Brother MFC 495CW - Color Inkjet - All-in-One User Manual Download Page 12

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How to Dial ..........................................................................................................64

Storing numbers ..................................................................................................66

Printing Reports

Fax reports...........................................................................................................72

Transmission Verification Report...................................................................72
Fax Journal (activity report) ...........................................................................72

Reports ................................................................................................................73

How to print a report ......................................................................................74

Polling

Polling overview...................................................................................................75
Polling receive .....................................................................................................75

Setup to receive polling .................................................................................75
Sequential polling (Black & White only).........................................................75

Polled transmit (Black & White only)....................................................................76

Setup for polled transmit................................................................................76

Summary of Contents for MFC 495CW - Color Inkjet - All-in-One

Page 1: ...USER S GUIDE MFC 495CW Version 0 USA CAN ...

Page 2: ...t on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify you of enhancements...

Page 3: ...o register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com ...

Page 4: ...at http www brother com pageyield In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER http www brother ca Description Item Ink Cartridge Standard black LC61BK Prints approx 450 pages 1 Ink Cartridge cyan blue LC61C Prints approx 325 pages 1 Ink Cartridge magenta red LC61M Prints approx 325 pages 1 Ink Cartridge yellow LC61Y Prints approx 325 pag...

Page 5: ...E LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL...

Page 6: ...device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This...

Page 7: ...w Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof...

Page 8: ...ransport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to yo...

Page 9: ... printouts from the machine 15 Printable area 16 Acceptable paper and other print media 17 Recommended print media 17 Handling and using print media 17 Choosing the right print media 19 Loading documents 21 Using the ADF 21 Using the scanner glass 22 Scannable area 23 3 General setup 24 On Off key 24 Turning the machine off 24 Turning the machine on 24 Mode Timer 24 Paper settings 25 Paper Type 25...

Page 10: ...White only 34 Canceling a Broadcast in progress 35 Additional sending operations 35 Sending faxes using multiple settings 35 Contrast 36 Changing fax resolution 36 Dual Access Black White only 37 Real Time Transmission 37 Overseas Mode 37 Delayed Faxing Black White only 37 Delayed Batch Transmission Black White only 38 Checking and canceling waiting jobs 38 Setting your changes as the new default ...

Page 11: ...is empty 49 Printing a fax from the memory 49 Remote Retrieval 50 Setting a Remote Access Code 50 Using your Remote Access Code 50 Remote Fax commands 51 Retrieving fax messages 52 Changing your Fax Forwarding number 52 7 Telephone Services and External devices 53 Voice operations 53 Tone or Pulse Canada only 53 Fax Tel mode 53 Telephone services 53 Voice Mail 53 Distinctive Ring 54 Caller ID 57 C...

Page 12: ...al names or numbers 68 Setting up groups for broadcasting 69 Dialing Access codes and credit card numbers 71 9 Printing Reports 72 Fax reports 72 Transmission Verification Report 72 Fax Journal activity report 72 Reports 73 How to print a report 74 10 Polling 75 Polling overview 75 Polling receive 75 Setup to receive polling 75 Sequential polling Black White only 75 Polled transmit Black White onl...

Page 13: ...s 86 Out of Memory message 87 Section IV Direct Printing 12 PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 90 PhotoCapture Center Operations 90 Printing from a memory card or USB Flash memory drive without a PC 90 Scanning to a memory card or USB Flash memory drive without a PC 90 Using PhotoCapture Center from your computer 90 Using a memory card or USB Flash mem...

Page 14: ...w to scan to a memory card or USB Flash memory drive 106 Auto Crop 107 How to set a new default 108 How to reset to the factory settings 108 Understanding the Error Messages 108 13 Printing photos from a camera 109 Printing photos directly from a PictBridge camera 109 PictBridge requirements 109 Setting your digital camera 109 Printing Images 110 DPOF printing 111 Printing photos directly from a d...

Page 15: ...tenance 129 Troubleshooting 129 If you are having difficulty with your machine 129 Dial Tone 139 Telephone line interference 139 Error and Maintenance messages 140 Error animation 146 Transferring your faxes or Fax Journal report 146 Document jam 147 Printer jam or paper jam 148 Routine maintenance 151 Replacing the ink cartridges 151 Cleaning the outside of the machine 153 Cleaning the scanner 15...

Page 16: ... 162 Menu table 163 Entering Text 182 D Specifications 183 General 183 Print media 184 Fax 185 Copy 187 PhotoCapture Center 188 PictBridge 189 Scanner 190 Printer 191 Interfaces 192 Computer requirements 193 Consumable items 194 Network LAN 195 Wireless one push configuration 196 E Glossary 197 F Index 201 ...

Page 17: ...Section I General I General Information 2 Loading paper and documents 9 General setup 24 Security features 29 ...

Page 18: ...find the documentation by following the instructions below a Turn on your PC Insert the Brother CD ROM into your CD ROM drive Note If the Brother screen does not appear automatically go to My Computer Computer double click the CD ROM icon and then double click start exe General Information 1 Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emph...

Page 19: ...anning instructions 1 There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning Windows 2000 Professional Windows XP and Windows Vista ControlCenter3 Windows 2000 Professional Windows XP and Windows Vista Network Scanning Windows 2000 Professional Windows XP and Windows Vista ScanSoft PaperPort 11SE with OCR How to Guides The complete Sca...

Page 20: ...u can find the instructions as follows Software User s Guide Scanning Mac OS X 10 3 9 10 5 x ControlCenter2 Mac OS X 10 3 9 10 5 x Network Scanning Mac OS X 10 3 9 10 5 x Presto PageManager User s Guide The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions 1 Your machine can be connected to a ...

Page 21: ... the USA Brother online shopping mall http www brothermall com for additional product and services information click Brother Mall com To access Canada s Brother online shopping mall http www brother ca for additional product and services information click Shop Online Canada For the latest news and product support information http solutions brother com click Brother Solutions Center To visit our we...

Page 22: ...for entering information into the machine Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone 3 Mode keys Fax Lets you access Fax mode Scan Lets you access Scan mode Copy Lets you access Copy mode Photo Capture Lets you access PhotoCapture Center mode 4 Menu keys Volume keys d c While the machine is idle you can press these keys to adjust the...

Page 23: ...e depending on the scanning setting in the ControlCenter software 6 Stop Exit Stops an operation or exits the menu 7 Ink Lets you clean the print head check the print quality and check the available ink volume 8 LCD liquid crystal display Displays messages on the screen to help you set up and use your machine Also you can adjust the angle of the LCD screen by lifting it 9 On Off You can turn the m...

Page 24: ... this example the Mode Timer setting is changed from 2 minutes to 30 seconds a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Mode Timer d Press d or c to choose 30Secs Press OK You can see the current setting on the LCD e Press Stop Exit 0 Max Fax Fax Fax 12 45 12 45 12 45 12 21 2009 12 21 2009 12 21 2009 Mem Mem Mem 1 2 3 4 5 General Setup General Setup MENU ...

