Canon DR 2580C - Document Scanner User Manual Download

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Operation Guide

ENGLISH

Capture Perfect 3.0

Summary of Contents for DR 2580C - Document Scanner

Page 1: ...Operation Guide ENGLISH Capture Perfect 3 0 ...

Page 2: ...n any advertising or publicity relating to the software without the specific prior written permission of Sam Leffler and Silicon Graphics THE SOFTWARE IS PROVIDED AS IS AND WITHOUT WARRANTY OF ANY KIND EXPRESS IMPLIED OR OTHERWISE INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPEC...

Page 3: ...ohibited This guide is subject to change without notice Every effort has been made to ensure the accuracy of the information in this guide However Canon Electronics Inc and its subsidiaries assume no responsibility for any errors or their consequences Copyright 2006 CANON ELECTRONICS INC ALL RIGHTS RESERVED ...

Page 4: ... to a specified file 40 Scan Batch to Printer Prints scanned images 43 Scan Batch to Mail Attaches scanned images to email 45 Scan To Presentation Displays scanned images full screen 47 Scan JOB Scan According to a Previously Registered Job 50 Scanned Image Operations 54 Displaying the Thumbnail Window 55 Split View 56 Saving an Image 58 Opening an Image File 60 Printing an Image 62 Adjusting Brig...

Page 5: ...tions P 29 Describes the OCR functions About Log Files P 32 Describes how to save recognition results to a log file when using the barcode detection function or OCR function About Barcode OCR Modification P 33 Describes how to verify and edit the log files in which barcode and OCR recognition results are saved About Other Functions P 34 Describes saving rotated images saving split pages and capaci...

Page 6: ...ere File menu Scan menu Edit menu View menu Page menu Options menu Help menu Status Bar File menu File menu Scan menu Edit menu View menu Page menu Options menu Help menu Status Bar Open or button Opens saved image files The following file types saved by CapturePerfect can be opened TIFF tif JPEG jpg BMP bmp and PDF pdf files Opening an Image File P 60 ...

Page 7: ...nting an Image P 62 Print Format Selects an image size for printing from the submenu Actual Size Regardless of the printing paper size or scan resolution the image prints at the same size as the original document Fit to Paper Reduces or enlarges images so they fit the size of the paper and then prints Actual Pixel The image is printed so that one image pixel corresponds to one printer pixel So the...

Page 8: ...e images to a file or files Scan Batch to File Saves scanned images to a specified file P 40 Scan Batch to Printer Prints the images as documents are scanned The scanned images are not saved Scan Batch to Printer Prints scanned images P 43 Scan Batch to Mail or button Attaches scanned images to an email The scanned images are not saved Scan Batch to Mail Attaches scanned images to email P 45 Scan ...

Page 9: ...n to take after all the pages in a document are scanned with Scan Batch to File or Scan Batch to Mail When this item is checked the Continue Scanning dialog box appears after all the pages are scanned allowing you to specify whether to continue scanning another document When this item is not checked the scan procedure ends after all the pages are scanned Scan Batch to File Saves scanned images to ...

Page 10: ...gnified the displayed area of the image can be moved by dragging Select the rectangle The cursor changes to a crosshair when moving it over an image displayed in the image window By dragging the crosshair cursor diagonally the area dragged over is selected Password Settings These settings determine password security when opening PDF files Setting PDF File Security Options P 71 Remove Security Info...

Page 11: ...of the image is magnified Maximum 400 Zoom Out or button Reduces the view of the image Each time you select Zoom Out in the View menu or click the Zoom Out button the view of the image is reduced Minimum 10 Best Fit or button Resizes the view of an image so that it all fits in the current window Fit to Width or button Resizes the view of an image so that its width fits the current window One to On...

