of the machine Press the switch toward the O position to turn to OFF IMPORTANT After turning the printer unit power to OFF make sure to wait at least 3 seconds before turning the power to ON again 3 Turn the scanner unit power switch to OFF The scanner unit power switc...

Page 36: ...ed to make the control panel easier to see or to make it easier to clear paper jams Hold the control panel with both hands and gently change the position IMPORTANT The angle of the control panel can be changed within the range shown Attempting to move the control panel outside of this range may cause damage Position the control panel so that it does not con tact the scanner unit ...

Page 37: ...rations Touch Panel Characteristics When a key in the touch panel display is selected it changes color or appearance Function or Mode Keys Press to cancel the function mode settings in progress or just completed and close the screen Press to move on to the next step after changing settings Press to maintain any function mode settings in progress and return to the pre vious procedure without changi...

Page 38: ...e item to On or Off When the key has a colored mark in the corner it indicates that a setting has been stored Key color is changed Key is selected It is available for selection Text is grayed out Indicates a function that is not available with a previously selected function mode or not available because optional equipment is not installed Off On Checked Highlighted Item s option screen will be dis...

Page 39: ...ting the Contrast of the Touch Panel Display If the touch panel display is hard to see you can use the screen contrast dial on the control panel to adjust the panel brightness To brighten the contrast turn the dial counter clockwise To darken the contrast turn the dial clockwise ...

Page 40: ...wn list box Press the drop down list box and select mode from the list If a text box has more than 1 line press to move to the next line When you want to enter a space press Space When the keypad is available for entering numbers the symbol appears in the touch panel display Entering Alphanumeric Characters Example To enter Canon 1 Press the input mode drop down list box and select Alphanum NOTE T...

Page 41: ...enter 3 When you have entered all characters press the OK key NOTE To delete a mistake press the Backspace key then enter the correct character You can also delete all characters you have entered by pressing the key 1 Press the input mode drop down list box and select Symbol 2 Press the or keys to view the avail able symbols Clear ...

Page 42: ...the Machine 3 Press the desired symbol in the touch panel display NOTE To delete a mistake press the Backspace key then enter the correct character You can also delete all characters you have entered by pressing the key 4 When you have entered all characters press the OK key Clear ...

Page 43: ...he top of the keyboard in the touch panel display or use the keypad on the control panel Some numbers such as pass word numbers can only be entered from the keypad on the control panel Example To enter 1234 1 In alphanumeric input mode press the Shift key 2 Enter 1234 3 After all numbers are entered press the OK key NOTE In some screens you must press the Next key after each entry ...

Page 44: ...een NOTE You can show or hide the Inch Input keys See Selecting Inch Entry for Input Screens in the Reference Guide 1 Press the mm key NOTE To enter values in millimeters press the mm key 2 Enter the value using the numeric keys in the touch panel display Example To enter 20 1 2 inches press the 2 0 _ 1 2 keys NOTE You can correct a mistake by pressing the C key then re entering the entire value ...

Page 45: ...and enter the department ID from the keypad NOTE The department ID can have up to 7 digits entered from the keypad If you make a mistake when entering the depart ment ID press the key and enter the ID again 2 Press the Password key to enter password NOTE Enter the 7 digit password from the keypad If you make a mistake when entering the pass word press the key and enter the password again If no pas...

Page 46: ...ol panel The display returns to the screen where you entered the Department ID and Password After this key is pressed the machine can no longer make copies until a department ID and a password are entered again IMPORTANT If the key is not pressed the next copies or prints will be included in the count for the current department ID number NOTE If the key is not pressed after copying is completed th...

Page 47: ...reversed and scanned on both sides Orientation of Originals You can place documents either vertically or horizontally For the send functions the orientation for copying and for scanning monochrome originals for sending is different from the orientation for scanning color originals for sending NOTE The orientation for placing and outputting originals differs for various applications For details see...

Page 48: ...ontally LTR size placed horizontally are called LTRR 11 x17 LGL size originals must be placed horizontally When using two sided scan settings to send a document that has the top edges of the front and back sides reversed the back page is sent upside down Scanning Color Originals for Sending Place documents as shown below The original must be placed correctly or the sent image will not be displayed...

Page 49: ...ze placed horizontally are called LTRR 11 x17 LGL originals must be placed horizontally When using two sided scan settings to send a document that has the top edges of the front and back sides not reversed the back page is sent upside down Placing an Original on the Platen Glass The platen glass should be used when scanning books originals on heavyweight or thin paper and transparencies 1 Open the...

Page 50: ...riginals on the platen glass in the same way 3 Gently lower the feeder CAUTION Close the feeder gently to avoid pinching your hand as this may result in personal injury Do not press hard on the feeder when using the platen glass to scan heavyweight books This may damage the platen glass IMPORTANT When placing originals on the platen glass the size of your original is detected after the feeder has ...

Page 51: ... bond 80 g m2 IMPORTANT Do not place the following types of originals in the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped originals Carbon backed paper or other originals that may not feed smoothly Transparencies and other highly transparent originals Originals that are scanned many times should be checked after about 50 cycles ...

Page 52: ...uxiliary tray 11 x17 LGL LTR size originals horizontal placement STMT size originals vertical placement Different size originals You can place different size originals together in one group in the feeder using the Mixed Original setting provided that the sizes are of the same length such as LTR with 11 x17 See Feeding Different size Originals Together in the Feeder on p 3 8 and see Adjusting Scan ...

Page 53: ...for a long time you can press the key to put the machine in energy saver mode In the energy saver mode power consumption is reduced To resume copying press the key again Pressing the power switch on the control panel also reactivates the machine NOTE The following energy saver mode settings can be selected 66 mode and Return Directly to standard mode See Changing the Energy Saver Mode in the Refer...

Page 54: ...machine will automatically rotate the orientation of the image for print ing For example if an LTR size Horizontal original is copying the machine will automatically rotate the image so that it can be printed on an LTR Vertical page NOTE If the image does not fit on the paper even after rotation the machine will not rotate the image but will print it as is with part of the image cut off Rotation i...

Page 55: ...ction Pressing the key brings up a Guide screen containing information about the various features that are available on the machine You can use the Guide function in two ways Display Remaining Paper Paper drawer is approximately 50 to 100 full Paper drawer is approximately 25 to 50 full Paper drawer is less than 25 full Paper drawer is empty Paper Select screen Copy Basic Features screen Device St...

Page 56: ...way to find out more about the functions you are using Press the Guide Menu key to view a guide screen listing all subjects covered The machine supports many functions To find the right function for your particular needs or to find a simple description of a function press the key from the Copy Basic Features screen The Information Guide screen appears Example To copy photographs 1 Press the Making...

Page 57: ...n Functions 1 36 1 Before You Start Using the Machine 2 Press the Various originals key then press the Photo original or 2 Sided original key You can use the or keys to view a description of those functions ...

Page 58: ...anager to display messages in the touch panel display When the screen shown appears no operations are possible To delete the message contact the system manager When the screen shown appears press the Done key to delete the message When a message appears at the bottom of the screen operations are still possible ...

Page 59: ... inter rupted job will be placed at the end of the copy set 3 Only delayed send is enabled NOTE If more than one job involving network sending and receiving is being performed at the same time operat ing capability may be reduced Printing from a box involves the same procedure as printing print data Printing remote copy jobs or cascade copy jobs involves the same procedure as printing copy data Re...

Page 60: ...nal Envelope Feeder 2 29 Adjusting the Exposure and Image Quality Copy Exposure 2 34 Copying with Specified Density Manual Density Adjustment 2 34 Copying with Automatic Exposure and Image Quality Adjustment Auto Density Adjustment 2 34 Selecting Image Quality 2 35 Changing the Copy Ratio Copy Ratio 2 37 Enlarging Reducing Originals to a Standard Size 2 37 Setting the Copy Ratio in 1 Increments 2 ...

Page 61: ...nceling a Copy Job 2 61 Canceling a Local Copy Job 2 61 Canceling a Remote Copy Job by the Sender 2 65 Canceling a Remote Copy Job by the Recipient 2 68 Reserved Copying 2 70 Copying Multi page Originals from the Platen Glass 2 72 Interrupting a Copy Job to Make Priority Copies Interrupt 2 74 Checking Changing or Clearing the Copy Settings Setting Confirmation 2 77 To Confirm Settings 2 77 To Chan...

Page 62: ...ee Loading Paper and Replacing Toner in the Maintenance Guide Removing jammed paper See Clearing Paper Jams in the Maintenance Guide Routine Cleaning See the Routine Cleaning in the Maintenance Guide Making a Copy This section describes local copying procedures scanning and printing an original at the same machine For remote copying procedures scanning at the local machine and printing at another ...

Page 63: ...1 Press the Copy key If the Copy Job Monitor screen appears press the Done key NOTE The Done key will not operate until all documents have been scanned 2 Place your originals NOTE For instructions on placing originals see Placing an Original on the Platen Glass on p 1 28 ...

Page 64: ...ature screen you can select the paper size set the exposure and image qual ity and select finisher functions and two sided copying if desired See Selecting the Paper Size on p 2 14 See Adjusting the Exposure and Image Quality on p 2 34 See Collating Copies on p 2 50 See Two sided Copying on p 2 54 5 Select the copy features in the Special Fea tures screen NOTE For instructions on making settings i...

Page 65: ...l to cancel a copy job Press Done to go to the next job IMPORTANT You cannot change settings such as the copy quantity copy paper size and copy ratio during copying NOTE To interrupt a copy job in progress to make prior ity copies press the Interrupt key to close the Copy Job Monitor screen See Interrupting a Copy Job to Make Priority Copies on p 2 74 7 When the copy has been made remove it NOTE I...

Page 66: ... number of copies using the keypad IMPORTANT The number of copies cannot be changed while copying is in progress NOTE The allowable number of copies differs depend ing on the copy mode The copy quantity is displayed at the right side of the Copy Basic Features screen In Cascade Copying your machine and the other selected machine will each print half the speci fied number of copies If there is an o...

Page 67: ...py Quantity Press the key to delete the quantity set ting then re enter the desired number of copies from the keypad IMPORTANT The number of copies cannot be changed while copying is in progress NOTE The copy quantity is displayed at the right side of the Copy Basic Features screen Clear ...

Page 68: ...ist of available remote devices is limited to only those iR3250 devices that support the settings you have selected Selecting the output device then making the copy settings If you select an output device before selecting copy settings the available copy settings are lim ited to those that are supported by the remote device you have selected When making paper settings for remote cascade copying th...

Page 69: ...support all of the copy settings you have selected will be avail able on the list If no machine is able to print with the copy set tings you have selected no printer will be avail able for selection You will need to change the copy settings again 3 Select the output device NOTE The first device on the Select Output Device list will be your machine You can select any machine that supports the copy ...

Page 70: ... the Cascade Copy key NOTE Cascade copying always includes your own machine It is not possible to use cascade copy ing only at two remote output devices excluding your own machine 5 Press the Done key 6 Proceed to make copies the usual way NOTE To cancel a remote copy or cascade copy job see Canceling a Copy Job on p 2 61 ...

Page 71: ...pported by the machine you have selected 1 Place your originals and press the Select Output Device key A list of iR3250 machines registered in the system appears 2 Select the output device NOTE The first device on the Select Output Device list will be your machine To view details about a specific output device select that device and press the Details key The following information will be displayed...

Page 72: ...ns 4 Press the Done key 5 From the Copy Basic Features screen select the copy settings NOTE Only those copy settings supported by the selected output device are available 6 Proceed to make copies the usual way NOTE To cancel a remote copy or cascade copy job see Canceling a Copy Job on p 2 61 ...

Page 73: ...pes of originals copy these using Manual Paper Selection Irregular size originals Highly transparent originals such as transparencies Originals with an extremely dark background Originals smaller than STMT in size Auto Paper Selection cannot be used together with the following Entire Image Image Combination Image Separation and XY Auto NOTE The standard setting is Auto Paper Selection On Automatic...

Page 74: ...ions Manual Paper Selection 2 Press the Auto key 3 Press the Done key The display returns to the Copy Basic Features screen 4 Proceed to make copies in the usual way 1 Place your originals and press the Paper Select key NOTE Auto Paper Selection is selected in the standard settings ...

