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46

Sending a Fax from Device

Using a Manual Number

1. Press the SEND/FAX tab

2. Press the FAX button

3. Dial number (remembering to dial 9 if needed)

4. Press OK key

5. Press the GREEN START KEY

Using the Address Book

1. Press the FAX tab

2. Press ADDRESS BOOK key

3. Highlight recipient(s) from ADDRESS BOOK

4. Press OK key

5. Press green START key

Summary of Contents for iR3225N

Page 1: ...iR3225N iR3235N iR3245N User Guide ...

Page 2: ...s will give you all of the information you need to take full advantage of the complete features and functionality of your Canon iR3225N iR3235N and iR3245N Multi Functional devices Please ask your Customer Training Consultant CTC for copies of these guides Key Contacts To register service calls on your iR device call the national service number 0844 892 0844 For additional Training on your iR devi...

Page 3: ...ing 9 Special Features 11 Two Page Separation 12 Booklet 12 Different Size Originals 12 Cover Sheet Insertion 13 Transparency Interleaving 13 Job Build 14 Image Combination 14 Image Separation 14 Shift 15 Margin 15 Frame Erase 15 Negative Positive 16 Storing Forms for Form Composition 16 To use Form Composition 17 Job Block Combination 18 Image Repeat 18 PG Copy Set Numbering 18 Mirror Image 19 Wa...

Page 4: ...To Retrieve a Secure Print from Copier 33 Edit Preview Option 34 Storing Fax Numbers to iR3225 iR3235 iR3245 Address Book 39 To Register Fax Numbers 40 Importing Fax Numbers into Fax Driver 44 Sending a Fax from Device 45 Using a Manual Number 46 Using the Address Book 46 Options within Faxing 47 Faxing a Document from PC 48 Address Book Tab 49 Cover Sheet Tab 50 ...

Page 5: ...SECTION 01 Copying ...

Page 6: ...e paper size Card Transparencies Use the manual feed on the right hand side of the machine to copy onto light card check paper weights for your machine or transparencies only Canon transparencies to be used Transparencies must never be placed in any of the front loading cassettes 1 Open the stack bypass tray on the right hand side of the machine 2 Load card transparencies in the tray and adjust th...

Page 7: ...ervation jobs can be scanned into memory while the machine is copying the first job The next copy job will automatically begin when the current job is completed 1 Set the first copy job as normal and press the Start button 2 Once all the originals are scanned into memory press the Done button The machine is now available for the next job to be scanned 3 Reset the machine yellow button and set the ...

Page 8: ...is set If the Hole Punch mode is set Enlarging Reducing Reducing Preset To reduce A3 A4 1 Place the A3 original in the document feeder or place original on platen glass 2 Press the Copy Ratio button 3 Press A3 A4 button left hand side 4 Enter the desired number copies and press the Start button ...

Page 9: ...e machine automatically calculates the copy ratio based on the size of paper and the selected copy paper size 1 Place originals in the document feeder only 2 Press the Copy Ratio button 3 Select Auto Zoom button 4 Select the paper size to copy on 5 Enter the desired number copies press the Start button Fit Image Mode Use to copy from edge to edge originals The image is reduced slightly so that the...

Page 10: ...10 Double sided originals to double sided copies Double sided originals to single sided copies Book to double sided ...

Page 11: ...SECTION 02 Special Features ...

Page 12: ... 5 Place originals in the document feeder or scan pages on the platen glass 6 Press Done button and press the start button To add a front cover and to saddle stitch the booklet 1 Follow steps 1 3 2 Select the output paper size Press Add Cover button 3 Select Yes or No to specify whether or not to print on the cover and press Next button 4 Select the type of paper and press Next button 5 If Saddle ...

Page 13: ... 2nd side and press Next button 5 Specify Sheet Chapter page numbers where the sheet is to be inserted and press Next button 6 Select paper source for each cover sheet insertion and press OK and Done button 7 Set other copy settings i e double siding stapling etc 8 Place originals and press the start button Transparency Interleaving The machine automatically interleaves a sheet of paper between ea...

Page 14: ...t scanning first batch 5 Place the next batch and press the start button 6 For double sided original press the 2 sided button Select the desired setting and press OK button 7 After the last original is scanned press Done button to print pages Image Combination Automatically reduces 2 4 or 8 pages to fit on one or both sides of output paper size 4 on 1 8 on 1 1 Press Special Features button 2 Press...

Page 15: ...ze 1 Press Special Features button 2 Press Shift button 3 Select the shift direction and press OK and Done buttons 4 Place originals in the document feeder and press the start button Margin Moves the entire original by a designated width to create a wider margin 1 Press Special Features button 2 Press Margin button 3 Select the type of margin and press Next button 4 Specify the margin width press ...

