Brother MFC-9180 Owner'S Manual Download Page 39

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ASIC F

AX USE

Telephone (Voice) Operation

Telephone (Voice) Operation

Making Voice Calls with an External
Telephone

If you connect an external telephone to the machine, the machine can be used to make normal
telephone calls. You can dial numbers, by using Speed Dial memory, or using the dial pad.

Manual Dialling with an External Telephone

Manual dialling is simply pressing all of the digits of the phone number.

Pick up the external telephone’s handset.

When you hear a dial tone, dial the number, using the dial pad.

To hang up, replace the external telephone’s handset.

Search

You can search for names you have stored in Speed Dial memories. (See Storing Speed Dial
Numbers, page 21.)

Pick up the external telephone’s handset.

Press

Search/Speed Dial

, then enter the first letter of the name you’re looking for by using

the dial pad.

Press

to search the memory that are stored alphabetically.

When the screen displays the name you want to call, press

Fax Start

to begin dialling.

When the call is over, hang up.

Speed Dialling

Pick up the external telephone’s handset.

When you hear a dial tone, press

Search/Speed Dial

, then press

and the two-digit Speed

Dial number. (See Storing Speed Dial Numbers, page 21.)

To hang up, replace the external telephone’s handset.

You can also use Pause function. (See Pause, page 25.)

You can also use

key to search the names you have stored in

memory in numerical order of registration. In that case, do not enter the first letter
of the name in Step 2.

Summary of Contents for MFC-9180

Page 1: ...MFC 9180 OWNER S MANUAL ...

Page 2: ...E APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country ...

Page 3: ...ii ...

Page 4: ...pecific feature or function by checking the Index at the back of this manual Also throughout this manual you will see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses Symbols Used In This Manual Additionally the machine has a Reports key Press Reports and 1 to print a help list of ...

Page 5: ... on screen prompts to help you program the machine All you need to do is follow the prompts as they guide you through the function menu selections programming options and settings Additionally you can program settings more quickly by pressing Menu Set and the menu number using the dial pad A complete list of the function selections options and settings that are available is provided in the appendi...

Page 6: ...rs for Easy Dialling 21 Chapter 2 Sending a Fax Scanning Adjustment 23 Dialling a Number 24 Sending Operation 25 Chapter 3 Receiving a Fax Receive Mode Settings 27 Receiving a Fax 29 Chapter 4 Telephone Voice Operation Making Voice Calls with an External Telephone 31 Chapter 5 Printing Reports Transmission Report and Journal Setting 33 Using the Reports Key 34 ADVANCED FAX USE Chapter 6 Advanced S...

Page 7: ...s Printing Faxing 63 Printer Menu Functions 63 Acceptable Paper 64 Chapter 12 Printer Driver Settings For Windows Only Using the Brother MFC 9180 Printer Driver 65 Basic Tab 65 Advanced Tab 67 Support 74 Chapter 13 Using the Windows Based Brother Control Centre For Windows Only Brother Control Centre 75 Using the Scan Key with Windows PC 76 Using the Control Panel Keys 77 Brother Control Centre Fe...

Page 8: ... 107 Using Brother TWAIN Scanner Driver with Your Apple Macintosh 111 Chapter 17 For DOS User MAINTENANCE Chapter 18 Troubleshooting and Maintenance Error Messages 117 Document Jams and Paper Jams 119 Packing and Shipping the Machine 126 Regular Maintenance 128 IMPORTANT INFORMATION Chapter 19 Important Safety Information Important Safety Instructions 138 APPENDIX Chapter 20 Specifications Fax Spe...

Page 9: ...ic Document Feeder The automatic document feeder ADF can hold up to 30 pages feeding each one individually through the machine Use standard 75 g m2 paper when using the ADF Always fan the pages well before placing them in the feeder Recommended Environment Temperature 20 30 C 68 86 F Humidity 50 70 DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape at...

Page 10: ...You can feed multiple pages To feed special types of originals such as coated paper or glossy paper move the special media lever to the Special Position Feed the original one by one It will allow the original to feed through the ADF without slipping or jamming If the original double feeds try again by inserting a simple sheet of original in the ADF or use glass platen 4 Document Stopper 30 Documen...

Page 11: ...tomatic Document Feeder Insert the document face up in the ADF Dial the fax number then press Fax Start 4 Faxing from the Glass Platen Place the document face down on the glass platen Dial the fax number then press Fax Start The machine starts scanning the first page To send a single page go to Step 5 OR To send multiple pages go to Step 4 Place the next page on the scanner glass and press Menu Se...

Page 12: ...o direct sunlight excessive heat moisture or dust Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit s memory Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speak...

Page 13: ...having cut it off in order that it is not inadvertently inserted into a live socket thus presenting a shock hazard The wires in the mains lead of this appliance are coloured in accordance with the following code Green and yellow Earth Blue Neutral Brown Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed...

Page 14: ...ver we recommend that you have a separate telephone line for the machine You can then leave the machine in Fax Only Mode to receive faxes any time of day or night If you are installing the machine to work with a PABX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX Any cases of difficulty should be reported first to the company that handles your PABX ...

Page 15: ...uch that extension devices are connected downstream of the machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 below and the recommended master slave configuration is sho...

Page 16: ...e machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message Do not use a toll saver ring setting on the TAD Connections 1 You may connect an external TAD to the machine as shown below 2 Set your external TAD t...

Page 17: ...GM by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax manually by pressing 51 and Start Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled In these cases you must inform callers that they must enter the remote ...

