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Canon 2300N - ImageCLASS B/W Laser Reference Manual Download Page 55

Entering the Department ID and Password

2-12

Basic Oper

ations

2

NOTE

 

If the Department ID or Password that you entered is wrong, the beep sounds. 
Repeat the procedure from step 1.

3

When your operations are complete, press [ID] on the control 
panel.

The display for entering the Department ID and password appears.

NOTE

 

To perform operations again, enter the Department ID and password.
If you do not press 

 (ID) after finishing your operations, any subsequent copies 

are totaled under the Department ID you previously entered.
When operations are complete, the screen for entering the Department ID and 
password automatically appears after the set time has elapsed, even if you forget 
to press 

 (ID). (See "Auto Clear Time," on p. 3-24.)

ID

ID

ID

Summary of Contents for 2300N - ImageCLASS B/W Laser

Page 1: ......

Page 2: ...imageCLASS 2300 Reference Guide 0 Ot ...

Page 3: ... Networking and Printing Basic Operations Basic Guide Machine Settings Troubleshooting Reference Guide This Document Copying Instructions Copying Guide Fax Instructions Facsimile Guide Sending Instructions Sending Guide Remote User Interface Instructions Remote UI Guide CD ROM Network Connectivity and Setup Instructions Network Guide CD ROM PCL Printer Instructions PCL Printer Guide CD ROM PCL Pri...

Page 4: ...ettings Chapter 6 Routine Maintenance Chapter 7 Troubleshooting Chapter 8 Appendix Includes the report samples specifications and index How This Manual Is Organized Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon ...

Page 5: ...i Installation xvi Power Supply xvii Handling xviii Maintenance and Inspections xix Consumables xx Other Warnings xxi Chapter 1 Before You Start Using This Machine Installation Location and Handling 1 2 Installation Precautions 1 2 Avoid Installing the Machine in the Following Locations 1 2 Select a Safe Power Supply 1 5 Provide Adequate Installation Space 1 6 Moving the Machine 1 7 Handling Preca...

Page 6: ...pe 2 22 Chapter 3 Selecting and Storing Settings Additional Functions Settings Table 3 2 Specifying Common Settings 3 8 Initial Function at Power ON 3 8 Default Display after Auto Clear 3 9 Volume and Tone Control 3 11 Power Consumption in the Energy Saver Mode 3 13 Auto Paper Selection Auto Drawer Switching 3 14 Standard Paper for the Stack Bypass 3 16 Identifying the Type of Paper in a Paper Dra...

Page 7: ...mation 5 14 Restrictions Using Department ID Management 5 17 Accepting Print Jobs with an Unknown ID 5 19 Chapter 6 Routine Maintenance Paper Drawers 6 2 Loading Paper 6 2 Adjusting a Paper Drawer to Hold a Different Paper Size 6 6 Replacing the Toner Cartridge 6 11 Replacing the Stamp Cartridge 6 18 Routine Cleaning 6 20 Platen Glass and Cover 6 20 Feeder Cleaning 6 21 Roller Cleaning 6 25 Consum...

Page 8: ... Solve the Problem 7 28 Chapter 8 Appendix Report Samples 8 2 User s Data List 8 2 One Touch Speed Dialing List 1 8 3 Coded Speed Dialing List 1 8 3 One Touch Speed Dialing List 2 8 3 Coded Speed Dialing List 2 8 5 Group Dialing List 8 5 Access Code List 8 6 Specifications 8 7 Main Unit 8 7 Feeder 8 9 Index 8 10 ...

Page 9: ...se the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORTANT Indicates operational requirements and restrictions Be sure to read these items carefully in order to operate the machine...

Page 10: ...ix Function Keys Key icon Key Function Example Press F3 DENSITY Press F4 F3 F4 ...

Page 11: ...lso various kinds of prints may sometimes have to wait their turn before they can be output To avoid confusion when reading this manual the terms scanning printing and copying used throughout this manual are defined as set out below There are some cases in which the scanning of an original when making a copy and the process of making a print are described separately Operations and Terms Used in Th...

Page 12: ...xi Copying Scanning of an original printing through finishing ...

Page 13: ...trol for Health and Safety Act of 1968 Class 1 levels of laser radiation are not considered to be hazardous Since radiation emitted inside the product is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation Do not remove protective housings or external covers except as directed by the equipment s Referen...

Page 14: ...IO PRECAUCION RADIACION LASER INVISIBLE CUANDO SE ABRE EVITAR EXPONERSE AL RAYO VARO AVATTAESSA OLET ALTTIINA NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE ÄLÄ KATSO SÄTEESEEN VARNING OSYNLIG LASERSTRÄLNING NAR DENNA DELÄR ÖPPNAD BETRAKTA EJ STRÄLEN ADVARSEL USYNLIG LASER STRÅLING NÅR DENNE ER ÅBEN UNDGÅ BESTRÅLING ADVARSEL USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPNES UNNGÅ EKSPONERING FOR STRÅLEN DANGER Invisible las...

Page 15: ...OF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL As an ENERGY STAR Partner Canon USA Inc has determined that this copier model meets the ENERGY STAR Program for ene...

Page 16: ... print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in advance with your legal advisor for guidance Paper Money Traveles Checks Money Orders Food Stamps Certificates of Deposit Passports Postage Stamps canceled or uncanceled Immigration Papers Identifying Badges or Insignias Internal Revenue Stamps cancele...

Page 17: ...e the following items on the machine If these items come into contact with a high voltage area inside the machine it may result in a fire or electrical shock If these items are dropped or spilled inside the machine immediately turn OFF the main power switch and disconnect the power cord from the power outlet Then contact your service representative Necklaces and other metal objects Cups vases flow...

Page 18: ...letely into the power outlet as failure to do so may result in a fire or electrical shock Do not use power cords other than the power cord provided as this may result in a fire or electrical shock As a general rule do not use extension cords Using an extension cord may result in a fire or electrical shock If an extension cord must be used however use one rated for voltages of 120 V AC and over unt...

Page 19: ...ace cable may be damaged resulting in a fire or electrical shock Do not drop paper clips staples or other metal objects inside the machine Also do not spill water liquids or flammable substances alcohol benzene paint thinner etc inside the machine If these items come into contact with a high voltage area inside the machine it may result in a fire or electrical shock If these items are dropped or s...

Page 20: ...shock Disconnect the power cord from the power outlet regularly and clean the area around the base of the power plug s metal pins and the power outlet with a dry cloth to ensure that all dust and grime is removed If the power cord is connected for a long period of time in a damp dusty or smoky location dust can build up around the power plug and become damp This may cause a short circuit and resul...

Page 21: ...mmediately consult a physician When loading paper or removing jammed originals or paper take care not to cut your hands on the edges of the originals or paper When removing a used toner cartridge remove the cartridge carefully to prevent the toner from scattering and getting into your eyes or mouth If the toner gets into your eyes or mouth wash them immediately with cold water and immediately cons...

Page 22: ...er Warnings WARNING For cardiac pacemaker users This product generates a low level magnetic field If you use a cardiac pacemaker and feel abnormalities please move away from the product and consult your doctor ...

Page 23: ...xxii ...

Page 24: ... main power and so on Installation Location and Handling 1 2 Installation Precautions 1 2 Handling Precautions 1 7 Parts and Their Functions 1 10 External View 1 10 Internal View 1 11 Control Panel Parts and Functions 1 12 Main Power and Energy Saver Key 1 15 How to Turn ON the Main Power 1 15 Adjusting the Brightness of the LCD Display 1 17 Energy Saver Mode 1 18 System Settings 1 19 ...

Page 25: ...chine in the Following Locations Avoid locations which are subject to extreme temperature and humidity whether low or high For example avoid installing the machine near water faucets hot water heaters humidifiers air conditioners heaters or stoves Avoid installing the machine in direct sunlight If this is unavoidable use curtains to shade the machine Be sure that the curtains do not block the mach...

Page 26: ...duction runs especially in poorly ventilated rooms It is recommended that the room be appropriately ventilated sufficient to maintain a comfortable working environment in areas of machine operation Avoid locations where a considerable amount of dust accumulates Avoid locations where ammonia gas is emitted Avoid locations near volatile flammable materials such as alcohol or paint thinner Avoid loca...

Page 27: ... and vibrations generated by the machine during printing can adversely affect the operation of such equipment Avoid installing the machine near televisions radios or similar electronic equipment The machine might interfere with sound and picture signal reception Insert the power plug into a dedicated power outlet and maintain as much space as possible between the machine and other electronic equip...

