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Canon ImageRunner 3245, Easy Operation Manual

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Canon ImageRunner 3245 Easy Operation Manual Download Page 40

39

Mail Box Functions

Storing Originals in an Inbox

There are several ways to store image data in an inbox. This section describes the procedure for scanning originals 
placed in the feeder or on the platen glass. For more information on the settings, see the references in each procedure.

If a screen prompting you to enter a department 

ID and password is displayed, enter the ID and 

password, and press

(Log In/Out) on the control 

panel.

If Department ID Management or the SSO-H login 

service is set, it is necessary to enter and ID and

password. (If an optional card reader is attached,

insert a control card.)

For more information, see e-Manual > Basic

Operations.

If you have placed your originals on the platen glass,

close the feeder/platen cover after placing your 

originals.

Place your originals.

Placed on the platen glass

What is the Mail Box Function?

The Mail Box function is a function that enables you
to temporarily store originals scanned using the 
machine and data sent from a computer. Documents
(data) stored in inboxes can be printed or sent
when required. You can also save data stored in
inboxes to USB memory. For more information on 
USB memory, see e-Manual > Mail Box.

Placed in the feeder

Place Your Originals

Preparations

function.

Inbox Selection Screen

NETWORK

Print

Send

Store

USB Memory

Summary of Contents for ImageRunner 3245

Page 1: ...nt E mail I fax File Server 23 Sending a Fax 25 What You Can Do with This Machine Address Book Send Basic Features Screen 27 What You Can Do with This Machine Scan Settings Screen 31 What You Can Do with This Machine Send Settings Screen 33 Overview of Sending Fax Features 35 Mail Box Functions Storing Originals in an Inbox 39 Printing Sending a Document Stored in a User Inbox 41 What You Can Do w...

Page 2: ...use after installing the machine Setup and Maintenance after Installing the Machine Network Settings Before Using the Fax Function Before Printing from Computers Before Sending Faxes from Computers Managing the Machine from a Computer Getting Started Read this section for cautionary information and basic operations for using the machine Cautions for Using this Machine Before Using the Machine Oper...

Page 3: ...to your needs Help Problem Solving Describes the procedures for dealing with paper jams and displayed error messages Maintenance Describes how to load paper replace consumables and regular maintenance Copy Send Fax Mail Box Print Web Access Network Remote UI MEAP SSO Security Software These manuals are on the User Software CD ROM or Fax Driver Software CD ROM For instructions on selecting drivers ...

Page 4: ...Function Function Function Function Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functio Functi Functi Functi Functi Functi Functi Funct Funct Funct Funct Funct Funct Funct Funct Func unc unc unc nc R R R R t UI R t UI R t UI Remote UI Remote UI Remote UI Remote UI Remote UI Remote UI Remote UI Remote UI Rem...

Page 5: ... To Scan Batches of Originals P 17 To Add Page Numbers to Copies P 18 To Add a Watermark to Copies P 18 To Store Scanned Originals with Copy Settings P 19 To Embed Hidden Text in the Background P 19 To Combine Multiple Batches of Originals with Different Copy Settings P 20 To Register Commonly Used Destinations P 27 To Recall the Last Settings P 27 To Specify a File Format and Send a Document P 28...

Page 6: ...splay the screen on the left enabling you to confirm the job status and cancel print jobs You can also see the status of the machine such as the amount of remaining paper To Switch Functions Press the keys on the upper part of the touch panel display to switch functions Use these keys to swich functions Press to display explanations of functions and how to specify settings Help Key Reset Key Press...

Page 7: ...ar Key Numeric Keys Press to enter numeric values Log In Out Key Press when setting or enabling Department ID Management Additional Functions Key Press to specify additional functions Brightness Adjustment Dial Use to adjust the brightness of the touch panel display Control Panel Power Switch Press to turn the control panel turned ON or OFF Counter Check Key Press to display the copy and print cou...

Page 8: ...ginals Express Copy Ba You can make the copy exposure lighter or darker You can also adjust the exposure automatically Copy Exposure Auto Density You can make various settings for the scanning originals 2 Page Separation Different Size Originals Job Build Scan Image Check Scan Originals You can make booklets add page numbers and set finishing modes for scanned images Front Cover Back Cover Paper I...