Page 18: ...e key lets you switch the dialling type during a telephone call from PULSE to TONE 3 Broadcast Use this key when you want to send a fax to several different locations maximum 150 locations at once 4 Fax Start Starts sending a fax 5 Reports Accesses the Reports menu so you can select a report to print HELP QUICK DIAL JOURNAL XMIT VERIFY SYSTEM SETUP List and ORDER FORM 6 Stop Exit Stops a fax cance...

Page 19: ...trast Clear Settings Resets your temporary copy settings back to the user default settings Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically Options You can quickly and easily select temporary settings for the next copy only Copy Makes a copy A Liquid Crystal Display Displays messages to help you set up and operate the machine B Toner Empty LED ...

Page 20: ...u level Press or key to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED You can program the machine by pressing Menu Set followed by the menu numbers For example to set FAX RESOLUTION to FINE press Menu Set 2 2 2 and or to select FINE and then press Menu Set Access the Menu Go to next menu level Accept an option Scroll through the...

Page 21: ...ing volume 18 2 BEEPER HIGH LOW OFF Adjusts beeper volume 18 3 SPEAKER HIGH MED LOW OFF Adjusts speaker volume 19 4 PBX ON OFF Turn on if this function if the machine is connected to PABX private automatic Branch Exchange 19 5 CLOCK CHANGE Adjust the machine s clock by one hour for summer winter time 20 6 TONER SAVE ON OFF Increase life of toner cartridge 20 7 POWER SAVE ON OFF Power save mode 20 ...

Page 22: ...ctivate or deactivate the machine from a remote location You can also personalize these codes 44 6 AUTO REDUCTION ON OFF Reduces size of image 29 7 MEM RECEIVE ON OFF Automatically stores any incoming faxes in its memory if it runs out of paper 30 8 PRINT DENSITY Adjusts printing to be lighter or darker 30 9 POLLING RX STANDARD SECURE TIMER You call another fax machine to receive a fax from it 45 ...

Page 23: ...eive a fax from you 47 7 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a programmable cover page or prints a sample coverpage 35 8 COVERPAGE NOTE Program a customized message for fax cover page 36 9 OVERSEAS MODE ON OFF Special setting for international transmissions 37 3 SET QUICK DIAL 1 SPEED DIAL Stores dial numbers in memory so as to dial them by pressing only four keys 2...

Page 24: ... SECURITY Prohibits most functions except receiving faxes into memory 40 2 BT CALL SIGN ON OFF Use with BT Call Sign 44 3 COPY 1 COPY MODE AUTO TEXT PHOTO Selects the Copy resolution for your type of document 60 2 CONTRAST Adjust the contrast 60 3 PAPER TYPE THIN PLAIN THICK THICKER Identify the type of paper in the multi purpose sheet feeder 60 4 PRINTER 1 PRINT OPTIONS 1 INTERNAL FONT You can pr...

Page 25: ...hone number will be printed only on your cover pages It is important that you enter the fax and telephone numbers in the internationally standardized format i e in accordance with the following strict sequence The plus character press key Your Country Code e g 44 for the United Kingdom 41 for Switzerland Your local area code minus any leading 0 9 in Spain A space Your number on the local exchange ...

Page 26: ...etting will remain until you change it again Beeper Volume You can set the beeper to LOW HIGH or OFF The machine comes with this volume set to LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end of sending or receiving a fax 1 Press Menu Set 1 3 2 2 Press or to select your setting 3 When the screen displays the setting you want pre...

Page 27: ...ystem or Private Automatic Branch Exchange PABX Your fax can be connected to most types of PABX The recall facility on the machine supports timed break recall only TBR PBXS normally can work with this for gaining access to an outside line or for transferring a call to another extension The feature works when the Tel R key is pressed Setting PABX If the machine is connected to a PABX system set PBX...

Page 28: ...e Power Save Mode you cannot use fax detect function or remote activation The machine will not display the date and time in this condition 1 Press Menu Set 1 7 2 Press or to select ON or OFF 3 Press Menu Set when the screen displays your selection 4 Press Stop Exit Sleep Mode Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine while the machine is idle You ...

Page 29: ...f you lose electrical power numbers stored in memory will not be lost Storing Speed Dial Numbers You can store Speed Dial numbers which you dial by pressing only four keys There are 100 Speed Dial locations See Speed Dialling page 24 1 Press Menu Set 2 3 1 The screen prompts you to enter a location 2 Use the dial pad to enter a two digit location 00 99 and press Menu Set The screen displays your e...

Page 30: ...d press Menu Set 3 Press 1 to change the number stored or press 2 to exit without making a change 4 Enter a new number If you want to erase the number press Stop Exit when the cursor is to the far left of the digits If you want to change a digit use or to position the cursor under the digit you want to change then enter the new digit OR Press Stop Exit to delete all characters above and to the rig...

Page 31: ...OR Press 1 if you want to select additional settings The display returns to Setup Send menu 6 Enter a fax number and press Fax Start Fax Resolution When you have a document in the ADF or on the glass platen you can use the Fax Resolution key to temporarily change the setting Press Fax Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting 1 Press Menu ...

Page 32: ...wo or more Speed Dial numbers and even include manual dialling using the dial pad You can use these numbers in any combination The combined number will be dialled in the order you entered it as soon as you press Fax Start For example You store 555 on Speed Dial 01 and 7000 on Speed Dial 02 If you press Search Speed Dial 0 1 Search Speed Dial 0 2 and Fax Start you can dial 555 7000 To temporarily c...

Page 33: ...ass platen 2 Dial the number by using Speed Dial Search or dial pad 3 Press Fax Start Manual Transmission With an External Telephone Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending a fax 1 Insert the document face up in the ADF or face down on the glass platen 2 Pick up the handset of the external telephone and listen for a dial tone 3 Dial the number...

Page 34: ...h 3 for the next fax Real Time Transmission When you are sending a fax the machine will scan documents into memory before sending Then as soon as the phone line is frec the machine will start dialling and sending the fax If memory becomes full the machine will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without ...