Page 12: ...ay window into two or four screens Split View P 56 Thumbnail By opening the thumbnail window open images can be viewed at reduced thumbnail size Displaying the Thumbnail Window P 55 Full Screen Displays the open image on the full screen With full screen display the display status can be changed from the submenu displayed by the right mouse button Scan To Presentation Displays scanned images full s...

Page 13: ...he image of the previous page Last Page Displays the image of the last page First Page Displays the image of the first page GoTo Page Displays the image on a specified page Delete Page Deletes the open page Insert Add Pages Inserts or adds a page to the open image file Added pages are read from the scanner or selected from existing files Inserting Adding Pages to an Image File P 65 ...

Page 14: ...es pdf Setting PDF File Saving Options P 21 MultiStream Settings MultiStream Settings are enabled if the scanner specified in Select Scanner in the Scan menu supports MultiStream output functions allowing you to set scanning criteria and file type for MultiStream output About MultiStream Functions P 27 Note If the specified scanner does not support MultiStream output functions MultiStream Settings...

Page 15: ...hows CapturePerfect version information Help or button Shows this Help for CapturePerfect Image Info Displays information about the open image file Status Bar File menu Scan menu Edit menu View menu Page menu Options menu Help menu Status Bar The image s display zoom page number and scanner settings mode resolution and paper size are displayed on the Status bar Note When CapturePerfect starts the ...

Page 16: ...elect Scanner dialog box appears Note If the name of the scanner does not appear in the dialog box install the ISIS TWAIN driver for the scanner 2 Select the scanner to be used and click the OK button The Select Scanner dialog box closes and scanner selection is complete Scanner Settings Before scanning a document set up the scan settings Settings remain in effect until changed 1 Click Scanner Set...

Page 17: ...ke the appropriate settings for your scanning conditions For help related to these settings click the Help button in the dialog box to refer to the driver help 3 Click the OK button to exit the settings dialog ...

Page 18: ...ack and white images are saved as TIFF files using CCITT Group 4 compression regardless of the current TIFF file compression settings in the Options menu Color images are saved as JPEG files using the JPEG file image quality settings in the Options menu When the file type is PDF File pdf the compression ratio set by the PDF File setting in the Options menu is applied Refer to Setting PDF File Savi...

Page 19: ... is used by faxes and other such devices for data transmission and is used to compress black and white images OLD JPEG 6 and JPEG 7 These compression formats are for saving grayscale and color images When OLD JPEG 6 or JPEG 7 is selected the value set in the JPEG File Setting dialog box is applied Important OLD JPEG 6 is the JPEG format supported by Image Viewer that was bundled with Windows prior...

Page 20: ...rom the following choices The slider position changes when an item is selected Note When High Quality is selected the quality of saved images has priority but files are large When High Compression is selected the size of saved image has priority but image quality is poorer 3 Click the OK button The JPEG File Setting dialog box closes Quality Setting Slider Value Image Quality File Size High Qualit...

Page 21: ...lity is degraded but the file size is smaller Standard Files are saved with standard compression Character Precedence To prevent character legibility from degrading only non character areas are compressed when files are saved Note The Mode setting is only valid when the specified scanning mode is 256 level Gray or 24 bit Color or when a color document is detected with Auto Color Detection as the s...

Page 22: ...ncated if the Apply OCR box is selected If this happens clear the Apply OCR check box High Speed JPEG transfer High Speed JPEG transfer can be enabled if your scanner supports JPEG transfers When the scanning mode specified during scanner setup is 256 level Gray or 24 bit Color this feature applies JPEG compression to images transferred from the scanner to the computer 3 Click the OK button The PD...

Page 23: ... one multi page file Multi Page Specified Pages Page Number is enabled and multiple scanned page images are saved to multiple multi page files each with the specified number of pages When Multi Page All Pages or Multi Page Specified Pages is displayed in the list box multiple page images can be saved in one file Note When Multi Page Specified Pages is selected page images are saved to multiple mul...