Page 28: ...y voltage Do not connect the power cords of other electrical equipment into the same outlet to which the machine is connected Do not connect the power cord to a multiplug power strip as this may cause a fire or electrical shock The power cord may become damaged if it is often stepped on or if heavy objects are placed on it Continued use of a damaged power cord can lead to an accident such as a fir...

Page 29: ...e 1 Provide Adequate Installation Space Provide enough space on each side of the machine for unrestricted operation NOTE Be sure to provide enough space also at the top of the machine in order to open the feeder 4 or more 100 mm 39 3 4 1010 mm 33 1 2 852 mm 4 or more 100 mm ...

Page 30: ...he power cord and may result in a fire or electric shock When carrying the machine be sure to hold the parts indicated below Failure to do so may cause the machine to be dropped and result in injury CAUTION When holding the bottom of the machine be careful not to get your fingers caught on the floor or the cabinet stand as this may result in personal injury Handling Precautions Do not attempt to d...

Page 31: ...side the machine it may cause a short circuit and result in a fire or electrical shock If there is smoke or unusual noise immediately turn the main power switch OFF disconnect the power cord from the outlet and contact your service representative Using the machine in this state may cause a fire or electrical shock Also avoid placing objects around the power plug so that the machine can be unplugge...

Page 32: ...tion runs especially in poorly ventilated rooms It is recommended that the room be appropriately ventilated sufficient to maintain a comfortable working environment in areas of machine operation For safety reasons turn OFF the main power switch of the machine when it will not be used for a long period of time such as at night As an added safety measure disconnect the power cord when the machine wi...

Page 33: ...lly fed to the platen glass for copying c c c c Original Supply Tray Originals can be automatically sent to the platen glass by placing them in the original supply tray d d d d Original Output Area Originals scanned from the original supply tray are output to the original output area e e e e Paper Drawers Each paper drawer holds up 250 sheets of paper 20 lb bond 80 g m2 f f f f Ventilation Slot He...

Page 34: ...c c Front Cover You can open this cover to clear paper jams and replace the toner cartridge d d d d Paper Feeding Dial Turn this dial counterclockwise to remove jammed paper e e e e Lower Left Cover f f f f Stack Bypass Feeds transparencies and nonstandard or alternate paper stock g g g g Left Cover Open this cover to remove jammed paper and to replace the toner cartridge h h h h Toner Cartridge P...

Page 35: ...ed for speed dialing and then use the number for dialing j j j j Coded Dial key Press this key and a three digit code to dial a fax telephone number that you have registered for coded speed dialing k k k k Hook key Press to activate or deactivate the telephone line l l l l Pause Redial key Press to redial the last number dialed when the display shows the Basic Features screen or to enter a pause b...

Page 36: ... alarm lamp maintains a steady red light contact your service representative x x x x In Use Memory lamp A light that blinks red or maintains a steady green light when the machine is copying or there are documents stored in memory y y y y Interrupt key Press to interrupt a continuous copy job when you need to make priority copies z z z z Additional Functions key Press to enter the Additional Functi...

Page 37: ...nus on the display during data registration or to move the cursor left or right during data registration j j j j Clear key Clears an entire entry during information registration k k k k key Press this key to enter a plus sign in a fax number l l l l Pin Code key Displays the PIN code message so you can enter a PIN code when dialing through a PBX Public Branch Exchange m m m m TTI Selector key Ente...

Page 38: ... the power plug is firmly inserted into the power outlet WARNING Do not connect or disconnect the power cord with wet hands as this may result in electrical shock 2 Press the power switch to ON I side The main power switch is located on the right side of the machine If you are turning OFF the main power press the main power switch to the O side The main power indicator on the control panel lights ...

Page 39: ...econds before turning the main power back ON NOTE The standard settings are selected at power ON The standard copy settings are You can change the standard copy settings See Chapter 4 Customizing Settings in the Copying Guide You can select which function to display on the Basic Features screen according to the Additional Function settings See Initial Function at Power ON on p 3 8 You can reserve ...

Page 40: ... ID and Password on p 2 11 For details about the Department ID Management see Department ID Management on p 5 7 Adjusting the Brightness of the LCD Display If the LCD display is difficult to view use the display contrast dial on the control panel to adjust the brightness To make the LCD display brighter turn the dial counterclockwise To make it darker turn the dial clockwise F4 F3 OK BACK F2 F1 Mo...

Page 41: ...n the Energy Saver Mode on p 3 13 The length of time taken by the machine to enter the Energy Saver mode can be set in Additional Functions menu See Power Consumption in the Energy Saver Mode on p 3 13 The machine does not enter the Energy Saver mode even if you press Energy Saver if the machine is scanning or printing or any original is set in the feeder See Energy Saver Mode on p 3 25 The machin...

Page 42: ...owing instructions Setting Up and Connecting to the Network See the Network Guide Installing the Printer Driver See the PCL Driver Guide Installing the Fax Driver See the Fax Driver Guide with Cover Sheet Editor Date and Time Settings See Current Date and Time on p 3 22 System Manager Settings See System Manager Settings on p 5 1 NOTE The network printer and I Fax functions are only available in t...

Page 43: ...System Settings 1 20 Before You Start Using This Machine 1 ...

Page 44: ...ew of the imageCLASS 2300 2 2 Convenient Functions 2 2 Easy Operations 2 4 Reducing Running Costs 2 6 Entering Characters 2 8 Alphanumeric and Special Characters 2 8 Entering the Department ID and Password 2 11 Making Prints Using the Stack Bypass 2 13 Multifunctional Operations 2 20 Paper Type 2 22 ...

Page 45: ...or the current job to be finished For example you can copy a document while the machine is sending a job scanned into the memory NOTE For details of multifunctional operations see Multifunctional Operations on p 2 20 The I Fax function is only available in the Network Model of this machine For details on I Fax see Chapter 1 Overview in the Sending Guide Fax I Fax Copy ...

Page 46: ... 1 10 The printer function is only available in the Network Model of this machine Sending a Document by E Mail By specifying an e mail address as the destination you can send a document by e mail using similar procedures to sending a fax The document is attached to the e mail as an image file and it can be read on a computer screen NOTE The I Fax function is only available in the Network Model of ...

Page 47: ... addresses registered for one touch speed dialing coded speed dialing and group dialing NOTE For details on the directory see Chapter 2 Speed Dialing in the Facsimile Guide For details on one touch speed dialing see Parts and Their Functions on p 1 10 and Chapter 2 Speed Dialing in the Facsimile Guide For details on coded speed dialing see Chapter 2 Speed Dialing in the Facsimile Guide For details...

Page 48: ...the power the drawer in use etc in the Additional Functions menu NOTE For details about the Additional Functions menu see Additional Functions Settings Table on p 3 2 Shortcuts to Your Favorite Copy Function By registering the copy functions you frequently use to the shortcut keys you can select your favorite function simply by pressing one key NOTE For details on setting the shortcut keys see Cha...

Page 49: ...y Saver Mode to Reduce Power Consumption When the machine remains idle for a specified period of time it enters the Energy Saver mode Compared with turning OFF the power you can reactivate the machine from the Energy Saver mode quickly then return to the Energy Saver mode by pressing Energy Saver NOTE For details on the Energy Saver mode see Energy Saver Mode on p 1 18 and Energy Saver Mode on p 3...

Page 50: ...ing a Department ID for each department you can restrict the number of prints and transmission pages to control running costs You can manage the Department ID using the control card if the card reader is attached to the machine NOTE For Department ID management see Department ID Management on p 5 7 31 1 2 3 4 5 6 m t w t f s s 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 ...

Page 51: ...umeric keys Alphanumeric and Special Characters Example Enter EUROPE 1 Open all three one touch speed dialing panels 2 Press F4 INPUT MODE to select ALPHA INPUT Each time you press INPUT MODE ALPHA INPUT or NUMBER INPUT are selected in sequence 3 Press the appropriate key on the numeric keypad to enter a letter or number If ALPHA INPUT is the chosen entry mode keep pressing the key until the upper...

Page 52: ...etters for example ABCabc To enter EUROPE press the keys as follows EUROPE is displayed Key Characters ABCabc DEFdef GHIghi JKLjkl MNOmno PQRSpqrs TUVtuv WXYZwxyz _ l 1 2 ABC 3 DEF 4 GHI 5 JKL 6 MNO 7 PRS 8 TUV 9 WXY SYMBOLS 6 MNO 7 PRS 7 PRS 3 DEF 3 DEF DEF 8 TUV 6 MNO 7 PRS 3 E DEF 3 8 TUV 6 MNO 7 PRS U E O R P ...