Page 25: ... close the paper support Pull the paper tray completely out of the machine b Lift the output paper tray cover 1 c With both hands gently press and slide the paper side guides 1 and then the paper length guide 2 to fit the paper size Make sure that the triangular marks 3 on the paper side guides 1 and paper length guide 2 line up with the marks for the paper size you are using Loading paper and doc...

Page 26: ...ake sure that the paper is not curled or wrinkled e Gently put the paper into the paper tray print side down and top edge in first Check that the paper is flat in the tray IMPORTANT Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems f Gently adjust the paper side guides 1 to fit the paper using both hands Make sure the paper side guides...

Page 27: ...nvelopes that weigh from 20 to 25 lb 80 to 95 g m2 Some envelopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes IMPORTANT DO NOT use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction That are embossed have raised writing on them That have clasps or staples That are p...

Page 28: ...velopes or postcards are double feeding put one envelope or postcard in the paper tray at a time b Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the illustration With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards 2 1 ...

Page 29: ...y is called the photo paper tray Use the photo bypass tray which is located on the top of the output paper tray cover to print on Photo 4 6 and Photo L 3 5 5 size paper When you use the photo bypass tray you do not have to take out the paper that is in the tray beneath it For the maximum number of photo cards you can load see Paper weight thickness and capacity on page 20 a Squeeze the blue photo ...

Page 30: ...Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Always make sure that the paper is not curled or wrinkled d When you have finished printing photos return the photo bypass tray to the Normal printing position If you do not you will get No Paper Fed errors when you use Letter or Legal size paper Squeeze the blue photo bypass tray relea...

Page 31: ...ed error when you use cut sheet paper Photo Bypass Tray in the Normal printing position Photo Bypass Tray in the Photo printing position Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray cover you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine ...

Page 32: ...eet paper only when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Note The Borderless feature is not available for envelopes Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12...

Page 33: ...ransparencies or photo paper remove each sheet at once to prevent smudging or paper jams Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Recommended print media 2 To get the best print quality we suggest using Brother paper See the table below We recommend using 3M Transparency Film when you print on transp...

Page 34: ... to occur Extremely shiny or highly textured paper Paper that cannot be arranged uniformly when stacked Paper made with a short grain Paper capacity of the output paper tray cover 2 Up to 50 sheets of Letter Legal or A4 20 lb 80 g m2 paper Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging 1 1 ...

Page 35: ...s Yes A6 4 1 5 8 in 105 148 mm Yes Cards Photo 4 6 in 10 15 cm Yes Yes Yes Photo L 3 1 2 5 in 89 127 mm Yes Photo 2L 5 7 in 13 18 cm Yes Yes Index Card 5 8 in 127 203 mm Yes Postcard 1 3 9 5 8 in 100 148 mm Yes Postcard 2 Double 5 8 7 9 in 148 200 mm Yes Envelopes C5 Envelope 6 4 9 in 162 229 mm Yes DL Envelope 4 3 8 7 in 110 220 mm Yes COM 10 4 1 8 9 1 2 in 105 241 mm Yes Monarch 3 7 8 7 1 2 in 9...

Page 36: ... Thickness No of sheets Cut Sheet Plain Paper 17 to 32 lb 64 to 120 g m2 3 to 6 mil 0 08 to 0 15 mm 100 1 Inkjet Paper 17 to 53 lb 64 to 200 g m2 3 to 10 mil 0 08 to 0 25 mm 20 Glossy Paper Up to 58 lb Up to 220 g m2 Up to 10 mil Up to 0 25 mm 20 2 3 Cards Photo 4 6 Up to 58 lb Up to 220 g m2 Up to 10 mil Up to 0 25 mm 20 2 3 Index Card Up to 32 lb Up to 120 g m2 Up to 6 mil Up to 0 15 mm 30 Postc...

Page 37: ...apled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Make sure documents with ink or liquid correction fluid are completely dry a Unfold the ADF Document Output Support Flap 1 b Fan the pages well c Adjust the paper guides 2 to fit the width of your document d Make sure you place your document face down top edge first in the ADF underneath the guides until you feel it touch...

Page 38: ... scanner glass the ADF must be empty a Lift the document cover b Using the document guidelines on the left and top place the document face down in the upper left corner of the scanner glass c Close the document cover IMPORTANT If you are scanning a book or thick document DO NOT slam the cover down or press on it Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 lb 2 kg ...

Page 39: ...he figures below show unscannable areas Usage Document Size Top 1 Bottom 2 Left 3 Right 4 Fax Letter 0 12 in 3 mm 0 16 in 4 mm A4 0 12 in 3 mm 0 04 in 1 mm Legal 0 12 in 3 mm 0 16 in 4 mm Copy Letter 0 12 in 3 mm 0 12 in 3 mm A4 0 12 in 3 mm 0 12 in 3 mm Scan Letter 0 12 in 3 mm 0 12 in 3 mm A4 0 12 in 3 mm 0 12 in 3 mm 3 4 1 2 ...

Page 40: ... on 3 a Press the On Off key Mode Timer 3 The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose Off the machine stays in the mode you used last a Press Menu b Press a or b to choose General Setup Press OK c Press ...

Page 41: ...in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams Paper Size 3 You can use five sizes of paper for copies Letter Legal A4 A5 and 4 6 in 10 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time ...

Page 42: ...ing Volume from the menu 3 a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Volume Press OK d Press a or b to choose Ring e Press d or c to choose Low Med High or Off Press OK f Press Stop Exit Beeper Volume 3 When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume level...

Page 43: ...lf forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting The factory setting is Off so you will have to turn on Automatic Daylight Saving Time as follows a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Auto Daylight d Press d or c to choose On or Off Press OK e Press Stop Exit...

Page 44: ...etup Press OK c Press a or b to choose LCD Settings Press OK d Press a or b to choose Backlight e Press d or c to choose Light Med or Dark Press OK f Press Stop Exit Setting the Dim Timer for the backlight 3 You can set how long the LCD backlight stays on after you go back to the Ready screen a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose LCD Settings Press O...

Page 45: ...lready On While TX Lock is On the following operations are NOT available Sending faxes Copying PC printing Scanning PhotoCapture Operation from Control panel Note If you forget the TX Lock password please call Brother Customer Service See Brother numbers on page i Setting and changing the TX Lock password 4 Note If you have already set the password you will not need to set it again Setting up the ...

Page 46: ...rning TX Lock on off 4 Turning TX Lock on 4 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to choose TX Lock Press OK e Press a or b to choose Set TX Lock Press OK f Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off 4 a Press Menu b Enter the registered 4 digi...

Page 47: ...Section II Fax II Sending a Fax 32 Receiving a Fax 40 Telephone Services and External devices 53 Dialing and storing numbers 64 Printing Reports 72 Polling 75 ...

