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Brother MFC 8890DW - B/W Laser - All-in-One, User Manual

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Brother MFC 8890DW - B/W Laser - All-in-One User Manual Download Page 85

Dialing and storing numbers

69

8

e

Press 

d

 or 

c

 to position the cursor under 

the character you want to change, and 
then press 

Clear/Back

 to delete it. 

Repeat for each character you want to 
delete.

f

Follow the directions beginning in 
step

d

 in Storing One-Touch dial 

numbers and Storing Speed-Dial 
numbers. (See 

Storing One Touch Dial 

numbers

 on page 65 and 

Storing Speed 

Dial numbers

 on page 67.)

Setting up Groups for 
Broadcasting

8

If you often want to send the same fax 
message to many fax numbers you can set 
up a group.

Groups are stored on a One Touch key or a 
Speed Dial number. Each group uses up a 
One Touch key or a Speed Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One Touch key or entering a Speed Dial 
number, and then pressing 

Start

.

Before you can add numbers to a group, you 
need to store them as One Touch or Speed 
Dial numbers. You can have up to 20 small 
groups, or you can assign up to 339 numbers 
to one large group.

a

Press 

Menu

, 

2

, 

3

, 

3

.

 

23.Address Book

3.Setup Groups

Group Dial:

Press Speed Dial

b

Choose an empty location where you 
want to store the group in one of the 
following ways:

„

Press a One Touch key.

„

Hold down 

Shift

 as you press 

Search/Speed Dial

 and then enter 

the three-digit Speed Dial location.

Press 

OK

.

c

Use the dial pad to enter a group 
number (01 to 20).
Press 

OK

.

(MFC-8480DN and MFC-8680DN) Go 
to step  

e

.

(MFC-8890DW) Go to step

d

.

d

(MFC-8890DW)
Press 

a

 or 

b

 to select 

Fax/IFAX

 or 

E-Mail

.

Press 

OK

.

e

To add One Touch or Speed Dial 
numbers follow the instructions below:

„

For One Touch numbers, press the 
One Touch keys one after the other. 

„

For Speed Dial numbers, hold down 

Shift

 as you press 

Search/Speed Dial

, and then enter 

the three-digit Speed Dial location.

The LCD will display your chosen One 
Touch numbers with a 

l

 and Speed Dial 

numbers with a # (for example 

l

006, 

#009).

f

Press 

OK

 when you have finished 

adding numbers.

g

Do one of the following:

„

Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on 

Entering text

 on page 192 to help 

you enter letters.

Press 

OK

.

„

Press 

OK

 to store the group without 

a name.

Go to step

h

 or 

i

.

h

(MFC-8480DN and MFC-8680DN)
If you want to save a fax resolution along 
with the number, choose one of the 
options below:

„

To store the fax resolution, press 

a

 or 

b

 to select 

Std

, 

Fine

, 

S.Fine

 or 

Photo

.

Press 

OK

.

Summary of Contents for MFC 8890DW - B/W Laser - All-in-One

Page 1: ...USER S GUIDE MFC 8480DN MFC 8680DN MFC 8890DW Note Not all models are available in all countries Version 0 USA CAN ...

Page 2: ...rvice Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us ...

Page 3: ...nt way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product http solutions brother com...

Page 4: ...eld is declared in accordance with ISO IEC 19752 2 Drum yield is approximate and may vary by type of use In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER http www brother ca Description Item Toner Cartridge Standard TN 620 Approx 3 000 pages 1 Toner Cartridge High Yield TN 650 Approx 8 000 pages 1 Drum Unit DR 620 Approx 25 000 pages 2 Teleph...

Page 5: ...E LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL...

Page 6: ... with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VO...

Page 7: ...do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sal...

Page 8: ...ransport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to yo...

Page 9: ...printable area 13 Acceptable paper and other print media 14 Recommended paper and print media 14 Type and size of paper 15 Handling and using special paper 16 Loading documents 20 Using the automatic document feeder ADF 20 Using the scanner glass 21 3 General Setup 22 Mode Timer 22 Paper settings 22 Paper Type 22 Paper Size 23 Tray Use in copy mode 23 Tray Use in fax mode 24 Tray Use in print mode...

Page 10: ...on II Fax 5 Sending a fax 38 How to fax 38 Entering fax mode 38 Sending a single sided fax from the ADF 38 Sending a 2 sided fax from the ADF MFC 8680DN and MFC 8890DW 38 Sending a fax from the scanner glass 39 Faxing A4 Legal Folio size documents from the scanner glass 40 Canceling a fax in progress 40 Broadcasting 41 Canceling a Broadcast in progress 41 Additional sending operations 42 Sending f...

Page 11: ...o memory when the paper tray is empty 53 7 Telephone services and external devices 54 Telephone line services 54 Voice Mail 54 Distinctive Ring 54 Connecting an external TAD telephone answering device 57 Connections 58 Recording an outgoing message OGM 58 Special line considerations 58 Multi line connections PBX 60 External and extension telephones 60 Using external and extension telephones 60 For...

Page 12: ... 71 Paging 72 Fax Storage 72 PC Fax Receive 73 Changing Remote Fax Options 74 Turning off Remote Fax Options 74 Remote retrieval 75 Setting a Remote Access Code 75 Using your Remote Access Code 75 Retrieving fax messages 76 Changing the Fax Forwarding number 76 Remote fax commands 77 10 Polling 78 Polling receive 78 Sequential polling 78 Polled transmit 79 Setup for polled transmit 79 11 Printing ...

Page 13: ...2 sided copying 89 Duplex Copy long edge flip 89 Advanced Duplex Copy short edge flip 90 Tray selection 92 Out of memory message 92 Section IV Direct printing 13 Printing data from a USB Flash memory drive or a digital camera supporting mass storage 94 Supported file formats 94 Creating a PRN or PostScript 3 file for direct printing 94 Printing data directly from the USB Flash memory drive or digi...

Page 14: ...20 Installing extra memory 121 C Troubleshooting and routine maintenance 122 Troubleshooting 122 If you are having difficulty with your machine 122 Improving the print quality 131 Setting Dial Tone detection 138 Telephone line interference 138 Error and maintenance messages 139 Transferring your faxes or Fax Journal report 144 Document jams 145 Paper jams 147 Routine maintenance 153 Cleaning the o...

Page 15: ...Memory storage 169 Menu keys 169 How to access the menu mode 170 Menu table 171 Entering text 192 E Specifications 194 General 194 Print media 196 Fax 198 Copy 199 Scan 200 Print 201 Interfaces 202 Direct Print feature 203 Computer requirements 204 Consumable items 206 Ethernet wired network 207 Ethernet wireless network MFC 8890DW only 209 Authentication and encryption for wireless users only 211...

Page 16: ...xiv ...

Page 17: ...Section I General I General information 2 Loading paper and documents 10 General Setup 22 Security features 30 ...

Page 18: ...c Courier New Courier New font identifies the messages shown on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Cautions specify procedures you must follow or avoid to prevent possible minor injuries IMPORTANT describes procedures you must follow or avoid to prevent possible machine problems or damage to other objects Electrical Hazard icons alert you to a p...

Page 19: ... Turn on your PC Insert the Brother CD ROM labeled Windows into your CD ROM drive b If the language selection screen appears click your language c If the model name screen appears click your model name The CD ROM main menu will appear If this window does not appear use Windows Explorer to find and run the start exe program from the root directory of the Brother CD ROM d Click Documentation e Click...

Page 20: ...etup or AOSS follow the steps in the Quick Setup Guide For more information about network setup please see the Network User s Guide Viewing documentation Macintosh 1 a Turn on your Macintosh Insert the Brother CD ROM labeled Macintosh into your CD ROM drive b The following window will appear c Double click the Documentation icon d If the language selection screen appears double click your language...

Page 21: ...u can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD ROM Click Brother Support on the main menu The following screen will appear To access our web site http www brother com click Brother Home Page To view all Brother Numbers including Customer Service numbers...

Page 22: ... if you are using a wireless connection 4 Menu keys Menu Lets you access the Menu to program your settings in this machine Clear Back Deletes entered data or lets you cancel the current setting OK Lets you store your settings in the machine Volume keys d or c Press to scroll backwards or forwards through menu selections Press to change the volume when in fax or standby mode a or b Press to scroll ...

Page 23: ...ge the quality or contrast for the next copy Enlarge Reduce Reduces or enlarges copies Tray Select Lets you change which tray will be used for the next copy Sort Sorts multiple copies using the ADF N in 1 You can choose N in 1 to copy 2 or 4 pages onto one page 9 Mode keys Fax Puts the machine in Fax mode Scan Puts the machine in Scan mode For details about scanning see the Software User s Guide o...

Page 24: ...t Keys Secure Direct This key has two functions Secure You can print data saved in the memory when you enter your four digit password For details about using the Secure key see the Software User s Guide on the CD ROM When using Secure Function Lock you can switch restricted users by holding down Shift as you press Secure See Secure Function Lock 2 0 on page 30 Direct Lets you print data from a USB...

Page 25: ...ssing data in memory or printing data Yellow Data Remaining in Memory Print data remains in the machine memory Red blinking Service error Follow the steps below 1 Turn off the power switch 2 Wait a few seconds and then turn it back on and try to print again If you cannot clear the error and you see the same service call indication after turning the machine back on please call Brother Customer Serv...

Page 26: ...application software does not support it you can set the paper size in the printer driver or by using the control panel buttons Loading paper in the standard paper tray 2 Printing on plain paper thin paper recycled paper or transparencies from the paper tray 2 a Pull the paper tray completely out of the machine b While pressing the blue paper guide release lever 1 slide the paper guides to fit the...