Page 24: ...is automatically appended to the specified file name When the TIFF or PDF file type is selected and one of the Multi Page settings is selected in the Multi Page Settings list box multiple page images are saved in one file About Multi Page Files P 22 About Schema The Schema is always applied to file names saved when Single Page is selected as the MultiPage Settings P 22 If no Schema settings have b...

Page 25: ... exceed 64 Selecting the OCR check box enables OCR recognition and adds the first 64 recognized characters to the file name Imprinter is valid when supported by the scanner adding to the file name the character string that is printed with the imprinter Date adds the year month day hour minute and second of scanning as 14 digits Scanning Side adds Fron or Back to the file name to indicate front sid...

Page 26: ...e next value following the last counter value of the previous scan About File Name Limitations The file name for a saved image file together with its folder path name constitute the absolute path name which may not exceed 200 characters If the file name would cause the absolute path name to exceed 200 characters the file cannot be saved with that name Drop out None None Drop out color Red DRed Dro...

Page 27: ...te MultiStream functions are disabled when Mode is set to Auto Color Detection in the scanner settings About MultiStream Settings 1 Select the Use MultiStream check box Note When MultiStream is enabled file type and multi page settings are disabled because they are made in the MultiStream Settings dialog box 2 Click the Settings button The MultiStream Settings dialog box appears 3 Make MultiStream...

Page 28: ...OK button The MultiStream Settings dialog box closes Note When you use MultiStream the Folio Skip blank page Prescan Text Orientation Recognition and Patch Code File Separator functions are disabled for some scanners In the DR 7080C scanner s settings if Feeding Option is set to Standard Feeding the MultiStream output functions are not valid on images scanned from the flatbed To enable the MultiSt...

Page 29: ...enabled deskewing is performed on the scanned image Refer to Setting PDF File Saving Options P 21 for settings to add character information to PDF files Refer to About Schema P 24 for Schema settings When both of the above functions are enabled character recognition is performed twice on each scanned image About OCR Settings 1 Select OCR Settings in the Options menu The OCR Settings dialog box app...

Page 30: ...tion results display correctly only in Chinese environments 4 Click the Area button The OCR Area Settings dialog box appears 5 Enter the area in which to search for text 6 Load one document page on which character recognition is to be performed and click the Preview button The scanner scans the document ...

Page 31: ...om In and Zoom Out buttons so that characters in the image can be compared with recognition results The area for OCR can be changed by dragging the mouse diagonally on the previewed image 7 Click the OK button to close each dialog box and finish OCR settings ...

Page 32: ...b of the Barcode OCR LogSetting dialog box shown below and then specify a destination log file Note The barcode tab is activated when the scanner supports barcode scanning If editing addition deletion replacement is performed on the image file page for which a log file is saved the corresponding log file is also edited In this case depending on the size of the log file it may take a while for edit...

Page 33: ...lts stored in a log file as needed Note Modifications to the recognition results are applied to the log file If the image file is moved to another storage location the log file becomes invalid and barcode OCR modification cannot be performed Barcode OCR modification cannot be performed if the Write LogFile check box is not selected in the Barcode OCR LogSetting dialog box accessed from the Options...

Page 34: ...ialog box Also in the Capacity Warning Settings you can specify a folder in which to save scanned images and specify the storage capacity for that folder The Capacity Warning displays a message at scan start time or while scanning if the preset capacity for the specified folder is exceeded Save Rotated Image The Save Rotated Image function rotates scanned images 90 degrees counterclockwise left or...

Page 35: ...created from each one scanned by splitting it either horizontally or vertically before saving This is useful for documents containing two pages per image when you want to save them as two images one page per image 1 Select the Save As Two Images check box 2 Click the Divide Settings button The Save As Two Images dialog box appears Save Rotated Image Save As Two Images Capacity Warning Settings ...

Page 36: ...ames of the single page files are applied in the order top bottom or left right Capacity Warning Settings After specifying the folder in which to save image files the storage capacity of that folder can be specified for Capacity Warning A warning message then appears when starting to scan or while scanning if the cumulative file size would exceed the specified capacity Save Rotated Image Save As T...