Page 48: ...ss OK Faxing from the ADF 5 a Press Fax b Place the document face down in the ADF See Using the ADF on page 21 c Enter the fax number using the dial pad Speed Dial or Search For details see How to Dial on page 64 d Press Black Start or Color Start Note To cancel press Stop Exit If you send a black white fax when the memory is full it will be sent in real time Faxing from the scanner glass 5 You ca...

Page 49: ...ze documents from the scanner glass 5 When documents are A4 size you need to set the correct Scan Size to A4 If you do not the bottom portion of the faxes will be missing a Press Fax b Press a or b to choose Glass ScanSize c Press d or c to choose A4 or Letter Press OK Note You can save the setting you use most often by setting it as default See Setting your changes as the new default on page 38 T...

Page 50: ... Press a or b to choose Alphabetical Order or Numerical Order and OK Press a or b to select a number and OK e After you have entered all the fax numbers by repeating step d press a or b to choose Complete Press OK f Press Black Start Note If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers The machine s available memory will vary dependin...

Page 51: ...ing multiple settings 5 When you send a fax you can choose any combination of these settings resolution contrast scan size overseas mode delayed fax timer polling transmission and real time transmission a Press Fax The LCD shows b Press a or b to choose a setting you want to change c Press d or c to choose an option Press OK d Repeat steps b to c to change more settings Note Most settings are temp...

Page 52: ...mproved by changing the fax resolution a Press Fax b Press a or b to choose Fax Resolution c Press d or c to choose the resolution you want Press OK Note You can choose four different resolution settings for black white faxes and two for color faxes If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting Black White Standard...

Page 53: ...g a black white fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off Faxes from the scanner glass cannot be sent until you clear some of the memory In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on...

Page 54: ...s OK Any waiting jobs appear on the LCD d Press a or b to scroll through the jobs and choose the job you want to cancel Press OK e Do one of the following To cancel press 1 to choose Yes If you want to cancel another job go to step d To exit without canceling press 2 to choose No f Repeat steps d and e for each job you want to cancel g When you are finished press Stop Exit Setting your changes as ...

Page 55: ...al telephone replace it Sending a fax at the end of a conversation 5 At the end of a conversation you can send a fax to the other party before you both hang up a Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up b Press Fax c Load your document d Press Black Start or Color Start If you are using the scanner glass press 1 to send a fax e Repla...

Page 56: ...il on page 53 for instructions on setting up your machine using this service Will you be using a Telephone Answering Device on the same telephone line as your Brother machine Your external telephone answering device TAD will automatically answer every call Voice messages are stored on the external TAD and fax messages are printed Choose External TAD as your receive mode See Connecting an external ...

Page 57: ...he instructions below a Press Menu b Press a or b to choose Initial Setup Press OK c Press a or b to choose Receive Mode d Press d or c to choose Fax Only Fax Tel External TAD or Manual Press OK e Press Stop Exit The LCD will show the current receive mode ...

Page 58: ...mode only on page 43 and Ring Delay on page 43 Manual 6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature To receive a fax in manual mode lift the handset of the external telephone or press Hook When you hear fax tones short repeating beeps press Black Start or Color Start and choose Receive You can also use the Easy Receive feature to receiv...

Page 59: ...normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring a fast double ring for the time you have set in the F T Ring Time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is made by the machine exten...

Page 60: ...Easy Receive to Off a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Setup Receive Press OK d Press a or b to choose Easy Receive e Press d or c to choose On or Off Press OK f Press Stop Exit Memory Receive Black White only 6 You can only use one Memory Receive operation at a time Fax Forwarding Paging Fax Storage PC Fax Receive Off You can change your selection at any t...

Page 61: ...ed fax will automatically be printed at the machine a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Setup Receive Press OK d Press a or b to choose Memory Receive Press OK e Press a or b to choose Paging Press OK f Enter your cell phone or pager number followed by up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example...

Page 62: ...em to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD When you start your PC and the PC FAX Receiving software runs your machine ...

Page 63: ...oes not send the fax to your PC Changing the destination PC 6 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Setup Receive Press OK d Press a or b to choose Memory Receive Press OK e Press a or b to choose PC Fax Receive Press OK f Press a or b to choose Change Press OK g Press a or b to choose USB or the PC you want to receive faxes Press OK h Press a or b to choose B...

Page 64: ...will ask you the following question Send Fax to PC Yes i Press 1 No i Press 2 If you press 1 faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive Windows only on page 46 If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Additional rec...

Page 65: ...some paper in the paper tray See Loading paper and other print media on page 9 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored in memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tra...

Page 66: ...s on page 62 e Press Stop Exit Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step d to restore the inactive setting and press OK Using your Remote Access Code 6 a Dial your fax number from a touch tone telephone or another fax machine b When your machine answers enter your remote access code 3 digits followed by at once c...

Page 67: ...red You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 52 Once you have registered the number Fax Forwarding will work 3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 52 3 Erase faxes from the memory...

Page 68: ...eate a pause e Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number 6 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine a Dial your fax number b When your machine answers enter your remote access code 3 digits followed by at on...

Page 69: ...one services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one telephone line may create problems with the operation of your machine If you have Voice Mail on your telephone line please re...

Page 70: ... MANUAL Mode see Choose the correct Receive Mode on page 40 Distinctive Ring 7 Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Smart Ring Ring Master or Ident ...

Page 71: ...k on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register 7 You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by your Brother machine Register the one your telephone company gives you Note Ring Pattern 1 is often called Short Short and is th...

Page 72: ...ss OK d Press a or b to choose Distinctive Press OK e Press a or b to choose Set Press OK f Press a or b to choose the stored ring pattern you want to use Press OK You hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you g Press Stop Exit Distinctive Ring is now set to On Turning off Distinctive Ring 7 a Press Menu b Press a...

Page 73: ... report on page 74 Note This feature may not be available in certain areas of the USA and Canada The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area Setting up your area code USA only 7 When returning calls from the caller ID history your machine will automatically dial 1 plus the area code for all call...

Page 74: ...nswering machine if it exceeds five rings Note If you do not receive all your faxes shorten the Ring Delay setting on your external TAD If You Subscribe to your Telephone company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine an...

Page 75: ... calls f Set the Receive Mode to External TAD See Choose the correct Receive Mode on page 40 Recording an outgoing message OGM on an external TAD 7 Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception a Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of...

Page 76: ... or mixed into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line for your machine See Easy Receive on page 44 Converting telephone wall outlets 7 There...

Page 77: ...1 or L1 L2 jack of the two line TAD d Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the mach...

Page 78: ...a voice call and pseudo double rings for you to take over you can take the call at an extension telephone by pressing the Telephone Answer Code 5 1 See F T Ring Time Fax Tel mode only on page 43 Using an external telephone connected to the EXT jack of the machine If you answer a fax call at the external telephone connected to the EXT jack of the machine you can make the machine receive the fax by ...