Page 35: ...s a fax it prints the fax If the call is not a fax it signals you with an F T pseudo ring different from the phone company ringing to alert you to pick up the call If you select this setting you will need to set the Ring Delay and F T Ring Time features on the following pages 3 TAD ANSWER MACH with an External Answering Machine This is the only setting in which you can use an external answering ma...

Page 36: ... 70 seconds no other phones on the same line ring the special F T pseudo ring However you can answer the call on any extension phone in a separate wall socket on the same line as the machine See Operation from an External or Extension Telephone page 43 1 Press Menu Set 2 1 3 2 Press or to select how long the machine will ring to alert you that you have a voice call and then press Menu Set 3 Press ...

Page 37: ...etect does not work because of a poor phone line connection just press the Activation Code 5 1 1 Press Menu Set 2 1 4 2 Use or to select ON or OFF and press Menu Set 3 Press Stop Exit Receiving a Fax Printing a Reduced Incoming Document Auto Reduction If you choose ON the machine reduces an incoming document automatically so that it fits on one page of A4 recording paper regardless of the size of ...

Page 38: ...e stored into memory until the memory is full following with no further incoming fax calls will be automatically answered To print all data put fresh paper in the multi purpose sheet feeder and press Fax Start If the MEMORY RECEPTION switch is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fa...

Page 39: ... See Storing Speed Dial Numbers page 21 1 Pick up the external telephone s handset 2 Press Search Speed Dial then enter the first letter of the name you re looking for by using the dial pad 3 Press or to search the memory that are stored alphabetically 4 When the screen displays the name you want to call press Fax Start to begin dialling 5 When the call is over hang up Speed Dialling 1 Pick up the...

Page 40: ...nals 3 When you hang up the machine returns to pulse dialling service Fax Tel F T Mode When you share one line for your telephone and fax machine in the Fax Tel F T Mode the machine can determine whether an incoming call is a fax or a telephone call See Select Receive Mode page 27 Tel R Key This key is used to enter into a telephone conversation having picked up the handset of an external telephon...

Page 41: ...e pages If you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report 1 Press Menu Set 2 4 1 2 Press or to select OFF OFF IMAGE ON and ON IMAGE 3 Press Menu Set 4 Press Stop Exit Setting the Journal Period You can set the machine to pr...

Page 42: ...ists names and numbers stored in Speed Dial memory in numerical order Journal lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND REPORT SETTING REMOTE FAX OPT and MISCELLANEOUS You can print an accessories order form to your...

Page 43: ... Setting the Station ID page 17 This feature does not work without the Station ID You can set the machine to send a cover page with a particular document This cover page will include the number of pages in your document 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu Set 2 2 7 3 Press Menu Set when the screen displays NEXT FAX ONLY 4 Press or to select ON or ...

Page 44: ...settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu Set 2 2 7 2 Press or to select PRINT SAMPLE and press Menu Set when the screen displays your selection 3 Press Fax Start The machine...

Page 45: ...s later 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu Set 2 2 3 3 Enter the time you want the fax to be sent in 24 hour format for example enter 19 45 for 7 45 PM and press Menu Set 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 The screen promp...

Page 46: ...leted a Broadcast Report will be printed automatically to let you know the results 1 Insert the document face up in the ADF or face down on the glass platen 2 Enter a number using Speed Dial Group number Search or the dial pad See Setting Up Groups for Broadcasting page 39 Example Group number 3 Press Broadcast You will be prompted to enter the next number 4 Enter the next number Example Speed Dia...

Page 47: ... Dial 0 9 on the dial pad 5 Press Menu Set The screen prompts you to enter a name 6 Use the dial pad to enter a name for the group up to 15 characters for example NEW CLIENTS and press Menu Set See Entering Text page 145 7 Press Stop Exit Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop Exit Eject the document by pressing Stop...

Page 48: ...t The screen prompts you to re enter the password 4 Re enter the password and press Menu Set 5 Press or to choose SET SECURITY 6 Press Menu Set The screen prompts you to enter the password 7 Enter a 4 digit password followed by Menu Set This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now s...

Page 49: ... Set 2 0 1 2 Press or to choose SET SECURITY 3 Press Menu Set The screen prompts you to enter the password 4 Enter a 4 digit password followed by Menu Set This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON If the password you enter at Step 4 is incorrect the screen would displ...

Page 50: ...FF Then all the data saved in the memory will be printed out If you forget the Memory Security password please contact your Brother dealer for service or the help number given with the warranty documentation If the password you enter at Step 2 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return to displaying SECURE MODE You must then start from Step 1 ...

Page 51: ...s used only in Fax Tel F T Mode You have to set Remote Activation to ON in Menu Set 2 1 5 to use 5 1 or 5 1 If you answer a call and no one is on the line assume you re receiving a fax At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the screen displays RECEIVING before you hang up Your caller ...

Page 52: ...his is one way you can have a separate phone number for the machine The machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes To enable the machine to work with BT Call Sign 1 Set the machine to MANUAL mode Menu Set 2 1 1 2 Press Menu Set 2 0 2 The screen displays the current setting of this...

Page 53: ... falling into the wrong hands while the fax machines are set up for polling You can use Secure Polling only with another Brother fax machine Your four digit secure code must be entered on the machine that polls for your documents Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu Set 2 1 9 2 Press or to choose SECURE ...

Page 54: ...several destinations in Step 4 Afterward a Sequential Polling Report will be printed 1 Press Menu Set 2 1 9 2 Press or to choose STANDARD SECURE or TIMER and press Menu Set when the screen displays the setting you want 3 If you selected STANDARD go to Step 4 If you selected SECURE enter a four digit number and press Menu Set and then go to Step 4 If you selected TIMER enter the time in 24 hour for...