Page 53: ...uously press to move the cursor to the right If you entered an incorrect character delete it using and Delete and enter the correct character To delete all the entered characters press Clear The types and maximum number of characters you can register depend on the setting item 4 When the entry of all the characters is complete press OK OK ...

Page 54: ...eys Press PASSWORD enter the password If the password is not set proceed to step 2 NOTE If you make a mistake when entering the Department ID or password press Clear enter the correct values The Department ID and password can be up to seven digits long For details about Department ID Management see Department ID Management on p 5 7 2 Press OK The Basic Features screen of the selected function appe...

Page 55: ...entering the Department ID and password appears NOTE To perform operations again enter the Department ID and password If you do not press ID after finishing your operations any subsequent copies are totaled under the Department ID you previously entered When operations are complete the screen for entering the Department ID and password automatically appears after the set time has elapsed even if y...

Page 56: ...28g m2 Paper which has been rolled or curled must be straightened out prior to use to allow the paper to feed smoothly through the stack bypass allowable curl amount less than 10 mm for normal paper less than 5 mm for heavy paper There are some types of paper stock that may meet the above specifications but cannot be fed into the stack bypass Do not load different size type paper at the same time ...

Page 57: ...tatus on p 4 2 If there is a reserved job you can reserve a change of paper for the stack bypass See Chapter 1 Introduction to Copying in the Copying Guide If there is no reserved job remove the paper already loaded on the stack bypass and continue the procedure from step 2 NOTE If the paper size loaded in the stack bypass is different from the paper size stored in the stack bypass settings change...

Page 58: ...ied for that type of paper in the Specifications Align the required number of sheets of paper with the slide guides Insert the paper into the machine until it stops The Paper Select display for the stack bypass appears NOTE If there are instructions on the paper package about which side of the paper to load follow those instructions If problems such as poor print quality or paper jams occur try tu...

Page 59: ...at this step five times for each set of five envelopes Place the envelopes on a clean level surface and press all the way around the envelopes by hand in the direction of the arrows to remove any curls Repeat this step five times for each set of five envelopes Hold down the four corners of the envelopes firmly so that they and the sealed or glued portion stay flat Flap ...

Page 60: ...ular care to spread the envelopes out in the direction they will be fed Load the envelopes as shown below IMPORTANT Depending on the paper type or condition of the envelopes the printing quality may deteriorate or a paper jam may occur In such a case it is recommended to change the type of envelopes If you are printing data from a personal computer always load the envelopes as shown above 4 Press ...

Page 61: ...e size as the paper loaded in the stack bypass NOTE The above display appears unless the paper size is set in the USE STACK BYPASS menu See Standard Paper for the Stack Bypass on p 3 16 To change the paper type Press F2 SELECT PAPER press F3 or F4 to select the paper type press OK IMPORTANT Select the paper type before selecting the paper size Select the correct paper type to avoid a paper jam The...

Page 62: ...ack bypass and find that the paper or envelopes are not being fed smoothly or evenly through the stack bypass curl the forward edge in the print direction of the paper or envelopes upward by approximately 1 8 3 mm so that the rollers can grip the paper as it is fed into the stack bypass then reload the paper or envelopes To cancel all settings and restore the machine s standard settings press Rese...

Page 63: ... Print You can operate these functions together The following table presents the details of multifunctional operations Previous Job Next Job Copy Print Scanning Data Printing Receiving Data Printing Copy Scanning Data Printing Fax Scanning Data Direct Sending Memory Sending Memory Receiving Printing Auto Received Document Print Receiving Data Printing ...

Page 64: ...unction is only available in the Network Model of this machine Previous Job Next Job Fax Scanning Data TX scanning included Memory TX Memory RX Printing of Auto RX Documents Copy Scanning Data Printing Fax Scanning Data TX scanning included Memory TX Memory RX Printing of Auto RX Documents Print Receiving Data Printing ...

Page 65: ...Heavy 2 Recycled 1 Transparency Labels 3 Envelope Paper Size Length x Width Location Paper Drawer 1 and 2 Stack Bypass 11 x 17 11 x 17 279 mm x 432 mm LGL 8 1 2 x 14 216 mm x 356 mm LTR 11 x 8 1 2 279 mm x 216 mm LTR 8 1 2 x 11 216 mm x 279 mm STMT 8 1 2 x 5 1 2 216 mm x 140 mm STMT 5 1 2 x 8 1 2 140 mm x 216 mm Envelope COM10 4 1 8 x 9 1 2 104 7 mm x 241 3 mm DL 4 1 4 x 8 5 8 110 mm x 220 mm Mona...

Page 66: ...MPORTANT It is recommended not to use the back side of preprinted paper It may cause a paper jam NOTE For instructions on how to load paper see the following pages Paper drawer Loading Paper on p 6 2 Stack bypass Making Prints Using the Stack Bypass on p 2 13 ...

Page 67: ...Paper Type 2 24 Basic Operations 2 ...

Page 68: ...n the Energy Saver Mode 3 13 Auto Paper Selection Auto Drawer Switching 3 14 Standard Paper for the Stack Bypass 3 16 Identifying the Type of Paper in a Paper Drawer 3 18 Rotate Printing 3 19 Changing the Language Shown on the LCD Display 3 20 Timer Settings 3 22 Current Date and Time 3 22 Auto Clear Time 3 24 Energy Saver Mode 3 25 Daily Timer Settings 3 27 Date Format 3 29 Printing Reports and L...

Page 69: ...TO DEFAULT 3 9 03 VOLUME CONTROL KEYPAD VOLUME ALARM VOLUME ON OFF Volume 1 to 3 1 TX DONE TONE RX DONE TONE PRINTING DONE TONE ERROR ONLY ON OFF Volume 1 to 3 1 SCANNING DONE TONE ERROR ONLY ON OFF Volume 1 to 3 1 3 11 04 ESS POWER LEVEL LOW HIGH 3 13 05 DRAWER ELIGIBLTY COPY FAX RECEIVING REPORT STACK BYPASS ON OFF DRAWER 1 2 ON OFF STACK BYPASS SIZE A3 A4 B4 B5 A4 A5 B5 A5 11 x 17 LTR LTR LGL S...

Page 70: ...100 1 03 STANDARD COPY QTY 01 to 99 01 1 04 FRAME ERASE WIDTH 01 mm to 20 mm 02 mm 1 05 AUTO SORT ON OFF 1 06 SORT ROTATE ON OFF 1 07 SHORTCUT KEY SET SHORTCUT KEY 1 2 3 4 1 08 SHARPNESS 1 to 9 5 1 09 PRESCAN ON OFF 1 Item Available Settings Applicable Page 01 USER SETTINGS TEL LINE SETTINGS 2 UNIT NAME 2 SENDER NAME 01 99 SENDER NAME REG PERSONAL SETTINGS 2 TX TERMINAL ID FAX I FAX 2 SENDER FAX N...

Page 71: ...ARATE 2 03 TX SETTINGS ECM TX ON OFF 2 PAUSE TIME 01SEC to 15SEC 02SEC 2 AUTO REDIAL ON OFF 2 ERASE FAILED TX OFF ON 2 TIME OUT ON OFF 2 STAMP ACTION DIRECT MEMORY TX DIRECT TX 2 TX ROTATION ON OFF 2 PIN CODE OFF ON 2 04 RX SETTINGS ECM RX ON OFF 2 RX PAGE FOOTER OFF ON 2 2 on 1 OFF ON 2 05 PRINTER SETTINGS OF RX COPIES 01 to 99 COPIES 01 2 SELECT DRAWER DRAWER SW A D ON OFF 2 RX REDUCTION ON OFF ...

Page 72: ...GE DATA DELETE FILE 2 TRANSFER SETUP FILE CHANGE DATA DELETE FILE 2 07 SYSTEM SETTINGS MEMORY LOCK RX OFF ON 2 RX PASSWORD 2 PHONE NO CHECK OFF ON 2 FAX DEFAULT RESOLUTION SCAN DENSITY IMAGEQUALITY BOOK TX SCAN SIZE TX MODE TX STAMP 2 ACCESS CODE USE DO NOT USE 2 08 LAN SETTINGS MAIL USER SETTING SMTP SERVER POP3 SERVER EMAIL RX PROTOCOL CHECK INTERVAL RETRY RETRY INTERVAL TIME ZONE SETTING PORT N...