Page 79: ...de it will start to sound the F T pseudo double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T Ring off by pressing 5 1 make sure you press this between the rings If the machine answers a voice call and pseudo double rings for you to take over you can take the call at the external telephone connected to the EXT jack of the machine by pressi...

Page 80: ...ote If the LCD shows Not Registered when you enter or search a Speed Dial number a number has not been stored at this location Search 8 You can search for names you have stored in the Speed Dial memory a Press Speed Dial Or you can press Fax and then press a or b to choose Speed Dial and press OK b Press a or b to choose Search Press OK c Press a or b to choose Alphabetical Order or Numerical Orde...

Page 81: ...choose Send a fax Press OK d Press Black Start or Color Start Note In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass Outgoing Call 8 The last 30 numbers you sent a fax to will be stored in the outgoing call history You can choose one of these numbers to fax to add to Speed Dial or delete from the history a Press Redial Pause You can also choo...

Page 82: ... the Caller ID history outside your area code you must set up your AREA CODE in advance See Setting up your area code USA only on page 57 You can print the Caller ID List See How to print a report on page 74 Storing numbers 8 You can set up your machine to do the following types of easy dialing Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if...

Page 83: ...om Outgoing Calls 8 You can also store Speed Dial numbers from the Outgoing Call history a Press Redial Pause You can also choose Outgoing Call by pressing Fax b Press a or b to choose the name or number you want to store Press OK c Press a or b to choose Add to Speed Dial Press OK d Press a or b to choose the 2 digit Speed Dial location where you want to store the number Press OK e Do one of the ...

Page 84: ...hone number h Do one of the following Enter the second fax or telephone number up to 20 digits Press OK If you do not want to store a second number press OK i Press a or b to choose Complete Press OK j Press Stop Exit Changing Speed Dial names or numbers 8 You can change or delete a Speed Dial name or number that has already been stored a Press Speed Dial b Press a or b to choose Set Speed Dial Pr...

Page 85: ...bers on page 66 and Broadcasting Black White only on page 34 a Press Speed Dial b Press a or b to choose Setup Groups Press OK c Press a or b to choose GROUP1 GROUP2 GROUP3 GROUP4 GROUP5 or GROUP6 for the Group name where you will store the fax numbers Press OK d Press a or b to choose the two digit Speed Dial location where you want to store the Group Press OK e If you want to change the Group na...

Page 86: ... the dial pad Press OK See Entering Text on page 182 For example type NEW CLIENTS f Press a or b to choose Complete Press OK g Press Stop Exit Deleting a Group 8 a Press Speed Dial b Press a or b to choose Setup Groups Press OK c Press a or b to choose the Group you want to delete Press OK d Press a or b to choose Delete Press OK Press 1 to confirm e Press Stop Exit Deleting a number from a Group ...

Page 87: ... on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys a Press Speed Dial b Press a or b to choose Search Press OK c Enter 03 d Press a or b to choose Speed Dial Press OK Note If you stored 2 numbers in one Speed Dial location you will be asked which number you want to send to e Press a or b to choose Search Press OK f Enter 02 g Press Black Start or Color Start Y...

Page 88: ...t page appears on the report a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Report Setting Press OK d Press a or b to choose Transmission e Press d or c to choose On On Image Off or Off Image Press OK f Press Stop Exit Note If you choose On Image or Off Image the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off See ...

Page 89: ...rom the memory Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs f Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM g Press Stop Exit Reports 9 The following reports are available Transmission Prints a Transmission Verification Report for your last transmission Help List A help list showing how to program your machi...

Page 90: ... Press Menu b Press a or b to choose Print Reports Press OK c Press a or b to choose the report you want Press OK d Quick Dial only Press a or b to choose Alphabetical Order or Numerical Order Press OK e Press Black Start f Press Stop Exit ...

Page 91: ...ling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed a Press Fax b Press a or b to choose Polling RX c Press d or c to choose On or Off Press OK d Press a or b to choose Broadcasting Press OK e Do one of the following Press a or b to choose Add Number and enter the number using a dial pad Press OK Press a or b to choose S...

Page 92: ...ax b Load your document c Press a or b to choose Polled TX d Press d or c to choose On or Off Press OK e Press a or b to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings f Press Black Start g If you are using the scanner glass the LCD will prompt you to choose one of the options Press 1 to send another page Go to h Press 2 or B...

Page 93: ...Section III Copy III Making copies 78 ...

Page 94: ...ange the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 24 Book Copy Watermark Copy and Ink Save Mode features are supported by technology from Reallusion Inc Making a single copy 11 a Press Copy b Load your document See Loading documents on page 21 c Press Black Start or Color Start Making multiple copies 11 You can make up to 99 copies in ...

Page 95: ...nk used Use to save time printing documents to be proof read large documents or many copies Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed a Press Copy b Load your document c Enter the number of copies you want d Pre...

Page 96: ... Page Layout 11 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass IMPORTANT Make sure the paper size is set to Le...

Page 97: ...s the page press 1 to scan the next page h Place the next page on the scanner glass Press OK i Repeat steps g and h for each page of the layout j After all the pages have been scanned press 2 to finish Note If photo paper has been chosen in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been chosen Place the document face down in the direction show...

Page 98: ...can adjust the copy brightness to make copies darker or lighter a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Brightness e Press d to make a darker copy or press c to make a lighter copy Press OK f If you do not want to change additional settings press Black Start or Color Start Contrast 11 You can adjust the copy contrast to help an image look sh...

Page 99: ...K f If you do not want to change any additional settings press Black Start or Color Start Note Watermark Copy Book Copy and Page Layout are not available with Ink Save Mode Paper Options 11 Paper Type 11 If you are copying on special paper set the machine for the type of paper you are using to get the best print quality a Press Copy b Load your document c Enter the number of copies you want d Pres...

Page 100: ...om the scanner glass Your machine can correct the data automatically or you can make specific corrections a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Book Copy e Do one of the following If you want to correct the data yourself press d or c to choose On Preview Press Black Start or Color Start and go to step f If you want the machine to correct t...

Page 101: ...f you do not want to change additional settings press Black Start or Color Start Using media card or a USB Flash memory drive 11 a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Watermark Copy Press OK e Press d or c to choose On f Press a or b to choose Current Setting Press OK g Insert a media card or USB Flash memory drive Press a or b to choose M...

Page 102: ...u cannot enlarge or reduce the scanned watermark Setting your changes as the new default 11 You can save the copy settings for Quality Enlarge Reduce Brightness Contrast Ink Save Mode and Page Layout that you use most often by setting them as the default settings These settings will stay until you change them again a Press Copy b Press a or b to choose your new setting Press OK Repeat this step fo...