Page 75: ...re loaded in the paper drawers are shown in the display For a cascade copy job the screen will appear as shown NOTE Only paper sizes available in both your machine and the selected remote iR3250 machines will be shown 3 Press the Done key The display returns to the Copy Basic Features screen 4 Proceed to make copies in the usual way NOTE You can cancel the mode by pressing the key The machine reve...

Page 76: ... Stack Bypass on p 2 17 Using the stack bypass for a job in the print queue See Using the Stack Bypass for a Job in the Print Queue on p 2 23 Registering the stack bypass for a function in Additional Functions See When the Stack Bypass is Registered for a Function in Additional Functions on p 2 28 Placing paper in the stack bypass and using existing settings See When Placing Paper in the Stack Byp...

Page 77: ...2 Making Copies Using the Basic Functions Selecting the Paper Size Paper Select 2 18 Placing Paper in the Stack Bypass and Specifying the Size 1 Place your originals 2 Open the stack bypass ...

Page 78: ...am will occur easily if the paper stock is curled So make sure to straighten any curled paper stock as shown before placing it in the stack bypass Before copying manually onto the reverse side of a sheet that has already been copied on one side straighten any curled edges then place the sheet in the stack bypass with the blank side up When adding paper to the stack bypass first remove any remainin...

Page 79: ... Adjust the slide guides to the size of the paper IMPORTANT Make sure to adjust the slide guides to the size of the paper in the stack bypass Set the slide guides so they lightly contact the edges of the paper If the slide guides are too tight poor paper feeding or paper jams can result ...

Page 80: ...lect the paper size then press the Next key IMPORTANT Make sure to select the paper size that is placed in the stack bypass Using irregular paper sizes Press the Irregular Size key The screen shown will appear Enter the paper size then press the OK key Using envelopes Press the Envelope key ...

Page 81: ...Paper Select 2 22 Enter the envelope size then press the OK key Go to step 7 6 Select the paper type then press the OK key IMPORTANT Make sure to select the envelope type that is placed in the stack bypass 7 Press the Done key 8 Proceed to make copies in the usual way ...

Page 82: ...lecting the Paper Size Paper Select 2 23 2 Making Copies Using the Basic Functions Using the Stack Bypass for a Job in the Print Queue 1 On the Paper Select screen press the Specify Stack Bypass Size key ...

Page 83: ... the Next key IMPORTANT Make sure to select the paper size that is placed in the stack bypass Using irregular paper sizes Press the Irregular Size key The screen shown will appear Enter the paper size then press the OK key Using envelopes Press the Envelope key enter the envelope size then press the OK key Go to Step 4 ...

Page 84: ...e to select the paper size that is placed in the stack bypass Selecting the wrong size could cause a paper jam When using paper heavier than plain paper 30 lb to 32 lb bond 128 g m2 select Heavyweight Paper 128 g m2 The screen will show the previous paper size setting and the new paper size setting Previous paper size setting New paper size setting ...

Page 85: ...2 Making Copies Using the Basic Functions Selecting the Paper Size Paper Select 2 26 4 Press the Done key 5 Select the copy settings and press the key Start ...

Page 86: ...the paper does not exceed the stack height limit When copying using the stack bypass a paper jam will occur easily if the paper stock is curled So make sure to straighten any curled paper stock as shown before placing it in the stack bypass Before copying manually onto the reverse side of a sheet that has already been copied on one side straighten any curled edges then place the sheet in the stack...

Page 87: ... Placing Paper in the Stack Bypass and Using Existing Settings If the paper size and type have been registered as described in Setting Up Standard Stack Bypass Settings see the Reference Guide place the specified size and type of paper in the stack bypass and press the Stack Bypass key in the Paper Select screen Press the Stack Bypass key on the Paper Select screen ...

Page 88: ...envelope feeder can hold the following types of envelopes COM10 Monarch DL ISO B5 ISO C5 YOUGATA 4 Set the type of envelope placed in the envelope feeder in Additional Functions The factory setting is COM10 For more information see Setting the Envelope Size in the Envelope Feeder in the Reference Guide 1 Place your original 2 Lift the envelope holder and pull out the auxiliary tray gently until it...

Page 89: ...side guides to a position slightly wider than the width of the enve lopes 4 Set the stack of envelopes on a flat sur face and press down on the stack to remove the air then make sure the edges are creased and the envelopes are flat 5 Make sure that the corners are not stuck together and eliminate any curl ...

Page 90: ...Selecting the Paper Size Paper Select 2 31 2 Making Copies Using the Basic Functions 6 Align the envelopes on a flat surface 7 Angle the stack of envelopes slightly ...

Page 91: ...envelopes cannot be performed If using ISO B5 envelopes close the flaps and feed top first as shown 9 Load the remaining envelopes and lower the envelope pressure plate IMPORTANT Make sure that the height of the envelope stack does not exceed the limit mark Do not load more than 100 envelopes at one time even if the stack does not reach the limit mark Do not press down on the stack of envelopes Th...

Page 92: ... the Env Feeder key NOTE The types of envelopes that can be placed in the envelope feeder are registered in Addi tional Functions See Setting the Envelope Size in the Envelope Feeder in the Refer ence Guide 12 Press the Done key The display returns to the Copy Basic Features screen 13 Proceed to make copies in the usual way ...

Page 93: ... ment Auto Density Adjustment You can adjust exposure quality automatically If you adjust the image quality the automatic density adjustment is canceled and the job is copied at the density set by the image quality adjustment NOTE The factory setting for this function is Auto A To change the density using manual density adjustment press the A key 1 Place your originals and press the or key NOTE Mo...

Page 94: ...e copy exposure is automatically adjusted to the level best suited to the quality of your original NOTE If your original is a transparency you may not be able to use the Automatic Exposure Control If this is the case adjust the copy exposure using the Manual Exposure Control 2 Proceed to make copies in the usual way The world scoral reefs where brilliantly colored fish and a myriad of other creatu...

Page 95: ...s of an original containing halftones such as a printed photograph using the photo mode moiré copy settings occur If this happens you can soften the moiré effect by using the sharpness mode See Making Sharp Contrast Copies on p 3 36 1 Place your originals press the Text Photo drop down list box and select the desired mode 2 Proceed to make copies in the usual way NOTE You can cancel all copy setti...

Page 96: ...atio Enlarging Reducing Originals to a Standard Size 1 Place your originals and press the Copy Ratio key 2 Select a preset copy ratio NOTE To return the copy ratio to 100 press the Direct key 3 Press the Done key The display returns to the Copy Basic Features screen and the selected copy ratio option is displayed ...

Page 97: ... ratio selectable in 1 increments The range of copy ratios is 25 to 400 4 Proceed to make copies in the usual way NOTE To return the copy ratio to 100 press the Direct key You can cancel all copy settings by pressing the key The machine returns to the standard set tings 1 Place your originals and press the Copy Ratio key Reset CITY CITY CITY CITY CITY Original Copy ...

Page 98: ...copy ratio to 100 press the Direct key 3 Press the Done key The display returns to the Copy Basic Features screen and the selected copy ratio is displayed 4 Proceed to make copies in the usual way NOTE To return the copy ratio to 100 press the Direct key You can cancel all copy settings by pressing the key The machine reverts to the standard set tings Reset ...

Page 99: ... auto mode To use Auto your originals must conform to a standard paper size NOTE If an error occurs between the Auto copy ratio and the actual copy size you can adjust this with the Zoom Fine Adjustment function See Fine tuning the Zoom Function in the Reference Guide Paper placed in the stack bypass normally is not processed in the auto mode To process this paper in the auto mode you must first s...

Page 100: ...atio 2 41 2 Making Copies Using the Basic Functions 1 Place your originals and press the Paper Select key 2 Select the paper size then press the Done key IMPORTANT Make sure to select a paper size not Auto 3 Press the Copy Ratio key ...

Page 101: ...ize Originals Image Combi nation Image Separation Binding Margin or Frame Erase features 4 Press the Auto key then press the Done key 5 Proceed to make copies in the usual way NOTE To return the copy ratio to 100 press the Direct key You can cancel Auto and all copy settings by pressing the key The machine reverts to the standard settings If your original was placed on the platen glass the copy ra...

Page 102: ...copy ratio The following two zoom pro gram modes are available Making Copies with the Same XY Copy Ratio Zoom Designate the same copy ratio for the vertical and horizontal directions 2 Press the Entire Image key then press the Done key 3 Proceed to make copies in the usual way NOTE You can cancel Entire Image and all copy settings by pressing the key The machine reverts to the standard settings Re...

Page 103: ...opy ratio copy size mm original size mm x 100 The range of available copy ratios in the zoom program mode is from 25 to 400 If the machine calculates a ratio smaller than 25 the ratio will be set to 25 If the ratio is larger than 400 the ratio will be set to 400 1 Place your originals and press the Copy Ratio key X 3 15 16 100 mm X 3 1 8 80 mm Y 5 1 2 140 mm Y 4 3 4 120 mm Original Copy Enter orig...

Page 104: ...Changing the Copy Ratio Copy Ratio 2 45 2 Making Copies Using the Basic Functions 2 Press the Zoom Program key 3 Press the Zoom key or the XY Zoom key ...

Page 105: ...om is selected Enter the original size and copy size by selecting X and Y and using the numeric keys in the screen Then press the OK key NOTE If you make a mistake when entering values press the C key and enter the values again 5 Proceed to make copies in the usual way NOTE To return the copy ratio to 100 press the Direct key To cancel the settings press the Copy Ratio Zoom Program and Cancel keys...

Page 106: ...reduced copies at a different XY copy ratio The following two XY zoom modes are available Manually Specifying the Copy Ratio XY Zoom Manually specify the XY copy ratio in 1 increments Automatically Calculating the Copy Ratio Auto XY Zoom The XY copy ratio is automatically set to suit the size of the selected paper X 120 Y 80 Original Copy Enlarging and reducing at different XY copy ratios Original...

Page 107: ...ighly transparent originals such as transparencies in the Auto XY zoom mode Use the Reduce Enlarge or Zoom functions to set the copy ratio NOTE If the copy ratio is smaller than 25 it will automatically be set to 25 If it is larger than 400 it will be set to 400 If an error occurs between the Auto XY Zoom copy ratio and the actual copy size you can adjust this with the Zoom Fine Adjustment functio...

Page 108: ...OTE If you make a mistake when entering values press the C key and enter the correct value When setting an automatic XY copy ratio press the Auto XY Zoom key 4 Proceed to make copies in the usual way NOTE When XY Zoom is selected the calculated copy ratio is displayed in the copy ratio area To return the copy ratio to 100 press the Direct key To cancel the settings press the Zoom XY Zoom and Cance...

Page 109: ...lected Copies are automatically collated into sets arranged in page order and output onto the trays as follows When Group is selected All copies of the same original page are automatically collated and grouped together and output onto the trays as follows 1 2 3 4 1 2 3 4 1 2 3 4 4 3 2 1 Original Copy 1 Copy 2 Copy 3 3 copies 4 4 4 3 3 3 2 2 2 1 1 1 4 3 2 1 Original 3 copies Page 1 group Page 2 gro...

Page 110: ...he trays and then automatically stapled NOTE Staple setting can only be selected if the optional finisher is installed The maximum number of sheets that can be stapled at one time is 20 When none of the above Collate Group or Staple are selected 1 Place your originals and press the Finisher key 4 4 4 4 3 2 1 Original Copy 1 Copy 2 Copy 3 3 copies 1 2 3 4 4 3 2 1 Original Copy ...

Page 111: ...hen press the OK key NOTE Offset and staple settings can only be selected if the optional finisher is installed Press the Offset key to automatically slide the first copy Collate or page group Group to an offset position 1 1 1 1 2 2 2 2 3 3 3 3 4 4 4 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 Offset Group Offset Collate ...

Page 112: ...ed setting is displayed above Finisher NOTE When your original is placed as shown the sta ple position will be as shown in the next illustra tion below 3 Proceed to make copies in the usual way NOTE To cancel the settings press the Finisher and Cancel keys in that order You can cancel Finisher and all copy settings by pressing the key The machine reverts to the standard settings Corner Stapled Dou...

Page 113: ...make two sided copies must conform to the following specifications Except for 2 1 sided function Paper size 11 x17 to LTR Paper type Plain paper recycled paper colored paper Paper weight 16 to 28 lb bond 60 to 105g m2 Making Two sided Copies from One sided Originals 1 2 Sided This feature enables you to make two sided copies from one sided originals NOTE If there are an odd number of originals the...