Page 16: ... Inverts the black areas to white and white areas to black 1 Press Special Features button 2 Press button to display the second screen 3 Press Nega Posi button and press Done button 4 Place originals and press the start button Storing Forms for Form Composition The form composition mode enables you to superimpose a previously scanned image stored in the memory of the machine onto another document ...

Page 17: ...ur whole job to be finished You may choose collated stapled grouped stacked hole punched this will depend on what finishing options you have attached to the print engine 5 Here you may also select other features such as watermarks numbering etc 6 Press OK to confirm 7 Place first section of document in feeder to scan The display will show ready to scan block 1Ž 8 Select the PAPER SOURCE for this s...

Page 18: ...ton 4 Set the number of repeats Specify horizontal and vertical directions or set Automatic repeat 5 Press OK and Done buttons 6 Place original and press the start button PG Copy Set Numbering 1 Press Page numbering 2 Choose Numbers and position 3 Press next 4 Choose starting number Add characters if desired 5 Press Next 6 Choose size and colour 7 Press OK 8 Press done X2 ...

Page 19: ...ess OK Sharpness Reproduces text or lines more sharply and photographs or halftones more softly Use Low to copy from photographs High to copy from text and fine lines 1 Press Special Features button 2 Press button to display the second screen 3 Press Sharpness button 4 Adjust by pressing Low or High and press OK and Done buttons 5 Place original and press the start button Mode Memory Stores nine c...

Page 20: ...o be used for confidential printing over the network Mailbox Setup 1 Press the star button Additional Functions located just under the button 2 Press the Mailbox Settings button 3 Press Box Set Store button 4 Select the next available mailbox from 00 99 5 Press Store Name button 6 Type the name of the mailbox using the QWERTY keyboard on the display screen 7 Press the OK button 8 Set the number of...

Page 21: ...trieving and Printing Documents 1 Press the Mailbox button to display the mailbox window 2 Select the desired mailbox number 3 Enter the password if set and press the OK button 4 Select the document s to be printed Press Select All button to print all the documents in the mailbox or select individual documents in the order of printing a box with a number will appear to indicate selection 5 Press t...

Page 22: ...22 ...

Page 23: ...SECTION 03 Printing ...

Page 24: ... conflict on the photocopier and the machine will ask you to load paper before it will print your job When you select File and Print your printer dialogue box appears using the drop down arrow select the Canon Printer see below Please make sure the collate box is un ticked otherwise this will cause a conflict and if you select stapling all of your sets will be stapled as one document To select opt...

Page 25: ...SECTION 04 Printer Driver ...

Page 26: ...r the screen above will appear with four tabs across the top Tab 1 Page Setup Tab 2 Finishing Tab 3 Paper Source Tab 4 Quality N B The picture of the photocopier above may not appear the same this depends on the type of finisher you have on your photocopier ...

Page 27: ... box and typing in the scale size needed 2 Page Layout this is used for thumb nailing and posters E g if you have a four page document all four will appear on one page reduced down if 4 on 1 is selected from the drop down list If you select Poster 2 x 2 from the drop down list it will enlarge your document to make it fit onto 4 separate sheets for cellotaping together 3 Watermarks once the Waterma...

Page 28: ... selected double sided you have the option to have long edge or short edge binding long edge is for portrait printing and short edge is for calendar printing 4 Finishing this key will allow you to collate staple or group your sets If you need to staple your output copies select Staple from the drop down list The Staple Position button then becomes available and you can select the position of the s...

Page 29: ...hich stock you want to print onto You need to use the stack bypass for transparencies light card labels etc A screen shot of the media types which can be used in the iR3225 iR3235 iR3245 are listed below When you select the Paper Type Key a settings button appears Go into this option to see the screen below to select your paper type 3 Front Back Cover Settings allows print settings to be made for ...

Page 30: ...s This changes the printer to create 128 greyscales Use Photos when you have digital pictures This changes the printer to create 256 greyscales If you use ŽPhotosŽ in the wrong way images will print with a moiré effect chequered background in which images do not print very well Use Designs when you have fine or minute lines to be printed 2 Manual Greyscale Setting is used for manually adjusting th...

Page 31: ...f the profile key and select your profile Please remember when you go back into the printer driver most of the time it will show your last settings e g stapling etc To put the printer driver back to default settings click on the drop down arrow to the right of the Profile key and highlight and click the Default Settings key This will put all four tabs back to default settings However if you click ...