Page 37: ...close the Capacity Warning Settings dialog box Note When capacity warning is enabled and the total size of files in the specified folder would exceed the specified threshold the warning message appears when starting to scan regardless of scanning method Files that are not normally displayed such as hidden and system files are not included in the capacity warning threshold calculation nor are folde...

Page 38: ...canned images are printed directly to the specified printer Images are not saved Scan Batch to Mail P 45 Attaches scanned images to an email Images are not saved Scan To Presentation P 47 Scans with the CapturePerfect window set for full screen display and retains full screen display of scanned images Scanned images are saved when you Scan To Presentation Scan JOB P 50 Scanning conditions and post...

Page 39: ...ton to open the scanner s setup dialog box 2 Set the scan criteria For help related to these settings click the Help button in the dialog box to see the driver help 3 Place a document in the scanner Refer to the scanner s operating manual for details about placing documents for scanning 4 Click the button or click Scan Page in the Scan menu One page is scanned its image is displayed and processing...

Page 40: ...Setting dialog box appears Note If your scanner does not support MultiStream functions the Use MultiStream option will not appear About MultiStream Functions P 27 2 Select the file name and file type to be created 3 Select the batch separation type When performing batch separation select a batch separation type other than None The batch separation methods are determined by the scanner driver and b...

Page 41: ...found the image on the patch code sheet is not saved Scanner Does Not Support Patch Code Search None Disables batch separation Skip Continue Scanning Enables batch separation 4 Click the Scanner Setting button to make scanner settings Scan Condition Settings P 16 Note To use batch separation first make the Scan Condition Settings 5 Set the other setting to suit the documents to be scanned About Ot...

Page 42: ...rompts to confirm overwriting the existing file Click the OK button to overwrite the file When Use Continue Scanning dialog is disabled a check mark does not appear in front of it in the Scan menu the scan procedure ends when no documents remain in the scanner 8 To continue scanning load more documents in the scanner and click Continue Scanning When finished scanning click the Stop Scanning button...

Page 43: ...ect Print Format in the File menu and select a format Actual Size Regardless of the printing paper size or scan resolution the image prints at the same size as the original document Fit to Paper Reduces or enlarges images so they fit the size of the paper and then prints Actual Pixel The image is printed so that one image pixel corresponds to one printer pixel So the size of the printed image is s...

Page 44: ...nt printer driver appears For details about settings refer to the user s manual for your printer driver 4 Click Scanner Setting and set the scan conditions For help related to these settings press the Help button in the dialog box to see the driver help 5 Place a document in the scanner 6 Click OK Scanning begins and soon afterwards printing of the scanned image begins ...

Page 45: ...ab E mail This example is for Windows 98 please follow the corresponding procedure for your operating system Use the following procedure to attach scanned images to email for sending 1 Click the button or click Scan Batch to Mail in the Scan menu The Scan Batch to Mail Setting dialog box appears 2 Select the file name and file type to be created 3 Click Scanner Setting and set the scan conditions ...

Page 46: ...se skip to step 8 7 To continue scanning load more documents in the scanner and click Continue Scanning When finished scanning click the Stop Scanning button 8 When finished scanning the scanned image files will ready as new e mail attachments The e mail software starts with the open message that has the attached image files Example with Microsoft Outlook Express 9 Enter the address subject and me...

Page 47: ...es to full screen display when starting Scan To Presentation 2 Set a document according to the message Scan To Presentation operates as follows Scan Conditions Note Scan To Presentation scans with the above scanning conditions regardless of ISIS driver settings Depending on the scanner the above scan conditions may not be supported Actual performance of the Skip blank page function is affected by ...