Page 114: ...the Two sided key 3 Proceed to make copies in the usual way NOTE When your original is placed on the platen glass follow the instructions that appear on the screen and press the key once for each original See Copying Multi page Originals from the Platen Glass on p 2 72 To cancel the settings press the Two sided and Cancel keys in that order You can cancel all copy settings by pressing the key The ...

Page 115: ...Two sided Originals 2 2 Sided This feature automatically turns over two sided originals placed in the feeder to make two sided copies NOTE The use of this function requires the installation of the optional duplex unit 1 Place your originals in the feeder and press the Two sided key Original Copy ...

Page 116: ...e your original horizontally If these originals are placed vertically the back of the copy will be printed upside down 2 Press the 2 2 Sided key then press the OK key The display returns to the Copy Basic Features screen and 2 2 Sided is displayed above the Two sided key 3 Proceed to make copies in the usual way NOTE To cancel the settings press the Two sided key and Cancel key in that order You c...

Page 117: ...key then press the OK key The display returns to the Copy Basic Features screen and 2 1 Sided is displayed above the Two Sided key 3 Proceed to make copies in the usual way NOTE Press the Two sided key then press the Cancel key to clear the settings You can cancel all copy settings by pressing the key The machine reverts to the standard set tings Reset ...

Page 118: ...h as a book or magazine IMPORTANT When using this feature select LTR size paper stock NOTE The use of this function requires the installation of the optional duplex unit 1 Place your original on the platen glass and press the Two sided key NOTE If you want to make copies in page order begin copying from the first page Place your original face down so that its top edge rests against the back edge o...

Page 119: ...he Cancel key to clear the settings You can cancel all copy settings by pressing the key The machine reverts to the standard settings 2 Press the Book 2 Sided key then press the OK key 3 Proceed to make copies in the usual way For the next two facing pages place your original and press the key again Start Reset ...

Page 120: ...a Remote Copy Job on p 2 65 Press the Cancel key on the Copy Job Monitor screen Press the key on the control panel Cancel the job from the System Monitor screen Canceling a Remote Copy or Cascade Copy Job by the Recipient See Canceling a Remote Copy Job on p 2 68 Cancel the job from the System Monitor screen NOTE After a copy job is canceled several blank sheets of paper will be output Remote copy...

Page 121: ...ng the Key on the Control Panel 2 Select the copy job you want to cancel and then press the Cancel key Press the Resume Copying key to resume copying 1 Press the key 2 Select the copy job you want to cancel and press the Cancel key Press the Resume Copying key to resume copying Stop Stop ...

Page 122: ...Canceling a Copy Job 2 63 2 Making Copies Using the Basic Functions Canceling from the System Monitor Screen 1 Press the System Monitor key 2 Press the Copy or Print key ...

Page 123: ...y Job 2 64 3 Select the job you want to cancel and press the Cancel key Select Yes or No If Yes is selected Deletes the selected job If No is selected Does not delete the selected job 4 Press the Done key The display returns to the Copy Basic Features screen ...

Page 124: ... Canceling a Remote Copy Job by the Sender Canceling from the Copy Job Monitor Screen 1 When the Copy Job Monitor screen is dis played press the Cancel key 2 Select the copy job you want to cancel and press the Cancel key Press the Resume Copying key to resume copying ...

Page 125: ... 66 Canceling by Pressing the Key on the Control Panel Canceling from the System Monitor Screen 1 Press the key 2 Select the copy job you want to cancel and press the Cancel key Press the Resume Copying key to resume copying 1 Press the System Monitor key Stop Stop ...

Page 126: ... 2 Press the Copy key 3 Select the job you want to cancel and press the Cancel key Select Yes or No If Yes is selected Deletes the selected job If No is selected Does not delete the selected job 4 Press the Done key The display returns to the Copy Basic Features screen ...

Page 127: ...Making Copies Using the Basic Functions Canceling a Copy Job 2 68 Canceling a Remote Copy Job by the Recipient Canceling from the System Monitor Screen 1 Press the System Monitor key 2 Press the Print key ...

Page 128: ... Functions 3 Select the job you want to cancel and press the Cancel key Select Yes or No If Yes is selected Deletes the selected job If No is selected Does not delete the selected job 4 Press the Done key The display returns to the Copy Basic Features screen ...

Page 129: ...No 1 using Standard settings Up to 5 reserved copy jobs can be set for local copying but only one reserved copy job can be set for remote cascade copying 1 If the Copy Job Monitor screen is displayed press the Done key to close it NOTE If any documents are currently being scanned the Done key will not operate 2 Place your originals and enter the desired copy settings NOTE During scanning of origin...

Page 130: ...re scanned NOTE You can change the order of job priority using the System Monitor screen See Changing the Pri ority of Print Jobs on p 7 9 You can only change the scanning quality and exposure when scanning originals from the platen glass To cancel a reserved copy job press the System Monitor key For details see Canceling a Copy Job on p 2 61 Start ...

Page 131: ...irst scanned into memory and then copied NOTE The machine s memory can hold approximately 2 000 total pages including originals scanned by other functions LTR size Canon Standard Chart No 1 using standard settings 1 Place your original on the platen glass 2 Select the Copy settings and press the key Scanning begins To copy several originals place the next original and press the key again Start Sta...

Page 132: ...ls from the Platen Glass 2 73 2 Making Copies Using the Basic Functions 3 Press the Done key The display returns to the Copy Basic Features screen and copying starts NOTE You can adjust the quality and exposure for the next scan ...

Page 133: ... rush copy during a current continuous copy job NOTE Interrupted copy jobs cannot be processed while an original is being scanned Up to 999 copies can be made in the interrupt mode Remote copy jobs cannot be processed in interrupt mode 1 Press the Interrupt key NOTE If a Department ID control has been set you will see a screen for entering a Department ID and Password See Entering the Department I...

Page 134: ... glass and lower the feeder IMPORTANT If the interrupted copy job was being processed using the platen glass temporarily remove your original from the platen glass If the interrupted copy job was being processed using the feeder remove your originals from the original supply tray 3 Select the desired copy settings 4 Remove the copy output from the tray ...

Page 135: ...es Using the Basic Functions Interrupting a Copy Job to Make Priority Copies Interrupt 2 76 5 Press the key Scanning begins When the priority copy job is completed the machine resumes the interrupted copy job Start ...

Page 136: ...irmation This feature enables you to confirm Special Features and other copy settings The Setting Confirma tion screen can also be used to change or clear copy settings To Confirm Settings 1 Press the Setting Confirmation key The display shows the selected copy settings 2 Confirm settings as needed then press the Done key The display returns to the Copy Basic Features screen ...

Page 137: ...tion key on the Copy Basic Features screen The display shows the selected copy settings 2 Press the key for the copy settings you want to change or cancel The copy settings screen appears To change a copy setting example Left Margin Perform the same steps as when entering a setting When the setting is as you want press the OK key The display returns to the Setting Confirmation screen ...

Page 138: ...he Basic Functions To cancel a copy setting Press the Cancel key The display returns to the Setting Confirmation screen 3 Press the Done key The display returns to the Copy Basic Features screen NOTE If the settings have been canceled the copy mode key on the Setting Confirmation screen disappears ...

Page 139: ......

Page 140: ...nes from Copies Frame Erase 3 16 Erasing Frame Lines from Copies Original Frame Erase 3 18 Erasing Book Borders and Center Lines Book Frame Erase 3 20 Erasing Binding Hole Shadows Binding Erase 3 23 Reducing Two Four or Eight Originals to Fit on a Single Copy Sheet Image Combination 3 25 Dividing an Original into Equal Sections and Enlarging Each Section on a Separate Copy Sheet Image Separation 3...

Page 141: ...ing Pages in a Book onto Two Separate Copy Sheets in One Step Two Page Separation This feature enables you to copy facing pages in a book or magazine on separate sheets of copy paper in a single step NOTE The Two page Separation feature cannot be combined with the Two sided Copy Transparency Interleaving Image Combination Image Separation or Binding Erase features 1 1 Original Copy ...

Page 142: ...l on the platen glass and press the Special Features key NOTE If you want to make copies in page order begin copying from the first pages and work your way toward the back Place your original face down so that the top edge of it is against the back edge of the platen glass 2 Press the Two page Separation key 3 Press the Done key The display returns to the Copy Basic Features screen ...

Page 143: ...te Copy Sheets in One Step Two Page Separation 3 4 4 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Two page Separation and Cancel keys in that order You can also cancel all Copy feature settings by pressing the key The machine reverts to the standard settings Reset ...

Page 144: ...f Sheets Selected Using the Transparency Interleaving Feature NOTE When using the Transparency Interleaving feature only one set of copies can be made at a time The Transparency Interleaving feature cannot be combined with the Multi PG Enlarge Two page Separa tion Image Combination Image Separation Two sided Copy or Finisher features However it can be combined with the 2 2 Sided feature If copies ...

Page 145: ...ncy Interleaving 3 6 1 Place your original and press the Special Features key 2 Press the Transparency Interleaving key 3 Place the transparencies in the stack bypass NOTE Adjust the slide guides to fit the size of the trans parencies You can place a stack of transparencies up to approximately 3 8 10 mm 50 sheets high in the stack bypass ...

Page 146: ...TE Using the Transparency Interleaving feature the transparencies are fed from the stack bypass and the copy paper is fed from a paper drawer When copying interleaf sheets those sheets are counted in the total number of copies 5 Press the Done key The display returns to the Copy Basic Features screen 6 Proceed to make copies in the usual way NOTE The copies are output with the copied side face dow...

Page 147: ...e feeder provided that the leading edge of every page is the same length IMPORTANT Originals must be of the same thickness paper quality This feature cannot be used with pages having leading edges of different lengths such as 11 x17 and LGL NOTE This feature cannot be combined with Entire Image Image Combination or Image Separation features 1 Place your original in the feeder and press the Special...

Page 148: ...Using Special Functions Special Features 4 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Different Size Originals and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings Reset ...

Page 149: ...ial Features Making Copies with Original Images Shifted Shift This feature enables you to copy with the entire image shifted to the center or a corner 1 Place your original and select the paper size 2 Press the Special Features key Copy 11 x17 Upper right shift Copy 11 x17 Center shift Original LGL ...

Page 150: ...hift position shown on the screen is not the direction on the platen glass but the direction on the page as viewed by the reader 5 Press the Done key The display returns to the Copy Basic Features screen 6 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Shift and Cancel keys in that order You can also cancel all Copy settings by pressing the key The m...

Page 151: ...he left right top or bottom to create a margin on copy sheets Use this feature to make copies ready for placement in ring binders or folders IMPORTANT Because the Margin feature shifts your original image by a specified amount toward the left right top or bottom of the page original images that fill the entire page will be cut off NOTE The Margin feature cannot be combined with the Entire Image fe...

Page 152: ...Making Copies with Binding Margins Margin 3 13 3 Making Copies Using Special Functions Special Features 2 Press the Margin key ...

Page 153: ...0 mm IMPORTANT If you are using the Margin and Two sided Copy features together and copying an original that already has a margin on the left or right follow the instructions below 1 2 Sided copying Set the front to 0 so that the margin is on the back only 2 2 Sided copying You do not need to set the margin Proceed to make copies 2 1 Sided copying Set the front to 0 so that the margin is on the ba...

Page 154: ...e Done key The display returns to the Copy Basic Features screen 5 Proceed to make copies in the usual way NOTE You can cancel settings by pressing the Special Features Margin and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings Reset ...

Page 155: ...re Image Image Combination or Image Separation feature The Binding Erase feature cannot be combined with the Entire Image Two Page Separation Image Com bination or Image Separation feature Original Frame Erase Erases the dark borders and frame lines that appear around the original image when your original is smaller than the selected paper size Book Frame Erase Erases the dark border and the cente...

Page 156: ...g Special Functions Special Features Binding Erase Erases the shadows that appear on copies from binding holes in originals IMPORTANT Do not place originals with binding holes in the feeder as this may damage your originals Copy Original Copy With Binding Erase Without Binding Erase ...

Page 157: ... Special Features Erasing Shadows and Frame Lines from Copies Frame Erase 3 18 Erasing Frame Lines from Copies Original Frame Erase 1 Place your original and select the paper size 2 Press the Special Features key 3 Press the Frame Erase key ...