Page 27: ...well to avoid paper jams and misfeeds d Put paper in the tray and make sure that the paper is below the maximum paper mark 1 The side to be printed on must be face down IMPORTANT Make sure the paper guides touch the sides of the paper so it will feed properly e Put the paper tray firmly back in the machine Make sure that it is completely inserted into the machine f Unfold the support flap 1 to pre...

Page 28: ... Use this paper feed and output method when you want to print on thick paper bond paper envelopes labels or transparencies IMPORTANT Remove each printed sheet or envelope immediately to prevent a paper jam a Open the back cover back output tray b Open the MP tray and lower it gently c Pull out the MP tray support 1 and unfold the flap 2 d While pressing the paper side guide release lever slide the...

Page 29: ...ze as shown below Note The unprintable area shown above is for Letter size paper The unprintable area changes with the paper size Usage Document Size Top 1 Bottom 1 Left 2 Right 2 Fax Letter 0 12 in 3 mm 0 16 in 4 mm A4 0 12 in 3 mm 0 16 in 4 mm Copy Letter 0 12 in 3 mm 0 16 in 4 mm A4 0 12 in 3 mm 0 08 in 2mm Portrait Landscape Windows printer driver and Macintosh printer driver BRScript Driver f...

Page 30: ...time because it may cause paper jams or misfeeds For proper printing you must choose the same paper size from your software application as the paper in the tray Avoid touching the printed surface of the paper immediately after printing When you use transparencies remove each sheet immediately to prevent smudging or paper jams Use long grain paper with a neutral Ph value and a moisture content of a...

Page 31: ...eets of Letter A4 Legal and Folio size paper 20 lb or 80 g m2 Paper can be loaded up to the top line of the maximum paper mark on the sliding paper width guide The name for the paper trays in the printer driver in this Guide are as follows 2 Paper capacity of the paper trays 2 1 Folio size is 8 5 in 13 in 215 9 mm x 330 2 mm Tray and optional unit Name Standard paper tray Tray 1 Optional lower tra...

Page 32: ...ect sunlight and heat Some important guidelines when selecting paper are Do not use inkjet paper because it may cause a paper jam or damage your machine Preprinted paper must use ink that can withstand the temperature of the machine s fusing process 200 degrees centigrade If you use bond paper paper having a rough surface or paper that is wrinkled or creased the paper may exhibit degraded performa...

Page 33: ...roblems because of the way they have been made A suitable envelope should have edges with straight well creased folds and the leading edge should not be thicker than two sheets of paper The envelope should lie flat and not be of baggy or flimsy construction You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine Envelopes can only be...

Page 34: ... that weighs more than the paper weight specifications for the machine with edges that are not straight or consistently square with windows holes cut outs or perforations with glue on surface as shown in figure below with double flaps as shown in figure below with sealing flaps that have not been folded at purchase with sealing flaps as shown in figure below with each side folded as shown in figur...

Page 35: ...r the entire length and width of the sheet Using labels with spaces may result in labels peeling off and causing serious jams or print problems All labels used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit 200 degrees centigrade for a period of 0 1 seconds Label sheets should not exceed the paper weight specifications described in this User s Guide Labels exceed...

Page 36: ...ur machine while using the ADF DO NOT pull on the document while it is feeding Note To scan non standard documents see Using the scanner glass on page 21 Make sure documents written with ink are completely dry Documents to be faxed must be from 5 8 to 8 5 in 148 to 215 9 mm wide and from 5 8 to 14 in 148 to 355 6 mm long and of a standard weight 20 lb 80 g m2 a Unfold the ADF document output suppo...

Page 37: ... can be up to 8 5 in wide and 14 in long 215 9 mm wide and 355 6 mm long Note To use the scanner glass the ADF must be empty a Lift the document cover b Using the document guidelines on the left center the document face down on the scanner glass c Close the document cover IMPORTANT If the document is a book or is thick do not slam the cover or press on it ...

Page 38: ...30 Secs 1 Min 2 Mins 5 Mins or Off Press OK c Press Stop Exit Paper settings 3 Paper Type 3 Set up the machine for the type of paper you are using This will give you the best print quality a Do one of the following To set the paper type for the MP Tray press Menu 1 2 1 1 To set the paper type for Tray 1 press Menu 1 2 1 2 To set the paper type for Tray 2 1 press Menu 1 2 1 3 if you installed the o...

Page 39: ...you choose the MP tray If you choose Any for the MP Tray Paper Size You must choose MP Only for the Tray Use setting You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies You must choose one of the other available Paper Size selections for the MP tray A5 L and A6 size are not available for the optional Tray 2 If you chose Transparency for the Paper Type you will onl...

Page 40: ...y When you choose T1 T2 1 MP the machine pulls paper from Tray 1 until it is empty then from Tray 2 and then from the MP tray When you choose MP T1 T2 1 the machine pulls paper from the MP tray until it is empty then from Tray 1 and then from Tray 2 Note You can use four sizes of paper for printing faxes A4 Letter Legal or Folio When a suitable size is not in any of the trays received faxes will b...

Page 41: ...f the optional tray is installed Volume settings 3 Ring volume 3 You can choose a ring volume level from a range of settings from High to Off While in Fax mode press or to adjust the volume level The LCD will show the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the ring volume through the ...

Page 42: ... the speaker volume with the control panel keys a Press Fax b Press Hook c Press or This setting will stay until you change it again d Press Hook Automatic daylight savings time 3 You can set the machine to change automatically for Daylight Savings Time It will set itself forward one hour in the Spring and back one hour in the Fall a Press Menu 1 4 14 Auto Daylight a On b Off Select ab or OK b Pre...

Page 43: ...hile the machine is idle You can choose how long the machine must be idle before it goes into sleep mode When the machine receives a fax computer data or makes a copy the timer will be reset The default setting is 05 minutes While the machine is in sleep mode the LCD will display Sleep When printing or copying in sleep mode there will be a short delay while the fuser warms up a Press Menu 1 5 2 15...

Page 44: ...press the d and c keys simultaneously The scanner lamp will remain turned off until the next time you use the scanning feature Note Turning the lamp off regularly will reduce the lamp s life LCD Contrast 3 You can change the contrast to make the LCD look lighter or darker a Press Menu 1 7 17 LCD Contrast nnonn Select d c OK b Press d to make the LCD lighter Or press c to make the LCD darker Press ...

Page 45: ... dial pad Press OK Note You can use the numbers 0 to 9 l and Press Hook to display You cannot use with any other numbers or characters If your telephone system requires a timed break recall hookflash press Hook to enter the break Canada only If the pulse dialing mode is on and l are not available to use c Press Stop Exit Changing the prefix number 3 a USA Press Menu 0 5 Canada Press Menu 0 6 b Do ...

Page 46: ...g Web Based Management We recommend using Web Based Management to configure this feature For more information see the Network User s Guide on the CD ROM Only administrators can set limitations and make changes for each user When Secure Function Lock is on you can only use 1 Contrast and 7 Coverpg Setup in the Fax menu If Fax Tx is disabled you cannot use any function in the Fax menu Polling Receiv...

Page 47: ...s the functions that are available for Public users Public users do not need to enter a password to access the features made available through this setting You can set up one Public user a Press Menu 1 8 1 18 Security 1 Function Lock a Lock OffiOn b Set Password Select ab or OK b Press a or b to choose Setup ID Press OK c Enter the administrator password Press OK d Press a or b to choose Public Pr...

Page 48: ...ord Select ab or OK b Press a or b to choose Setup ID Press OK c Enter the administrator password Press OK d Press a or b to choose User01 Press OK e Use the numeric keys to enter the user name See Entering text on page 192 Press OK f Enter a four digit password for the user Press OK g Press a or b to choose Enable or Disable for Fax Tx Press OK After you have set Fax Tx repeat this step for Fax R...

Page 49: ... or Public mode when Secure Function Lock is turned on Changing to the restricted user Mode a Hold down Shift as you press Secure Direct Function Lock Change ID a Brother b ABC Select ab or OK b Press a or b to choose your name Press OK c Enter your four digit password Press OK Note If you press a Mode key that is restricted Access Denied will appear on the LCD and then the machine will ask your n...

Page 50: ...tting Lock is On you cannot change the following settings without a password Date Time Station ID Quick Dial settings Mode Timer Paper Type Paper Size Volume Auto Daylight Ecology Tray Use LCD Contrast Document Scan Setting Lock Secure Function Lock Dial Restriction Setting up the password 4 a Press Menu 1 8 2 18 Security 2 Setting Lock New Passwd XXXX Enter OK Key b Enter a four digit number for ...

Page 51: ... OK f Press Stop Exit Turning Setting Lock on off 4 If you enter the wrong password when following the instructions below the LCD will show Wrong Password Re enter the correct password Turning Setting Lock on a Press Menu 1 8 2 18 Security 2 Setting Lock a On b Set Password Select ab or OK b Press a or b to choose On Press OK c Enter your four digit password Press OK d Press Stop Exit Turning Sett...

Page 52: ... a or b to choose Off Enter twice or On Press OK c Press Stop Exit One Touch restriction 4 a Press Menu 2 6 2 26 Dial Restrict 2 One Touch Dial a Off b Enter twice Select ab or OK b Press a or b to choose Off Enter twice or On Press OK c Press Stop Exit Speed Dial restriction 4 a Press Menu 2 6 3 26 Dial Restrict 3 Speed Dial a Off b Enter twice Select ab or OK b Press a or b to choose Off Enter t...