Page 55: ...ng setting and go to Step 5 5 Press Fax Start Setup for Polling Transmit with Secure Code When you choose POLLING SECURE anyone who polls the machine must enter the polling secure code 1 Insert the document face up in the ADF or face down on the glass platen 2 Press Menu Set 2 2 6 3 Press or to choose SECURE and then press Menu Set 4 Enter a four digit number and press Menu Set 5 Press 1 if you wa...

Page 56: ... dials the fax machine phone number you ve programmed and forwards the fax message You can change a Fax Forwarding number remotely See Changing the Fax Forwarding Number page 51 1 Press Menu Set 2 5 1 2 Press or to select ON or OFF and press Menu Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and press M...

Page 57: ...ng touch tone For convenience you can retrieve faxes from a touch tone phone by having them sent to a fax machine For example if your hotel room does not have a fax machine you can enter the number of the fax machine at the hotel s Front Desk 1 Dial your fax number from a touch tone phone 2 When the machine answers and beeps immediately enter your Remote Access Code the factory setting is 1 5 9 3 ...

Page 58: ...rn Fax Storage OFF Press 7 This is only possible if there are no faxes stored in the memory or if all faxes have been erased using Remote Control 9 6 3 Retrieve or Erase a Fax Press 9 6 then to Retrieve all faxes Press 2 then enter the number of remote fax machine and then press After the beep hang up and wait Erase all fax messages Press 3 If the data stored in the memory has not been printed bef...

Page 59: ...anging the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote telephone fax machine using touch tone 1 Dial the machine s number 2 When you hear the beep immediately enter your Remote Access Code the factory setting is 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine where you wa...

Page 60: ...nt face up in the ADF or face down on the glass platen 2 Press Copy Making Multiple Copies Using the ADF 1 Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 3 Press Copy Do NOT pull on the paper while copying is in progress To stop the copy process and release the original press Stop Exit To sort the copies ...

Page 61: ...ile you re making copies the screen displays If you were scanning the first page to be copied press Stop Exit to cancel the operation and restart to make a single copy If you were scanning a subsequent page you will have the option to press Copy to copy the pages scanned so far OR Press Stop Exit to cancel You will need to clear some fax messages to make some additional memory available before you...

Page 62: ...xpire Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Enlarge Reduce Contrast and Options keys the LCD shows Press or if you want to select additional settings OR Press Copy if you are finished choosing settings To clear your settings and start over press Clear Settings The LCD shows current copy setting s...

Page 63: ...nu Set then use the dial pad to enter an enlargement or reduction ratio between 25 and 400 For example press 5 3 to enter 53 5 Press Menu Set 6 Press Copy OR Press or for additional settings Copy Contrast You can adjust copy contrast to make copies darker or lighter 1 Insert the document face up in the ADF or face down on the glass platen 2 Using the dial pad enter the number of copies you want up...

Page 64: ... to select the right kind of image you re copying and press Menu Set TEXT text only AUTO line art graphs or any combination including photograph PHOTO photograph only 5 Press Copy OR Press or for additional settings Sorting Multiple Copies Using ADF 1 Insert the document face up in the ADF 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and or to select STACK SORT...

Page 65: ...ngs Special Copy Options Using the Glass Platen You can save paper by copying either two or four pages onto one page or you can create poster size copy 1 Insert the document face down on the glass platen 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and or to select SPECIAL and then press Menu Set 4 Press or to select 2IN1 4IN1 POSTER or OFF and then press Menu ...

Page 66: ...size copy of a photograph Special Copy Options 2in1 4in1 or Poster are not available with Enlarge Reduce Poster size copy can be made only by using glass platen It is not possible with the ADF Poster is not available for multiple copies 2 1 1 2 4 3 2 1 3 4 1 2 ...

Page 67: ...gain by pressing Menu Set Adjust the Copy Mode and Contrast and Paper Type settings By pressing a number you can adjust copy settings as shown in the following chart Press or to move through the selections for each setting Press Menu Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu Set and 3 THIN 64 69 g m2 For thin paper PLAIN 70 95 g m2...

Page 68: ...st copy contrast to make copies darker or lighter 1 Press Menu Set 3 2 2 Press to make a copy lighter OR Press to make a copy darker and then press Menu Set 3 Press Stop Exit OR Press for additional settings Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you use most often 1 Press Menu Set 3 3 2 Press or to select your type ...

Page 69: ...ata efficiently into the MFC s memory You can avoid memory errors and print most full page 600dpi graphic and text data including larger fonts with the machine s standard memory Printing From Your PC Multi Purpose Sheet Feeder The machine s multi purpose sheet feeder can feed plain paper envelopes transparencies post card label and organizer paper When the machine receives data from your computer ...

Page 70: ...get a paper jam Very thin or very thick paper is not recommended If the paper double feeds sends two sheets at once hold the stack of paper except for the front sheet while the paper is feeding Loading Envelopes You can load up to 10 envelopes into the Multi purpose sheet feeder Press down and hold the blue lever on the right as you load the envelopes and slide the paper guides to fit Make sure en...

Page 71: ...Fax sending continues during PC printing Printer Menu Functions Printing the Internal Font List You can print a list of the machine s internal or resident fonts to see how each font looks before you select it 1 Press Menu Set 4 1 1 2 Press Fax Start The machine prints the list 3 Press Stop Exit Printing the Print Configuration List You can print a list of current setting for the printer 1 Press Me...