Page 103: ... clear some jobs from the memory before you can continue To free up extra memory do the following Turn off Memory Receive See Turning off Memory Receive Operations on page 47 Print the faxes that are in the memory See Printing a fax from the memory on page 49 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory t...

Page 104: ...Chapter 11 88 ...

Page 105: ...Section IV Direct Printing IV PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 90 Printing photos from a camera 109 ...

Page 106: ...PhotoCapture Center for Windows or Remote Setup PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM Using a memory card or USB Flash memory drive 12 Your Brother machine has media drives slots for use with the following popular digital camera media CompactFlash Memory Stick Memory Stick PRO SD SDHC xD Picture Card and USB Flash memory drives miniSD can be used with a miniS...

Page 107: ...C Simultaneous operation is not available The machine can read up to 999 files on a memory card or USB Flash memory drive The DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 100 Please be aware of the following When printing an index or image the PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images wi...

Page 108: ...ure key lights Photo Capture light is on the memory card or USB Flash memory drive is properly inserted Photo Capture light is off the memory card or USB Flash memory drive is not properly inserted Photo Capture light is blinking memory card or USB Flash memory drive is being read or written to IMPORTANT DO NOT unplug the power cord or remove the media from the media drive slot or USB direct inter...

Page 109: ...o is displayed on the LCD a Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture b Press a or b to choose View Photo s Press OK c Press d or c to choose your photo Note Instead of scrolling through your photos you can use the dial pad to enter the number of the image from the index page See Print Index Thumbnails on page 94 d Press a or b to incre...

Page 110: ... Images Line Press OK Print time for 5 Images Line will be slower than 6 Images Line but the quality is better d Do one of the following Press a or b to choose Paper Type and press d or c to choose the type of paper you are using Plain Paper Inkjet Paper Brother BP71 or Other Glossy Press OK Press a or b to choose Paper Size and press d or c to choose the paper size you are using Letter or A4 Pres...

Page 111: ... edit and add effects to your photos and view them on the LCD before printing Note After adding each effect you can enlarge the view of the image by pressing l To go back to the original size press l again The Enhance Photos feature is supported by technology from Reallusion Inc Auto Correct 12 Auto Correct is available for most photos The machine decides the suitable effect for your photo a Make ...

Page 112: ...nt settings See page 101 If you do not want to change any settings press Color Start to print Enhance Scenery 12 Enhance Scenery is best used for adjusting landscape photographs It highlights green and blue areas in your photo so that the landscape looks more sharp and vivid a Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture b Press a or b to ...

Page 113: ...n in a red frame When Remove Red Eye is unsuccessful Unable to Detect is shown Press OK to go back to the previous level Note Press to try Remove Red Eye once again e Press OK and a or b to increase or decrease the number of copies f Do one of the following Press OK and change the print settings See page 101 If you do not want to change any settings press Color Start to print Monochrome 12 You can...

Page 114: ... find your photos based on date a Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture b Press a or b to choose Search by Date Press OK c Press a or b to choose the date that you want to search from Press OK d Press d or c to choose your photo Note You can view photos with other dates by pressing d or c continuously Press d to view an older photo ...

Page 115: ...t want to change any settings press Color Start to print Slide Show 12 You can view all your photos on the LCD using Slide Show You can also choose a photo during the operation a Make sure you have put the memory card or USB Flash memory drive in the proper slot Press Photo Capture b Press a or b to choose Slide Show Press OK c Press Stop Exit to finish Slide Show Printing a photo during a Slide S...

Page 116: ...ajor digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When a memory card CompactFlash Memory ...

Page 117: ... you use most often by setting them as the default See Setting your changes as the new default on page 105 1 No of prints For View Photo s Search by Date Slide Show You can see the total number of photos that will be printed For Print All Photos Print Photos Enhance Photos Trimming You can see the number of copies of each photo that will be printed For DPOF printing This does not appear 1 0001 000...

Page 118: ...aper Inkjet Paper Brother BP71 or Other Glossy Press OK c If you do not want to change additional settings press Color Start to print Paper and print size 12 a Press a or b to choose Paper Size b Press d or c to choose the paper size you are using 4 x 6 5 x 7 Letter or A4 Press OK c If you chose Letter or A4 press d or c to choose the Print Size Press OK d If you do not want to change additional s...

Page 119: ...customize press d or c to choose Off Press OK and then go to step f c Press a or b to choose White Balance Sharpness or Color Density d Press d or c to adjust the degree of the setting Press OK e Do one of the following If you want to customize another color enhancement press a or b to choose another option If you want to change other settings press a or b to choose Exit and then press OK f If you...

Page 120: ...2 Borderless printing 12 This feature expands the printable area to the edges of the paper Printing time will be slightly slower a Press a or b to choose Borderless b Press d or c to choose Off or On Press OK c If you do not want to change additional settings press Color Start to print Print Date 12 You can print the date if it is already in the data on your photo The date will be printed on the l...

Page 121: ...se settings will stay until you change them again a Press a or b to choose Factory Reset Press OK b Press 1 to choose Yes c Press Stop Exit Scan to a memory card or USB Flash memory drive 12 Entering Scan mode 12 When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Press a or b to choose Scan to Media Press OK If you are not connected to your computer only the ...

Page 122: ...To change the quality press a or b to choose Quality Go to step f Press Black Start or Color Start to start scanning without changing additional settings f Press d or c to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi or B W 200 dpi Press OK g Do one of the following To change the file type go to step h Press Black Start or Color Start to start scanning without changing addition...

Page 123: ...ad your document c Press Scan d Press a or b to choose Scan to Media Press OK e Press a or b to choose Auto Crop f Press d or c to choose On Press OK g If you do not want to change additional settings press Black Start or Color Start to start scanning h The number of the scanned documents appears on the LCD Press OK i Press d or c to preview each document data j Press OK to save the data Note This...

Page 124: ...ubleshoot any problems Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface Media Error This message will appear if you put in a memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card No File This message will appear if you try to access...

Page 125: ...lable when using the PictBridge feature Setting your digital camera 13 Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available 1 See DPOF printing on page 111 for more details 2 If your camera is set to use the Printer Settings Default settin...

Page 126: ...era is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface b Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected c Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing IMPORTANT To prevent damage to...

Page 127: ...e and recreate the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support web site or accompanying documentation Printing photos directly from a digital camera without PictBridge 13 If your camera is using the USB Mass Storage standard you can connect your camera in storage mode This enables yo...

Page 128: ...ital camera or USB Flash memory drive to the USB direct interface Understanding the Error Messages 13 Once you are familiar with the types of errors that can occur while you are printing from a camera you can easily identify and troubleshoot any problems Out of Memory This message will appear if you are working with images that are too large for the machine s memory Unusable Device This message wi...

Page 129: ...Section V Software V Software and Network features 114 ...