Page 53: ...Section II Fax II Sending a fax 38 Receiving a fax 48 Telephone services and external devices 54 Dialing and storing numbers 63 Remote Fax Options 71 Polling 78 Printing reports 80 ...

Page 54: ... of Memory message appears while scanning a document into memory press Stop Exit to cancel or Start to send the scanned pages Sending a 2 sided fax from the ADF MFC 8680DN and MFC 8890DW 5 You can send a 2 sided document from the ADF To cancel a fax in progress press Stop Exit a Make sure you are in Fax mode b Place your document in the ADF c Press Duplex d Dial the fax number See How to dial on p...

Page 55: ... single page at a time The documents can be up to Letter A4 Legal or Folio size Press Stop Exit to cancel a fax in progress a Make sure you are in Fax mode b Place your document face down on the scanner glass c Dial the fax number See How to dial on page 63 d Press Start The machine starts scanning the first page e After the machine scans the page the LCD will prompt you to choose one of the optio...

Page 56: ...ize to A4or Legal Folio otherwise a portion of your faxes will be missing a Make sure you are in Fax mode b Press Menu 1 9 1 19 Document Scan 1 Glass ScanSize a Letter b Legal Folio Select ab or OK c Press a or b to choose A4 or Legal Folio Press OK d Press Stop Exit Canceling a fax in progress 5 Press Stop Exit to cancel the fax If you press Stop Exit while the machine is dialing or sending the L...

Page 57: ...e of the One Touch Speed Dial or Group number you chose first will be applied to the broadcast MFC 8890DW If the Fax Resolution setting of the fax number you chose first is S Fine and you enter a stored I Fax number Select Std Fine will appear on the LCD Press Stop Exit Press Resolution and choose Standard Fine or Photo then re enter the I Fax number If you want to enter another number go back to ...

Page 58: ...oosing settings press 2 and go to the next step for sending your fax Electronic cover page 5 This feature will not work unless you have already programmed your Station ID See the Quick Setup Guide You can automatically send a cover page with every fax Your cover page includes your Station ID a comment and the name or number stored in the One Touch or Speed Dial memory By choosing Next Fax On you c...

Page 59: ...a or b to choose a comment Press OK f Enter two digits to show the number of pages you are sending Press OK For example enter 0 2 for 2 pages or 0 0 to leave the number of pages blank If you make a mistake press d or Clear Back to back up and re enter the number of pages Send a cover page for all faxes 5 You can set the machine to send a cover page whenever you send a fax a Make sure you are in Fa...

Page 60: ... quality of a fax can be improved by changing the Fax Resolution Resolution can be changed for the next fax or for all faxes To change the Fax Resolution setting for the next fax 5 a Make sure you are in Fax mode b Load your document c Press Resolution then a or b to choose the resolution Press OK To change the default Fax Resolution setting 5 a Make sure you are in Fax mode b Press Menu 2 2 2 22 ...

Page 61: ... the memory before sending Then as soon as the telephone line is free the machine will start dialing and sending If the memory is full the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or Next Fax On for the next ...

Page 62: ...nu 2 2 3 22 Setup Send 3 Delayed Fax Set Time 00 00 Enter OK Key d Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK Note The number of pages you can scan into the memory depends on the amount of data printed on each page Delayed batch transmission 5 Before sending the delayed faxes your machine will help you economize by sorting all the faxe...

Page 63: ...r the fax tone press Start If you are using the scanner glass press 1 to send a fax f If you picked up the handset of an external telephone replace it Sending a fax at the end of a conversation 5 At the end of a conversation you can send a fax to the other party before you both hang up a Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up b Mak...

Page 64: ...lephone line as your Brother machine Your external telephone answering device TAD will automatically answer every call Voice messages are stored on the external TAD and fax messages are printed Choose External TAD as your receive mode See Connecting an external TAD telephone answering device on page 57 Will you be using your Brother machine on a dedicated fax line Your machine automatically answer...

Page 65: ...mode only on page 50 and Ring Delay on page 50 Manual 6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring Receive feature To receive a fax in Manual mode lift the handset of the external telephone or press Hook When you hear fax tones short repeating beeps press Start and then press 2 to receive a fax You can also use the Easy Receive feature to rece...

Page 66: ...ly 6 When somebody calls your machine you and your caller will hear the normal telephone ring sound The number of rings is set by the Ring Delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T ring a fast double ring for the time you have set in the F T Ring Time setting If you hear the F T ring it means that you have a vo...

Page 67: ... If this feature is set to On but your machine does not connect a fax call when you lift an extension telephone handset press the fax receive code l51 If you send faxes from a computer on the same telephone line and the machine intercepts them set Easy Receive to Off a Make sure you are in Fax mode b Press Menu 2 1 3 21 Setup Receive 3 Easy Receive a On b Off Select ab or OK c Press a or b to choo...

Page 68: ...eceive 5 Auto Reduction a On b Off Select ab or OK c Press a or b to choose On or Off Press OK d Press Stop Exit Duplex 2 sided printing for Fax mode 6 Your machine can automatically print received faxes onto both sides of the paper when Duplex is set to On You can use Letter Legal A4 or Folio 8 5 13 size paper for this function 16 to 28 lb 60 to 105 g m2 a Make sure you are in Fax mode b Press Me...

Page 69: ...ng beeps press Start c Press 2 to receive a fax d Replace the external handset Printing a fax from the memory 6 If you are using the Fax Storage feature Menu 2 5 1 you can still print a fax from the memory when you are at your machine See Fax Storage on page 72 a Press Menu 2 5 3 25 Remote Fax Opt 3 Print Fax Press Start b Press Start c Press Stop Exit Receiving faxes into memory when the paper tr...

Page 70: ...tablishes a second telephone number on the same line as your existing telephone number and each number has its own ring pattern Typically the original number rings with the standard ring pattern and is used for receiving voice calls and the second number rings with a different ring pattern and is used for receiving faxes See Distinctive Ring on page 54 OR Set your Brother machine s Receive Mode to...

Page 71: ...nctive Ring service The new telephone number on your line can just receive faxes Note You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it Do you have Voice Mail 7 If you have Voice Mail on the telephone line that you will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each ot...

Page 72: ...ithin 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Registering the distinctive ring pattern Very important 7 After you have set the Distinctive Ring feature to On your Distinctive Ring number will receive faxes automatically The receive mode is automatically set to Manual and you cannot change it to another receive mode while Distincti...

Page 73: ...n for the CNG fax calling tones sent by a sending fax machine If it hears them it will take over the call and receive the fax If it does not hear them it will let your TAD take a voice message and the display will show Telephone The external TAD must answer within four rings we recommend you set it to two rings This is because your machine cannot hear the CNG tones until the external TAD has picke...

Page 74: ...ur message This allows your machine time to listen for fax tones b Limit your speaking to 20 seconds c End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing l51 and Start Note We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a loud...

Page 75: ...iplex adapter If your machine is on Line 2 plug it into L2 of the triple adapter Installing machine external two line TAD and two line telephone 7 When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is expla...

Page 76: ...ported first to the company who handles your PBX External and extension telephones 7 Using external and extension telephones 7 Using extension telephones 7 If you answer a fax call at an extension telephone you can make your machine receive the fax by pressing the Fax Receive Code l51 If the machine answers a voice call and pseudo double rings for you to take over you can take the call at an exten...

Page 77: ...our non Brother cordless telephone is connected to the EXT jack of the machine see page 61 and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Hook to transfer the call to the cordless handset Using Remote Codes 7 Fax Receive Code 7 If you answer a fax call ...

Page 78: ...ur External TAD try changing the three digit remote codes for example and 999 a Make sure you are in Fax mode b Press Menu 2 1 4 21 Setup Receive 4 Remote Codes a On b Off Select ab or OK c Press a or b to choose On or Off Press OK d If you chose On in step c enter the new Fax Receive Code Press OK e Enter the new Telephone Answer Code Press OK f Press Stop Exit ...

Page 79: ...ring One Touch Dial numbers on page 65 To dial One Touch numbers 21 to 40 hold down Shift as you press the One Touch key Speed dialing 8 Press Search Speed Dial and Shift simultaneously and then the three digit Speed Dial number See Storing Speed Dial numbers on page 67 Note If the LCD shows Register Now when you enter a One Touch or Speed Dial number it means that a number is not stored there Dia...

Page 80: ...croll until you find the name you are looking for If you are using LDAP you must enter the letters of your search in step b If the LCD shows No Contact Found when you enter the first few letters of the name it means that a name for the letter is not stored LDAP search MFC 8890DW 8 If the machine is connected to your LDAP server you can search for information such as fax numbers and E mail addresse...

Page 81: ... the E Mail option Storing a pause 8 Press Redial Pause to insert a 3 5 second pause between numbers You can press Redial Pause as many times as needed to increase the length of the pause Storing One Touch Dial numbers 8 Your machine has 20 One Touch keys where you can store 40 fax or telephone numbers for automatic dialing To access numbers 21 to 40 hold down Shift as you press the One Touch key ...

Page 82: ...If you want to save a fax scan resolution along with the number choose one of the options below If you selected Fax Tel in step b press a or b to select Std Fine S Fine or Photo Press OK If you selected E Mail in step b press a or b to select Color100dpi Color200dpi Color300dpi Color600dpi Gray100dpi Gray200dpi Gray300dpi B W200dpi or B W200x100 Press OK and then go to step f If you selected IFAX ...

Page 83: ...se one of the options below To store the fax resolution press a or b to select Std Fine S Fine or Photo Press OK Press OK if you don t want to change the default resolution MFC 8890DW 8 a Hold down Shift as you press Search Speed Dial and enter a three digit Speed Dial location number 001 300 If a number is not stored there the LCD shows Register Now Press 1 to choose Yes b Press a or b to select ...