Page 9: ...s or make one sided copies from two sided originals Paper Selection You can set the machine to select the paper size This mode enables you to interrupt a reserved or current job to make priority copies Interrupt Mode Sample Set This mode enables you to check the copy result before making multiple copies You can press Copy or Express Copy located on the top of the Basic Features screen to switch be...

Page 10: ...s displayed enter the Department ID and Password press Log In Out on the touch panel Press Copy to switch to the Copy function If Department ID Management or the SSO H login service is set it is necessary to enter and ID and password If an optional card reader is attached insert a control card For more information see e Manual Basic Operations For more information on the copy modes you can set on ...

Page 11: ...lete remove your originals If the following screen is displayed follow the instructions on the screen and press Start once for each original When scanning of the originals is complete press Done Press Start If Department ID Management is set press Log In Out To cancel interrupt or continue copying Press Stop To cancel copying Press Interrupt See e Manual Copy To interrupt copying Press Done Place ...

Page 12: ...d original to 11 x 17 size or reducing 11 x 17 to LTR size Simply select the desired paper size from the displayed keys to automatically set the optimal zoom ratio To Staple Sets of Output Together Select the Staple mode to collate copies as in the diagram on the right Collated copies are stapled in the position you set This is useful for distributing materials copied for a meeting etc 4 3 2 1 1 A...

Page 13: ...ying many single sided originals printing on both the front and back sides of paper can help you save half of the paper costs If you press Option on the screen on the left you can select to make the front and back sides of the copies have the same top bottom orientation This makes it easier to see when stapling copies like a calendar For information on Special Features see p 13 to p 20 1 2 3 To Co...

Page 14: ... screens The numbers in the illustrations refer to operation steps Special Features screen 1 2 Original Copy To Copy Facing Pages in a Book It is not necessary to reset originals when copying facing pages from a book or bound original if you use this mode to copy the facing pages onto two separate sheets of papers 1 1 To Copy Different Size Originals Together This mode enables you to copy a mix of...

Page 15: ...e sheet of paper for easy viewing and for saving paper and space when storing printouts 4 3 2 1 4 3 1 2 1 2 1 To Make a Booklet 3 6 8 1 6 3 4 5 8 4 3 2 1 7 6 5 8 1 7 2 This mode enables you to copy multiple originals in such a way that the copies are made into a booklet This is useful for arranging materials for distribution in an easily viewable format 1 3 2 5 6 1 3 2 4 5 6 4 Original Copy 2 On 1...

Page 16: ...d bottom of the document You can also specify the width of the margin 1 2 3 Left Margin Right Margin Top Margin Bottom Margin Special Features screen 1 2 To Erase the Dark Border when Copying a Book This enables you to erase the dark border as well as center and contour lines that appear if you are copying facing pages in a book or bound original onto a single sheet of paper 1 2 3 Original Copy Wi...

Page 17: ... extra convenience To recall stored settings display the screen you used to store them select the key in which the settings are stored press OK 1 3 2 2 1 What You Can Do with This Machine Special Features Screen To Add a Cover 5 3 4 Original Copy Printed Front Cover 1 2 6 7 This enables you to load paper different to the copies in the stack bypass to be used as a cover You can also add a back cove...

Page 18: ...ecial Features screen 2 2 To Scan Batches of Originals This enables you to scan originals when there are too many to be placed at once by dividing them into multiple batches Copies can be made after all of the originals have been scanned This is also useful when using both the feeder and platen glass to scan originals Copy After placing the next original press Start ...

Page 19: ...hine Special Features Screen To Add Page Numbers to Copies This enables you to add page numbers to copies To Add a Watermark to Copies This enables you to add a watermark to copies CONFIDENTIAL 1 6 3 4 2 5 8 7 1 5 2 3 4 7 6 Original Copy Original Copy ...

Page 20: ...copies prints The embedded text appears when the copies are copied Y OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y O OP Y OP OP Y OP Y O OP Y O Y P Y OP Y O Y Y Y OP Y Y OP Y Y OP Y Y OP Y OP Y OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y OP Y O OP Y OP Y OP Y OP Y OP Y O Y OP Y OP Y OP Y OP Y OP Y O Y O Y O...