Page 48: ...ull screen display by right clicking the mouse and using the functions in the submenu that appears or their assigned shortcut keys The functions and shortcut keys displayed in the submenu are as follows Submenu Shortcut keys Brightness Ctrl B Fit Window Ctrl F Zoom In Ctrl I Zoom Out Ctrl O Fit Window Width Ctrl W Rotate the current page to the left Ctrl L Rotate all the pages to the left Shift L ...

Page 49: ...o Presentation mode by pressing the Esc key on the keyboard or by clicking Exit Scan To Presentation on the submenu When exiting Scan To Presentation mode a message asks if you want to save image files Save the image files as occasion demands ...

Page 50: ...fied job Job Registration Use the following procedure to register jobs for access by Scan JOB 1 Select Job in the Edit menu The Register Edit Delete dialog box appears Note The following jobs have been registered in advance to job numbers 01 and 02 2 Select a No to register a job and click Create Edit The Create Edit dialog box appears Job No Job Title Job Type 01 Color Document ScanToPC 02 Binary...

Page 51: ...x Scan To PC Scanned images are saved to the specified PC Scan To Mail Attaches scanned images to an e mail Scan To Print Scanned images are printed by the specified printer 5 Click Detail Settings A setting dialog box appears according to the selected function Scan To PC Refer to Scan Batch to File P 40 for setting details ...

Page 52: ... Batch to File Setting and Scan Batch to Mail Setting dialog boxes This button is enabled when a file type other than bitmap file bmp is selected for File Type Clicking it allows you to set the file types for each job File Type Settings P 18 6 Click the OK button the Save button for Scan To PC to close the Settings dialog box Registered contents are displayed in the Register Edit Delete dialog box...

Page 53: ...g Job in the Edit menu Job Registration P 50 2 Select a job title from the list box on the tool bar Note Job titles highlighted in the Register Edit Delete dialog box appear in the list box You can verify the registered contents of the job by selecting Job in the Edit menu 3 Place a document in the scanner Refer to the scanner s operating manual for details about placing documents for scanning 4 S...

Page 54: ... four screens Saving an Image P 58 Save the displayed image Opening an Image File P 60 Opens saved images Printing an Image P 62 Print the displayed image Adjusting Brightness of the Displayed Image P 64 Adjusts brightness of the open image Inserting Adding Pages to an Image File P 65 Adds a page to the open image file Replacing a Page in an Image File P 68 Replaces a page in the open image with t...

Page 55: ...ayed in the Image View window To turn display of the Thumbnail window on and off click Thumbnail in the View menu Note The thumbnail view state is retained upon closing CapturePerfect so it will have the same view state when next opened During full screen display the thumbnail window can be displayed by clicking Thumbnail in the submenu displayed by the right mouse button ...

Page 56: ...tion reduction and rotation of each image in the split view can be changed independently To return split view to a single image select Split View from the View menu and specify 1 window The split view state is kept upon closing CapturePerfect hence the software will open the next time with the same view state If CapturePerfect is closed with the Split Screen feature enabled a message appears warni...

Page 57: ...57 Two screen view Four screen view ...

Page 58: ...e Save As dialog box appears 2 Make the following settings Save in Select the folder in which to save the file File name Enter the file name for the image Save as type Select a file type from TIFF File tif BMP File bmp JPEG File jpg or PDF File pdf The types of files that can be saved depend on the scanning mode specified before scanning Refer to About Saving Image Files P 18 for details Note When...

Page 59: ...with password security the Current Page and Specified Page options are disabled 4 When saving a multi page image file as a single image file select the Multi page file check box Note When the Multi page file check box is not selected the image file is divided by page and a four digit sequential number is appended to each new saved file However if the saved image file is only one page the four digi...

Page 60: ... Note The following file types saved by CapturePerfect can be opened TIFF tif JPEG jpg BMP bmp and PDF pdf files 1 Click the button on the toolbar Or click Open in the File menu The Open dialog box appears 2 Select a file and click the Open button The selected image file appears on the screen ...