Page 130: ...ndows Note If you have not installed the software see Viewing Documentation on page 2 a From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format b Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the Top Menu c Click the heading you would like to view from the list at the left of the window Macintosh a Mak...

Page 131: ...Section VI Appendixes VI Safety and Legal 116 Troubleshooting and Routine Maintenance 129 Menu and Features 162 Specifications 183 Glossary 197 ...

Page 132: ...it as large appliances or other equipment that might disrupt the power supply CAUTION Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to AC power outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the ...

Page 133: ... outlet Doing this will prevent an electrical shock DO NOT handle the plug with wet hands Doing this might cause an electrical shock Always make sure the plug is fully inserted DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock DO NOT use flammable substances any type of spray or an organic solvent liquid that contains alcohol or ammonia to clean the inside o...

Page 134: ... been unplugged at the wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely This product should be connected to an AC power source within t...

Page 135: ...k and injury to people including the following DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning DO NOT use this product to report a gas leak in the vicinity of the leak ...

Page 136: ...ut your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may cause injury ...

Page 137: ...se by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm ...

Page 138: ... will block received faxes DO NOT place anything in the path of received faxes 10 Wait until pages have exited the machine before picking them up 11 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product DO NOT attempt to ser...

Page 139: ...y connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modula...

Page 140: ...me has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer If you are not able to solve a problem with your machine call Brother Customer Service See Brother numbers on page i WARNING For prote...

Page 141: ...n which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Call the dealer or an experience...

Page 142: ...nal ENERGY STAR Qualification Statement A The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR specifications for energy efficiency ...

Page 143: ...not be copied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a ...

Page 144: ...s in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a trademark of Sony Corporation xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memor...

Page 145: ... Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges have reached the end of their life See Replacing the ink cartridges on page 151 Check to see if the LCD is showing an error message See Error and Maintenance messages on page 140 If the LCD shows Cannot Print and Replace Ink see Replacing the ink cartridges on page 151 Check that the co...

Page 146: ...ke sure you are using Genuine Brother Innobella Ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 157 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guides are adjusted correctly See Loading paper and other print media on page 9 Make sure the Jam Clear Cover is closed properly Sm...

Page 147: ...he image data is not full color in your application such as 256 color True2Life will not work Use at least 24 bit color data with the True2Life feature Photo paper does not feed properly When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose Clean the paper pick up roller See Cleani...

Page 148: ...ifficulty Suggestions Dialing does not work No dial tone Check that the machine is plugged in and that the On Off key is on Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Canada only Change the Tone Pulse setting See the Quick Setup Guide Verify that the telephone line and jack are working by connecting a k...

Page 149: ...vice please see Distinctive Ring on page 54 If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes you should select the Fax Tel mode In Fax Tel mode your Brother machine will automatically receive faxes and produce a pseudo double ring to alert you to answer voice calls If you do not want your Brother machine to automatically answer ...

Page 150: ...al faxes For example After the beep leave a message or press l 5 1 and Start to send a fax 5 Set your answering machine to answer calls 6 Set your Brother machine s Receive Mode to External TAD See Choose the correct Receive Mode on page 40 Make sure your Brother machine s Easy Receive feature is turned On Easy Receive is a feature that allows you to receive a fax even if you have answered the cal...

Page 151: ...ge 154 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Easy Receive to Off See Easy...

Page 152: ...to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 22 OCR does not work Try increasing the scanner resolution Software Difficulties Difficulty Suggestions ...

Page 153: ...nd put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You wi...

Page 154: ...Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 users please visit the Brother Solutions Center http solutions brother com Macintosh users Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 The network PC Fax Receive feature does not work Windows...

Page 155: ...hat you adjust the Equalization for compatibility to reduce the modem speed for fax operations a Press Menu b Press a or b to choose Initial Setup Press OK c Press a or b to choose Compatibility d Press d or c to choose High Normal or Basic for VoIP Basic for VoIP reduces the modem speed to 9 600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only wh...

Page 156: ...r weeks depending on the number of papes you print While this message appears on the LCD each operation works in the following way Printing If you click Grayscale in the Advanced tab of the printer driver you can use the machine as a black white printer Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in black white Faxing If the paper type is set to Plain Paper ...

Page 157: ...Error Poor telephone line quality caused a communication error Send the fax again or connect the machine to another telephone line If the problem continues call the telephone company and ask them to check your telephone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed co...

Page 158: ...Error The memory card is either corrupted improperly formatted or there is a problem with the card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory card or USB Flash memory drive you are using already contains 999 files...

Page 159: ...al number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 66 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following Press Stop Exit and wait until the other operations in progress finish and then try again Clear the data in the memory To gain extra memory you can turn off Memory Receive See Turning off...

Page 160: ...eriod before replacement is dependent on the number of purges and flushes required to clean the ink system These boxes acquire amounts of ink during the different purging and flushing operations The number of times a machine purges and flushes for cleaning varies depending on different situations For example frequently powering the machine on and off will cause numerous cleaning cycles since the m...

Page 161: ...sable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from the USB direct interface Wrong Paper Size Paper is not the correct size Check that the Paper Size setting matches the size of paper in the tray Load the correct size o...

Page 162: ...ansfer See Transferring the Fax Journal report to another fax machine on page 147 Transferring faxes to another fax machine B If you have not set up your Station ID you cannot enter fax transfer mode See Set your Station ID in the Quick Setup Guide a Press Stop Exit to interrupt the error temporarily b Press Menu c Press a or b to choose Service Press OK d Press a or b to choose Data Transfer Pres...

Page 163: ...Set your Station ID in the Quick Setup Guide a Press Stop Exit to interrupt the error temporarily b Press Menu c Press a or b to choose Service Press OK d Press a or b to choose Data Transfer Press OK e Press a or b to choose Report Trans Press OK f Enter the fax number to which the Fax Journal report will be forwarded g Press Black Start Document jam B Documents can jam in the ADF unit if they ar...

Page 164: ...t is jammed in the machine a If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine b Pull out the jammed paper 1 and press Stop Exit c Reset the machine by lifting the scanner cover from the front of the machine and then closing it If you cannot remove the jammed paper from the front of the machine or the error message still a...

Page 165: ...e scanner cover 1 from the front side of the machine until it locks securely in the open position Make sure that jammed paper is not left inside the machine IMPORTANT Before you unplug the machine from the power source you can transfer your faxes that are stored in the memory to your PC or another fax machine so you will not lose any important messages See Transferring your faxes or Fax Journal re...

Page 166: ... source and take out the paper If ink gets on your skin or clothing immediately wash it off with soap or detergent g Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover using both hands h Push the paper tray firmly back into the machine i While holding the paper tray in place pull out the paper support until it clicks and then unfold th...

Page 167: ...ecommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to...

Page 168: ...ounter Note If you replaced an ink cartridge for example Black the LCD may ask you to verify that it was a brand new one for example Did You Change Black For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press 2 No If the LCD shows No Cartridge or Cannot Detect after you in...