Page 73: ...TTING 4 02 CODED SPD DIAL TEL REGISTRATION 000 136 TEL NUMBER ENTRY NAME OPTIONAL SETTING 2 E MAIL ADDRESS 000 136 ENTER E MAIL ADD NAME OPTIONAL SETTING 4 FTP SERVER 000 136 FTP SERVER NAME NAME LOGIN NAME PASSWORD UPLOAD DIRECTORY OPTIONAL SETTING 4 03 GROUP DIAL 01 63 DESTINATION TEL ID NAME OPTIONAL SETTING 2 Item Available Settings Applicable Page 01 DATE TIME SETTING Default setting 3 22 02 ...

Page 74: ...SS 5 2 02 DEPT ID MANAGEMNT ON DEPT ID ENTRY COUNT MANAGEMENT RESTRICTIONS PRINT WITH NO ID OFF 5 7 03 NETWORK SETTINGS IP ADDRESS AUTO IP ADDRESS SUBNET MASK DEFAULT GATEWAY DNS SERVER ADD DNS DYNAMIC SET HOST NAME DOMAIN NAME VIEW IP ADDRESS 3 Item Available Settings Applicable Page 01 ROLLER CLEANING START CLEANING PRNT CLEANING PAPR 6 25 Item Available Settings Applicable Page 01 USER DATA 3 3...

Page 75: ...function is only available in the Network Model of this machine Initial Function at Power ON You can specify which screen is displayed when you turn ON the main power NOTE The default setting is 02 COPY 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears and the indicator light blinks 2 Press F3 or F4 to highlight 01 COMMON SETTINGS press OK Each time you press or the next or previo...

Page 76: ... To set the machine to the Copy function when the power is turned ON select 02 COPY The selected mode is set and the COMMON SETTINGS menu returns 5 Press Reset to return to the Basic Features screen Default Display after Auto Clear This mode enables you to select whether the Default Settings menu is displayed after auto clearing NOTE The time necessary for auto clear to take place can be set See A...

Page 77: ...lt settings after auto clearing select 02 RETURN TO DEFAULT In this case for example if 01 FAX has been selected in the 01 DEFAULT SETTINGS menu the machine will be reset to the initial fax menu when you perform auto clearing during setting the Copy function If you do not want to reset the machine to the default settings after auto clearing select 01 DO NOT RTN TO DFLT In this case for example if ...

Page 78: ...When the fax reception is finished Printing Done Tone When printing has finished Scanning Done Tone When scanning has finished NOTE The default settings are 01 ON for the Keypad Alarm and Scanning Done Tones and 02 ERROR ONLY for the Transmission Done Reception Done and Printing Done Tones The volume is set to 1 for every tone The maximum volume is 3 1 Press Additional Functions press F3 or F4 to ...

Page 79: ...NLY or 03 OFF for the tone you are setting press OK NOTE ERROR ONLY appears only when you selected 03 TX DONE TONE 04 RX DONE TONE or 05 PRINTING DONE TONE in step 3 If you selected 01 ON or 02 ERROR ONLY Proceed to step 5 If you selected 03 OFF Proceed to step 6 5 Press F2 or F3 to select the volume from 1 to 3 for each tone press OK You can also set the volume with the numeric keys The VOLUME CO...

Page 80: ... you set the power consumption to 01 LOW the machine consumes less energy during the Energy Saver mode than when you set it to 02 HIGH However it takes more time for the machine to resume normal operation The default setting is 01 LOW 1 Press Additional Functions press F3 or F4 to highlight 01 COMMON SETTINGS press OK The COMMON SETTINGS menu appears 2 Press F3 or F4 to highlight 04 ESS POWER LEVE...

Page 81: ...owing functions Auto Paper Selection APS The machine automatically selects the appropriate paper size paper drawer based on the size of the original and the set ratio when making a copy or of the image when receiving a fax Auto Drawer Switching ADS If a paper drawer runs out of paper during a continuous printing job the machine automatically selects another paper drawer with the same paper size an...

Page 82: ... menu appears 3 Press F3 or F4 to highlight 01 COPY 02 FAX RECEIVING or 03 REPORT press OK 4 Press F3 or F4 to select the stack bypass or paper drawer to be set for the Auto Paper Selection function press OK 5 Press F3 or F4 to highlight 01 OFF or 02 ON for the stack bypass and each paper drawer press OK To make the stack bypass or paper drawer eligible for APS ADS Select 02 ON F3 F4 F3 F4 OK F3 F...

Page 83: ...ures screen Standard Paper for the Stack Bypass This mode enables you to set the standard paper size for the stack bypass if you always use the same size paper This way you do not need to select the paper size each time you use the stack bypass IMPORTANT If you set the standard paper size for the stack bypass you cannot select the paper size when you use the stack bypass NOTE The default setting i...

Page 84: ... BYPASS menu appears 3 Press F3 or F4 to highlight 01 OFF or 02 ON press OK If you want to set the paper size for the stack bypass Select 02 ON If you do not want to set the paper size for the stack bypass Select 01 OFF 4 If you select 02 ON press F3 or F4 to select the paper size press OK The COMMON SETTINGS menu returns 5 Press Reset to return to the Basic Features screen F3 F4 F3 F4 OK F3 F4 OK...

Page 85: ... highlight 01 COMMON SETTINGS press OK The COMMON SETTINGS menu appears 2 Press F3 or F4 to highlight 07 SELECT PAPER press OK Each time you press or the next or previous menu option becomes highlighted The SELECT PAPER menu appears 3 Press F3 or F4 to highlight 01 PLAIN PAPER or 02 HEAVY PAPER press OK To use plain paper select 01 PLAIN PAPER To use heavyweight paper select 02 HEAVY PAPER The COM...

Page 86: ...ch that of the selected paper NOTE The default setting is 02 ON 1 Press Additional Functions press F3 or F4 to highlight 01 COMMON SETTINGS press OK The COMMON SETTINGS menu appears 2 Press F3 or F4 to highlight 08 ROTATE PRINT press OK Each time you press or the next or previous menu option becomes highlighted The ROTATE PRINT menu appears 3 Press F3 or F4 to highlight 01 OFF or 02 ON press OK F3...

Page 87: ...n Changing the Language Shown on the LCD Display This mode enables you to select the language displayed on the LCD display 1 Press Additional Functions press F3 or F4 to highlight 01 COMMON SETTINGS press OK The COMMON SETTINGS menu appears 2 Press F3 or F4 to highlight 09 DISPLAY LANGUAGE press OK Each time you press or the next or previous menu option becomes highlighted The DISPLAY LANGUAGE men...

Page 88: ... Common Settings 3 21 Selecting and Storing Settings 3 3 Press F3 or F4 to select the desired language press OK The COMMON SETTINGS menu returns 4 Press Reset to return to the Basic Features screen F3 F4 OK Reset ...

Page 89: ...e items you want to set Current Date and Time You can set the current date and time The date and time set here is also used as the time setting when required for functions 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears and the indicator light blinks 2 Press F3 or F4 to highlight 05 TIMER SETTINGS press OK Each time you press or the next or previous menu option becomes highlight...

Page 90: ...meric keys Enter the date and the time in 24 hour notation as four digits without a space Enter two digits for the year NOTE If you make a mistake when entering values press Clear enter the values again 5 Press OK The time is set and the TIMER SETTINGS menu returns 6 Press Reset to return to the Basic Features screen Examples February 3 10 29 a m 11 18 p m 0203 1029 2318 C F3 F4 OK F2 F3 1 2 3 4 5...

Page 91: ... in one minute increments and can also be set to 01 OFF NOTE The default setting is Auto Clear 02 ON and Auto Clear Time 2MIN 1 Press Additional Functions press F3 or F4 to highlight 05 TIMER SETTINGS press OK The TIMER SETTINGS menu appears 2 Press F3 or F4 to highlight 02 AUTO CLEAR press OK Each time you press or the next or previous menu option becomes highlighted The AUTO CLEAR menu appears 3...

Page 92: ...er mode You can specify the amount of time taken before entering the Energy Saver mode from 3 to 30 minutes You can also set the Energy Saver to 02 OFF NOTE The default setting is 01 ON and 15MIN To reactivate the machine from the Energy Saver mode press Energy Saver To enter the Energy Saver mode manually press Energy Saver for more than 2 seconds You can select the power consumption in the Energ...

Page 93: ...The time preset for the delayed transmission occurs A print job is sent from a computer A print job is sent through the network 1 Press Additional Functions press F3 or F4 to highlight 05 TIMER SETTINGS press OK The TIMER SETTINGS menu appears 2 Press F3 or F4 to highlight 03 ENERGY SAVER press OK Each time you press or the next or previous menu option becomes highlighted The ENERGY SAVER menu app...