Page 84: ...he number or E mail address the scan profile of the One Touch Speed Dial or Group number you chose first will be applied to the broadcast You can also store the number by pressing Menu 2 3 2 Changing One Touch and Speed Dial numbers 8 If you try to store a One Touch or Speed Dial number over an existing number the LCD will show the name or number already stored there If your machine has a schedule...

Page 85: ...ed Dial b Choose an empty location where you want to store the group in one of the following ways Press a One Touch key Hold down Shift as you press Search Speed Dial and then enter the three digit Speed Dial location Press OK c Use the dial pad to enter a group number 01 to 20 Press OK MFC 8480DN and MFC 8680DN Go to step e MFC 8890DW Go to step d d MFC 8890DW Press a or b to select Fax IFAX or E...

Page 86: ...when you dial This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier For example you might have stored 555 on Speed Dial 003 and 7000 on Speed Dial 002 You can use them both to dial 555 7000 if you press the following keys Hold down Shift as you press Search Speed Dial 003 Hold down Shift as you press Search Speed Dial 002 and Start Numb...

Page 87: ...store a group on a One Touch key or a Speed Dial location the faxes will be forwarded to several fax numbers You can also enter an E mail address if your machine has been configured for the Internet Fax feature For details about Internet Fax see the Network User s Guide on the CD ROM For information about Fax Forward to E mail see the Brother Solutions Center at http solutions brother com d Press ...

Page 88: ...al Pause enter your fax number followed by Press OK For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 6 7 8 9 If you do not need a PIN press OK If you are programming a cell phone number press OK e Press Stop Exit Note If you have set Paging a backup copy will automatically be printed at the machine You cannot change a Paging or PIN number remotely Fax Storage 9 The Fax Storage feature lets y...

Page 89: ...c Press a or b to choose USB or Parallel or your computer name if the machine is connected to a network 25 Remote Fax Opt 1 Fwd Page Store a USB b Parallel Select ab or OK Press OK d Press a or b to choose On or Off 25 Remote Fax Opt Backup Print a Off b On Select ab or OK Press OK e Press Stop Exit IMPORTANT If you choose Backup Print On the machine will also print the fax at your machine so you ...

Page 90: ... before the setting changes Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC See the Software User s Guide on the CD ROM If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged The LCD will ask you the following message 25 Remote Fax Opt Backup Print a Off b On Select ab or OK Press a or b to cho...

Page 91: ...nge your code at any time If you want to make your code inactive press Clear Backand then OK in b to restore the inactive setting l Using your Remote Access Code 9 a Dial your fax number from a telephone or another fax machine using touch tone b When your machine answers immediately enter your Remote Access Code 3 digits followed by l c The machine signals if it has received messages No beeps No m...

Page 92: ...You can insert a pause in a fax number by using the key Changing the Fax Forwarding number 9 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone a Dial your fax number from a telephone or another fax machine using touch tone b When your machine answers enter your Remote Access Code 3 digits followed by l If you hear one long beep ...

Page 93: ...t been registered You can register your fax forwarding number by entering 4 See Changing the Fax Forwarding number on page 76 Once you have registered the number fax forwarding will work 3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 76 3 Erase faxes fr...

Page 94: ...e polling Press Start The LCD will show Dialing Sequential polling 10 Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed a Make sure you are in Fax mode b Press Menu 2 1 7 Polling RX Dial Start c Specify the fax machines you want to poll by using One Touch Speed Dial Search a Group or the dial pad You must...

Page 95: ... Setup Send Other Settings a 1 Yes b 2 No Select ab or OK f Press Start g If you are using the scanner glass the LCD will prompt you to choose one of the options below Flatbed Fax Next Page a 1 Yes b 2 No Send Select ab or OK Press 1 to send another page Go to step h Press 2 or Start to send the document h Place the next page on the scanner glass press OK Repeat steps g and h for each additional p...

Page 96: ...l due to a transmission error Off is the default setting Off Image Prints a report only if your fax is unsuccessful due to a transmission error A portion of the fax s first page appears on the report a Press Menu 2 4 1 24 Report Setting 1 Transmission a Off b Off Image Select ab or OK b Press a or b to choose On On Image Off or Off Image Press OK c Press Stop Exit Note If you choose On Image or Of...

Page 97: ...efore the time you chose has passed the machine will print the journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it manually without erasing the jobs from memory Reports 11 The following reports are available 1 Transmission Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report 2 ...

Page 98: ...Chapter 11 82 ...

Page 99: ...Section III Copy III Making copies 84 ...

Page 100: ...Press Start Making multiple copies 12 a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Start Note To sort your copies see Sorting copies using the ADF on page 86 Stop copying 12 To stop copying press Stop Exit Making copies 12 Contrast Quality Auto Enlg Red 100 Tray MP T1 Press ab or Start 1 4 3 2 01 5 Quality Auto Enlg Red 100...

Page 101: ... available when using the ADF Custom 25 400 allows you to enter a ratio from 25 to 400 To enlarge or reduce the next copy follow the instructions below a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Enlarge Reduce Press c e Do one of the following Press a or b to choose the enlargement or reduction ratio you want Press OK Pre...

Page 102: ...ow a Press Menu 3 1 31 Quality a Text Photo b Auto Select ab or OK b Press a or b to choose the copy quality Press OK c Press Stop Exit Sorting copies using the ADF12 You can sort multiple copies Pages will be stacked in the order 1 2 3 1 2 3 1 2 3 and so on a Make sure you are in Copy mode b Load your document in the ADF c Use the dial pad to enter the number of copies up to 99 d Press Sort e Pre...

Page 103: ...ow a Press Menu 3 4 34 Contrast nnonn Select d c OK b Press d or c to increase or decrease the contrast Press OK c Press Stop Exit Brightness 12 Adjust the copy brightness to make copies darker or lighter To temporarily change the copy brightness setting follow the steps below a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press a ...

Page 104: ... copies up to 99 d Press N in 1 e Press a or b to choose 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Off 1 in 1 Press OK f Press Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step g g After the machine scans the page press 1 to scan the next page Flatbed Copy Next Page a 1 Yes b 2 No Select ab or OK ...

Page 105: ...Memory message while you are making duplex copies try installing extra memory See Out of memory message on page 92 Duplex Copy long edge flip 12 MFC 8480DN 1 sided i 2 sided L Portrait Landscape a Make sure you are in Copy mode b Load your document c Enter the number of copies up to 99 using the dial pad d Press Duplex and a or b to select 1sidedi2sided L Duplex a1sidedi2sided L 1sidedi2sided S bO...

Page 106: ...ed 2sided i 2sided or 2sided i 1sided Duplex a1sided i 2sided 2sided i 2sided b2sided i 1sided Select ab or OK 01 Press OK e Press Start to copy the document Note Duplex copy using a 2 sided legal size document is not available Advanced Duplex Copy short edge flip 12 MFC 8480DN 1 sided i 2 sided S Portrait Landscape a Make sure you are in Copy mode b Load your document c Enter the number of copies...

Page 107: ...you are in Copy mode b Load your document c Enter the number of copies up to 99 using the dial pad d Press Duplex and a or b to select Advanced Duplex a1sided i 2sided 2sided i 2sided b2sided i 1sided Select ab or OK 01 Press OK e Press a or b to select 2sided i 1sided or 1sided i 2sided Press OK Duplex Advanced a2sided i 1sided b1sided i 2sided Select ab or OK 01 f Press Start to copy the documen...

Page 108: ...2 If the memory becomes full while you are making copies the LCD message will guide you through the next step If you get an Out of Memory message while scanning a subsequent page you will have the option to press Start to copy the pages scanned so far or to press Stop Exit to cancel the operation To gain extra memory you can do the following Print the faxes that are in the memory See Printing a fa...

Page 109: ...Section IV Direct printing IV Printing data from a USB Flash memory drive or a digital camera supporting mass storage 94 ...

Page 110: ...rinter driver XPS version 1 0 1 PDF data that includes a JBIG2 image file a JPEG2000 image file or transparency files is not supported Creating a PRN or PostScript 3 file for direct printing 13 Note The screens in this section may vary depending on your application and operating system a From the menu bar of an application click File then Print b Choose Brother MFCXXXX Printer 1 and check the Prin...

Page 111: ...appear on the LCD and then the machine will ask your name If you are a restricted user with access to Direct Print press a or b to choose your name and enter your four digit password If your administrator has set a page limit for Direct Print and the machine has already reached the maximum number of pages the LCD will show Limit Exceeded when you insert a USB flash memory drive or digital camera b...

Page 112: ...the dial pad key to enter the number of copies you want Press OK Direct Print FILE0_1 PDF No of Copies Press Start 1 f Press Start to print the data IMPORTANT To prevent damage to your machine DO NOT connect any device other than a digital camera or USB Flash memory drive to the USB direct interface DO NOT remove the USB Flash memory drive or digital camera from the USB direct interface until the ...

Page 113: ...e with Direct Print you can easily identify and troubleshoot any problems Out of Memory This message will appear if you are working with images that are too large for the machine s memory Unusable Device This message will appear if you connect an incompatible or broken device to the USB direct interface To clear the error unplug the device from the USB direct interface See Error and maintenance me...

Page 114: ...Chapter 13 98 ...

Page 115: ...Section V Software V Software and Network features 100 ...