Page 169: ...e written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Cleaning the outside of the machine B IMPORTANT Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remo...

Page 170: ...nger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning attempt Cleaning the machine s printer platen B CAUTION Be sure to unplug the machine from the AC power outlet before cleaning the printer platen to avoid ele...

Page 171: ... the text or graphics or blank text on your printed pages You can clean Black only three colors at a time Cyan Yellow Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty a Press Ink b Press a or b to choose Cle...

Page 172: ...three colors Press 1 Yes or 2 No h The LCD asks you if you want to start cleaning Press 1 Yes The machine starts cleaning the print head i After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then return to step e j Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartrid...

Page 173: ...tches press 1 Yes to finish the Alignment Check and go to step i If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it g For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 h For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 i Press Stop Exit Checking the ink...

Page 174: ...it Delayed Fax and Delayed Batch Transmission Station ID Name and Number Remote Fax Options Fax Forwarding and Paging Report settings Transmission Verification Report Quick Dial List and Fax Journal History Caller ID history and Outgoing Call Faxes in memory 3 All Settings You can reset all the machine settings back to the settings that were set at the factory Brother strongly recommends you use t...

Page 175: ... release lever to release the ink cartridge and take out the ink cartridges See Replacing the ink cartridges on page 151 c Install the green protective part and then close the ink cartridge cover IMPORTANT Make sure that the plastic tabs on both sides of the green protective part 1 have securely clicked into place 2 If you are not able to find the green protective part DO NOT remove the ink cartri...

Page 176: ... hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected h Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover using both hands i Wrap the machine in the bag 1 2 3 ...

Page 177: ...th the original packing material as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine k Close the carton and tape it shut ...

Page 178: ... begins on page 163 These pages list the menu selections and options Memory storage C Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time Mode and menu keys ...

Page 179: ...ype Plain Paper Inkjet Paper Brother BP71 Other Glossy Transparency Sets the type of paper in the paper tray 25 Paper Size Letter Legal A4 A5 4 X6 Sets the size of the paper in the paper tray 25 Volume Ring Off Low Med High Adjusts the ring volume 26 Beeper Off Low Med High Adjusts the volume level of the beeper 26 Speaker Off Low Med High Adjusts the volume level of the speaker 27 Auto Daylight O...

Page 180: ...le before it goes into sleep mode 27 Fax Setup Receive Ring Delay 0 1 2 3 4 Sets the number of rings before the machine answers in Fax Only or Fax Tel mode 43 F T Ring Time 20Secs 30Secs 40Secs 70Secs Sets the pseudo double ring time in Fax Tel mode 43 Easy Receive On Off Receives fax messages without pressing Start 44 Remote Codes On l51 51 Off Allows you to answer all calls at an extension or ex...

Page 181: ...0 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 72 Print Fax Prints incoming faxes stored in the memory 49 Remote Access Set your own code for Remote Retrieval 50 Remaining Jobs Check which jobs are in the memory and lets you cancel chosen jobs 38 Miscellaneous TX Lock Prohibits most functions except receiving faxes 29 Distinctive Off Set On Uses the Telephone company...

Page 182: ...nter the Gateway address Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Static Chooses the WINS configuration mode WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On Off Automatically...

Page 183: ...0 255 000 255 000 255 Enter the Subnet mask Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address Node Name BRWXXXXXXXXXXXX Enter the Node name WINS Config Auto Static Chooses the WINS configuration mode WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 S...

Page 184: ...settings using WPS with a PIN code WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode MAC Address You can see your machine s MAC address from the control panel Network I F Wired LAN WLAN You can choose the network connection type Net...

Page 185: ...Only Fax Tel External TAD Manual Choose the receive mode that best suits your needs 40 Date Time Puts the date and time on the LCD and in headings of faxes you send See Quick Setup Guide Station ID Fax Name Set your name and fax number to appear on each page you fax Tone Pulse Canada only Tone Pulse Choose the dialing mode Dial Tone Detection No Detection You can shorten the dial tone detect pause...

Page 186: ...on Report and Fax Journal back to the factory default settings All Settings Resets all the machine s settings back to the settings that were set at the factory Local Language USA only English Spanish Allows you to change the LCD language for your country See Quick Setup Guide Local Language Canada only English French Allows you to change the LCD language for your country Level1 Level2 Level3 Optio...

Page 187: ...history and then make a telephone call to it send a fax to it add it to Speed Dial or delete it 65 Caller ID hist Send a fax Add to Speed Dial Delete You can choose a number from the Caller ID history and then send a fax to it add it to Speed Dial or delete it 66 Broadcasting Add Number Speed Dial Complete You can send the same fax message to more than one fax number 34 Delayed Fax On 00 00 Off Se...

Page 188: ...seas set this to On 37 Glass ScanSize Letter A4 Adjust the scan area of the scanner glass to the size of the document 33 Set New Default You can save your fax settings 38 Factory Reset You can restore all settings to the factory settings 39 Level1 Level2 Level3 Options Descriptions Page The factory settings are shown in Bold with an asterisk ...

Page 189: ...r USB Flash memory drive is inserted Quality Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi B W 200 dpi You can choose the scan resolution file format and enter a file name for your document 106 File Type If you chose color option in Quality setting PDF JPEG If you chose B W option in Quality setting PDF TIFF File Name Auto Crop On Off Scan multiple documents placed on the scanner glass...

Page 190: ...copy 79 Fit to Page Your machine will adjust the size automatically to the paper size you set 79 Custom 25 400 You can enter an enlargement or reduction ratio 79 Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy Transparency Choose the paper type that matches the paper in the tray 83 Paper Size Letter Legal A4 A5 4 x 6 Choose the paper size that matches the paper in the tray 84 Brightn...

Page 191: ...hen copying from the scanner glass 84 On Preview Skew Adjustment Shadow Revise Off Watermark Copy Watermark Copy On Off If you choose On see the watermark copy settings in the following table You can place a logo or text into your document as a Watermark 85 Current Setting Exit Set New Default You can save your copy settings 86 Factory Reset You can restore all settings to the factory settings 86 ...

Page 192: ...IDENTIAL DRAFT COPY Uses a template to place text into your document as a Watermark 85 Position A B C D E F G H I Pattern Size Small Medium Large Angle 90 45 0 45 90 Transparency 2 1 0 1 2 Color Red Orange Yellow Blue Green Purple Black Apply The factory settings are shown in Bold with an asterisk ...

Page 193: ...emovable media 85 Size Small Medium Large Angle 90 45 0 45 90 Transparency 2 1 0 1 2 Apply Scan Set watermark document and press Start Transparency 2 1 0 1 2 You can choose the level of transparency of the watermark as you scan it from a paper document 86 Apply Option1 Option2 Option3 Option4 Descriptions Page The factory settings are shown in Bold with an asterisk ...