Page 94: ...urns 5 Press Reset to return to the Basic Features screen Daily Timer Settings This mode enables you to set the time that the machine automatically enters the Energy Saver mode each day of the week NOTE Setting range Daily from Sunday to Saturday 00 00 to 23 59 in one minute increments If Auto Clear Time and Daily Timer modes are both set Auto Clear Time has priority If the current date and time a...

Page 95: ...ears 3 Press F3 or F4 to select the day of the week press OK The display for entering the time appears 4 Press F2 or F3 to specify the hour and minutes at which the Energy Saver mode is activated using the numeric keys Enter the time in 24 hour notation as four digits without a space Examples 7 05 a m 11 18 p m 0705 2318 F3 F4 F3 F4 OK F3 F4 OK F2 F3 1 2 3 4 5 6 7 8 9 0 GHI PRS ABC JKL TUV DEF MNO...

Page 96: ...o the Basic Features screen Date Format This mode enables you to set the date format to be used on the display NOTE The default setting is 02 MM DD YYYY month day year 1 Press Additional Functions press F3 or F4 to highlight 05 TIMER SETTINGS press OK The TIMER SETTINGS menu appears 2 Press F3 or F4 to highlight 05 DATE SETUP press OK Each time you press or the next or previous menu option becomes...

Page 97: ...3 3 Press F3 or F4 to select desired date format press OK Examples of the date format YYYY MM DD 2003 02 03 MM DD YYYY 02 03 2003 DD MM YYYY 03 02 2003 The COMMON SETTINGS menu appears 4 Press Reset to return to the Basic Features screen F3 F4 OK Reset ...

Page 98: ... mode enables you to print the user s data list 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears and the indicator light blinks 2 Press F3 or F4 to highlight 08 PRINT LISTS press OK Each time you press or the next or previous menu option becomes highlighted The PRINT LISTS menu appears 3 Press F3 or F4 to highlight 01 USER DATA press OK The Basic Features screen returns and the U...

Page 99: ...ling List 2 Group Dialing List Access Code List This section explains how to print the One touch Speed Dialing List 1 as an example 1 Press Additional Functions press F3 or F4 to highlight 08 PRINT LISTS press OK The PRINT LISTS menu appears 2 Press F3 or F4 to highlight 02 PRINT ADD LISTS press OK Each time you press or the next or previous menu option becomes highlighted The PRINT ADD LISTS menu...

Page 100: ... OK If you want to list the destinations in ascending order as they are registered under one touch speed dialing keys i e from 01 to 63 Select 01 NO SORT If you want to list the registered destinations in alphabetical order Select 02 SORT The Basic Features screen returns and the One Touch Speed Dialing List 1 is printed out NOTE You can print the other dialing lists using the same procedures F3 F...

Page 101: ... press OK Each time you press or the next or previous menu option becomes highlighted The Basic Features screen returns and the Department Information list is printed out Cancel Report Printing This mode enables you to cancel the report printing in the PRINT LISTS menu 1 Press Additional Functions press F3 or F4 to highlight 08 PRINT LISTS press OK The PRINT LISTS menu appears F3 F4 Additional Fun...

Page 102: ...evious menu option becomes highlighted The report printing is canceled and the Basic Features screen returns NOTE If there are multiple jobs press or to select the report whose printing you want to cancel press CANCEL You cannot select multiple jobs and cancel them all at once When canceling multiple jobs select and cancel one by one F3 F4 F2 F3 F4 F3 F4 OK ...

Page 103: ...Printing Reports and Lists 3 36 Selecting and Storing Settings 3 ...

Page 104: ...4 1 CHAPTER 4 Checking Job Status This chapter explains how to confirm the status of print jobs Checking the Job Status 4 2 ...

Page 105: ... status of the print jobs sent from a computer see Chapter 3 Summary of the Printer Menus in the PCL Printer Guide Network Model only If you press Monitor when copy jobs are displayed the display changes to the fax job status when fax jobs are displayed it changes to the copy job status The Monitor screen does not appear during scanning 2 To scroll through the list of the jobs press F2 or F3 3 Pre...

Page 106: ...dministrator Information 5 2 System Administrator ID 5 2 System Password 5 4 E Mail Address 5 5 Department ID Management 5 7 Setting Department ID Management 5 7 Storing Department ID Password Copy Limits TX Limits and Sender Name 5 9 Checking and Printing Counter Information 5 14 Restrictions Using Department ID Management 5 17 Accepting Print Jobs with an Unknown ID 5 19 ...

Page 107: ...gits you can store for the System Administrator ID and Password is seven System Administrator ID You can set or change the System Administrator ID You must set the ID 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears and the indicator light blinks 2 Press F3 or F4 to highlight 06 SYSTEM SETTINGS press OK Each time you press or the next or previous menu option becomes highlighted I...

Page 108: ... using the numeric keys for the new System Administrator ID press OK The System Administrator ID is stored and the SYS ADMIN INFO menu returns NOTE You cannot store a System Administrator ID with only zeros as the number such as 0000000 You can delete the last digit you entered by pressing Delete You can delete all the digits you entered by pressing Clear 6 Press Reset to return to the Basic Featu...

Page 109: ...word are set enter them after selecting 06 SYSTM SETTINGS press OK The SYSTEM SETTINGS menu appears 2 Press F3 or F4 to highlight 01 SYS ADMIN INFO press OK Each time you press or the next or previous menu option becomes highlighted The SYS ADMIN INFO menu appears 3 Press F3 or F4 to highlight 02 SYSTEM PASSWORD press OK The display for entering the System Password menu appears F3 F4 Additional Fu...

Page 110: ... Clear 5 Press Reset to return to the Basic Features screen E Mail Address You can specify the e mail address of the System Administrator NOTE This menu is only displayed in the Network Model of this machine No e mail address is set at the default setting 1 Press Additional Functions press F3 or F4 to highlight 06 SYSTEM SETTINGS press OK If a System Administrator ID and password are set enter the...

Page 111: ...S press OK The display for entering the E mail Address appears 4 Enter the e mail address using the numeric keys press OK The e mail address is registered and the SYSTEM SETTINGS menu returns NOTE You can change the input mode by pressing INPUT MODE to match the character type to be input See Entering Characters on p 2 8 5 Press Reset to return to the Basic Features screen F3 F4 F4 F3 F4 OK F3 F4 ...

Page 112: ...tions can be performed Selecting whether to use Department ID Management Storing the Department ID and the password Setting the Impression and Transmission Limit for each department NOTE The maximum number of digits you can store for the Department ID and password is seven If you store either with less than seven digits the machine stores them with leading zeros as follows Example If 321 is entere...

Page 113: ...s OK The DEPT ID MANAGEMNT menu appears 4 Press F3 or F4 to highlight 02 ON or 01 OFF press OK If you want to use Department ID Management select 02 ON The Department ID Settings menu appears See Storing Department ID Password Copy Limits TX Limits and Sender Name on p 5 9 If you do not want to use Department ID Management select 01 OFF The SYSTEM SETTINGS menu returns 5 Press Reset to return to t...

Page 114: ...r memory sending direct sending delayed transmission and polling receiving No Department ID Management information is registered for the default setting You can set a specific sender name for each Department ID When you do not specify a sender name the fax or mail will be sent under the name registered in 01 For details on the sender name see Chapter 1 Before You Use the Fax Functions in the Facsi...

Page 115: ...ears 3 Press F3 or F4 to highlight 02 ON press OK The DEPT ID MANAGEMNT menu appears 4 Press F3 or F4 to highlight 01 DEPT ID ENTRY press OK The DEPT ID ENTRY menu appears 5 Press F3 or F4 to select the number to which the department will be designated press OK You can also use the numeric keys to designate the department number The display for entering the Department ID appears F3 F4 F3 F4 OK F3 ...

Page 116: ...artment ID 7 Press F3 or F4 to highlight 01 PASSWORD press OK The display for entering the password appears 8 Enter the password using the numeric keys press OK The registered department will operate the machine with this password The password is stored and the ENTER DEPT ID menu returns NOTE You can delete the last digit you entered by pressing Delete You can delete all the digits you entered by ...

Page 117: ...he numeric keys press OK The impression limit is stored and the ENTER DEPT ID menu returns NOTE You can specify the COPY LIMITS up to 99 999 You can delete the last digit you entered by pressing Delete You can delete all the digits you entered by pressing Clear 11 Press F3 or F4 to highlight 03 TX LIMITS press OK The display for entering the TX Limits appears F4 C F3 F4 OK OK 1 2 3 4 5 6 7 8 9 0 G...