Page 72: ...es Paper Capacity in Feeder Multi purpose Sheet Feeder Up to 22 mm 0 87 inches in height up to the mark Approx 200 sheets of 75 g m2 20 lb or 50 sheets of 158 g m2 42 lb A4 Letter paper or 10 envelopes Output Tray Approx 50 sheets of 75 g m2 20 lb A4 Letter paper Cut Sheet Envelope Basis Weight 64 to 158 g m2 17 to 42 lb 75 to 90 g m2 20 to 24 lb single thickness Caliper 0 08 to 0 2 mm 0 003 to 0 ...

Page 73: ...guage The printer drivers are on the supplied CD ROM The latest printer driver can also be downloaded from the Brother Solutions Centre at http solutions brother com Features in the Printer Driver For Windows Users Only For more detailed information please see the on line Help in the printer driver Basic Tab 1 Select the Paper size Multiple Page and Orientation 2 Select number of Copies and Media ...

Page 74: ...each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Copies The Copies selection sets the number of copies that will be printed Collate The collate selection is active if more than one copy is selected With the collate check box selected one complete copy of your document will be printed and then repeated for the number of c...

Page 75: ...per Thicker Paper Bond Paper Transparencies When using ordinary plain paper select Plain Paper When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For bond paper select Bond Paper and for OHP transparencies select Transparencies Advanced Tab Change the tab settings by selecting one of the following icons 1 Print Quality 2 Duplex Printing 3 Watermark 4 Page ...

Page 76: ... With the Print Setting set to Manual you can change the Brightness Contrast and Graphics Quality options manually Duplex Printing Choosing the Duplex Printing icon displays the Manual Duplex features available Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the machine prints all the even numbered pages first Then ...

Page 77: ...ustom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of your document You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and select Text ...

Page 78: ...ark can be positioned on the page Page Setting You can change the print size of your document with the Scaling feature 1 Check Off if you want to print the document as it appears on your screen 2 Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror Print ...

Page 79: ...s Quick Print Setup Administrator For Windows 95 98 98SE Me Users Only Print Date Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section ...

Page 80: ...Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and Password protected Record your password and keep it in a safe place for future reference If you forget your password these settings can not be accessed ...

Page 81: ... button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage The Date and Time indicated in the selection box represents the format that will be printed The actual Date and Time printed on your document is automatically retrieved f...

Page 82: ...s Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and Tips for using the machine Web Update Web Update checks the brother web site for updated drivers and automatically downloads and updates the driver on your computer Check Setting The Check Setting selection displays a list of your current drivers settin...

Page 83: ... Control Centre provides three categories of functions 1 Scan directly to a file E mail word processor or graphic application of choice 2 Copy functions 3 PC Faxing using the Brother PC Fax Software AutoLoad the Brother Control Centre The Control Centre is initially configured to automatically load each time Windows is started When the Control Centre is loaded the Control Centre icon will appear i...

Page 84: ...heck the AutoLoad Pop Up option Using the Scan Key with Windows PC You can use the Scan to key on the control panel to scan documents ADF into your word processing graphics or E mail applications The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your PC If you have connected a Macintosh the Scan to key will not work with your computer See Using the Bro...

Page 85: ...omatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing 1 Insert the document face up in the ADF 2 Press Scan to 3 Press or to select SCAN TO OCR and then press Menu Set The machine will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for view...

Page 86: ...perations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment Scan t...

Page 87: ...printer driver installed on the PC PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC Fax software Scanner Settings When the Pop Up screen is displayed you can access the Scanner Settings window Click the Configuration icon at the top right of the Brother Control Centre screen OR Click the Modify Sett...

Page 88: ... Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To access the Scanner Configurations screen 1 Insert the document face up in the ADF 2 Right click the appropriate Control Centre button to display Configurations then click it The configuration screen for that Con...

Page 89: ...er Select this checkbox to scan the document as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF T...

Page 90: ... Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Email Application E mail Application From the pull down list select your E mail application E mail Settings Click the E mail Settings button to set up links The Link Preferences window will appear ...

Page 91: ...e files to colour Click this checkbox to convert all files that have been processed through OCR to colour Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Em...

Page 92: ...CR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use ...

Page 93: ... Output Check this checkbox if you want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents User Defined Button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text...

Page 94: ... Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC9180 Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings ...

Page 95: ...os High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button FAX Settings Brother PC FAX FAX Resolution Fine 200 x 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears 2 Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factor...

Page 96: ... in ScanSoft PaperPort for Brother PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the app...

Page 97: ...click a folder its items both PaperPort MAX files and other files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Links to Many Other Applications PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applicati...

Page 98: ...tems into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats You can export f...

Page 99: ...face up in the ADF or face down on the glass platen 2 Adjust the following settings if needed in the Scanner Setup window Resolution Scan Type Black White Grey Error Diffusion True Grey 256 Colour 24 bit colour 24 bit colour fast Brightness Contrast Size 3 Select the Start button from the Scanner window When scanning is completed close the scanner window The PaperPort screen will appear showing th...

Page 100: ...en you have selected one of the Scan Type settings but it is not available when Black White is selected as the Scan Type Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in grey areas Instead of using the slidebar you can type a value in the b...

Page 101: ...l be scanned into the PC and will appear in the Scanning Area of the Scanner window 3 To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan 4 Insert the document face up in the ADF again if you use the ADF in Step 1 5...

Page 102: ...ly load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing MFC Remote Setup The MFC Remote Setup application allows you to quickly set up the machine by taking advantage of the ease and speed of programming on your PC When...

Page 103: ...d a file You can create a file in any application on your PC and then send it as a PC FAX You can even attach a cover page All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information 1 From the Start menu select Programs Brother MFC Software ...

Page 104: ...header To add header information to the top of the fax pages being sent check the Header box Addressbook file You can select different database files for use with the address book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file User interface To select User Interface for the sending dialog box You have a choice of the S...