Page 21: ...ing all of your originals press Conf Combine All Blocks To use the Cover Sheet Insertion mode for the combined document press Cover Sheet Insertion Select the batches of originals in the order in which you want to combine them press Start Print You can also make a sample print of a selected batch of originals or the combined document 1 2 3 4 1 2 1 2 5 8 7 6 Combined document Staple Mode Double Bat...

Page 22: ... Press to return the copy ratio to 100 Transparency Interleaving Press to insert a sheet between each transparency when copying transparencies 2 Page Separation see p 13 Cover Sheet Insertion see p 16 Press to add covers sheet insertions or chapter pages between specified pages Booklet see p 14 Press to make copies of several originals to form a booklet Press to copy facing pages of an opened book...

Page 23: ... Features 1 2 and Special Features 2 2 Margin see p 15 Press to create margins along the sides of a copy sheet Job Done Notice Press to have the machine notify the user through e mail when the copy job is done Frame Erase see p 15 12 Press to eliminate dark border areas and lines that appear around original images or shadows from binding holes Recall Press to recall previously set copy modes 5 Sha...

Page 24: ...d reader is attached insert a control card For more information see e Manual Basic Operations When placing originals on the platen glass make sure to close the feeder platen cover after placing your originals Place your originals Placed on the platen glass Registering Destinations In order to be able to select a destination using the address book one touch buttons or favorites buttons it is necess...

Page 25: ...owing screen is displayed follow the instructions on the screen press Start once for each original When scanning of the originals is complete press Done Press Start For information on specifying destinations see p 35 and p 36 For more information on the features you can set from the Scan Settings screen see p 35 and p 36 If Department ID Management is set press Log In Out To change the resolution ...

Page 26: ...en glass Specifying the Fax Number Using a One touch Button You can also specify the fax destination using a one touch button if you have registered a fax destination in a one touch button in advance For more information on registering destinations in one touch buttons see p 37 and p 38 Registering a Destination In order to be able to select a destination using the address book one touch buttons o...

Page 27: ...s which will be sent on the preview screen Press Start You can also specify destinations using one touch buttons or favorites buttons you have registered in advance For more information on registering fax destinations see p 37 and p 38 For information on useful fax features see p 31 to p 38 To send a clear fax set a high resolution You can set the resolution from the Scan Settings drop down list 1...

Page 28: ...to send handwritten documents to a destination Documents can be sent by e mail I fax and fax in a variety of file formats The following is an introduction of the basic procedure for sending documents For information see e Manual Send Fax The numbers in the illustrations refer to operation steps To Register Commonly Used Destinations Selecting from the Address Book Send Basic Features screen To Rec...

Page 29: ...add the following two types of digital signatures Device Signature User Signature 1 2 Enables you to convert the text parts of a scanned image into outline data and overlay it inside the PDF to maintain the quality of the text Enables you to send files containing text originals or text photo originals using a higher compression ratio than normal files Enables you to make the text of a scanned docu...

Page 30: ...the Sender History When Sending Faxes I Faxes Select TX Terminal ID in TX Settings under Common Settings in Communications Settings on the Additional Functions screen Press On Set the TX Terminal ID settings as necessary 1 2 3 4 Select Default Screen for Send in TX Settings under Common Settings in Communications Settings on the Additional Functions screen 1 Select One touch Buttons press OK 2 3 I...

Page 31: ... to the specified destination Press Forwarding Settings from System Settings on the Additional Functions screen Press Register Set the forwarding conditions press OK Make sure to register the destination for forwarding faxes I faxes to in the address book To Register Forwarding Conditions 1 2 3 4 Press Forwarding Settings from System Settings on the Additional Functions screen 1 Set the forwarding...

Page 32: ... Image Quality drop down list Photos can be scanned clearly If a shimmering wavy pattern the Moiré effect appears on your originals use the Sharpness setting in the Special Features screen to decrease it 1 Text Photo Mode 2 1 3 2 Photo Mode You can set the Scan Settings to change the appearance of the document to send The following is an explanation of the useful functions you can utilize when sca...