Page 118: ...red by pressing Delete You can delete all the digits you entered by pressing Clear 13 Press F3 or F4 to highlight 04 SELECT SENDER press OK NOTE For details on the sender name see Chapter 1 Before You Use the Fax Functions in the Facsimile Guide 14 Press F3 or F4 to select the name of the sender press OK The DEPT ID ENTRY menu returns 15 Press Reset to return to the Basic Features screen F4 C OK 1...

Page 119: ...6 SYSTEM SETTINGS press OK If a System Administrator ID and password are set enter them after selecting 06 SYSTM SETTINGS press OK The SYSTEM SETTINGS menu appears 2 Press F3 or F4 to highlight 02 DEPT ID MANAGEMNT press OK Each time you press or the next or previous menu option becomes highlighted The DEPT ID MANAGEMNT menu appears 3 Press F3 or F4 to highlight 02 ON press OK The DEPT ID MANAGEMN...

Page 120: ...MANAGEMENT press OK The COUNT MANAGEMENT menu appears 5 Press F3 or F4 to highlight 01 COUNT INFORMATION press OK The COUNT INFORMATION menu appears 6 Press F3 or F4 to highlight 01 PRINT COUNT or 02 TX RX PAGE COUNT press OK The selected count information menu appears F3 F4 OK F3 F4 OK F3 F4 OK ...

Page 121: ...FORMATION menu returns NOTE If the department whose information you want to check is not displayed press or until it is displayed If a job without ID is sent while the Department ID Management display is shown only the print count is displayed at the end of the count information If you want to display the print or transmission limit Restrict Printing or Restrict TX respectively must be set to 02 O...

Page 122: ...tions press F3 or F4 to highlight 06 SYSTEM SETTINGS press OK If a System Administrator ID and password are set enter them after selecting 06 SYSTM SETTINGS press OK The SYSTEM SETTINGS menu appears 2 Press F3 or F4 to highlight 02 DEPT ID MANAGEMNT press OK Each time you press or the next or previous menu option becomes highlighted The DEPT ID MANAGEMNT menu appears 3 Press F3 or F4 to highlight ...

Page 123: ...or F4 to highlight 01 RESTRICT PRINTING or 02 RESTRICT TX press OK 6 Press F3 or F4 to highlight 02 ON or 01 OFF press OK If you want to activate the print or transmission limit select 02 ON If you do not want to activate the print or transmission limit select 01 OFF 7 Press Reset to return to the Basic Features screen F3 F4 OK F3 F4 OK F3 F4 OK Reset ...

Page 124: ... F3 or F4 to highlight 06 SYSTEM SETTINGS press OK If a System Administrator ID and password are set enter them after selecting 06 SYSTM SETTINGS press OK The SYSTEM SETTINGS menu appears 2 Press F3 or F4 to highlight 02 DEPT ID MANAGEMNT press OK Each time you press or the next or previous menu option becomes highlighted The DEPT ID MANAGEMNT menu appears 3 Press F3 or F4 to highlight 02 ON press...

Page 125: ...OK The PRINT WITH NO ID menu appears 5 Press F3 or F4 highlight 01 ON or 02 OFF press OK If you want to allow printing jobs without Department ID select 01 ON If you do not want to allow printing jobs without Department ID select 02 OFF 6 Press Reset to return to the Basic Features screen F3 F4 OK F3 F4 OK Reset ...

Page 126: ...m units and perform routine cleaning Paper Drawers 6 2 Loading Paper 6 2 Adjusting a Paper Drawer to Hold a Different Paper Size 6 6 Replacing the Toner Cartridge 6 11 Replacing the Stamp Cartridge 6 18 Routine Cleaning 6 20 Platen Glass and Cover 6 20 Feeder Cleaning 6 21 Roller Cleaning 6 25 Consumables 6 28 ...

Page 127: ...uns out of paper during printing a screen prompting you to load paper appears on the display and the alarm indicator blinks red CAUTION When loading paper take care not to cut your hands on the edges of the paper IMPORTANT The message also appears if the selected paper drawer is not fully inserted into the machine Once you properly insert the paper drawer the message will disappear NOTE If the abo...

Page 128: ...way from direct sunlight Do not load the following types of paper in the paper drawer Doing so may cause a paper jam Severely curled or wrinkled paper Heavyweight paper Transparencies Paper on which color images have been copied do not copy on the reverse side either Paper which has been printed on using a thermal transfer printer do not copy on the reverse side either Back side of printed paper N...

Page 129: ...out the edges of the paper stack Load the paper stack against the right wall of the paper drawer When loading paper in the paper drawer for the first time set the size plate to match the paper size being loaded When loading paper in the paper drawer make sure that the paper size setting of the paper drawer matches the size of the paper ...

Page 130: ...the paper drawer the side facing down is the one printed on If problems such as poor print quality or paper jams occur try turning the paper stack over and reload it For details of the print direction of paper already printed with logos or patterns see Chapter 1 Introduction to Copying in the Copying Guide 5 Gently push the paper drawer back into the machine until it clicks into place in the close...

Page 131: ... the procedure described below to adjust the paper drawer guides NOTE The following paper sizes can be loaded into the paper drawers 11 x 17 LGL LTR LTR and STMT Please consult your service representative about the settings for U1 U2 and U3 paper 1 Pull out the paper drawer and remove all the loaded paper 2 Push down the metal plate until it locks in place ...

Page 132: ...rk for the desired paper size NOTE Attach the end guide while pressing down the point indicated with A If you are setting for 11 x 17 paper attach the end guide to the 11 x 17 indicator on the right rear side of the paper drawer 4 Lift the lock lever vertically and slide the side guide to align it with the mark for the size of the paper you are loading ...

Page 133: ...dirty prints may occur or the inside of the machine may get dirty 6 Set the paper size detector lever located on the left side of the paper drawer to match the size of the paper being loaded IMPORTANT Be sure to set the paper size detector lever correctly If the lever is set to the wrong position paper jams or dirty prints may occur or the inside of the machine may get dirty U2 U LGL U1 LTR STMT B...

Page 134: ...per size plate Remove the protecting plastic sheet and attach the label for the paper size you are loading 8 Change the paper size plate so that it matches the new paper size being loaded 9 Gently push the paper drawer back into the machine until it clicks into place in the closed position LTR ...

Page 135: ...Paper Drawers 6 10 Routine Maintenance 6 CAUTION When returning the paper drawer to its closed position be careful not to get your fingers caught as this may result in personal injury ...

Page 136: ...cartridge after the message REPLACE CARTRIDGE is displayed Do not expose the toner cartridge to direct sunlight or strong light Do not leave the left cover open for a long time after the toner cartridge is installed NOTE After the message REPLACE CARTRIDGE appears approximately 150 prints can still be made However since this number may vary depending upon the original it is recommended to replace ...

Page 137: ... 12 Routine Maintenance 6 1 Open the stack bypass 2 Pull out the left cover of the stack bypass CAUTION Grasp the handle and pull out the left cover horizontally to the left Be careful not to pull it upward as it may easily come off ...

Page 138: ...ly 4 Cut the protective bag of the new toner cartridge with scissors and remove it from the bag IMPORTANT Use only the toner cartridge recommended for use with this machine When handling the toner cartridge hold it by the handles with the triangle facing up as shown in the illustration below Do not hold the toner cartridge vertically or upside down ...

Page 139: ... inside the cartridge 6 Place the toner cartridge on a flat stable surface and hold the cartridge with one hand while removing the seal by pulling it out with the other hand IMPORTANT Do not stop pulling the seal until it is removed completely from the toner cartridge because the toner may scatter and printing quality may deteriorate Pulling the seal upwards or downwards may break the seal If the ...

Page 140: ...rotective cover and pull the two release tabs on the cover to detach it from the toner cartridge CAUTION When removing the protective cover be careful not to touch the toothed wheels on the covered side of the toner cartridge as this may result in personal injury Tabs Protective cover Toothed wheel ...

Page 141: ...ge Be careful not to touch the blue green drum inside the toner cartridge 8 While holding the toner cartridge with both hands align both sides of the cartridge with the guiding grooves on the machine and insert the cartridge horizontally as far as it will go IMPORTANT Be careful not to touch the blue green drum inside the toner cartridge as this may damage the drum Drum 1 ...

Page 142: ...y result in personal injury Close the left cover until it latches If the cover is not fully closed the printout might come out lighter 10 Close the stack bypass CAUTION When closing the stack bypass be careful not to get your fingers caught as this may result in personal injury IMPORTANT Be sure to clean the roller every time you replace the toner cartridge See Roller Cleaning on p 6 25 ...

Page 143: ...documents that you sent via the feeder If the stamp becomes faint or no stamp is printed replace the stamp cartridge with a new one 1 Open the feeder cover then open the inner cover by holding the green handle toward you 2 Remove the old stamp cartridge using the supplied tweezers NOTE Widen the tweezers if necessary ...