Page 105: ...Style user interface You can register any address or group on one of the ten Speed Dial buttons To register an address on a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click the Add button to program the Speed Dial location To clear a Speed Dial location 1 Click the Speed Dial location you want...

Page 106: ...ook In the Brother Address Book dialog box you can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button to save the member s info...

Page 107: ... Name field 3 In the Available Names box select each member to be included in the Group and then click Add Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information To edit a Member or Group 1 Select the Member or Group you want to edit 2 Click the icon 3 Edit the Member or Group information 4 Click OK to save y...

Page 108: ... the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file Text select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is exported 4 Select the OK button to save the data 5 Type in the name of the file and then select Save If you are creating a Vcard you must first select the mem...

Page 109: ...oint to Import and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Import from the Available Items column and click Add 3 Select Divide Character Tab or Comma based on what file format you are importing 4 Select the OK button to import the data 5 Type the name of the file and select Open Select the fields from the Available Items list in the same order they are...

Page 110: ...t to add to the cover page Select Cover Page Form Select the cover page form you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When this box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page wi...

Page 111: ...lick OK The FAX Sending dialog box will appear 4 In the To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers by clicking To button If you made a mistake entering a number click the Clear button to clear all entries 5 To send a Cover Page and note check the Cover page On check box You can also click the to create or edit an existing...

Page 112: ...e following methods A Enter the number using the numeric keypad B Click any of the 10 Speed Dial buttons C Click the Adress Book button and then select a Member or Group from the Address Book 5 If you make a mistake you can use the Clear button to clear all the entries 6 To include a cover page click the Cover Page On You can also click the icon to create or edit an existing cover page 7 Click Sta...

Page 113: ...cintosh must be set up with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser 2 Click the HL 1200 MFL Pro icon On the right side of the Chooser click the printer to which you want to print Close the Chooser Before you can connect t...

Page 114: ...ge the settings for Paper Size Orientation and Scaling then click OK 4 From your Macintosh scanning application software such as Simple Text click File menu and select Print Click Print to start printing If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print Option Setup allows you to change Duplex ...

Page 115: ...ct Print from the File menu The Printer dialog box appears When Printer is selected the top button shows Print and the Address button is greyed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button shows Send Fax and the Address button is available 4 Click Send Fax The Send Fax dialog box appears The Send Fax dialog box has two list boxes The left box shows al...

Page 116: ...ng New See Adding a New Member page 109 OR You can add a new group by clicking Group See Adding a New Group page 110 7 If you are finished addressing your fax click Send Fax Click OK to return to the Send Fax dialog box You can select several stored numbers at once by using the Shift and Ctrl keys To select and send only certain pages of the document enter the page numbers in the From and To boxes...

Page 117: ...n while you are addressing a fax Adding a New Member 1 To add a new member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears 2 Click New The following dialog box appears 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field up to 15 characters 5 Click OK to return to the Address Book dialog box ...

Page 118: ...me for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears 5 Click OK The Print Facsimile dialog box reappears 6 If you are ready to send your fax click Send Fax Follow the steps on page 107 for sending a fax ...

Page 119: ... application software The first time you use the Brother Twain driver set it as default by choosing the Select Source Afterwards for each document you scan choose Acquire Image or select Scan The scanner setup dialog box will appear Scanning a Document into Your Macintosh G3 G4 or iMac 1 Insert the document face up in the ADF or face down on the glass platen again 2 Adjust the following settings i...

Page 120: ...hic images or graphics Error Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix instead of true grey dots True Grey also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of grey It requires the most memory and longest transfer time Colours Choose either 8 Bit Color which scans ...

Page 121: ...otographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the Contrast Mode and Resolution to determine which settings look best Adjust Image Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an avera...

Page 122: ...mage so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image 1 Insert the document face up in the ADF or face down on the glass platen 2 Click PreScan The entire document will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of...

Page 123: ...om your computer screen Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC you may not have to use this utility program This utility program is useful for application software that does not control the printer s settings and features Installing the Remote Printer Console Before you install the program make sure you have the following hardware and s...

Page 124: ...ons from the installer Running the Remote Printer Console Main Program Type C RPCX RPCX and press the Enter key to start the Remote Printer Console main program The Main Screen will appear on your computer screen Do not use this program from a DOS window running under Windows X CD DOS X DOS RPCSETUP ...

Page 125: ...perly loaded in the Multi purpose Sheet Feeder Refill the paper or remove the paper and load it again and then press Fax Start CHECK PAPER SIZE Paper Size is improper for fax receiving Load A4 paper in multi purpose sheet feeder and then press Fax Start COMM ERROR A poor quality phone line caused communications error Try the call again CONNECTION FAIL You tried to poll a fax machine that is not in...

Page 126: ...t OUT OF MEMORY When the machine is used as a copier The machine memory capacity has been exceeded See Out of Memory Message page 53 PAPER JAM The recording paper is jammed in the machine See Printer Jam or Paper Jam page 119 PLS OPEN COVER A page piece of paper or paper clip etc may be jammed inside the machine Open the top cover and remove the drum unit If you see any jammed paper or other item ...

Page 127: ...document feeder that is not jammed 2 Open the document cover 3 Pull the jammed document out to the right 4 Close the document cover 5 Press Stop Exit Printer Jam or Paper Jam Before you can clear a paper jam error you must find out where the paper is stuck Review the following two types of printer jams and follow the instructions Do not force the jammed paper from the paper tray because you may da...

Page 128: ... the top cover and check that a torn piece of paper does not remain inside the machine 3 Close the top cover Paper is Jammed near the Drum Unit or in the Fuser Unit 1 Open the top cover by pulling the lever toward you 2 Remove the drum unit 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the top cover Paper is jammed near drum unit ...