Page 116: ...0DW only Network Faxing Network Printing Network Scanning Scan to E mail Server I Fax MFC 8890DW only Wireless Network Users MFC 8890DW only Note See Accessing the Software User s Guide and Network User s Guide on page 3 How to read the HTML User s Guide 14 This is a quick reference for using the HTML User s Guide Windows 14 Note If you have not installed the software see Viewing documentation Win...

Page 117: ...nto your CD ROM drive b Double click the Documentation icon c Double click your language folder and then double click the top html file d Click on the manual you want SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window ...

Page 118: ...Chapter 14 102 ...

Page 119: ...Section VI Appendixes VI Safety and legal 104 Options 119 Troubleshooting and routine maintenance 122 Menu and features 169 Specifications 194 Glossary 214 ...

Page 120: ...tion where the temperature remains between 50 F and 90 5 F 10 C and 32 5 C and the humidity is between 20 to 80 without condensation WARNING DO NOT expose the machine to direct sunlight excessive heat open flames salty or corrosive gasses moisture or dust DO NOT place the machine near heaters air conditioners refrigerators water chemicals or devices that contain magnets or generate magnetic fields...

Page 121: ...tomatic timers DO NOT connect your machine to an AC power outlet on the same circuit as large appliances or other equipment that might disrupt the power supply Disruption of power can wipe out information in the machine s memory Avoid interference sources such as speakers or the base units of non Brother cordless telephones DO NOT put objects on top of the machine ...

Page 122: ...et hands Doing this might cause an electrical shock Always make sure the plug is fully inserted To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely Lighting and po...

Page 123: ...ine has been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electrical shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl...

Page 124: ...he front or back cover back output tray of the machine DO NOT touch the shaded parts shown in the illustrations To prevent injuries be careful not to put your hands on the edge of the machine under the document cover as shown in the illustration To prevent injuries be careful not to put your fingers in the areas shown in the illustrations ...

Page 125: ...Safety and legal 109 A When you move the machine grasp the side hand holds that are under the scanner IMPORTANT The fuser unit is marked with a Caution label Please DO NOT remove or damage the label ...

Page 126: ...h a 3 wire grounded plug This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet DO NOT defeat the purpose of the grounded plug 9 Use only the power cord supplied with this machine 10 DO NOT allow anything to rest on the power cord DO NOT place this product where people ...

Page 127: ...duct has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or ...

Page 128: ...fter July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of serv...

Page 129: ...lation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by t...

Page 130: ...pply for the machine to operate properly and safely Industry Canada Compliance Statement Canada only A This Class B digital apparatus complies with Canadian ICES 003 Cet appareil numérique de la classe B est conforme à la norme NMB 003 du Canada Operation is subject to the following two conditions 1 this device may not cause interference and 2 this device must accept any interference including int...

Page 131: ...diation Power 5 mW Wave Length 770 810 nm Laser Class Class 3B Disconnect device A This product must be installed near an AC power outlet that is easily accessible In case of emergencies you must disconnect the power cord from the AC power outlet to shut off power completely Manufactured BROTHER Industries Vietnam LTD Phuc Dien Industrial Zone Cam Phuc Commune Cam giang Dist Hai Duong Province Vie...

Page 132: ...ational ENERGY STAR Compliance Statement A The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency ...

Page 133: ...ny advertising or publicity relating to the software without the specific prior written permission of Sam Leffler and Silicon Graphics THE SOFTWARE IS PROVIDED AS IS AND WITHOUT WARRANTY OF ANY KIND EXPRESS IMPLIED OR OTHERWISE INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL...

Page 134: ...s and or other countries Adobe Flash Illustrator PageMaker Photoshop PostScript and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Epson is a registered trademark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation IBM is either a registered trademarks or trademarks of International Business Machines ...

Page 135: ...119 B B Options B This machine has the following optional accessories You can increase the capabilities of the machine with these items Options B Lower tray unit SO DIMM memory LT 5300 ...

Page 136: ...lling dual in line memory modules SO DIMMs When you add the optional memory it increases the performance for both copier and printer operations In general the machine uses industry standard SO DIMM with the following specifications Type 144 pin and 64 bit output CAS latency 2 Clock frequency 100 MHz or more Capacity 64 128 256 or 512 MB Height 1 25 in 31 75 mm Dram Type SDRAM 2 Bank The following ...

Page 137: ...city DO NOT touch the memory chips or the board surface e Hold the SO DIMM by the edges and align the notches in the SO DIMM with the protrusions in the slot Insert the SO DIMM diagonally 1 then tilt it toward the interface board until it clicks into place 2 f Put the interface access cover and the SO DIMM cover back on g Plug the machine s power cord back into the AC power outlet first and then c...

Page 138: ...r copy looks good you probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Poor print quality See Improving the print quality on page 131 Vertical black lines when receiving The corona wire for printing may be dirty Clean the corona wire See Cleaning the corona wire on page 156 The sender s scanner may be dirty Ask the sender to ...

Page 139: ... please contact your service provider for connection instructions Make sure the machine is in the correct Receive Mode This is determined by the external devices and telephone subscriber services you have on the same line as the Brother machine See Receive Mode settings on page 50 If you have a dedicated fax line and want your Brother machine to automatically answer all incoming faxes you should s...

Page 140: ...TAD telephone answering device on page 57 1 Plug the telephone line cord directly from the wall telephone jack to your Brother machine s LINE jack 2 Remove the protective cap from your Brother machine s EXT jack and then plug the telephone line cord from your answering machine into the EXT jack 3 Set your answering machine to answer within 4 rings If you are having problems receiving faxes or voic...

Page 141: ...ive is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to Off See Easy Receive on page 51 Sending a Fax Call to the machine If you answered on an external or extension telephon...

Page 142: ...rother MFC XXXX Printer Make sure that Use Printer Offline is unchecked Windows XP and Windows Server 2003 Click the Start button and choose Printers and Faxes Right click Brother MFC XXXX Printer Make sure that Use Printer Offline is unchecked Windows 2000 Click the Start button and choose Settings and then Printers Right click Brother MFC XXXX Printer Make sure that Use Printer Offline is unchec...

Page 143: ... and clears it from the memory it may produce an incomplete printout Difficulties Suggestions TWAIN errors appear while scanning Make sure that the Brother TWAIN driver is chosen as the primary source In PaperPort 11SE click File Scan or Get Photo and choose the Brother TWAIN driver OCR does not work Try increasing the scanning resolution Network scanning does not work See Network difficulties on ...

Page 144: ...fficulties Suggestions Printed pages are curled Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem Try turning over the stack of paper in the paper tray Make sure that you choose the Paper Type that suits the print media type you are using See Acceptable paper and other print media on page 14 Printed pages are smeared The Paper Type settin...

Page 145: ... for this service Enter 54925 4 In Internal Port number for this service Enter 54925 5 Make sure UDP is chosen 6 Click OK e Click the Add button f To add port 54926 for network PC Fax enter the information below 1 In Description of service Enter any description for example Brother PC Fax 2 In Name or IP address for example 192 168 0 12 of the computer hosting this service on your network Enter Loc...

Page 146: ...r Enter 54925 3 Make sure UDP is chosen Then click OK g Click the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is chosen Then click OK i Make sure that the new setting is added and is checked and then click Apply j If you still have trouble with your network...

Page 147: ...ge on page 160 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 163 Hollow print Make sure that you use paper that meets our specifications See Acceptable paper and other print media on page 14 Choose Thick paper mode in the printer driver choose Thick in the machine s Paper Type menu setting or use thinner paper than you are currently using See Paper Type on...

Page 148: ...ure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other print media on page 14 and Basic tab in the Software User s Guide on the CD ROM The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 163 The fuser unit may be contaminated Call Brother Customer Service at 1 877 BROTHER 1 877 2...

Page 149: ... and reset the two blue levers back to their original position Curled or wavy Check the paper type and quality High temperatures and high humidity will cause paper to curl If you do not use the machine often the paper may have been in the paper tray too long Turn over the stack of paper in the paper tray Also fan the paper stack and then rotate the paper 180 in the paper tray Examples of poor prin...

Page 150: ...ows 1 Open the back cover 2 Lift the lever 1 and slide the lever 2 in the direction of the arrow Lift up the Output Tray Support Flap 1 Choose Reduce Paper Curl mode in the printer driver See Other Print Options For Windows or Print Settings For Macintosh in the Software User s Guide on the CD ROM Examples of poor print quality Recommendation 2 1 1 ...

Page 151: ...Software User s Guide on the CD ROM Clean the scanner window and the corona wire of the drum unit See Cleaning the laser scanner window on page 154 and Cleaning the corona wire on page 156 The toner cartridge may be damaged Put in a new toner cartridge See Replacing a toner cartridge on page 160 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 163 Toner speck...

Page 152: ...idge See Replacing a toner cartridge on page 160 The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 163 Line across the page Clean the laser scanner window and the corona wire inside the drum unit See Cleaning the laser scanner window on page 154 and Cleaning the corona wire on page 156 The drum unit may be damaged Put in a new drum unit See Replacing the drum ...

Page 153: ...p position Choose Improve Toner Fixing mode in the printer driver See Other Print Options For Windows or Print Settings For Macintosh in the Software User s Guide on the CD ROM If this selection does not provide enough improvement choose Thicker Paper in Media Type setting Examples of poor print quality Recommendation ABCDEFGH abcdefghijk A B C D abcde 0 1 2 3 4 ...

Page 154: ...fax operations a Press Menu 2 0 1 20 Miscellaneous 1 Compatibility a High b Normal Select ab or OK b Press a or b to choose Basic for VoIP Normal or High Basic for VoIP cuts the modem speed to 9600 bps and turns the error correction mode ECM off For a standard telephone line If you regularly experience interference on your standard telephone line try this setting If you are using VoIP VoIP service...