Page 158: ... Frame Erase width using the keypad or the and keys then press the Next key NOTE Press the Adjust Each Dim key to set the erase width for each side separately Press the Same Ratio key to erase the same amount on all sides of the frame Set the erase width for Adjust Each Dim from 1 8 to 15 16 1mm to 50mm and for Same Ratio from 1 8 to 15 16 1mm to 50mm in 1 16 1mm increments ...

Page 159: ...he Done key 7 Press the Done key The display returns to the Copy Basic Features screen 8 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Frame Erase and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings 1 Place your original on the platen glass then press the Special Featu...

Page 160: ...Erasing Shadows and Frame Lines from Copies Frame Erase 3 21 3 Making Copies Using Special Functions Special Features 2 Press the Frame Erase key 3 Press the Book Frame Erase key ...

Page 161: ...the Adjust Each Dim key to set the erase width for each side separately Press the Adjust All At Once key to erase the same amount on all sides of the frame Set the erase width for Adjust All At Once from 1 16 to 15 16 and for Adjust Each Dim from 0 to 15 16 in 1 16 increments 5 Enter the original size then press the OK key 6 Press the Done key The display returns to the Copy Basic Features screen ...

Page 162: ...ase 7 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Frame Erase and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings 1 Place your original on the platen glass then press the Special Features key 2 Press the Frame Erase key Reset ...

Page 163: ... press the OK key NOTE You can set the Binding Erase Width from 1 16 to 13 16 in 1 16 increments 5 Press the Done key The display returns to the Copy Basic Features screen 6 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Frame Erase and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan...

Page 164: ...d with Entire Image Two sided Copy Two page Sepa ration Transparency Interleaving Original Frame Erase Book Frame Erase or Image Separation fea tures The reduction ratio is automatically set so that your originals fit on the selected paper size When copying with the Image Combination feature selected some images may be slightly cut off at the edges 2 On 1 Two sided 4 On 1 Two sided or 8 On 1 Two s...

Page 165: ...Combination 3 26 4 On 1 Reduces four 1 sided or two 2 sided originals to fit on one side of a single copy sheet 4 On 1 Two sided Reduces eight 1 sided or four 2 sided originals to fit on both sides of a single copy sheet 4 3 2 1 4 3 2 1 3 1 Copy or Two sided original One sided original Copy or Two sided original One sided original ...

Page 166: ... Combination 3 27 3 Making Copies Using Special Functions Special Features 8 On 1 Reduces eight 1 sided or four 2 sided originals to fit on one side of a single copy sheet 4 3 2 1 8 7 6 R E P O R T 5 4 3 2 8 7 6 R E P O R T 5 1 Copy or Two sided original One sided original ...

Page 167: ...1 Two sided Reduces sixteen 1 sided or eight 2 sided originals to fit on both sides of a single copy sheet 1 Place your originals and press the Special Features key 2 Press the Image Combination key 3 2 8 7 6 R E P O R T 5 1 4 12 11 10 9 16 15 14 13 4 3 2 1 8 7 6 R E P O R T 5 7 R E P O R T 5 3 1 15 13 11 9 or Two sided original One sided original Copy ...

Page 168: ...two sided originals using the Image Combination feature select the size first then press the 2 sided Original key 4 Select the desired Image Combination feature then press the Next key 5 Select the paper size then press the OK key The display returns to the Special Features screen IMPORTANT Auto Paper Selection cannot be used with the Image Combination feature NOTE The machine automatically select...

Page 169: ... platen glass follow the instructions that appear on the display and press the key once for each original When scanning has completed press the Done key See Copying Multi page Originals from the Platen Glass on p 2 72 To cancel the settings press the Special Features Image Combination and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the...

Page 170: ... When using the 1 To 2 or Two sided 1 To 2 options with 11 x17 or LGL paper your original must be placed vertically The enlargement ratio is automatically set to fit in the selected paper size The Image Separation feature cannot be combined with the Entire Image Two sided Copy Two page Separation Transparency Interleaving Frame Erase or Image Combination features Two sided copying can only be sele...

Page 171: ...wo sided 1 To 2 Divides a two sided original into four equal sections and outputs the sections in enlarged form as four 1 sided or two 2 sided copies NOTE LTR size originals can be placed either horizontally or vertically when using this feature Originals placed vertically will be divided into top and bottom divisions When copying with the setting Two sided 1 To 2 place your original in the feeder...

Page 172: ...ions and outputs the sections in enlarged form as eight 1 sided or four 2 sided copies NOTE When copying with the setting Two sided 1 To 4 place your original in the feeder 1 Place your originals and press the Special Features key NOTE To make Two sided 1 To 2 or Two sided 1 To 4 copies place originals in the feeder 2 Press the Image Separation key R E P O R T 8 7 6 5 4 3 2 1 4 3 2 1 R E P O R T O...

Page 173: ...wo sided copy using the Image Sepa ration feature press the 2 sided Copy key This feature is available only when the optional duplex unit is installed Specifying the last original layout for the final page makes it possible to reduce copying of page space without images blank copies 4 Select the copy paper size and press the OK key The display returns to the Special Features screen 5 Press the Don...

Page 174: ...placed on the platen glass follow the instructions that appear on the display and press the key once for each original When scanning has completed press the Done key See Copying Multi page Originals from the Platen Glass on p 2 72 To cancel the settings press the Special Features Image Separation and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine re...

Page 175: ...brilliantly colored fish and a myriad of other creatures of the tropics come together The world s coral reefs where brilliantly colored fish and a myriad of other creatures of the tropics come together Original Copy With Setting Without Setting The world s coral reefs where brilliantly colored fish and a myriad of other creatures of the tropics come together Aptly nicknamed Tropical torests under ...

Page 176: ...y 2 Press the Sharpness key 3 Use the High and Low keys to adjust the sharpness then press the OK key The display returns to the Special Features screen NOTE Move the setting toward High to copy text and lines clearly Move the setting toward Low to copy photographs and shaded images 4 Press the Done key The display returns to the Copy Basic Features screen ...

Page 177: ...trast Copies Sharpness 3 38 5 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Sharpness and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings Reset ...

Page 178: ...erse side of your original When you use Image Quality Adjustment the Automatic Darkness Adjustment is turned off and the darkness you set in Image Quality Adjustment is used 1 Place your originals and press the Special Features key 2 Press the Image Quality Adjustment key 3 Press the Light or Dark key to adjust the image quality then press the OK key If images are showing through from the reverse ...

Page 179: ...ment 3 40 4 Press the Done key The display returns to the Copy Basic Features screen 5 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Image Quality Adjustment and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings Reset ...

Page 180: ... e mail addresses at the end of a copy job This is useful when waiting for the end of large copy jobs or when using remote copying features 1 Place your originals and press the Special Features key 2 Press the Job Done Notice key 3 Select the recipient for the Job Done Notice then press the OK key The display returns to the Special Features screen NOTE For Recipient settings see Using the E mail A...

Page 181: ...ess the Done key The display returns to the Copy Basic Features screen 5 Proceed to make copies in the usual way NOTE To cancel the settings press the Special Features Job Done Notice and Cancel keys in that order You can also cancel all Copy settings by pressing the key The machine reverts to the stan dard settings Reset ...

Page 182: ...also possible to assign a name when storing settings for a copy job NOTE Once stored copy job settings are held in memory even if the power is turned to OFF Additional Functions settings are not stored Storing Copy Settings for a Copy Job NOTE In this example the Two Page Separation and Margin features are stored 1 Select the desired copy settings on the Copy Basic Features screen and the Special ...

Page 183: ...TE If you select a memory key in which copy settings for another copy job are already stored those settings are displayed 4 Press the Store key Select Yes or No If Yes is selected Stores the new copy job settings If No is selected Select another memory key NOTE If copy settings for a previous copy job were stored in the selected memory key those settings are overwritten by the new ones ...

Page 184: ...a memory key in which a particular copy job setting is stored 5 When the copy settings are stored the mem ory key containing the copy job is high lighted and the stored settings are displayed 6 Press the OK key The display returns to the Special Features screen 7 Press the Done key The display returns to the Copy Basic Features screen 1 Press the Special Features key ...

Page 185: ...ory Mode Memory 3 46 2 Press the Mode Memory key 3 Select the memory key M1 to M9 to which you want to assign a name 4 Press the Store Name key A keyboard appears in the touch panel display NOTE For details on how to enter characters see Entering Characters Using the Touch Panel Dis play on p 1 19 ...

Page 186: ...e name appears on the memory key NOTE If you press the OK key without any characters entered the name of the memory key will revert to its factory setting e g M1 or M2 The name can have up to 10 characters 6 Press the OK key The display returns to the Special Features screen 7 Press the Done key The display returns to the Copy Basic Features screen 1 Press the Special Features key ...

Page 187: ...in the mem ory key If they are correct press the OK key The display returns to the Special Features screen NOTE Recalling a copy job from memory cancels the current copy job and enters the recalled job After recalling a copy job from memory you can adjust the settings before starting the copy job If you press another memory key the copy job settings stored in that key are recalled 5 Press the Done...

Page 188: ...rasing a Copy Job You can erase a copy job stored in a memory key 1 Press the Special Features key 2 Press the Mode Memory key 3 Select the memory key where the copy settings you want to erase are stored IMPORTANT The copy settings stored in that key are dis played Confirm that these are the settings you want to erase ...

Page 189: ...3 50 4 Press the Erase key Select Yes or No If Yes is selected Deletes stored settings The name will not be erased If No is selected Does not delete stored settings 5 Press the Cancel key The display returns to the Special Features screen 6 Press the Done key The display returns to the Copy Basic Features screen ...

Page 190: ...r by calling up a copy job stored in memory If one of these keys was not pressed or if the Auto Clear function is not active calling up a copy job by pressing the Recall key is not possible Once stored the three copy jobs are held in memory even if the power is turned to OFF Standard settings are not stored Additional Functions settings are not stored For example when the photo print mode is selec...

Page 191: ...3 52 3 Select one of the 1 Before 2 Before or 3 Before keys Check that the copy settings are correct before pressing the OK key The display returns to the Special Features screen 4 Press the Done key The display returns to the Copy Basic Features screen 5 Proceed to make copies in the usual way ...

Page 192: ...uch Buttons One touch Buttons 4 21 Checking and Editing Recipient Data Details 4 22 Deleting a Recipient Delete 4 24 Using Scan Settings Scan Settings 4 25 Selecting a Scan Setting 4 25 Adjusting Scan Settings 4 27 Storing Often used Scan Settings 4 30 Selecting Send Settings Send Settings 4 38 Specifying a Time to Send a Job Delayed Send 4 38 Printing a Job Locally while Sending Print 4 41 Sendin...

Page 193: ...ing environment at the receiving end You can also send documents in different formats such as e mail and I fax at the same time This chapter describes the basic steps for sending a document entering the send settings and the recipient address es and also introduces you to some useful features that make sending more con venient Frequently used scan settings and addresses can be stored to reduce eff...

Page 194: ...size Sending to File Servers The machine can send scanned documents to computers operating on Windows Novell Net Ware or Sun Solaris IMPORTANT When sending more than 100 scanned images 100 dpi monochrome images in TIFF format over FTP make sure select MTIFF Multi page TIFF to expedite the transfer Sending Jobs to a Mail Box Scanned documents can be sent to a box from which they can be printed or t...

Page 195: ...E If the message Enter the Dept ID and Password using the numeric keys appears enter the department ID and password See Entering the Department ID and Password on p 1 24 If the Copy Job Monitor screen is displayed press the Done key 1 Press the Send key 2 Place your originals NOTE For instructions on placing originals see Placing Originals on p 1 26 ...

Page 196: ... 10 If a recipient is not registered in the address book you can enter it before you send the document See Entering New Recipients on p 4 12 NOTE You can send a maximum of 16 new recipients at one time If the recipient is stored in a one touch button press either the One touch Buttons 1 or One touch Buttons 2 keys and select the one touch button See Using One touch Buttons on p 4 21 A maximum of 2...

Page 197: ...f Send Operations 4 6 Icon Description Group Person Fax E mail I Fax Database File Local printer Mail box 4 Press the Scan Settings key and enter the scan settings For scan setting instructions see Using Scan Settings on p 4 25 ...