Page 33: ...nd fine text in documents more clearly by changing from a 200 x 200 dpi resolution to a high resolution of 300 x 300 dpi or 400 x 400 dpi Note however that the file size increases as you increase the resolution When sending a color document select Auto Color Select or Full Color To Register a Scanning Mode You can also select the resolution from the Scanning Mode drop down list This is convenient ...

Page 34: ...se when sending and set to send notification when sending is complete The following is an explanation of the useful functions you can utilize when sending a document For more information see e Manual Send Fax Depending on whether the sending method to be used is e mail fax or I fax you can also add a sending name or the subject to the name of the attached file You can confirm whether a certain sen...

Page 35: ...tering that time 1 2 To Send Notification of Completed Sending Use the Job Done Notice feature to notify yourself if you want to confirm that a job is complete When sending is complete you will be notified via e mail 1 2 To Confirm a Document Before Sending Set Preview to On to display a preview of the document to be sent The preview is displayed after pressing Done This enables you to delete any ...

Page 36: ...l Send Fax Scan Screen Details Press to check or change the destination information selected from the destination list You can also check or change addresses that were entered using the New Address tab 4 Network Address Book Press to search for a destination from an LDAP server 3 Address Book see p 27 Press to select a destination from the address book 2 Destination List Displays a list of destina...

Page 37: ...n one touch button or the address book This button is a shortcut to the Additional Functions screen for storing destinations 14 Send Settings see p 33 and p 34 Press to select features on the Send Settings screen 13 File Format see p 28 Press to select the file format of the document to send when sending to a destination such as an e mail or file server destination If you select PDF as the file fo...

Page 38: ...from the Additional Functions screen Register One touch Button Register in Address Book Settings from the Additional Functions screen Register Address Register in Address Book Settings from the Additional Functions screen Registration can also be performed from the Additional Functions screen For more information see e Manual Send Fax 7 6 5 4 8 3 1 2 3 6 8 7 10 4 9 1 5 ...

Page 39: ...cified e mail address 5 Edit Press to edit a destination from the address book 4 Erase Press to erase a registered one touch button 7 Register Edit Press to register a favorites button Select a favorites button before pressing this to edit it instead 8 Incremental Refining Displayed Destinations 5 Erase Press to erase a registered favorites button 9 Display Comment Press On to display the register...

Page 40: ...n optional card reader is attached insert a control card For more information see e Manual Basic Operations If you have placed your originals on the platen glass close the feeder platen cover after placing your originals Place your originals Placed on the platen glass What is the Mail Box Function The Mail Box function is a function that enables you to temporarily store originals scanned using the...

Page 41: ...words see e Manual Mail Box For more information on scan settings see p 49 and p 50 If you press Scan the Scan screen is displayed and you can set the required scan modes Select an Inbox Start Scanning Press Scan Inbox Selection Screen For information on the Memory RX Inbox and Confidential Fax Inbox see p 48 The stored data will be automatically deleted after 3 days default setting This setting c...

Page 42: ... select the desired User Inbox number 1 Specify the User Inbox Specify the User Inbox User Inboxes Stores documents scanned from the machine and data sent from a computer Memory RX Inbox Confidential Fax box If you set the Memory Lock mode received fax I fax documents are stored in the Memory RX Inbox first without being printed If you specify forwarding conditions documents that match the conditi...

Page 43: ...n the features you can set from the Print screen and Change Pr Settings screen see p 51 and p 52 Press Start Print You can select the file format for the document to send by pressing File Format Specify the destinations press Start Send For more information on the Send function settings see e Manual Send Fax Print screen Select the User Inbox in which the documents you want to send are located sel...

Page 44: ...the Special features screen The numbers in the illustrations refer to operation steps To Add a Name to a Document and Save It Scan screen When you want to arrange documents so that you know what each is it is useful to give the documents names This also makes it easy to tell which document you are printing You can also change the name of a document easily at a later date 1 2 To Scan a Two Sided Do...

Page 45: ... Black and White Color or Mixed RGB Black CMYK Color or Mixed CMYK Black or Black and White Color or Mixed RGB A document which was stored in a User Inbox using the copying function or from a computer If you change the print settings of the Documents without Print Settings on the Change Pr Settings screen this icon changes to the Documents with Print Settings icon Documents with Print Settings A f...