Page 144: ...rd IMPORTANT Set the stamp cartridge so that the two projections on the cartridge are aligned with the hollows on the feeder Be careful that the stamping surface of the stamp cartridge does not protrude Incorrect installation of the stamp cartridge may cause a paper jam 4 Close the inner cover then close the feeder cover until a click is heard ...

Page 145: ...ight result in plastic parts becoming deformed Disconnect the power cord from the power outlet regularly and clean the area around the base of the power plug s metal pins and the power outlet with a dry cloth to ensure that all dust and grime is removed If the power cord is connected for along period of time in a damp dusty or smoky location dust can build up around the power plug and become damp ...

Page 146: ... to clean the original scanning area of the feeder IMPORTANT If the feeder scanning area is dirty it may result in a paper jam or blemished print output Clean the roller while spinning it The world s coral reefs where brilliantly colored fish and a myriad of other tropical creatures come together Aptly nicknamed Tropical Forests under the sea these spots of breathtaking beauty serve as home to cou...

Page 147: ... places separator and transparent plastic plate inside the feeder cover with a cloth slightly dampened with water CAUTION Do not dampen the cloth too much as this may damage the original or break the machine COPY FAX Collate Special Features Display Contrast Transparent Plastic Plate Separator Rollers ...

Page 148: ...outine Cleaning 6 23 Routine Maintenance 6 3 Close the feeder cover CAUTION When closing the feeder cover be careful not to get your fingers caught as this may result in personal injury 4 Open the feeder ...

Page 149: ...eeding roller with a cloth dampened with water CAUTION Do not dampen the cloth too much as this may damage the original or break the machine 6 Close the feeder CAUTION When closing the feeder be careful not to get your fingers caught as this may result in personal injury Document Feeding Roller Scanning Area ...

Page 150: ...m the roller cleaning using the cleaning paper Load LTR paper in the paper drawer to clean the roller IMPORTANT Cleaning paper can be printed only on LTR paper NOTE It takes about 2 1 2 minutes to clean the roller 1 Press Additional Functions The ADDITIONAL FUNCTIONS menu appears and the indicator light blinks 2 Press F3 or F4 to highlight 07 ADJUST CLEAN press OK The ADJUST CLEAN menu appears 3 P...

Page 151: ...utine Maintenance 6 4 Press F3 or F4 to highlight 02 PRNT CLEANING PAPR press OK The cleaning paper is printed 5 Open the stack bypass 6 Load the cleaning paper with the side on which the letter V is printed facing up F3 F4 OK ...

Page 152: ...s 1 to 3 press F3 or F4 to highlight 01 START CLEANING press OK The machine starts cleaning the roller NOTE If a cleaning paper jam occurs the alarm indicator blinks red Press Stop remove the jammed cleaning paper Discard the cleaning paper after use F3 F4 OK ...

Page 153: ...In addition to plain paper 11 x 17 LGL LTR and STMT transparencies dedicated to this machine labels and other types of paper stock are available For details consult your service representative CAUTION Do not store paper in places exposed to open flames as this may cause the paper to ignite and result in burns or a fire IMPORTANT For high quality print output use paper recommended by Canon To preve...

Page 154: ...se the toner to ignite and result in burns or a fire IMPORTANT Store toner cartridges in a cool location away from direct sunlight The recommended storage conditions are temperature below 86 F 30 C and humidity below 80 Never store toner cartridges in a vertical position Genuine Supplies Canon has developed and manufactured parts supplies and Toner specifically for use in this machine As such for ...

Page 155: ...Consumables 6 30 Routine Maintenance 6 Stamp Cartridge This ink cartridge is used to stamp originals when they are sent by fax ...

Page 156: ...ay Clearing Paper Jams 7 2 Display Indicating the Locations of Paper Jams 7 2 Left Cover and the Fixing Unit 7 4 Upper Left Side Cover and the Output Tray 7 8 Lower Left Side Cover 7 12 Stack Bypass 7 16 Feeder 7 17 List of Error Messages 7 21 Self Diagnostic Display 7 21 Service Call Message 7 27 If You Cannot Solve the Problem 7 28 ...

Page 157: ...or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION When removing jammed originals or paper take care not to cut your hands on the edges of the originals or paper When removing jammed paper or replacing the toner cartridge take care not to allow the toner to c...

Page 158: ...ructions on how to find and remove jammed paper If jammed paper tears while being removed be sure to remove any remaining pieces from inside the machine 2 After you have cleared all paper jams at the locations indicated on the control panel restore all levers and covers to their original positions Location of the Paper Jam Applicable Page 1 Left Cover and Fixing Unit 7 4 2 Upper Left Side Cover an...

Page 159: ...ft Cover and the Fixing Unit If a paper jam occurs in the left cover and the fixing unit the following display appears Follow the procedure described below to remove the jammed paper 1 Open the front cover of the main unit 2 Open the stack bypass ...

Page 160: ...er of the stack bypass CAUTION Grasp the handle and pull out the left cover horizontally to the left Be careful not to pull it upward as it may easily come off 4 Turn the paper feeding dial counterclockwise 5 Push the green fixing levers down over the toner cartridge ...

Page 161: ...touch anything in this area except the lever 6 Remove any jammed paper 7 Pull the green fixing lever up over the toner cartridge 8 Close the left cover of the stack bypass F1 COPY FAX PRIN 2 1 4 3 Special Features Collate Reduce Enlarge Frame Erase TwoPageSeparation DisplayContrast F1 COPY FAX PRIN 2 1 4 3 Special Features Collate Reduce Enlarge Frame Erase TwoPageSeparation DisplayContrast ...

Page 162: ...er be careful not to get your fingers caught as this may result in personal injury 9 Close the stack bypass CAUTION When closing the stack bypass be careful not to get your fingers caught as this may result in personal injury 10 Close the front cover of the main unit CAUTION When closing the front cover be careful not to get your fingers caught as this may result in personal injury ...

Page 163: ...hen removing jammed originals or paper take care not to cut your hands on the edges of the originals or paper When removing jammed paper take care not to allow the toner to come into contact with your hands or clothing as this will dirty your hands or clothing If they become dirty wash them immediately with cold water Washing them with warm water will set the toner and make it impossible to remove...

Page 164: ...tack bypass 3 Pull out the left cover of the stack bypass CAUTION Grasp the handle and pull out the left cover horizontally to the left Be careful not to pull it upward as it may easily come off 4 Push the green fixing levers down over the toner cartridge ...

Page 165: ...0 Troubleshooting 7 5 Open the upper left cover 6 Remove any jammed paper 7 Close the upper left cover CAUTION When closing the upper left cover be careful not to get your fingers caught as this may result in personal injury ...

Page 166: ...t cover of the stack bypass CAUTION Close the left cover until it latches When closing the left cover be careful not to get your fingers caught as this may result in personal injury 10 Close the stack bypass F1 COPY FAX PRIN 2 1 4 3 Special Features Collate Reduce Enlarge Frame Erase TwoPageSeparation DisplayContrast ...

Page 167: ...ult in personal injury 11 Close the front cover of the main unit CAUTION When closing the front cover be careful not to get your fingers caught as this may result in personal injury Lower Left Side Cover If a paper jam occurs inside the main unit the following display appears Follow the procedure described below to remove the jammed paper ...

Page 168: ...Clearing Paper Jams 7 13 Troubleshooting 7 1 Open the front cover of the main unit 2 Open the lower left cover of the main unit 3 Remove any paper remaining in the fixing unit ...

Page 169: ... unit CAUTION When closing the lower left cover be careful not to get your fingers caught as this may result in personal injury 5 Close the front cover of the main unit CAUTION When closing the front cover be careful not to get your fingers caught as this may result in personal injury ...

Page 170: ...corners of the stack down under the tabs 7 Gently push the paper drawer back into the machine until it clicks into place in the closed position CAUTION When returning the paper drawer to its closed position be careful not to get your fingers caught as this may result in personal injury ...

Page 171: ...n the stack bypass the following display appears Follow the procedure below to remove the jammed paper 1 Remove all paper from the stack bypass 2 Remove any jammed paper If you cannot remove the jammed paper follow the procedure described in Left Cover and the Fixing Unit on p 7 4 ...

Page 172: ...s inside the machine which are subject to high voltages When removing jammed paper or when inspecting the inside of the machine do not allow necklaces bracelets or other metal objects to touch the inside of the machine as this may result in burns or electrical shock CAUTION When removing jammed originals or paper take care not to cut your hands on the edges of the originals or paper 1 Open the fee...