Page 198: ...Overview of Send Operations 4 7 4 Sending Jobs 5 Press the Send Settings key and enter the send settings For send setting instructions see Selecting Send Settings on p 4 38 ...

Page 199: ...place the next page and press the key again After all pages are scanned press the Done key NOTE The machine can accumulate a maximum of 120 Send jobs including error jobs Of these a max imum of 64 jobs can be sent to new recipients For some settings the scanning operation is per formed three times You can print a report of the results of the Send job For details see Send Receive Report Set tings i...

Page 200: ...eling a Send Job You can cancel a send job while the machine is still scanning documents Press the key or the Cancel key NOTE To cancel a job that has already been scanned use the System Monitor screen For details see Canceling Send Jobs on p 7 22 Stop ...

Page 201: ...cted at one time excluding new addresses Person or Group addresses are counted as one address for every address they contain Address books can be imported exported and transferred to or from other computers See the Remote UI User s Guide 1 Press the Address Book key 2 Select one or more recipients from the address book A check mark will appear in the check box beside each item selected NOTE Use th...

Page 202: ...Specifying Recipients from the Address Book Address Book 4 11 4 Sending Jobs 3 Press the OK key The addresses appear in the address list on the Send screen ...

Page 203: ...red in the address book NOTE If you will be sending to recipients more than once it will be useful to enter them in the address book before beginning to send See Adding a New Address in the Reference Guide A maximum of 16 new addresses can be specified at one time When text entry is required a keyboard appears in the touch panel display for you to enter the text For information on using the keyboa...

Page 204: ...rd see Entering Characters Using the Touch Panel Display on p 1 19 NOTE E mail addresses can have up to 128 characters 4 Press the OK key The address appears in the address list on the Send screen NOTE You can edit and delete recipients in the address list See Checking and Editing Recipient Data on p 4 22 and see Deleting a Recipient on p 4 24 Information entered here cannot be added to the addres...

Page 205: ...4 Sending Jobs Entering New Recipients New Recipient 4 14 Sending an I Fax Internet Fax 1 Press the New Recipient key 2 Press the I Fax key ...

Page 206: ...d see Entering Characters Using the Touch Panel Display on p 1 19 NOTE I fax addresses can have up to 128 characters 4 Press the OK key The address appears in the address list on the Send screen NOTE You can edit and delete recipients in the address list See Checking and Editing Recipient Data on p 4 22 and see Deleting a Recipient on p 4 24 Information entered here cannot be added to the address ...

Page 207: ...4 Sending Jobs Entering New Recipients New Recipient 4 16 Sending to a Database Address 1 Press the New Recipient key 2 Press the DataBase key ...

Page 208: ... panel display or the keypad For instructions on using the keyboard see Entering Characters Using the Touch Panel Display on p 1 19 NOTE The Host name can have up to 128 characters 4 Press the Folder ID key Enter the Folder ID using the keypad NOTE The folder ID can be from 0 to 4294967295 To delete a mistake press the key and enter the name again Clear ...

Page 209: ...host name The functional unit name can have up to 24 char acters Enter the name assigned to the functional unit name from the data base gateway 6 Press the OK key The new recipients appear in the address list on the Send screen NOTE You can edit and delete recipients in the address list See Checking and Editing Recipient Data on p 4 22 and see Deleting a Recipient on p 4 24 Information entered her...

Page 210: ...instructions on about sending to a file server see the Network Guide Windows NT 2000 restricts the number of users or clients that can be accessed Once the number of users or clients is exceeded it is not possible to send using Windows NT 2000 1 Press the New Recipient key 2 Press the File key ...

Page 211: ...ing to a com puter using Novell NetWare V 3 12 or later If using V 3 12 the long file name support module must be installed 4 Enter the Host Name File Path User and Password then press the OK key The new recipients appear in the address list on the Send screen NOTE For instructions on how to enter this information see the Network Guide You can edit and delete recipients in the address list before ...

Page 212: ...hey contain You can use either the One touch Buttons 1 key or the One touch Buttons 2 key to store up to 24 one touch keys For information about storing information in One touch buttons see Adding Changing a One touch But ton in the Reference Guide 1 Press the One touch Buttons 1 or One touch Buttons 2 key 2 Press the One touch key for the recipient to whom you want to send the document The specif...

Page 213: ... Only new address data can be edited For Person addresses you can change the means of sending To edit recipient data after sending see Checking and Editing Recipient Data on p 4 22 You can only change one address at a time Also only one destination in a group can be changed 1 Select the recipient NOTE Use the and keys to scroll the list if nec essary 2 Press the Details key ...

Page 214: ...ent and press the Details key After checking the data press the Done key then the OK key To change the recipient type select the recipient then select the recipient again When the check mark is erased sending to the selected recipient is disabled and when the check mark appears sending to that recipient is enabled After making the desired changes press the OK key For a Group To check recipient dat...

Page 215: ...ipient Delete Before sending you can delete any recipient addresses you have selected 1 Select the recipient to be deleted NOTE Use the and keys to scroll the address list if necessary 2 Press the Delete key The selected recipient is deleted from the address list ...

Page 216: ...seful to save them See Storing Often used Scan Settings on p 4 30 Selecting a Scan Setting Select preset scan modes or user defined scan modes according to the type of document you are sending The scan modes are shown below NOTE Of the six preset scan modes the user defined Black 600 dpi and Black 400 dpi can be modified or deleted The factory setting is Black Draft and can be changed in Additiona...

Page 217: ...n mode NOTE If more than six scan modes are listed you can use the and keys to scroll the list You can change scan settings see Adjusting Scan Settings on p 4 27 You can also store scan settings see Storing Often used Scan Set tings on p 4 30 3 Press the OK key The display returns to the Send screen ...

Page 218: ...e Press the Document Size key to make your selection Select from standard scan sizes such as 11 x17 LTR STMT etc Landscape oriented sizes are indicated by an R for rotated Select the Auto key if you want to automatically determine the scan size to use Select the scan size to match the document size IMPORTANT If you are scanning documents of different sizes press the Auto key and select On for Diff...

Page 219: ...ou to erase the dark borders and frame lines that appear around the original image Select Original Frame Erase Book Frame Erase or Binding Erase For Original Frame Erase and Book Frame Erase the document size set ting is also sent See Erasing Frame Lines from Copies on p 3 18 2 1 sided The 2 1 sided scanning option enables you to scan the front and back of two sided originals as separate pages See...

Page 220: ...Settings 4 29 4 Sending Jobs 1 Press the Scan Settings key 2 Select the scan mode you want to adjust 3 Make additional adjustments as necessary to the color Mode Document Size Resolution Density Original Type or Option settings ...

Page 221: ...way as the six preset scan modes Color Draft Black 600 dpi etc You can also assign names to your stored scan modes for easy reference NOTE Stored scan modes are retained in memory even after the power is turned to OFF You can edit the details of the Black 600 dpi and Black 400 dpi settings before storing them Storing a Scan Mode 4 Press the OK key The display returns to the Send screen 1 Press the...

Page 222: ...n Settings 4 31 4 Sending Jobs 2 Set up the scan mode you want to store NOTE For instructions on making Scan mode settings see Adjusting Scan Settings on p 4 27 3 Press the Store Erase key 4 Select one of the User Preset keys ...

Page 223: ... The settings are stored as a new scan mode If No is selected Select another User Preset key NOTE If you selected a User Preset key with previously stored settings those settings will be overwritten by the new scan mode settings 6 After the settings are stored the contents of the stored mode are displayed on the screen ...

Page 224: ...g Jobs Entering a Name for a Scan Mode You can assign a name to a scan mode you have stored 7 Press the Done key The display returns to the Scan Settings screen 8 Press the OK key The display returns to the Send screen 1 Press the Scan Settings key ...

Page 225: ...4 Sending Jobs Using Scan Settings Scan Settings 4 34 2 Press the Store Erase key 3 Select the User Preset key 1 to 4 for the set ting you want to name ...

Page 226: ...or instructions on using the keyboard see Entering Characters Using the Touch Panel Display on p 1 19 NOTE If you press the OK key without entering any text the scan mode name will be P1 4 There are two rows of characters Each can have up to 8 characters 5 Press the Done key The display returns to the Scan Settings screen 6 Press the OK key The display returns to the Send screen ...

Page 227: ...delete a scan mode that has been assigned to a User Preset key 1 Press the Scan Settings key 2 Press the Store Erase key 3 Select the User Preset key of the scan mode you want to delete NOTE The contents of the setting are displayed Con firm that this is the setting you want to delete ...

Page 228: ...es or No key If Yes is selected Deletes the contents of the stored setting Names are not deleted If No is selected Cancels the deletion The setting is not deleted 5 Press the Done key The display returns to the Scan Settings screen 6 Press the OK key The screen returns to the Send screen ...

Page 229: ...pecified time Delayed Send can set up a maximum of 120 jobs However only 64 jobs can be sent if one job uses the maximum of 256 address settings NOTE This number could be reduced if there are other jobs without Delayed Send settings or depending on the specified recipient After a Delayed Send transmission is completed that document is automatically deleted from memory You can check the status canc...

Page 230: ...eypad NOTE The send time must be between 00 00 and 23 59 Enter both hours and minutes as two digit values For single digits use a leading 0 Times earlier than the current time will be consid ered to be for the following day To correct an error press the key then enter the correct value To cancel a Delayed Send transmission press the Cancel key Clear ...

Page 231: ...ings 4 40 5 Press the OK key 6 Press the Done key The display returns to the Send screen 7 Press the key The machine will scan the job into memory At the specified time the job will be sent NOTE To cancel a job see Canceling a Send Job on p 4 9 Start ...

Page 232: ...eep a copy of the job or to confirm a specified scan option layout 1 Place your originals specify the recipient and enter the necessary send settings Specify the recipients See Specifying Recipients from the Address Book on p 4 10 See Entering New Recipients on p 4 12 See Using One touch Buttons on p 4 21 Enter the scan settings See Using Scan Settings on p 4 25 2 Press the Send Settings key 3 Pre...

Page 233: ...p Offset Collate Offset Group Staple Collate Offset Collate Offset Group and Staple Collate are available only if the optional finisher is installed Two sided if the optional duplex unit is installed Two sided or one sided printing Printer settings can be set up beforehand using the Additional Functions screen See Setting the Local Printer Standard Settings in the Refer ence Guide 5 Press the OK k...

Page 234: ...ent or printed NOTE Documents stored in a box will be deleted after three days The time of deletion can be adjusted in Additional Functions See Setting Automatic Deletion of Documents in the Reference Guide 1 Place your originals and enter the scan set tings Enter the scan settings See Using Scan Settings on p 4 25 2 Press the Send Settings key 3 Press the Subject key ...

Page 235: ... Settings 4 44 4 Enter the job name then press the OK key NOTE The characters entered as the Job Name will become the name of the document when it is in the mail box 5 Press the Store In Box key 6 Select the box to which you want to send the job ...

Page 236: ...ing Send Settings Send Settings 4 45 4 Sending Jobs 7 Press the OK key 8 Press the Done key The display returns to the Send screen 9 Press the key The machine will scan the job then the job will be sent Start ...

Page 237: ... reply to address to the e mail The scanned image can be sent as a TIFF JPEG MTIFF or PDF file 1 Place your originals specify the recipient and enter the scan settings Specify the recipients See Specifying Recipients from the Address Book on p 4 10 See Entering New Recipients on p 4 12 See Using One touch Buttons on p 4 21 Enter the scan settings See Using Scan Settings on p 4 25 2 Press the Send ...

Page 238: ... or the keypad then press the OK key For instructions on using the keyboard see Entering Characters Using the Touch Panel Display on p 1 19 NOTE If a subject is not entered the message will be sent with the text set up from the Additional Functions screen See Communications Con trol Settings in the Reference Guide Subjects can be up to 40 characters ...

Page 239: ...ng Jobs Selecting Send Settings Send Settings 4 48 4 Press the Message key Enter the message body then press the OK key NOTE The message body can have up to 140 charac ters A return is counted as one character ...

Page 240: ...Press the Reply to key Select a reply to address then press the OK key NOTE The reply to address will become the address in a reply sent by the recipient You should store the reply to address ahead of time See Using the E mail Address List in the Reference Guide ...