Page 129: ...pret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect with an External Telephone to OFF See Fax Detect with an External or Extension Telephone page 29 Phone Line or Connections Dialling does not work Check for a dial tone Change TONE PULSE setting See Setting th...

Page 130: ...the machine press Fax Start and hang up immediately If you answered at an extension phone press your Remote Activation Code default setting is 51 When the machine answers hang up General Printing Difficulties The machine does not print Make sure the machine is plugged in The toner cartridge and drum unit are installed properly The interface cable is securely connected between the machine and compu...

Page 131: ...of paper in the Multi purpose Sheet Feeder then try again How can I clear paper jams See Document Jams and Paper Jams page 119 Copy Quality Difficulties Vertical streaks appear in copies Sometimes you may see vertical streaks on your copies Either the scanner or the primary corona wire for printing is dirty Clean them both Print Quality Difficulties Printed pages are curled Thin Paper 64 69 g m2 c...

Page 132: ...ntenance page 128 and Cleaning the Drum Unit page 130 Make sure that you use paper that meets specifications See Acceptable Paper page 64 If you still have scattered toner and the display shows CHANGE DRUM SOON replace the drum unit with a new one The whole page is printed black Black Page Wipe the electric terminals See Regular Maintenance page 128 and Cleaning the Drum Unit page 130 Also do not ...

Page 133: ...dow with a clean soft cloth See Regular Maintenance page 128 If a blurred page occurs after cleaning and the display shows CHANGE DRUM SOON replace the drum unit with a new one Ghost images appear on printed pages Ghost Images Adjust the print conditions by changing the Print Density setting See Setting the Print Density page 30 OR Rough surfaces or thick media can cause a ghost image Make sure yo...

Page 134: ... the Parallel cable or USB cable from the machine 4 Open the top cover 5 Remove the drum unit assembly 6 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely 7 Close the top cover Remove the paper support and close the paper tray and extension Do not unplug the machine until a print job is finished Remove the drum unit and toner cartridge assembly Leave...

Page 135: ...rton with the original packing material Place documents manual printed material and CD ROM and a paper support into the carton 9 Place the drum unit and toner cartridge assembly filter cores cable ties telephone line cord power cord and printer cable into the carton as shown below 10 Close the carton and tape it shut ...

Page 136: ...ther organic solvents to clean the machine and do not use water Cleaning the Scanner Turn the machine power switch OFF and lift the document cover Clean the glass platen and the white film with isopropyl alcohol on a lint free cloth Open the document cover Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth Document Cover White Film White Bar Glass Str...

Page 137: ...opropyl alcohol to remove dirt from the control panel It may cause a crack on the panel Do not use isopropyl alcohol to clean the scanner window or the toner sensor Do not touch the scanner window with your finger Handle the drum unit carefully as it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water After you have used the machine ...

Page 138: ...an the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 3 Return the tab to the home position mark position before reinstalling the drum unit 4 Install the drum unit into the machine See Replacing the Drum Unit page 134 5 Close the top cover If you do not position the tab at the home position printed pages may have vertical stripes Tab Corona Wire...

Page 139: ...consult with Brother dealer for service Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge When discarding used toner cartridges keep them separate from domestic waste It is recommended that you clean the machine when you replace the toner Toner Empty Indicator When the toner cartridge is running low the display shows CHANGE TONER and the Toner Empty LE...

Page 140: ...sposable paper to avoid spilling and scattering the toner 2 Gently turn the lever on the toner cartridge forward until it stops The toner cartridge cannot be removed unless the shutter is completely closed by turning the lever fully to the front 3 Remove the old toner cartridge from the drum unit by gently pulling it out Handle the toner cartridge carefully If toner scatters on your hands or cloth...

Page 141: ...the drum unit fit together correctly make sure that the toner cartridge guide bar is exactly aligned with the guide slot in the drum unit Wait to unpack the toner cartridge until immediately before you install it into the machine If a toner cartridge is left unpacked for a long period of time the toner life is shortened You can use only a genuine Brother toner cartridge TN 8000 series which is spe...

Page 142: ...on in the output print quality even before CHANGE DRUM SOON is shown then the drum unit should be replaced You should clean the machine when you replace the drum unit When removing the drum unit handle carefully because it contains toner When you replace the drum unit you should clean the machine The drum unit is a consumable and it is necessary to replace it periodically There are many factors th...

Page 143: ...1 Open the top cover 2 Remove the old drum unit Place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner 3 Remove the toner cartridge from the drum unit and keep it in a safe place See Replacing the Toner Cartridge page 131 After you have just used the machine some internal parts of the machine will be extremely HOT So please be careful Top ...

Page 144: ...ubbish Do not pull or force the starter sheet from the machine It will be ejected automatically Wait to unpack the drum unit immediately before installing it into the machine If an unpacked drum unit is subjected to excessive direct sunlight or room light the unit may be damaged Handle the toner cartridge and the drum unit carefully because they contain toner If toner scatters and your hands or cl...

Page 145: ... drum unit See Replacing the Toner Cartridge page 131 6 Holding the new drum unit by the handles install it Close the top cover 7 The machine will automatically eject the starter sheet Do not pull or force the starter sheet from the machine Toner Cartridge Drum Unit Clear Plastic Starter Sheet ...

Page 146: ...ose of an earthed plug 9 Do not allow anything to rest on the power cord Do not locate this product where people can walk on the cord 10 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 11 Do not touch a document during printing 12 Never push objects of any kind into this product through cabinet slots since they may to...