Page 173: ...emove any jammed original If you cannot remove the original proceed to step 3 IMPORTANT Do not pull the original forcefully because it may tear 3 Turn the green knob and remove any jammed original If you cannot remove the original proceed to step 4 ...

Page 174: ...roubleshooting 7 4 Close the feeder cover CAUTION When closing the feeder cover be careful not to get your fingers caught as this may result in personal injury 5 Open the feeder and remove any jammed original 6 Close the feeder ...

Page 175: ...Clearing Paper Jams 7 20 Troubleshooting 7 CAUTION When closing the feeder be careful not to get your fingers caught as this may result in personal injury ...

Page 176: ... possible causes and remedies ALREADY IN USE Cause You attempted to create a polling box preset polling box transfer box confidential box or relay box but that box is already created Remedy Change your setting or choose another box AUTO REDIAL Cause You are waiting to redial because the party you dialed was engaged when you used direct sending Remedy In memory sending no auto redial message appear...

Page 177: ... x 17 original as LTR because of its curl and the TX rotation is activated This stops scanning Another possibility is that a paper jam occurred during scanning Remedy Press F4 OK set the original again DOCUMENT TOO LONG Cause You have tried to copy an original that is too long using the feeder Remedy Scan it on the platen glass INSTALL CARTRIDGE Cause The toner cartridge is not installed Remedy In...

Page 178: ... one by one NO TEL Cause The telephone number you attempted to dial using one touch speed dialing coded speed dialing or group dialing was not registered Remedy Register the telephone number before using it NOT AVAILABLE NOW Cause 1 You pressed the coded speed dialing key that has already been registered while you perform group dial registration Remedy Check the information registered under the co...

Page 179: ...ze to the document stored in memory Remedy If you do not mind printing the document on different size paper select YES If not select NO or press Stop replace the paper press Start REC PAPER JAM Cause An original jam or paper jam has occurred preventing you from making prints Remedy Remove paper from the machine following the guidance If you open a cover during printing this message also appears In...

Page 180: ...mmed or ran out during the printing of a report Remedy Remove the jammed paper or replenish the paper Then try again from the beginning STOP KEY PRESSED PRESS OK KEY Cause Stop has been pressed while scanning the original using the feeder Remedy Press OK set the original again SYSTEM ERROR E100 Cause A malfunction has occurred in the machine Remedy Please contact your service representative SUPPLY...

Page 181: ... document using direct sending TX LIMIT REACHED Cause Sending has been restricted Remedy Set RESTRICT TX from the DEPT ID MANAGEMENT menu to OFF See Restrictions Using Department ID Management on p 5 17 WRONG PAPER SIZE SETTING Cause It is possible that the paper size detected automatically by the paper drawer does not match the actual paper size Another possibility is that the paper size selected...

Page 182: ... shock CAUTION Always grasp the power plug when disconnecting the power cord Pulling on the power cord may expose or snap the core wire or otherwise damage the power cord If the power cord is damaged this could cause current to leak resulting in a fire or electrical shock IMPORTANT If you turn OFF the main power when there is any stored job its data will be deleted If SYSTEM ERROR E100 appears on ...

Page 183: ...oblem Example EXXX 1 Turn OFF the main power wait for at least 10 seconds then turn it ON again 2 If the problem persists do the following and contact your service representative Turn OFF the main power Disconnect the power cord from the power outlet NOTE When consulting your service representative check the following Model name imageCLASS 2300 Problem and status of the machine Error code on the d...

Page 184: ... s Data List 8 2 One Touch Speed Dialing List 1 8 3 Coded Speed Dialing List 1 8 3 One Touch Speed Dialing List 2 8 3 Coded Speed Dialing List 2 8 5 Group Dialing List 8 5 Access Code List 8 6 Specifications 8 7 Main Unit 8 7 Feeder 8 9 Index 8 10 ...

Page 185: ...n confirm the dialing addresses machine settings and transmission reception results by printing reports User s Data List This lists all the settings made in the Additional Functions menu For how to print the list see Printing Reports and Lists on p 3 31 ...

Page 186: ... Lists on p 3 31 Coded Speed Dialing List 1 This lists the recipient addresses registered to all the coded speed dialing codes For how to print the list see Printing Reports and Lists on p 3 31 One Touch Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the one touch speed dialing codes For how to print the list see Printing Reports and Lists on p 3 31 ...

Page 187: ...Report Samples 8 4 Appendix 8 ...

Page 188: ...ecipient addresses registered to all the coded speed dialing codes For how to print the list see Printing Reports and Lists on p 3 31 Group Dialing List This lists the recipient addresses registered to all the group dialing codes For how to print the list see Printing Reports and Lists on p 3 31 ...

Page 189: ...Report Samples 8 6 Appendix 8 Access Code List This lists the recipient addresses registered to all the access codes For how to print the list see Printing Reports and Lists on p 3 31 ...

Page 190: ...dpi x 600 dpi Number of Tones 256 Acceptable Paper Stock Paper drawer 16 to 24 lb bond 60 to 90 g m2 Plain Colored paper Recycled paper Stack bypass 16 to 32 lb bond 60 to 128 g m2 Plain Heavy Colored paper Recycled Transparency Labels Envelopes Acceptable Originals Sheet Books three dimensional objects Up to approx 2 kg Maximum Original Size 11 5 8 x 17 297 mm x 432 mm Paper Sizes Paper drawer 11...

Page 191: ...ure of 68 F 20 C First Copy Time Platen glass selected 8 3 seconds LTR direct paper drawer 1 Copy Speed Direct 11 x 17 9 cpm LGL 10 cpm LTR 20 cpm LTR 16 cpm STMT 20 cpm Reduction LGL LTR 78 16 cpm 11 x 17 LGL 73 10 cpm 11 x 17 LTR 64 16 cpm Enlargement LGL 11 x 17 121 9 cpm LTR 11 x 17 129 9 cpm STMT 11 x 17 200 9 cpm Except when paper is fed from the stack bypass Magnification Direct 1 1 0 5 Red...

Page 192: ...mm x 631 mm Installation Space W x D 33 1 2 x 24 3 4 852 mm x 631 mm Dimensions of stack bypass tray is given for extended condition Weight Approx 109 lb 49 5 kg Item Specifications Type Automatic Document Feeder Originals Original supply tray 11 x 17 LGL LTR LTR Original Paper Weights 10 to 32 lb bond 37 to 128 g m2 One page scanning for 10 to 14 lb bond 37 to 51 g m2 and 28 to 32 lb bond 105 to ...

Page 193: ...3 Basic Features screen 1 17 2 11 C Clear key 1 12 1 14 Coded Dial key 1 12 Coded speed dialing 2 4 Coded Speed Dialing List 1 3 32 Coded Speed Dialing List 2 3 32 Collate key 1 13 COMMON SETTINGS menu 3 8 Specifying initial function at power ON 3 8 Consumables 6 28 Paper stock 6 28 Stamp cartridge 6 30 Toner cartridge 6 29 Control panel 1 10 COPY key 1 12 Copy shortcut keys 1 13 Cursor keys 1 14 ...

Page 194: ...play 1 12 1 17 Left cover 1 11 Line Mail key 1 12 Lower left cover 1 11 M Main Power and Energy Saver key 1 15 Energy saver mode 1 18 Turning ON the main power 1 15 Main Power indicator 1 13 Main power switch 1 11 Memory Reception key 1 14 Memory Reference key 1 14 Monitor key 1 12 2 6 Multifunctional operations 2 2 2 20 N Numeric keys 1 12 O OK key 1 13 1 14 One touch speed dialing 2 4 One touch ...

Page 195: ...3 One Touch Speed Dialing List 2 8 3 User s Data List 8 2 Reports and lists 3 31 Department ID management list 3 34 Speed dialing lists 3 32 User s data list 3 31 Reset key 1 12 Rotate printing 3 19 Routine cleaning 6 20 Feeder 6 21 Platen glass and cover 6 20 Roller 6 25 S Scanning area 1 11 Shortcut keys 2 5 Slide guides 2 14 Space key 1 14 Speaker volume switch 1 14 Special Features key 1 13 Sp...

Page 196: ...24 Daily timer settings 3 27 Date format 3 29 Energy Saver mode 3 25 Tone key 1 12 Toner cartridge 1 11 Toner cartridge replacing 6 11 Transfer key 1 14 TTI Selector key 1 14 U Underside of feeder 1 11 Upper left cover 1 11 USB cable 1 11 User s Data List 3 31 8 2 V Ventilation slot 1 10 ...

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