Page 241: ...rmat If PDF PDF is selected Sends scanned images in PDF format Multiple images can be placed in a single PDF file NOTE To view an MTIFF file it is necessary to have an application that supports MTIFF such as Imag ing for Windows To view a PDF file it is necessary to have Acro bat Reader When sending more than 50 pages of images in PDF format be sure to select Save as and check Optimize to resave t...

Page 242: ...line message body and reply to address to an I fax 7 Press the Done key The display returns to the Send screen 8 Press the key The machine will scan the job then the job will be sent 1 Place your originals specify the recipient and enter the scan settings Specify the recipients See Specifying Recipients from the Address Book on p 4 10 See Entering New Recipients on p 4 12 See Using One touch Butto...

Page 243: ... panel display or the keypad then press the OK key For instructions on using the keyboard see Entering Characters Using the Touch Panel Display on p 1 19 NOTE If a subject is not entered the message will be sent with the text set up from the Additional Functions screen See Communications Con trol Settings in the Reference Guide Subjects can have up to 40 characters ...

Page 244: ...ng Send Settings Send Settings 4 53 4 Sending Jobs 4 Press the Message key Enter the message body then press the OK key NOTE The message body can have up to 140 charac ters A return is counted as one character ...

Page 245: ...OTE The reply to address will become the address line in a reply sent by the recipient You should store the reply to address ahead of time See Using the E mail Address List in the Reference Guide 6 Press the Done key The display returns to the Send screen 7 Press the key The machine will scan the job then the job will be sent Start ...

Page 246: ...nables you to add a message owner name and file type to the image 1 Place your originals specify the recipient and enter the necessary Scan settings Specify the recipients See Specifying Recipients from the Address Book on p 4 10 See Entering New Recipients on p 4 12 See Using One touch Buttons on p 4 21 Enter the scan settings See Using Scan Settings on p 4 25 2 Press the Send Settings key ...

Page 247: ...er the text using the keyboard in the touch panel display or the keypad then press the OK key For instructions on using the keyboard see Entering Characters Using the Touch Panel Display on p 1 19 NOTE The message body can have up to 140 charac ters A return is counted as one character ...

Page 248: ...Selecting Send Settings Send Settings 4 57 4 Sending Jobs 4 Press the Owner Name key Enter the Owner Name then press the OK key NOTE The Owner Name can have up to 40 characters ...

Page 249: ...ected Sends scanned images in PDF format Multiple images can be placed in a single PDF file NOTE To view an MTIFF file it is necessary to have an application that supports MTIFF such as Imag ing for Windows To view a PDF file it is necessary to have Acro bat Reader When sending more than 50 pages of images in PDF format be sure to select Save as and check Optimize to resave the file if you are usi...

Page 250: ...ending more than 100 scanned images 100 dpi monochrome images in TIFF format over FTP make sure select MTIFF Multi page TIFF to expedite the transfer 1 Place your originals specify the recipient and enter the necessary Scan settings Specify the recipients See Specifying Recipients from the Address Book on p 4 10 See Entering New Recipients on p 4 12 See Using One touch Buttons on p 4 21 Enter the ...

Page 251: ...PDF PDF is selected Sends scanned images in PDF format Multiple images can be placed in a single PDF file NOTE To view an MTIFF file it is necessary to have an application that supports MTIFF such as Imag ing for Windows To view a PDF file it is necessary to have Acro bat Reader When sending more than 50 pages of images in PDF format be sure to select Save as and check Optimize to resave the file ...

Page 252: ...Selecting Send Settings Send Settings 4 61 4 Sending Jobs 4 Press the Done key The display returns to the Send screen 5 Press the key The machine will scan the job then the job will be sent Start ...

Page 253: ......

Page 254: ... sent or printed About Mail Boxes 5 2 Overview of Mail Box Operations 5 3 Opening a Password protected Box Enter Password 5 6 Sending Jobs from Boxes Send 5 8 Printing Documents from Boxes Print 5 11 Moving Jobs Between Boxes Move to Box 5 15 Deleting Jobs from Boxes Delete 5 17 Viewing Box Properties Details 5 19 C H A P T E R 5 ...

Page 255: ...documents This box has a ini tial setting that causes documents to be automatically deleted as soon as they are printed or sent NOTE User Boxes are set to delete documents after three days To change this setting see Setting Automatic Deletion of Documents in the Reference Guide The descriptions and examples in this chapter relate to User Boxes The preset Memory RX Box is men tioned only where proc...

Page 256: ...e the Remote UI User s Guide If the message asks you to Enter the Dept ID and Password using the numeric keys appears enter the Department ID and Password See Entering the Department ID and Password on p 1 24 If the Copy Job Monitor screen is open press the Done key 1 Press the Mail Box key 2 Press the User Boxes key or the Memory RX Box key For operations related to receiving of I fax or fax docu...

Page 257: ... box icons are used 4 Select a document NOTE The names of documents in the box appear as follows I fax documents appear as the subject line fax documents appear as the sender s abbreviated name or phone number and print jobs sent from a personal computer appear as the document name To select multiple documents continue selecting other documents Documents will be numbered in the order selected You ...

Page 258: ...ove delete or view details of documents Send See Sending Jobs from Boxes on p 5 8 Print Out See Printing Documents from Boxes on p 5 11 Move to Box See Moving Jobs Between Boxes on p 5 15 Delete See Deleting Jobs from Boxes on p 5 17 Details See Viewing Box Properties on p 5 19 ...

Page 259: ...onal functions mode For details see Setting a Password for a Mail Box in the Reference Guide If the System Manager ID and Password are entered in the Department ID and Password Entry screen no Box Password Entry screen will appear 1 Press the User Boxes key or the Memory RX Box key 2 Select a password protected box NOTE Password protected boxes are shown with a symbol ...

Page 260: ...sing the keypad NOTE Use the keypad to enter the password of up to 7 digits To correct an error press the key and re enter the correct number 4 Press the OK key The box opens NOTE If the password is incorrect the message Enter correct password is displayed Go back to step 3 and try again Clear ...

Page 261: ...ail file server or database addresses Fax for warding requires the optional fax board and sending to database addresses requires the optional Saluta tion Option Pack Documents sent from personal computers as Print jobs cannot be forwarded 1 Press the User Boxes key or the Memory RX Box key 2 Select the box containing the document you want to send NOTE You must enter a password using the keypad for...

Page 262: ...key The address book is displayed Select the address and then press the OK key IMPORTANT You can only send documents from boxes to des tinations already stored in the Address Book See Adding a New Address in the Reference Guide Group or Person addresses cannot be selected NOTE You can select a maximum of 256 addresses 5 Press the Send Settings key The Send Settings screen is displayed Enter the se...

Page 263: ...is selected the document will be deleted from the box immediately after the job has been sent You can delete a recipient from the list by select ing the recipient and pressing the Delete key 7 Press the Start key The screen indicates that the data is being sent NOTE You can cancel sending after pressing the Start key by pressing the System Monitor key See Canceling Send Jobs on p 7 22 ...

Page 264: ...nting Documents from Boxes Print 1 Press the User Boxes key or the Memory RX Box key 2 Select the box containing the document you want to print NOTE You must enter a password for boxes that have been password protected See Opening a Password protected Box on p 5 6 ...

Page 265: ...t to print and press the Print key NOTE You can select up to 32 documents or up to 999 pages Before any other documents are selected press the Select All key to select up to 32 documents or up to 999 pages in the order listed Press the Clear Selection key to cancel all doc ument selections ...

Page 266: ...talled When this option is used with the Merge function and with continuous mode the machine will start printing from the back of the next document if the first document has an odd number of pages In discontinuous mode the machine will start printing from the top even when the first document has an odd number of pages Delete After Printing Automatically deletes the document from the box after it h...

Page 267: ...Printing Documents from Boxes Print 5 14 5 Using Mail Boxes 5 Press the Start key The screen indicates that the data is being printed NOTE You can cancel printing by pressing the Cancel key ...

Page 268: ...Boxes key 2 Select the box containing the document you want to move NOTE You must enter a password for boxes that have been password protected See Opening a Password protected Box on p 5 6 3 Select the document you want to move and press the Move To Box key You can select up to 32 documents or up to 999 pages Before any other documents are selected press the Select All key to select up to 32 docum...

Page 269: ...5 Using Mail Boxes 4 Select one destination box NOTE Documents cannot be moved to more than one box 5 Press the Start key The screen indicates that the data is being moved IMPORTANT Moving cannot be cancelled once the Start key has been pressed ...

Page 270: ...ORTANT Documents that have been deleted cannot be recovered 1 Press the User Boxes key or the Memory RX Box key 2 Select the box containing the document you want to delete NOTE You must enter a password for boxes that have been password protected See Opening a Password protected Box on p 5 6 ...

Page 271: ... to 999 pages In the Memory RX Box only the last document selected can be deleted Before any other documents are selected press the Select All key to select up to 32 documents or up to 999 pages in the order listed Press the Clear Selection key to cancel all doc ument selections Press the Yes or No key If Yes is selected Deletes the document If No is selected Does not delete the document ...

Page 272: ...ewing Box Properties Details 1 Press the User Boxes key or the Memory RX Box key 2 Select the box containing the document you want to view NOTE You must enter a password for boxes that have been password protected See Opening a Password protected Box on p 5 6 ...

Page 273: ...Viewing Box Properties Details 5 20 5 Using Mail Boxes 3 Select the document you want to view and press the Details key 4 Confirm the details of the document then press the Done key ...

Page 274: ...Receiving This chapter describes procedures for receiving documents and the status of the machine during receiving Receiving Functions 6 2 Status During Receiving 6 5 Printing Paper for I Fax and Fax Receiving 6 6 C H A P T E R 6 ...

Page 275: ...x is a supported fax function The optional fax is needed to send and receive faxes You can also use forwarding settings to forward incoming I fax and fax documents to specified addresses For information on forwarding settings see Storing I Fax Forwarding Settings in the Reference Guide and Storing Fax Forwarding Settings in the Fax Reference Guide NOTE If the machine receives an I fax with a file ...

Page 276: ...e displayed Yes No Conditions not met 1 2 3 Refuse Receiving Forwarding Set To Forwarding Destination No Yes Memory RX Set Print Queue Print Memory RX Box Box Operation See Chapter 5 Using Mail Boxes Delete Details Send Print If the RX setting is Process Incoming Document After Forwarding the forwarded or printed documents will be saved in the Memory RX box If the sending device sends a subaddress...

Page 277: ...e following settings see the appropriate documents Alternate Receive Settings See Alternate Receiving in Memory in the Reference Guide Forwarding Settings See Forwarding Setup in the Reference Guide Memory Receiving See E mail I Fax Send Settings in the Reference Guide and Fax Settings in the Fax Reference Guide ...

Page 278: ...ded in the paper drawer The error light lights or flashes when a print error occurs 1 When receiving starts the transmission memory lamp flashes on the control panel 2 A message is displayed in the touch panel The following messages can be displayed Printing The incoming document is being printed Memory RX is On The incoming document is received in memory RX doc will be forwarded The incoming docu...

Page 279: ...an alternative paper size is selected in the same order described above IMPORTANT Incoming documents can be printed on the following paper sizes 11 x17 LGL LTR NOTE You can specify whether each paper drawer is available for printing incoming I faxes The initial setting is On for I fax printing for all drawers except the stack bypass If the incoming document size is larger than the available paper ...

Page 280: ...nging the Priority of Print Jobs 7 9 Canceling Print Jobs 7 11 Checking Print Job Details 7 12 Pausing a Print Job 7 13 Erasing Print Data 7 15 Skipping Errors During Printing 7 17 Printing Secured Print Jobs Secured Print 7 19 Checking and Changing the Status of Send Jobs 7 21 Canceling Send Jobs 7 22 Checking Send Job Details 7 23 Changing the Recipient 7 25 Resending a Send Job 7 28 Printing Re...

Page 281: ...You can also monitor the amount of paper remaining in the paper drawers and in the optional 1000 Sheet Paper Deck check the amount of memory currently being used and view error messages NOTE Many of the status operations can also be performed from the Remote UI See the Remote UI User s Guide System administrators can access additional kinds of reports See Send Receive Report Settings in the Refere...

Page 282: ...Overview of Status Operations 7 3 7 Checking Job and Device Status The following icons are used in lists Password protected job Paused job Job waiting Icon Meaning Job being processed Canceled job ...