Page 147: ...T ATENCIÓN INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED AVOID DIRECT EXPOSURE TO BEAM CLASS 3B LASER PRODUCT USYNLIG LASER STRÅLING NÅR KABINETLÅGET STÅR ÅBENT UNGDÅ DIREKTE UDSÆTTELSE FOR STRÅLING KLASSE 3B LASER OSYNLIG LASERSTRÅLNING HÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR ÄR URKOPPLADE STRÅLEN ÄR FARLIG KLASS 3B LASER APPARAT AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA NÄKY...

Page 148: ...r to shut off power completely IMPORTANT If the socket outlet is not compatible with the mains plug as fitted then remove the plug from the mains cord and fit an appropriate three pin plug If the replacement plug is intended to take a fuse then fit the same fuse as the original If a moulded plug is severed from the power cord then it should be destroyed because a plug with cut wires is dangerous i...

Page 149: ...158 g m2 Thickness 0 08 0 2 mm Printer type Laser Printer Grey scale 64 levels Error Diffusion Display LCD 16 characters x 2 Backlit Polling types Standard Secure Delayed Sequential Contrast control Automatic Light Dark manual setting Resolution Horizontal 8 dots mm Vertical Standard 3 85 lines mm Fine Photo 7 7 lines mm Superfine Photo copy 15 4 lines mm Out of paper Reception Up to 400 pages in ...

Page 150: ...Jet 6P PCL level 5e Printer Driver Windows 95 98 98SE Me 2000 professional and Windows NT Workstation Version 4 0 driver supporting Brother Native Compression mode and bi directional capability Apple Macintosh QuickDraw Driver for OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 Interface Bi directional parallel cable IEEE 1284 USB Universal Serial Bus Interface Memory 8 MB Printer Method Electrophotography by semi...

Page 151: ...em CPU Pentium RAM Hard Disk Space Apple Macintosh QuickDraw G3 G4 iMac or iBook with OS8 5 8 5 1 Only Printer OS8 6 9 0 9 0 4 9 1 Printer Scanner All base models meet minimum requirements 50 MB Temperature Allowable 10 32 5 C Storage 0 40 C Warm up Approx 12 seconds at 25 C Power source 220 240V AC 50 60Hz Power consumption Operating Copying 260 W or less 25 C Peak 940 W 25 C Sleep Mode 15 W or l...

Page 152: ...r Industries Ltd Windows Windows NT Microsoft MS DOS Excel and Word are registered trademark of Microsoft in the U S and other countries NT is a trademark of Northern Telecom Limited Macintosh is a registered trademark and iMac is a trademark of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc Each company whose software title is mentioned in this manual has a ...

Page 153: ...nt to change it press to move the cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right Special charac...

Page 154: ...s and the screen continues to display RECEIVING To cancel the receiving mode press Stop Exit When the machine is in Fax Tel F T Mode it answers with a short beep After this beep the fax machine listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4...

Page 155: ...dified Read MR and Modified Modified Read MMR if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Group Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains...

Page 156: ...n you lift the external telephone s handset so you can hear the receiving fax machine answer before you press Fax Start to begin transmission Menu Mode The programming mode for changing the setting of the machine Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on ...

Page 157: ...number Super fine resolution 203 x 391 dpi Best for very small print and line art System Setup List A printed report that shows the current setting of the machine Temporary Setting You can select certain options for each fax transmission without changing the default settings Timer A feature that lets you program a fax to go out at a certain time such as Delayed Fax or Delayed Polling Receive Tone ...

Page 158: ...rol Panel Overview 10 COOLING DOWN 117 Copy 2in1 4in1 Poster 58 Copy 2in1 4in1 57 Copy Enlarging Reducing 55 Copy Sort 56 Copy Contrast 55 Copy Mode 60 Copy Operations 52 Corrections 145 COVER OPEN 117 Cover Page 35 Cover Page Message 36 D Date and Time 17 Deactivation Code 43 Delayed Batch Transmission 37 Delayed Transmission Timer 37 Device Options 71 Dialling Mode Tone Pulse 21 Difficulty 121 D...

Page 159: ...rage 6 Menu Mode 12 Menu Selection Table 12 MFC Software Suite 94 Multi Line Connections 6 Multi Purpose Sheet Feeder 61 N Navigation Keys 10 NO RESPONSE BUSY 118 NOT ASSIGNED 118 O On Screen Programming iv Options Key 56 ORDER FORM 34 Order Form 34 OUT OF MEMORY 53 Outgoing Message 9 Overseas Mode 37 P PABX 6 19 Packing and Shipping 126 Page Setting 70 Paper 64 PAPER JAM 118 Paper Jam 119 Paper T...

Page 160: ...tructions 138 Scan Image 77 Scan Keys 76 Scan to E mail 77 Scan to File 81 Scan to Word Processor 84 Scan OCR 77 Scanning into PC 91 ScanSoft PaperPort 88 Search 24 31 Simultaneous Printing Fax 63 Sleep Mode 20 Speaker Volume 19 Special characters 145 Specifications 141 Speed Dial 21 Speed Dial Changing 22 Standard Resolution 23 Station ID 17 Storing Telephone number 21 SYSTEM SETUP 34 T To change...

Page 161: ...ds of messages received 1 long beep Fax message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the machine when you finish 6 Hang up Change Remote Access Code 1 Press Menu Set 2 5 3 2 Enter the 3 digit number The cannot be changed 3 Press Menu Set 4 Press Stop Exit Change Receive Mode Press 9 8 then for TAD press 1 Fax Tel F T press 2 Fax press 3 Exit Remote Oper...

Page 162: ...machine where you want your fax message forwarded and then press Turn Fax Storage on press 6 Turn Fax Storage off press 7 Retrieve Fax Press 9 6 Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check the Receiving Status Press 9 7 1 1 long beep Fax message s 3 short beeps no messages then to then to ...

Page 163: ...This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries UK LE7374004 Printed in China ...

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