Page 155: ...ried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot The machine will pause its current print job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the LCD shows Cooling Down and Wait for a while Make ...

Page 156: ...hine can be turned off for approximately 60 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 144 The fuser unit is too hot Jam Duplex The paper is jammed in the duplex tray See Paper jams on page 147 Jam Rear The paper is jammed in the back of the machine See Paper jams on page 147 Jam Inside The paper is jammed inside the machine See Paper ...

Page 157: ... approximately 60 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 144 Protected Device The protect switch of the USB Flash memory drive is on Turn off the protect switch of the USB Flash memory drive Rename the File There is already a file on the USB Flash memory drive with the same name as the file you are trying to save Change the file na...

Page 158: ... Call Brother Customer Service to replace the PF Kit 2 1 877 BROTHER 1 877 276 8437 in U S A 1 877 BROTHER in Canada Replace Toner The toner cartridge is at the end of its life and printing is not possible Replace the toner cartridge with a new one See Replacing a toner cartridge on page 160 Scan Unable XX The machine has a mechanical problem Disconnect the machine from the power for several minut...

Page 159: ...ridge is near the end of its life Order a new toner cartridge now Too Many Files There are too many files stored on the USB Flash memory drive Reduce the number of files stored on the USB Flash memory drive Too Many Trays More than one optional tray is installed The maximum number of optional trays is one Remove any additional trays Unusable Device An incompatible or broken device has been connect...

Page 160: ...the machine s memory Press Stop Exit Enter the fax number to which faxes will be forwarded c Press Start Transferring faxes to your PC C You can transfer the faxes from your machine s memory to your PC a Make sure that you have installed MFL Pro Suite on your PC and then turn on PC Fax Receiving on the PC For details about PC Fax Receive see PC FAX receiving in the Software User s Guide on the CD ...

Page 161: ...ther jam Document is jammed in the top of the ADF unit C a Take out any paper from the ADF that is not jammed b Open the ADF cover c Pull the jammed document out to the left d Close the ADF cover e Press Stop Exit Document is jammed under the document cover C a Take out any paper from the ADF that is not jammed b Lift the document cover c Pull the jammed document out to the right d Close the docum...

Page 162: ...ny paper from the ADF that is not jammed b Pull the jammed document out to the right c Press Stop Exit Document is jammed in the duplex slot C a Take out any paper from the ADF that is not jammed b Pull the jammed document out to the right c Press Stop Exit ...

Page 163: ...the machine will be extremely hot To prevent injury when you open the front or back cover back output tray of the machine DO NOT touch the shaded parts shown in the illustration If you do this you may get burned IMPORTANT To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration Note The LCD names for the paper trays are as follows Standard...

Page 164: ...r tray completely out of the machine For Jam Tray 1 For Jam Tray 2 b Use both hands to slowly pull out the jammed paper c Make sure the paper is below the maximum paper mark b of the paper tray While pressing the blue paper guide release lever slide the paper guides to fit the paper size Make sure that the guides are firmly in the slots d Put the paper tray firmly back in the machine IMPORTANT DO ...

Page 165: ...rtridge assembly The jammed paper may be pulled out with the drum unit and toner cartridge assembly or this may release the paper so you can pull it out of the paper tray opening IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner To prevent d...

Page 166: ...and toner cartridge assembly on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner c Push down the blue lock lever and take the toner cartridge out of the drum unit Take out the jammed paper if there is any inside the drum unit IMPORTANT Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or ...

Page 167: ... is jammed at the back of the machine C a Press the front cover release button and open the front cover b Slowly take out the drum unit and toner cartridge assembly IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner c Open the back cover back...

Page 168: ...utput tray g Put the drum unit and toner cartridge assembly back in the machine h Close the front cover Paper is jammed in the duplex tray C a Pull the duplex tray completely out of the machine b Pull the jammed paper out of the machine or the duplex tray c Put the duplex tray back in the machine ...

Page 169: ...ter at once Cleaning the outside of the machine C a Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet b Pull the paper tray completely out of the machine c Wipe the outside of the machine with a dry lint free soft cloth to remove dust d Remove anything that is stuck inside the paper tray e Wipe the...

Page 170: ...ng the scanner glass and glass strip with a soft lint free cloth moistened with water run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning Cleaning the laser scanner window C WARNING DO NOT use cleani...

Page 171: ...urned IMPORTANT To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration We recommend that you place the drum unit on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner c Wipe the laser scanner window 1 by wiping it with a dry lint free soft cloth d Put the drum unit...

Page 172: ...sposable paper or cloth underneath it in case you accidentally spill or scatter toner Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration c Clean the corona wire inside the drum unit by gently sliding the blue ta...

Page 173: ...utlet b Open the front cover and slowly take out the drum unit and toner cartridge assembly IMPORTANT We recommend that you put the drum unit and toner cartridge assembly on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in th...

Page 174: ... DO NOT touch it with your fingers DO NOT clean the surface of the photosensitive drum with a sharp object DO NOT use a scrubbing or wiping motion because this might damage the drum g Put the toner cartridge back into the drum unit until you hear it lock into place If you put the cartridge in properly the blue lock lever will lift automatically h Put the drum unit and toner cartridge assembly back...

Page 175: ...aterial inside does not spill Note Go to http www brother com original index html for instructions on how to return your used consumable items to the Brother collection program If you choose not to return your used consumable please discard the used consumable according to local regulations keeping it separate from domestic waste If you have questions call your local waste disposal office If you u...

Page 176: ...e ready for use when you see the Toner Low warning CAUTION HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot To prevent injury when you open the front or back cover back output tray of the machine DO NOT touch the shaded parts shown in the illustration If you do this you may get burned a Press the front cover release button and open the front...

Page 177: ...use of potentially incompatible toner and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party toner and or cartridges To protect your investment and obtain premium performance from the Brother machine we strongly recommend the ...

Page 178: ...e from the drum unit g Clean the corona wire of the drum unit by gently sliding the blue tab from right to left and left to right several times Note Be sure to return the blue tab to the home position a 1 If you do not printed pages may have a vertical stripe h Put the drum unit and toner cartridge assembly back in the machine i Close the front cover Note DO NOT turn off the machine s power switch...

Page 179: ...unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job The estimated drum life is approximately 25 000 pages 1 The actual number of pages your drum will print may be significantly less than this estimate Because we ...

Page 180: ...fore you put it in the machine Exposure to direct sunlight or room light may damage the drum unit Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit d Unpack the new drum unit e Put the toner cartridge firmly into the new drum unit until you hear it lock into place If you put the cartridge in properly the blue lock lever will lift automatical...

Page 181: ...umber C You can see the machine s Serial Number on the LCD a Press Menu 8 1 81 Serial No XXXXXXXXX b Press Stop Exit Checking the Page Counters C You can see the machine s Page Counters for copies printed pages reports and lists faxes or a summary total a Press Menu 8 2 82 Page Counter a Total XXXXXX b Fax List XXXXXX b Press a or b to see Total Fax List Copy or Print 82 Page Counter a Copy XXXXXX...

Page 182: ...e following reset functions are available 1 Network You can reset the print server back to its default factory settings such as the password and IP address infromation 2 Address Fax Address Fax resets the following settings Address Book One Touch Dial Speed Dial and Setup Groups Programmed fax jobs in the memory Polled TX Delayed Fax and Delayed Batch Station ID Name and Number Coverpage Msg Comme...

Page 183: ...f you pack the machine soon after turning off the power make sure the machine has cooled down completely When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty The machine should be adequately insured with the carrier a Turn off the machine s power switch b Unplug the machine from the telephone wall ...

Page 184: ...iginal carton 4 Put the printed material behind the machine 5 j Put the two styrofoam pieces into the carton matching the front of the machine to the FRONT mark on one of the styrofoam pieces and the back of the machine to the REAR mark on the other styrofoam pieces 6 Put the AC power cord and printed materials in the original carton as shown below 7 Note If you are returning your machine to Broth...

Page 185: ...hine For example to set Beeper volume to Low a Press Menu 1 3 2 b Press a or b to choose Low c Press OK Memory storage D Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast Overseas Mode will be lost Also during a power failure the machine will retain the date and time and any fax messages that are in the memory for...

Page 186: ...fo menu Press 9 for Service menu 1 Press 0 for Initial Setup 1 This will appear only when the LCD shows an error message You can also scroll through each menu level by pressing a or b for the direction you want c Press OK when the option you want appears on the LCD The LCD will then show the next menu level d Press a or b to scroll to your next menu selection e Press OK When you have finished sett...

Page 187: ...d the time the machine will change from individual user to Public mode when using Secure Function Lock 22 33 2 Paper 1 Paper Type 1 MP Tray Thin Plain Thick Thicker Transparency Recycled Paper Sets the type of paper in the MP tray 22 2 Tray 1 Thin Plain Thick Thicker Transparency Recycled Paper Sets the type of paper in the paper tray 22 3 Tray 2 This menu only appears if you have the optional tra...

Page 188: ...A4 Letter Legal Executive A5 A5 L A6 B5 B6 Folio Sets the size of the paper in the paper tray 23 3 Tray 2 This menu only appears if you have the optional tray 2 A4 Letter Legal Executive A5 B5 B6 Folio Sets the size of the paper in the optional paper tray 2 23 3 Volume 1 Ring Off Low Med High Adjusts the ring volume 25 Main Menu Submenu Menu Selections Options Descriptions Page ...