Page 32: ...Printing Via Mailbox To print to a mailbox click on the drop down arrow next to the print key see below This switches to mailbox store mode and allows you to choose the mailbox number you wish to print to ...

Page 33: ...the normal way When you press ok to print you will be prompted to insert a pin code Remember this number to retrieve your documents at the printer This could be up to 7 digits long To Retrieve a Secure Print from Copier Press the left arrow on Touch Screen Press the print option Highlight the Secure Print Job in the Status list Click Secure Print button Enter Pin Number Press Done Next or OK ...

Page 34: ...as one document stapled double sided etc 1 Open the first document you want to combine 2 Press File and Print 3 In the print dialogue drop down list select the Canon printer driver 4 Press Properties the picture below appears select Edit Preview from the Output Method Press OK key twice which opens Canon Page Composer automatically ...

Page 35: ... Microsoft Excel 2 Press Print and select the Canon Driver 3 Press Properties and again select Edit and Preview 4 Press OK twice 5 Maximise the Page Composer and you will now see the two documents to be combined see below Highlight all the documents and press the combine key see below ...

Page 36: ...36 Once the documents are combined the screen below will appear ...

Page 37: ...a document see above and pressing the last key will allow you to place that document at the end of the combined documents Once you are happy with the above press the print setting key and select your finishing output options e g stapling double sided Then press the combine key see picture below Press File Print and your document will be printed out as one document ...

Page 38: ...38 ...

Page 39: ...SECTION 05 Storing Fax Numbers to iR3225N iR3235N iR3245N Address Book ...

Page 40: ...40 Storing Fax Numbers to iR3225N iR3235N iR3245N Address Book To Register Fax Numbers 1 Press the Additional Function Key 2 On Touch Screen Press Address Book Settings 3 Press Register Address ...

Page 41: ...41 4 In the next screen select Register New Address 5 Choose Fax ...

Page 42: ...42 6 Press Name 7 Type Name using Qwerty Keyboard then press OK ...

Page 43: ...number with number keys on control panel and press OK 9 Repeat from Step 4 to store further Fax numbers or keep pressing Done to End 10 You should now have a screen which looks like the one below with your own numbers ...

Page 44: ...ion in which you want to save the address book according to instructions displayed on screen 5 In the File Type ensure you select abk then save 6 You will now need to import the abk file into the fax driver 7 Select START SETTINGS PRINTERS FAXES Right click on the Fax Driver 8 Select PRINTING PREFERENCES 9 Select EDIT ADDRESS BOOK tab 10 Select IMPORT button browse to the abk file 11 Ensure you ha...

Page 45: ...SECTION 06 Sending a Fax from Device ...

Page 46: ... FAX tab 2 Press the FAX button 3 Dial number remembering to dial 9 if needed 4 Press OK key 5 Press the GREEN START KEY Using the Address Book 1 Press the FAX tab 2 Press ADDRESS BOOK key 3 Highlight recipient s from ADDRESS BOOK 4 Press OK key 5 Press green START key ...

Page 47: ... Resolution scans at 200 x 100 dpi 2 Select Two sided Original if applicable 3 Select Preview to view pages before sending 4 Select Send Settings if you wish to delay the time at which your fax is transmitted or to add an individual sender s name ...

Page 48: ...umber of the recipient Add to Address Book Adds the name and fax number specified in the Recipient Name and Fax Number text boxes to the Address Book see Address book tab Add to Recipient List Adds the name and fax number specified in the Recipient Name and Fax Number text boxes to the Recipient List box Recipient List Displays the names and fax numbers of the people the fax will be sent to Select...

Page 49: ...ual entry in the Address Book New Group Opens the Add Group dialog box for creating a new group entry in the Address Book Edit Opens either the Edit Individual or the Edit Group dialog box depending on whether you selected an individual or group entry in the Entries list box An Address Book entry must be selected first Delete Deletes the entry selected in the Entries list Import Opens the Open dia...

Page 50: ... Include on Cover Sheet Specifies the Sender and Recipient information to be included on the cover sheet by clicking the appropriate check boxes Under settings you can enter the Sender information in the Name Fax Number Company and Dept Div text boxes Insert Attention Note Includes a notice on the cover sheet A notice can be selected from the drop down list box Or you may enter a notice within 30 ...

Page 51: ...51 ...

Page 52: ...n Europa N V 2006 Canon UK Ltd Woodhatch Reigate Surrey RH2 8BF T 08000 353535 F 01737 220022 www canon co uk Canon Ireland Arena Road Sandyford Industrial Estate Dublin 18 Ireland T 01 2052400 F 01 2958141 www canon ie We talk your language and understand your needs ...

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