Page 46: ...t a Sample Print Change Pr Settings screen To print another sample press Sample Print This enables you to confirm the changes you have made to the settings To print the remaining sets press Start Print 6 After editing the settings press Done 4 5 When setting Sample Print to print a sample before printing multiple documents make sure to set Merge Documents 2 1 To print one set press All Pages To pr...

Page 47: ...does not remain in the machine by automatically deleting it after it is printed To Print Multiple Documents Together When distributing materials to multiple people for presentations etc you can set the machine to automatically output multiple page documents in sets You can also use the Staple mode to staple these sets together automatically To staple the sets press Staple and select the type of st...

Page 48: ...lected document Use the Change Pr Settings screen to print onto both sides of the paper print a booklet change the layout or change finishing options Clear Selection Press to cancel your selection and select another document Changes to Select All Max 100 doc if you have not selected any documents 1 2 Move Duplicate Press to copy or move the selected document to another User Inbox 3 Scan Press to s...

Page 49: ...ss to send a received document Press to cancel your selection and select another document Changes to Select All Max 32 doc if you have not selected any documents Print Press to print the received documents Printed documents are automatically erased 1 2 3 4 5 6 1 2 3 5 6 Confidential Fax Inbox Confidential Fax Inbox Document Selection Screen When you have specified a Confidential Fax Inbox in the f...

Page 50: ... black and white You can also select to automatically detect whether the original is in color or black and white 1 Different Size Originals Press to scan different size originals Booklet Scanning Press to scan originals in such a way that when printing the scanned data the output paper can be made into a booklet 2 Page Separation Press to scan facing pages of an opened book onto separate sheets 1 ...

Page 51: ...ial Settings Press to cancel all settings at once The machine restores the Standard Local Print Settings 10 Frame Erase Press to eliminate dark border areas and lines that appear around original images or shadows from binding holes 6 Sharpness Press to scan original images with a sharper or softer contrast 8 Nega Posi Press to record the original image by inverting the black and white areas 9 Job ...

Page 52: ... insertions or chapter pages between specified pages Displayed as Cover Sheet Insertion when only one document is selected 1 Booklet Press to make copies of several originals to form a booklet Mail Box Functions Mail Box Function Overview Printing Documents Stored in a User Inbox Use the Print screen Change Print Settings screen and Special Features screen when printing documents stored in a User ...

Page 53: ...es mode 10 Form Composition Press to superimpose an image stored in memory onto the original image for printing 3 Pg Copy Set Numbering Press to include page and copy set numbering on prints 9 Watermark Print Date Press to include the watermark and date on prints 8 Mail Box Function Overview Print Screen On the Print screen you can set to make a sample print print sets or automatically erase a doc...

Page 54: ...en see e Manual Basic Operations Types of jobs printed from the machine include copy data data from computers inbox data received fax I fax documents and reports Cancel these jobs from the screen displayed when you press System Monitor You can also cancel sending receiving jobs from that screen Print jobs can also be canceled by pressing Print Job on top of the touch panel display The number in th...

Page 55: ...is displayed To cancel jobs that are being sent received select Send or Fax from the keys on the bottom of the System Monitor screen Select the job to cancel and press Cancel You cannot select several jobs at the same time to cancel Cancel jobs one at a time For a fax job press Send Job Status or Received Job Status For a send job press Status If a job is being sent to multiple destinations check ...

Page 56: ...or the machine such as the time it takes for the machine to enter into the Sleep mode Additional Functions Common Settings Press to specify the settings that are common to the Copy Mail Box Send and Fax functions 1 Adjustment Cleaning Press to make fine adjustments to the zoom adjust the contrast or perform cleaning for the machine Report Settings Press to set the print conditions for printing a S...

Page 57: ... or edit the default Communications Settings according to your needs Control Panel Copy Settings Press to edit settings for the Copy function Mail Box Settings Press to edit settings for the Mail Box function Address Book Settings Press to register or edit settings for the Address Book or one touch buttons 6 10 7 8 Printer Settings 9 ...

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