Page 189: ...eld of the toner cartridge 27 2 Sleep Time Range varies depending on model 005Min Conserves power 27 6 Tray Use 1 Copy Tray 1 Only Tray 2 Only MP Only MP T1 T2 T1 T2 MP Tray 2 or T2 appears only if you installed the optional paper tray Selects the tray that will be used for Copy mode 23 2 Fax Tray 1 Only Tray 2 Only MP Only MP T1 T2 T1 T2 MP Tray 2 or T2 appears only if you installed the optional ...

Page 190: ... users and all other non authorized Public users 30 2 Setting Lock Stops unauthorized users from changing the machine s current settings 34 9 Document Scan 1 Glass ScanSize A4 Letter Legal Folio Adjusts the scan area of the scanner glass to the size of the document 40 2 File size 1 Color Large Middle Small You can set your own default settings of the data compression rate See Software User s Guide...

Page 191: ... extension or external telephone and use codes to turn the machine on or off You can personalize these codes 61 5 Auto Reduction On Off Cuts the size of incoming faxes 52 6 Print Density nnnno nnnon nnonn nonnn onnnn Makes printouts darker or lighter 51 7 Polling RX Sets up your machine to poll another fax machine 78 8 Fax Rx Stamp On Off Prints the received time and date on the top of the receive...

Page 192: ...nt Sample Automatically sendsa cover page you have programmed 42 8 Coverpage Msg Sets up your own comments for the fax cover page 42 9 Overseas Mode On Off If you are having difficulty sending faxes overseas set this to On 46 3 Address Book 1 One Touch Dial Stores up to 40 One Touch Dial numbers so you can dial by pressing one key and Start 65 2 Speed Dial Stores up to 300 Speed Dial numbers so yo...

Page 193: ...ou can turn on the safety feature Backup Print 2 Remote Access l Sets your own code for Remote Retrieval 75 3 Print Fax Prints incoming faxes stored in the memory 53 6 Dial Restrict 1 Dial Pad Off Enter twice On You can set the machine to restrict dialing when using the dial pad 36 2 One Touch Dial Off Enter twice On You can set the machine to restrict the dialing of One Touch numbers 36 3 Speed D...

Page 194: ...ive Ring subscriber service to register the ring pattern with the machine 54 3 Copy 1 Quality Text Photo Auto You can choose the Copy resolution for your type of document 86 2 FB Txt Quality 1200x600dpi 600dpi 86 3 Brightness nnnno nnnon nnonn nonnn onnnn Adjust the brightness for copies 86 4 Contrast nnnno nnnon nnonn nonnn onnnn Adjusts the contrast for copies You can change to the higher Copy r...

Page 195: ...Edge Enables or disables duplex printing You can also choose long edge or short edge duplex printing 4 Reset Printer 1 Reset 2 Exit Restores the printer settings to the original factory default settings 5 USB Direct I F 1 Direct Print 1 Paper Size A4 Letter Legal Executive A5 A5 L A6 B5 B6 Folio Sets the paper size when printing directly from the USB flash memory drive A5 L and A6 size are not ava...

Page 196: ...al Fine Sets the print quality option when printing directly from the USB Flash memory drive 95 7 PDF Option Document Document Markup Document Stamps Sets the PDF option whether to print comments Markup or stamps in the PDF file along with the text 95 8 Index Print Simple Details Sets the index print option simple format or details 95 2 Scan to USB 1 Resolution Color 100 dpi Color 200 dpi Color 30...

Page 197: ...nce how to quickly program your machine 81 3 Tel Index List 1 Numeric Lists name and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order 81 2 Alphabetic 4 Fax Journal Lists information about your last 200 incoming and outgoing faxes TX means Transmit RX means Receive 81 5 User Settings Lists your settings 81 6 Network Config Lists your Network settings 81 Main ...

Page 198: ...teway 000 255 000 255 000 255 000 255 Enter the Gateway address 5 Node Name BRNXXXXXXXXXXXX Enter the Node name 6 WINS Config Auto Static Chooses the WINS configuration mode 7 WINS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secondary WINS server 8 DNS Server Primary 000 255 000 255 000 255 000 255 Secondary 00...

Page 199: ... Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi B W 200x100 dpi Chooses the file format to send the scanned data via FTP 4 ScanTo Network Color 100 dpi Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi B W 200x100 dpi You can scan a black and white or color document directly to a CIFS server on your local network or on the internet 5 Tim...

Page 200: ...tatic Chooses the WINS configuration mode 7 WINS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secondary WINS server 8 DNS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secondary DNS server 9 APIPA On Off Automatically allocates...

Page 201: ... 000 255 000 255 000 255 Enter the IP address 3 Subnet Mask 000 255 000 255 000 255 000 255 Enter the Subnet mask 4 Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address 5 Node Name BRWXXXXXXXXXXXX Enter the Node name 6 WINS Config Auto Static Chooses the WINS configuration mode 7 WINS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies th...

Page 202: ... On Off You can easily configure your wireless network settings using the one button push method 4 WPS w PIN Code On Off You can easily configure your wireless network settings using WPS with a PIN code 5 WLAN Status 1 Status Active 11b Active 11g Wired LAN Active WLAN OFF AOSS Active Connection Fail You can see the current wireless network status 2 Signal Strong Medium Weak None You can see the c...

Page 203: ...ver address 2 SMTP Port 00001 65535 Enter the POP3 port number 3 Auth for SMTP None SMTP AUTH POP bef SMTP Selects the security method for E mail notification 4 POP3 Server Name up to 64 characters IP Address 000 255 000 255 000 255 000 255 Enter the POP3 server address 5 POP3 Port 00001 65535 Enter the POP3 port number 6 Mailbox Name Enter the mail box name Up to 60 characters 7 Mailbox Pwd Enter...

Page 204: ...il TX 1 Sender Subject Displays the subject that is attached to the Internet Fax data 2 Size Limit On Off Limits the size of E mail documents 3 Notification On Off Sends notification messages 5 Setup Relay 1 Rly Broadcast On Off Relays a document to another fax machine 2 Relay Domain Relay XX Registers the Domain name 3 Relay Report On Off Prints the Relay Broadcast Report 4 Scan To E mail Color 1...

Page 205: ... 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi B W 200x100 dpi You can scan a balck and white or color document directly to a CIFS server on your local network or on the internet 7 Fax to Server On Off You can store a prefix suffix address in the machine and can send a document from a fax server system 8 Time Zone UTCXXX XX Sets the time zone for your country 0 Network R...

Page 206: ...onal LT5300 tray is installed 166 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual Chooses the receive mode that best suits your needs 48 2 Date Time Puts the date and time on the LCD and in headings of faxes you send See Quick Setup Guide 3 Station ID Fax Tel Name Sets your name and fax number to appear on each page you fax 4 Tone Pulse in Canada Tone Pulse Chooses the dialing ...

Page 207: ...word and IP address information 166 2 Address Fax 1 Reset 2 Exit Restores all stored phone number and fax settings 166 3 All Settings 1 Reset 2 Exit Restores all the machine settings to the factory default settings 166 0 Local Language Choose your language Allows you to change the LCD language for your country See Quick Setup Guide Main Menu Submenu Menu Selections Options Descriptions Page ...

Page 208: ... a name press c twice between characters Making corrections If you entered a letter incorrectly and want to change it press d to move the cursor to the incorrect character and then press Clear Back Repeating letters To enter a character on the same key as the previous character press c to move the cursor right before pressing the key again Press Key one time two times three times four times five t...

Page 209: ...or to the symbol or character you want Press OK to choose it The symbols and characters below will appear depending on your menu selection Press l for space l m Press for _ Press 0 for For Wired model Á À Ã Â Ç É È Ê Ë Í Î Ï Ó Õ Ô Ö Œ Ú Ù Û 0 For Wireless model Á À Ã Â Ç É È Ê Ë Í Î Ï Ó Õ Ô Ö Œ Ú Ù Û 0 ...

Page 210: ...1080 W Copying Average 680 W 1 Sleep MFC 8480DN Average 18 W MFC 8680DN and MFC 8890DW Average 19 W Standby Average 85 W 1 When making a copy from one sheet Dimensions Weight With Drum Toner Unit 40 3 lb 18 3kg MFC 8480DN 41 0 lb 18 6kg MFC 8680DN and MFC 8890DW Noise level Sound power Operating Copying LwAd 6 95 Bell Standby LwAd 4 6 Bell Sound pressure Operating Copying LPAm 56 dBA Standby LPAm ...

Page 211: ... without condensation Storage 10 to 90 without condensation ADF automatic document feeder Up to 50 pages Staggered 20 lb 80 g m2 Recommended Environment for Best Results Temperature 68 F to 86 F 20 to 30 C Humidity 50 70 Paper Xerox 4200 20 lb Letter Paper Tray 250 Sheets 20 lb 80 g m2 Paper Tray 2 option 250 Sheets 20 lb 80 g m2 ...

Page 212: ...Capacity Up to 250 sheets of 20 lb 80 g m2 Plain Paper Multi purpose tray MP tray Paper Type Thin Paper Plain Paper Thick Paper Bond Paper Transparencies Recycled Paper Envelopes or Labels 1 Paper Size Width 2 75 to 8 50 in 69 8 to 216 mm Length 4 57 to 16 in 116 0 to 406 4 mm Paper Weight 16 to 43 lb 60 to 163 g m2 2 Maximum Multi purpose tray Capacity Up to 50 sheets of 20 lb 80 g m2 Plain Paper...