Page 283: ... Checking Job and Device Status Checking and Changing the Status of Copy Jobs You can cancel copy jobs being processed by the machine or on a remote machine as well as view information about copy jobs 1 Press the System Monitor key 2 Press the Copy key ...

Page 284: ...s You can stop a copy job after scanning has completed while the job is being processed or is in the copy queue 3 To see copy jobs currently being processed or waiting to be processed press the Status key To see copy jobs that have already been processed press the Log key 1 Press the System Monitor key ...

Page 285: ... 6 Checking Copy Job Details You can check job details such as the date and time entered number of pages etc 2 Press the Copy key 3 Select the copy job that you want to stop and press the Cancel key The selected copy job is removed from the copy queue 1 Press the System Monitor key ...

Page 286: ... Jobs 7 7 7 Checking Job and Device Status 2 Press the Copy key 3 Press the Status or Log key then select the copy job you want to view more details about and press the Details key 4 Confirm the details you want to see then press the Done key ...

Page 287: ...Status Checking and Changing the Status of Print Jobs You can cancel print jobs running on the machine view details about print jobs change the order of jobs in the print queue and print a password protected job secured print 1 Press the System Monitor key 2 Press the Print key ...

Page 288: ... NOTE The position to which a job is promoted depends on the status of processing in the machine at that time 3 To see print jobs currently being processed or waiting to be processed press the Status key To check print jobs that have already been processed press the Log key NOTE Select the type of job you want to show in the log using the Select Type drop down list box 1 Press the System Monitor k...

Page 289: ...ng Job and Device Status Checking and Changing the Status of Print Jobs 7 10 2 Press the Print key 3 Select the print job you want to promote and press the Print Next key The selected print job will be promoted ...

Page 290: ...b while the job is being processed or in the print queue NOTE You cannot stop printing of documents received from Macintosh computers or documents received by I fax 1 Press the System Monitor key 2 Press the Print key 3 Select the print job you want to stop and press the Cancel key The selected job is removed from the print queue ...

Page 291: ...7 12 Checking Print Job Details You can check job details such as the date and time entered number of pages etc 1 Press the System Monitor key 2 Press the Print key 3 Press the Status or Log key then select the print job you want to view more details about and press the Details key ...

Page 292: ...ting later NOTE Pausing can only be applied to documents sent from a personal computer 4 Confirm the details you want to see then press the Done key NOTE For documents sent from a personal computer the following operations can be performed from the Details screen Pause See Pausing a Print Job on p 7 13 Form Feed See Erasing Print Data on p 7 15 Error Skip See Skipping Errors During Print ing on p ...

Page 293: ...7 Checking Job and Device Status Checking and Changing the Status of Print Jobs 7 14 2 Press the Print key 3 Select the job you want to pause 4 Press the Details key ...

Page 294: ... sometimes remain in the machine s memory This can pre vent the machine from receiving the data for the next job In such cases use the following procedure to erase the print data from the memory NOTE Print data can only be erased for jobs sent from a personal computer 5 Press the Pause key NOTE When you press the Pause key the key changes to a Restart key To restart the print job press this Restar...

Page 295: ...7 Checking Job and Device Status Checking and Changing the Status of Print Jobs 7 16 2 Press the Print key 3 Select the job you want to erase 4 Press the Details key ...

Page 296: ...epending on the type of error it is possible to continue printing regard less of the error However this may cause the job to be printed with missing or incorrect data NOTE Skipping errors can only be applied to documents sent from a personal computer For the types of errors that can be skipped using this function see When a Message Is Displayed in the PostScript PCL Reference Guide 5 Press the For...

Page 297: ...7 Checking Job and Device Status Checking and Changing the Status of Print Jobs 7 18 2 Press the Print key 3 Select the job you want to print with errors skipped 4 Press the Details key ...

Page 298: ...cally Secured printing can be used when you do not want the machine to print pages unless you are at the machine to receive them IMPORTANT If the main power supply is turned to OFF secured documents are erased Secured documents are erased as soon as they are printed Secured document print settings cannot be changed 5 Press the Auto Continue key 1 From your personal computer send a password protect...

Page 299: ... status column 4 Select the secured print job you want to print and press the Secured Print key A screen appears for you to enter the password The job cannot be printed or changed unless the proper password is entered 5 Enter the password then press the OK key If the correct password is entered the job enters the print queue NOTE Use the keypad to enter the password of up to 7 digits ...

Page 300: ...Status of Send Jobs 7 21 7 Checking Job and Device Status Checking and Changing the Status of Send Jobs You can cancel view details about or change the recipients for Send jobs 1 Press the System Monitor key 2 Press the Send key ...

Page 301: ...tion about the Send job list see Send Job Lists on p 9 13 To see Send jobs that have already been processed press the Log key NOTE To print the Activity Management Report press the Print key For detailed information about the Activity Management Report see Activity Man agement Report on p 9 14 Log reports can be printed as separate reports for sending and receiving or as one report show ing sendin...

Page 302: ...er of pages etc Also for docu ments that are being sent to multiple recipients you can review a list of the recipients 2 Press the Send key 3 Select the Send job you want to stop then press the Cancel key The selected send job is stopped NOTE If the Cancel key is pressed for a job that is cur rently being processed the job may be sent any way 1 Press the System Monitor key ...

Page 303: ... Job and Device Status Checking and Changing the Status of Send Jobs 7 24 2 Press the Send key 3 Press the Status or Log key then select the Send job you want to view more details about and press the Details key ...

Page 304: ...pients within a group cannot be changed at one time If there is any job being processed or in the Send queue that has the same job number as the recipient you want to change that change cannot be made except for Delayed Send jobs 4 Confirm the details you want to see then press the Done key NOTE If there are multiple recipients using the same Send method you can display the Broadcast List Press th...

Page 305: ... the Status of Send Jobs 7 26 NOTE The means of sending cannot be changed i e it is not possible to change an e mail Send job to an I fax job 1 Press the System Monitor key 2 Press the Send key 3 Select the job you want to change and press the Details key ...

Page 306: ... recipients using the same Send method you can display the Broadcast List Press the Broadcast List key to confirm the recip ients and status 5 Change the recipient NOTE The following information may be changed Fax Fax number I fax I fax address E mail E mail address Database Host name folder ID FU name File Host name file path user name password ...

Page 307: ...g and Changing the Status of Send Jobs 7 28 Resending a Send Job You can resend a document that was not sent due to an error or resend a document with different recipients 6 Press the OK key 1 Press the System Monitor key 2 Press the Send key ...

Page 308: ... 3 Select the job you want to resend then press the Details key 4 Press the Resend key NOTE If there are multiple recipients using the same Send method you can display the Broadcast List Press the Broadcast List key to select the recipi ent you want to resend and press the Resend key ...

Page 309: ... To print reports other than log reports see the Reference Guide NOTE Log reports can be printed as separate reports for sending and receiving or as one report showing send ing and receiving together using the Communication Control Report settings in Special Features mode See Communication Control Settings in the Reference Guide 1 Press the System Monitor key 2 Select the function for which you wa...

Page 310: ...Printing Reports from the System Monitor Screen 7 31 7 Checking Job and Device Status 3 Press the Log key 4 Press the Print key ...

Page 311: ...ls about then press the Details key NOTE To print the Activity Management Report press the Print key For detailed information about the Activity Management Report see Activity Man agement Report on p 9 14 Log reports can be printed as separate reports for sending and receiving or as one report show ing sending and receiving together using the Communication Control Report settings in Spe cial Featu...

Page 312: ...Checking the Receive Log List 7 33 7 Checking Job and Device Status 4 Confirm the details you want to view then press the Done key ...

Page 313: ...Machine You can check the status of all jobs currently being processed by the machine You can also check the current size and supply of paper in the paper drawers and optional 1000 Sheet Paper Deck see how much memory is in use and view any current error messages 1 Press the System Monitor key 2 Press the Device key ...

Page 314: ...ype for printing a document the following screen is shown Select the paper size and press the OK key to print on the selected paper size Jobs currently being processed Quantity type and size of paper in the paper drawers and optional 1000 Sheet Paper Deck Shows available memory space Press key to start processing instructions for clearing paper jams etc ...

Page 315: ......

Page 316: ...ctions on clearing paper jams and for solutions to other hardware problems see the Maintenance Guide Where to Look for Solutions to Software Problems 8 2 Error Messages Table 8 4 Self diagnostic Error Messages 8 4 Error Codes Without Messages 8 7 Service Call Error Messages 8 11 Contacting Your Service Representative 8 13 C H A P T E R 8 ...

Page 317: ...or Solutions to Software Problems Software problems are solved in several ways If the machine displays an error message similar to the one shown below see Error Messages Table on p 8 4 If the machine displays an error message similar to those shown below see Service Call Error Messages on p 8 11 ...

Page 318: ... Problems 8 3 8 Software Troubleshooting If the machine displays an error message similar to those shown below see the Maintenance Guide which has information about cleaning the machine general maintenance and clearing paper and staple jams ...

Page 319: ...er Clear paper from all trays Attach the finisher to the main unit The finisher is not properly con nected to the machine Connect the finisher properly to the machine Feeder is damaged The feeder is damaged Contact your service representative Paper is jammed in the indicated location Remove the jammed paper There is a paper jam of originals or paper in the machine Refer to the illustration in the ...

Page 320: ...ly entered in Additional Func tions Enter the correct password settings Copying stopped because memory is full There is no hard disk or main mem ory capacity available Open the System Monitor Device screen and check memory capacity If it is close to zero follow procedure 1 otherwise follow procedure 2 1 Delete unneeded documents from mail boxes See Deleting Jobs from Boxes on p 5 17 2 When a fax i...

Page 321: ...ting For i fax messages the machine is trying to send a document that exceeds the Maximum Data Size for Sending setting For e mail messages reduce the resolution level Or increase the Max imum Data Size for Sending setting in Additional functions or consult your system manager For i fax messages reduce the num ber of pages to be sent Or increase the Maximum Data Size for Sending setting in Additio...

Page 322: ... smaller messages 703 Unable to write because memory is full Unable to receive I fax because memory is full Wait a few moments Try again after other Send jobs are completed Delete documents in box If still unable to operate turn main power supply to OFF wait 3 sec onds then turn to ON again 704 During sending e mail or I fax an error occurred when obtaining address information from the address boo...

Page 323: ...n 752 Error in e mail I fax SMTP server name setting or server is not oper ating Or the domain name or e mail address is not specified Or network connection is broken Check the SMTP server name domain name or e mail address in the Additional Functions Check that the SMTP server is operating properly Check the network status 753 A TCP IP error occurred during e mail sending or I fax sending receivi...

Page 324: ... the same name exists and can not be overwritten Change file server settings to enable overwriting 810 A POP server connection error occurred when receiving an I fax The POP server returned an error during connection to the POP server A timeout error occurred on the server side during connection to the POP server Check the POP server name setting in Additional Functions Confirm that the POP server...

Page 325: ...able to connect to remote printer Try again If the error still occurs contact your service representative 825 The department ID and password for the job are not registered on the remote printer side Register the department ID and password on the remote printer Send the job to a remote printer on which the department ID and pass word for the job have already been registered 995 Scheduled job was cl...

Page 326: ...hock CAUTION Always disconnect the power cord by holding the power plug Pulling on the power cord may expose the wires or break the cord causing a current leak leading to fire or electric shock If the machine encounters an abnormal condition that prevents it from operating normally the screen shown appears If the Service Call screen appears use the following procedure ...

Page 327: ...g the main power supply OFF and ON see Main Power Supply on p 1 12 2 If the machine still does not operate nor mally turn the printer unit and the scanner unit power switches to OFF and disconnect the power plug then contact your service representative See Contacting Your Service Representative on p 8 13 NOTE For instructions on switching the main power supply to OFF and ON see Main Power Supply o...

Page 328: ...he machine will not operate normally as described in the preceding section Service Call Error Messages turn the main power supply to OFF disconnect the power plug then call your service representative Confirm the following information when contacting your service representative Product name Type of problem and status of machine Code numbers appearing in the touch panel display ...

Page 329: ......

Page 330: ...pecifications 9 4 Printer Specifications 9 5 Finisher Specifications Option 9 5 Duplex Unit Specifications Option 9 6 Envelope Feeder Specifications Option 9 6 1000 Sheet Paper Deck Specifications Option 9 6 Printable Area 9 7 Document and Output Orientation 9 9 Checking the Counter 9 12 Sample Reports 9 13 Send Job List 9 13 Activity Management Report Send 9 14 Function Combinations 9 16 Index 9 ...