Page 61: ...e selected to be opened together By selecting one file and holding the Shift key while selecting another file all files in between are selected Multiple files can also be selected by holding the Ctrl key while selecting each file ...

Page 62: ... about settings refer to the user s manual for your printer driver 3 Click Print Format on the File menu and select the desired print format from the following Actual Size Regardless of the printing paper size or scan resolution the image prints at the same size as the original document Fit to Paper Reduces or enlarges images so they fit the size of the paper and then prints Actual Pixel The image...

Page 63: ...63 4 Click the button on the toolbar Or click Print in the File menu The Print dialog box appears 5 Verify the settings and click the OK button ...

Page 64: ... the sliders left and right adjusts the brightness and contrast of the displayed image Note For grayscale and color images the image file can be re saved with the adjusted brightness For black and white images brightness can be adjusted if the image is displayed as grayscale other than 1 to 1 display However the image cannot be saved with adjusted brightness Brightness can be adjusted for each pag...

Page 65: ...ile in which to insert the page Note Pages cannot be added to BMP or JPEG files To add a page to an image currently saved as a BMP or JPEG file first resave the image as a TIFF or PDF file 2 Click Insert Add Pages in the Page menu to open the submenu 3 Select the source of the image to add or insert from Scanner Scans the image to add insert from File Select the image to add insert from saved imag...

Page 66: ...x is displayed 2 Select the location to add or insert the page make the Scanner Settings and click OK Scanning begins and pages are added or inserted 3 When there are no more documents scanning stops When from File is selected 1 The Open dialog box is displayed ...

Page 67: ...ile page to be inserted and click OK 5 When finished inserting adding the page confirm that the page was added or inserted in the specified location Note To save the image file with added or inserted pages select Save Page As or Close from the File menu When Close is selected a message appears asking if you want to save the file Click Yes to overwrite the image file ...

Page 68: ...age 2 Click Replace Page in the Page menu to display the submenu The Replace Page dialog box appears 3 Select the source of the image to add or insert from Scanner Scans the image to add insert from File Select the image to add insert from saved image files Note When from Scanner is selected pages following the displayed page are replaced by scanned images When from File is selected pages followin...

Page 69: ...e Replace Page dialog box is displayed 2 Set the Scanner Settings and click OK Scanning begins and pages following the displayed page are replaced 3 When there are no more documents scanning stops When from File is selected 1 The Open dialog box is displayed ...

Page 70: ...ge range for replacement and click OK Pages following the displayed page are replaced by the image s specified for the Page Range 5 When finished page replacement confirm that the image s of the specified page s are replaced Note To save the image file with replaced pages select Save Page As or Close from the File menu When Close is selected a message appears asking if you want to save the file Cl...

Page 71: ...rd restricts changing authority to print the file or edit a page and is entered in a dialog box that appears when attempting to change security settings Important Always set the permissions password when setting permissions If permissions are set only with the Document Open password security can be canceled merely by opening the document so care should be exercised Note When adding inserting or re...

Page 72: ... security Note Setting or canceling security takes effect regardless of whether the file has been saved Canceling Security When opening a PDF file that has security set Remove Security Information is enabled in the Edit menu To cancel security click Remove Security Information and following the message instructions Note The Permissions Password must be entered if it has been set If only the Docume...

Page 73: ...Opening 60 Options menu 14 P Page menu 13 Pointer setting 10 Print Format 7 Printing 62 R Replacing a Page 68 Replacing a Page 68 S Save As Two Images 35 Save Rotated Image 34 Saving 58 Scan Batch to File 40 Scan Batch to Mail 45 Scan Batch to Printer 43 Scan JOB 50 Scan menu 8 Scan Page 39 Scan To Presentation 47 Scanner Selection 16 Scanner Settings 16 Schema 24 Security Settings 71 Canceling 72...

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Canon DR 2580C - Document Scanner, Operation Manual

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