Page 213: ...heets face down print delivery to the output paper tray Back Output Tray One sheet face up print delivery to the back output tray Duplex Printing Paper Size Letter Legal and Folio Paper Weight 16 to 28 lb 60 to 105 g m2 Manual Duplex Yes Automatic Duplex Yes ...

Page 214: ...canner Glass Length Max 14 in 355 6 mm 2 Sided Duplex Document Size MFC 8680DN and MFC 8890DW ADF Width 5 8 to 8 5 in 148 to 215 9 mm ADF Length 5 8 to 11 7 in 148 to 297 0 mm Scanning Width Max 8 2 in 208 mm Printing Width Max 8 2 in 208 mm Gray Scale 8 bit levels Polling Types Standard Sequential Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm Ver...

Page 215: ...Monochrome Monochrome Single sided Document Size ADF Width 5 8 to 8 5 in 148 to 215 9 mm ADF Length 5 8 to 14 in 148 to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 14 in 355 6 mm 2 Sided Duplex Document Size MFC 8680DN and MFC 8890DW ADF Width 5 8 to 8 5 in 148 to 215 9 mm ADF Length 5 8 to 11 7 in 148 to 297 0 mm Copy Width Max 8 26 in 208 mm Multiple Copies Stacks o...

Page 216: ... OS X 10 3 9 or greater 1 WIA Compliant Yes Windows XP Windows Vista Color Depth 24 bit color Resolution Up to 19200 19200 dpi interpolated 2 Up to 600 2400 dpi optical From Scanner Glass Up to 600 1200 dpi optical From ADF Single Sided Document Size ADF Width 5 8 to 8 5 in 148 0 to 215 9 mm ADF Length 5 8 to 14 in 148 0 to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max ...

Page 217: ... Windows Server 2003 x64 Edition 1 Windows Server 2008 1 BR Script3 PPD file for Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2003 x64 Edition 1 Windows Server 2008 1 Macintosh Printer Driver for Mac OS X 10 3 9 or greater 2 BR Script3 PPD file for Mac OS X 10 3 9 or greater 2 Resolution 1200 dpi HQ1200 2400 600 dpi 600 dpi 300 dpi Pri...

Page 218: ...t supported for Macintosh 4 MFC 8680DN includes the USB cable Parallel A bi directional shielded parallel cable that is IEEE 1284 compliant and no longer than 6 feet 2 0 m 1 USB Use a USB 2 0 interface cable that type A B is no longer than 6 feet 2 0 m 2 3 4 Ethernet Use an Ethernet UTP cable category 5 or greater Wireless LAN MFC 8890DW Your machine supports IEEE 802 11b g wireless communication ...

Page 219: ... image file a JPEG2000 image file or transparency files is not supported Compatibility PDF version 1 7 1 JPEG Exif JPEG PRN created by Brother printer driver TIFF scanned by all Brother MFC or DCP models PostScript 3 created by Brother BR Script 3 printer driver XPS version 1 0 ...

Page 220: ...ndows Operating System 1 Windows 2000 Professional 5 Intel Pentium II or equivalent 64 MB 256 MB 150 MB 310 MB Printing PC Fax 4 Scanning USB 10 100 Base Tx Ethernet Wireless 802 11b g 6 Parallel Windows XP Home 2 5 Windows XP Professional 2 5 128 MB Windows XP Professional x64 Edition 2 64 bit Intel 64 or AMD64 supported CPU 256 MB 512 MB Windows Vista 2 Intel Pentium 4 or equivalent 64 bit Intel...

Page 221: ...rty of their respective companies Windows Operating System 1 Windows Server 2003 printonly via network Intel Pentium III or equivalent 256 MB 512 MB 50 MB N A Printing 10 100 Base Tx Ethernet Wireless 802 11 b g 6 Windows Server 2003 x64 Edition printonly via network 64 bit Intel 64 or AMD64 supported CPU Windows Server 2008 printonly via network Intel Pentium 4 or equivalent 64 bit Intel 64 or AM...

Page 222: ... MFC 8680DN includes a High Yield Toner Cartridge 3 Drum yield is approximate and may vary by type of use Toner Cartridge Life Standard Toner Cartridge TN 620 Approx 3 000 pages Letter 1 High Yield Toner Cartridge TN 650 Approx 8 000 pages Letter 1 2 Drum Unit DR 620 Approx 25 000 pages Letter 3 ...

Page 223: ...LLMNR responder LPR LPD Custom Raw Port Port9100 IPP IPPS FTP Client and Server TELNET Server HTTP HTTPS Server SSL TLS TFTP Client and Server SMTP Client APOP POP before SMTP SMTP AUTH SNMPv1 v2c v3 ICMP LLTD responder Web Services Print CIFS Client SNTP LDAP MFC 8890DW POP3 SMTP MFC 8890DW IPv6 Turned off as default NDP RA DNS resolver mDNS LLMNR responder LPR LPD Custom Raw Port Port9100 IPP IP...

Page 224: ...onal x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition Windows Server 2008 and Mac OS X 10 3 9 or greater 4 BRAdmin Professional for Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition and Windows Server 2008 Web BRAdmin for Windows 2000 Professional Windows XP Windows XP Professional...

Page 225: ... NetBIOS name resolution DNS Resolver mDNS LLMNR responder LPR LPD Custom Raw Port Port9100 IPP IPPS FTP Client and Server TELNET Server HTTP HTTPS Server SSL TLS TFTP Client and Server SMTP Client APOP POP before SMTP SMTP AUTH SNMPv1 v2c v3 ICMP LLTD responder Web Services Print CIFS Client SNTP LDAP POP3 SMTP IPv6 Turned off as default NDP RA DNS resolver mDNS LLMNR responder LPR LPD Custom Raw...

Page 226: ...onal x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition Windows Server 2008 and Mac OS X 10 3 9 or greater 4 BRAdmin Professional for Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 Windows Server 2003 x64 Edition and Windows Server 2008 Web BRAdmin for Windows 2000 Professional Windows XP Windows XP Professional...

Page 227: ...product to associate with access points using CKIP encryptions EAP FAST EAP FAST Extensible Authentication Protocol Flexible Authentication via Secured Tunnel has been developed by Cisco Systems Inc which uses user ID and password for authentication and symmetric key algorithms to achieve a tunneled authentication process The Brother machine supports the following inner authentications EAP FAST NO...

Page 228: ...it ASCII Uses 5 text characters e g WSLAN this is case sensitive 64 40 bit hexadecimal Uses 10 digits of hexadecimal data e g 71f2234aba 128 104 bit ASCII Uses 13 text characters e g Wirelesscomms this is case sensitive 128 104 bit hexadecimal Uses 26 digits of hexadecimal data e g 71f2234ab56cd709e5412aa2ba WPA PSK WPA2 PSK and TKIP or AES Uses a Pre Shared Key PSK that is 8 or more characters in...

Page 229: ...network settings By pushing a button on the wireless LAN router access point and using the menu on the machine you can set up the wireless network and security settings See the User s Guide for your wireless LAN router access point for instructions on how to access one push mode 1 Push Button Configuration Note Router access points that support SecureEasySetup Wi Fi Protected Setup or AOSS have th...

Page 230: ...ob and clears the machine s memory CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modifie...

Page 231: ...nd telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting Help List A ...

Page 232: ...ote Access Code Your own four digit code l that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the mac...

Page 233: ...ialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine Transmission Verification Report A report for each transmission that shows its date time and number User Settings List A printed report that shows the current settings of the machine ...

Page 234: ...xternal telephone 61 two line external TAD or telephone 59 Consumable items 159 Control panel overview 6 ControlCenter2 for Macintosh See Software User s Guide on the CD ROM ControlCenter3 for Windows See Software User s Guide on the CD ROM Copy contrast 84 87 duplex 89 90 Enlarge Reduce key 85 enter copy mode 84 keys 7 85 multiple 84 N in 1 page layout 88 out of memory 92 quality 86 single 84 sor...

Page 235: ...ramming a number 71 Fax storage 72 printing from memory 53 turning off 74 turning on 72 Fax stand alone receiving 48 at end of conversation 53 easy receive 51 fax forwarding 77 fax receive stamp 53 from extension telephone 60 61 into memory fax storage 72 paging 72 polling receive 78 reducing to fit on paper 52 retrieving from a remote site 76 77 ring delay setting 50 sequential polling 78 telepho...

Page 236: ...enance routine 153 checking the remaining life of drum unit and periodic maintenance parts 166 replacing drum unit 163 toner cartridge 160 Manual dialing 63 receive 48 49 transmission 47 Memory adding SO DIMM option 120 installing 121 storage 169 Menu Table 169 171 using menu keys 169 Mode entering copy 84 fax 38 scan 7 Multi line connections PBX 60 N N in 1 page layout 88 Network faxing See Softw...

Page 237: ...Quick dial 65 access codes and credit card numbers 70 broadcasting 41 using groups 41 group dial changing 68 setting up groups for broadcasting 69 one touch dial changing 68 custom scan profile 65 setting up 65 using 63 search 64 speed dial changing 68 custom scan profile 67 setting up 67 using 63 R Redial Pause key 64 65 70 Reducing copies 85 incoming faxes 52 Remote retrieval 75 access code 75 c...

Page 238: ...nections 58 difficulties 123 interference 138 multi line PBX 60 roll over lines 58 two line telephone system 59 Temporary copy settings 85 Text entering 192 Toner cartridge replacing 160 Toner save 27 Transparency 10 12 14 Tray selection 92 Tray use setting copy 23 fax 24 print 25 Troubleshooting 122 document jam 145 error messages on LCD 139 if you are having difficulty copy quality 126 incoming ...

Page 239: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 240: ...isit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may v...

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