Page 331: ...11 x17 A3 Paper sizes Paper drawer 11 x17 LGL LTR A3 B4 A4 Stack bypass 11 x17 LTR EXEC A3 B4 A4 B5R A5R irregular sizes 3 7 8 x 7 1 2 to 11 11 16 x 17 99 mm x 191 mm to 297 mm x 432 mm envelopes COM10 Monarch DL ISO B5 ISO C5 YOU GATA 4 Image storage capacity Maximum 2000 sheets including Receive Send Temporary Storage Warm up time at room Scanner unit 150 seconds or less Monochrome 300 seconds o...

Page 332: ...nification Direct 1 1 000 Reduction 1 0 786 LGL to LTR 1 0 733 11 x17 to LGL 11 x15 to LTR 1 0 647 11 x17 to LTR 1 0 500 1 0 250 Enlargement 1 1 214 LGL to 11 x17 1 1 294 LTR to 11 x17 1 2 000 STMT to 11 x17 1 4 000 Multiple copies 999 sheets max Sending Specifications Sending methods E mail I fax G3 fax database file server requires optional equip ment Address registration One touch buttons 24 Ad...

Page 333: ...kg Maximum original size 11 x17 A3 Scanning speed Sending LTR or A4 100 dpi 40 cpm 150 dpi 40 cpm 200 dpi 40 cpm 300 dpi 38 cpm 400 dpi 32 cpm 600 dpi 24 cpm Copying 24 cpm LTR one sided Feeder Specifications Paper sizes 11 x 17 LGL LTR LTRR STMT A3 B4 A4 A4R B5 B5R A5 Paper thickness 15 to 28 lb bond 50 to 105 g m2 Feeder tray 25 sheets 11 x 17 LGL A3 B4 20 lb bond 80 g m2 Stacking capacity 50 sh...

Page 334: ...91 mm Output mode Unstapled no output mode setting for single sheet output Offset Stapled Paper sizes 3 7 8 to 11 11 16 99 mm to 297 mm W 7 1 2 to 17 191 mm to 432 mm L 11 x 17 LGL LTR EXEC A3 B4 A4 B5R A5R Acceptable paper stock Plain paper recycled paper colored paper rough paper bond paper plain paper 2 letterhead thin paper Paper weight 16 to 28 lb bond 60 to 105 g m2 Power consumption 50W Dim...

Page 335: ...ption Name Envelope Feeder EF 9 Envelope sizes COM10 DL Monarch ISO B5 ISO C5 YOUGATA 4 Feeder capacity Approx 100 envelopes within stack height of 2 13 16 73 mm Dimensions H x W x D 5 1 2 x 14 1 2 x 12 5 8 140 mm x 368 mm x 320 mm Weight Approx 6 6 lb 3 kg 1000 Sheet Paper Deck Specifications Option Name 1000 Sheet Paper Deck D1 Paper sizes LTR A4 Paper weight 17 to 28 lb bond 64 to 105 g m2 Capa...

Page 336: ... 3 16 3 5 mm Effective printing area Plain paper heavyweight paper etc other than envelopes Envelopes 3 16 3 5 mm 7 16 10 0 mm 1 8 3 0 mm 3 16 3 5 mm Effective printing area Direction of Paper Feed 1 4 5 0 mm 1 4 5 0 mm 1 4 5 0 mm 1 4 5 0 mm 1 4 5 0 mm 7 16 10 0 mm 1 4 5 0 mm 1 4 5 0 mm Plain paper heavyweight paper etc other than envelopes Envelopes Effective printing area Effective printing area...

Page 337: ... 3 5 mm 1 4 5 0 mm 3 8 8 0 mm 1 4 5 0 mm 3 8 8 0 mm 3 16 3 5 mm 1 8 3 0 mm 1 8 3 0 mm With header on leading or trailing edge 11 x17 LGL Vertical With header on left or right edge LTR Horizontal Effective printing area Header Header Effective printing area Direction of Paper Feed ...

Page 338: ... the feeder Copying Staple Collate Document Size Loading Orientation Paper Size Output Orientation LTR LTR LTR STMT STMTR LGL 11 x17 LGL 11 x 17 Document Size Loading Orientation Paper Size Output Orientation and Staple Position LTR LTR LTR LGL 11 x 17 LGL 11 x 17 ABC ABC ABC A B C ABC A B C ABC ABC ABC A B C ABC A B C ABC A B C ...

Page 339: ...ages in Reduced Sizes or Selecting a Printing Method for Received Documents in the Reference Guide Document Size Loading Orientation Paper Size Output Orientation LTR LTR LTR STMT STMTR LGL 11 x17 LGL 11 x 17 Document Size Loading Orientation Paper Size Output Orientation and Rx Information LTR LTR LTR LGL 11 x 17 LTR A5 STMT LTR ABC A B C ABC A B C ABC A B C ABC A B C ABC A B C Footer ABC A B C F...

Page 340: ...put Orientation 9 11 9 Appendix Printing from personal computer Document Size Loading Orientation Paper Size Output Orientation LTR LTR LTR STMT LGL 11 x 17 LGL 11 x 17 LGL 11 x 17 ABC A B C ABC A B C ABC A B C ABC ABC ...

Page 341: ...g the Counter 9 12 Appendix Checking the Counter You can view counter totals for copying and printing etc Press the key on the control panel The counter totals are shown in the touch panel display Counter Check ...

Page 342: ... the display capacity the first characters are shown 5 Job Number Prints the job number as a 4 digit decimal number or F fax controller number plus 4 digit decimal number 6 Communication Mode Prints the communication type and method Communication type TX If a forwarder s job number exists it is printed on a second line Communication method MAIL I FAX FAX DATABASE FILE PRINTER BOX 7 Pages Prints th...

Page 343: ... 02 10 THU 18 03 iR3250 ACTIVITY REPORT TX RX DEPT ID 1234567 ST TIME DESTINATION ADDRESS DESTINATION ID JOB NO MODE PGS RESULT 02 10 18 03 02 10 18 03 02 10 18 03 02 10 18 03 02 10 18 03 uk33096 smb 222 111 37 18 1 uk33096 smb FEB canon_uk canon co uk tokyo canon co jp File 1 DataBase 1 File 1 Canon U K Canon Inc 0011 0011 0011 0011 0011 TX TX TX TX TX FILE DATA BASE FILE MAIL I FAX 1 1 1 1 1 OK ...

Page 344: ... name of the recipient If the abbreviation exceeds the display capacity the first characters are shown 5 Job Number Prints the TX RX number as a 4 digit decimal number or F fax controller number plus 4 digit decimal number 6 Communication Mode Prints the communication type and service name Communication type STX AUTO TX If a forwarder s job number exists it is printed on a second line Communicatio...

Page 345: ...nations Zoom Image Quality Two Sided Paper Drawer Zoom Image Quality Paper Drawer Two Sided Combination is Possible Combination is not Possible The function entered last has priority Enlarged reduced layout binding has priority zoom ratio can be adjusted ...

Page 346: ...rgin Image Combination Image Separation Frame Erase Zoom Image Quality Two Sided Paper Drawer Combination is Possible Combination is not Possible The function entered last has priority Enlarged reduced layout binding has priority zoom ratio can be adjusted ...

Page 347: ...mage Combination Image Separation Frame Erase Shift Combination is Possible Combination is not Possible The function entered last has priority Enlarged reduced layout binding has priority zoom ratio can be adjusted Zoom Image Quality Paper Drawer Two Sided ...

Page 348: ...tion is not Possible The function entered last has priority Enlarged reduced layout binding has priority zoom ratio can be adjusted Collage Staple Margin Reduced Layout Enlarged Layout Frame Erase Move Collage Move Staple Margin Reduced Layout Enlarged Layout Frame Erase ...

Page 349: ... 4 10 Adjusting Exposure and Image Quality 2 34 Scan Settings 4 27 the Contrast of the Touch Panel Display 1 18 Alphanumeric Characters Entering 1 19 Auto Density Adjustment 2 34 Automatic Paper Selection 2 14 B Binding Erase 3 23 Book Frame Erase 3 20 Boxes Moving Jobs Between 5 15 Printing Documents from 5 11 C Canceling a Local Copy Job 2 61 Canceling a Remote Copy Job by the Recipient 2 68 by ...

Page 350: ...s 7 21 Checking and Editing Recipient Data 4 22 Checking Changing or Clearing the Copy Settings 2 77 Clear Key 1 8 Collate 2 50 Collating Copies 2 50 Commonly Used Keys 1 16 Confirm Settings 2 77 Contacting Your Service Representative 8 13 Control Panel 1 4 Adjusting the Angle 1 15 Power Switch 1 9 Controller Specifications 9 5 Copy Exposure 2 34 Copy Job Status Checking and Changing 7 4 Copy Jobs...

Page 351: ...Sending 4 3 4 12 Energy Saver Key 1 8 Enlarging Each Section on a Separate Copy Sheet 3 31 Originals to a Standard Size 2 37 Entering a Name for a Scan Mode 4 33 Alphanumeric Characters 1 19 Characters Using the Touch Panel Display 1 19 New Recipients 4 12 Number of Copies 2 7 Numbers 1 22 Special Characters 1 20 Entire Image 2 42 Envelope Feeder EF 9 1 3 Specifications 9 6 Envelopes 2 17 Erasing ...

Page 352: ... 2 3 Function Combinations 9 16 G Guide Key 1 8 I I O Port 1 5 ID Key 1 8 I Fax Printing Paper for Receiving 6 6 Sending 4 3 4 14 4 51 Internet Fax Sending 4 14 4 51 Irregular Sizes 2 17 J Jobs Sending 4 4 K Keypad 1 8 Keys that Change to On Off when Pressed 1 17 L Left Side Cover 1 5 M Mail Box 5 2 Deleting Jobs from 5 17 Sending Jobs to a 4 3 Specifications 9 3 ...

Page 353: ...ents Entering 4 12 Numbers Entering 1 22 O One touch Buttons Using 4 21 Opening a Password protected Box 5 6 Optional Envelope Feeder Using 2 29 Original Frame Erase 3 18 Original Supply Tray 1 4 Output Orientation 9 9 Output Tray 1 4 Overview of Mail Box Operations 5 3 Overview of Send Operations 4 2 P Paper Drawers 1 4 Parts and Their Functions 1 4 Password protected Box 5 6 Pausing a Print Job ...

Page 354: ... Log List 7 32 Receiving Status 6 5 Receiving Functions 6 2 Recipient Data Checking and Editing 4 22 Recipient Deleting 4 24 Reducing Images Slightly so that Nothing is Cut Off 2 42 Reducing Originals to a Standard Size 2 37 Reduction 2 37 Reports Printing from the System Monitor Screen 7 30 Send Job List 9 13 Resending a Send Job 7 28 Reserved Copying 2 70 Reset Key 1 8 Right Side Cover 1 4 S Sam...

Page 355: ...5 8 Specifications 9 3 to a Database 4 3 to a Database Address 4 16 to a File Server 4 19 to a Mail Box 4 3 to File Servers 4 3 While Printing a Job Locally 4 41 Sending a Job to a Database 4 55 to a File Server 4 59 to a User Box 4 43 to an E mail Recipient 4 46 Service Call Error Messages 8 11 Setting the Copy Ratio Based on the Original and Paper Sizes 2 40 Skipping Errors During Printing 7 17 ...

Page 356: ...Control Panel Power Switch to OFF 1 11 Turning the Control Panel Power Switch to ON 1 9 Turning the Power Switches to OFF 1 14 Turning the Power Switches to ON 1 12 Two Sided Copies From Facing Pages in a Book in One Step 2 59 Two sided Copying 2 54 Two sided 1 To 4 3 33 U Using One touch Buttons 4 21 Using Scan Settings 4 25 Using the Stack Bypass for a Job in the Print Queue 2 23 V Viewing Box P...

Page 357: ......

Page 358: ...NON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Palazzo L Strada 6 20089 Milanofiori Rozzano MI Italy CANON LATIN AMERICA INC 6505 Blue Lagoon Drive Suite 325 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON SINGAPORE PTE LTD 79 Anso...

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