Page 194: ...e the print settings in the following table You can print an individual image 94 Enhance Photos Auto Correct Enhance Skin Tone Enhance Scenery Remove Red Eye Monochrome Sepia You can adjust your photos with these settings 95 Search by Date You can search your photos from date 98 Print All Photos You can print all photos in your memory card or USB Flash memory drive 99 Slide Show The machine starts...

Page 195: ...r BP71 Other Glossy Choose the paper type 102 Paper Size 4 x 6 5 x 7 Letter A4 When A4 or Letter is chosen 3 x 4 3 5 x 5 4 x 6 5 x 7 6 x 8 Max Size Choose the paper and print size 102 Brightness Does not appear when Enhance Photos is chosen Adjusts the brightness 103 Contrast Does not appear when Enhance Photos is chosen Adjusts the contrast 103 The factory settings are shown in Bold with an aster...

Page 196: ...rn this feature off if you want to print whole images or prevent unwanted cropping 104 Borderless On Off Expands the printable area to fit the edges of the paper 104 Print Date Does not appear when DPOF Print is chosen On Off Prints the date on your photo 104 Set New Default You can save your print settings 105 Factory Reset You can restore all the settings to factory settings 105 Option1 Option2 ...

Page 197: ...y pressing only a few keys and Start 66 Setup Groups You can set up a Group number Broadcasting 69 The factory settings are shown in Bold with an asterisk Level1 Level2 Level3 Options Descriptions Page Test Print Print Quality Alignment Lets you check the print quality or alignment 156 Cleaning Black Color All Lets you clean the print head 155 Ink Volume Lets you check the available ink volume 157...

Page 198: ...tered an incorrect letter and want to change it press d to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters C If you need to enter a letter that is on the same key as the letter before press c to move the cursor to the right before you press the key again Special characters and symbols C Pre...

Page 199: ...g Average 0 5 W Average 3 5 W Average 6 W Average 28 W Dimensions Weight 17 9 lb 8 1 kg Noise Operating 50 dB or less 2 Temperature Operating Best Print Quality 50 to 95 F 10 to 35 C 68 to 91 F 20 to 33 C Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation ADF automatic document feeder For best results we recommend Up to 15 pages Temperature 68 to 86 F...

Page 200: ...opes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 7 Index Card and Postcard 3 Width 3 7 8 in 98 mm 8 5 in 215 9 mm Length 5 8 in 148 mm 14 in 355 6 mm For more details see Paper weight thickness and capacity on page 20 Maximum paper tray capacity Approx 100 sheets of 20 lb 80 g m2 plain paper Photo Bypass Tray USA Photo Paper Tray Canada Paper type Plain Paper Inkjet Paper coated paper and Glossy...

Page 201: ...ing Types Standard Sequential Black only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot in 8 dot mm Vertical Standard 98 line in 3 85 line mm Black 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Black Color Photo 196 line in 7 7 line mm Black Superfine 392 line in 15 4 line mm Black Speed Dial 100 stations 2 numbers Groups Up to 6 Broadcasting 1 250 ...

Page 202: ... letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 3 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice ...

Page 203: ...5 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Black Scans up to 1200 1200 dpi Prints up to 1200 1200 dpi Color Scans up to 600 1200 dpi Prints up to 600 1200 dpi Ink Save Mode Yes ...

Page 204: ...not supported Memory Stick 16 MB 128 MB Memory Stick PRO 256 MB 16 GB Not available for music data with MagicGate Memory Stick Duo with adapter 16 MB 128 MB Memory Stick Micro M2 with adapter SD 2 SDHC 3 microSD with adapter miniSD with adapter xD Picture Card 4 USB Flash memory drive 5 Resolution Up to 1200 2400 dpi File Extension Media Format DPOF ver 1 0 ver 1 1 Exif DCF up to ver 2 1 Image For...

Page 205: ...ications 189 D PictBridge D Compatibility Supports the Camera Imaging Products Association PictBridge standard CIPA DC 001 VIsit http www cipa jp pictbridge for more information Interface USB direct interface ...

Page 206: ...indows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 3 9 10 4 x 10 5 x 1 WIA Compliant Yes Windows XP 2 Windows Vista Color Depth 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Resolution Up to 19200 19200 dpi interpolated 3 Up to 1200 2400 dpi optical Scanner Glass Up to 1200 600 dpi op...

Page 207: ...rofessional x64 Edition Windows Vista Windows Server 2003 1 Windows Server 2003 x64 Edition 1 Windows Server 2008 1 driver supporting Brother Native Compression mode Mac OS X 10 3 9 10 4 x 10 5 x 2 Brother Ink Driver Resolution Up to 1200 6000 dpi 1200 2400 dpi 1200 1200 dpi 600 1200 dpi 600 600 dpi 600 300 dpi 600 150 dpi Color 450 150 dpi Black White Printing Width 8 26 in 8 5 in borderless 3 Le...

Page 208: ... Network LAN on page 195 and the Network User s Guide for detailed network specifications USB 1 2 Use a USB 2 0 interface cable that is no longer than 6 feet 2 m LAN 3 Use an Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer to Peer connection in Ad hoc Mode ...

Page 209: ...III or equivalent 256 MB 512 MB 50 MB N A Windows Server 2003 x64 Edition print only via network 64 bit Intel 64 or AMD64 supported CPU Windows Server 2008 printonlyvia network Intel Pentium 4or equivalent 64 bit Intel 64orAMD64 supported CPU 512 MB 2 GB Macintosh Operating System Mac OS X 10 3 9 10 4 3 Printing PC Fax Send 4 Scanning Removable Disk 6 USB 3 10 100 Base TX Ethernet Wireless 802 11b...

Page 210: ...t Consumables Black LC61BK Cyan LC61C Magenta LC61M Yellow LC61Y Black Approximately 450 pages 1 Cyan Magenta Yellow Approximately 325 pages 1 1 Approx cartridge yield is declared in accordance with ISO IEC 24711 For more information about the replacement consumables visit us at www brother com pageyield What is Innobella Innobella is a range of genuine consumables offered by Brother The name Inno...

Page 211: ...s 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Windows Server 2003 3 Windows Server 2003 x64 Edition 3 Windows Server 2008 3 Mac OS X 10 3 9 10 4 x 10 5 x 4 Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS LLMNR responde...

Page 212: ...ter By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the user s guide for your wireless LAN router access point for instructions on how to access one push mode 1 Push Button Configuration Note Access point routers that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown below ...

Page 213: ...n one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of ...

Page 214: ... Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying scanning and faxing photographs Group number A co...

Page 215: ...tal camera at high resolution for photo quality printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining job...

Page 216: ...ne Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending...

Page 217: ...iting redial 38 Paging 51 Cleaning paper pick up roller 155 print head 155 printer platen 154 scanner 154 Connecting external TAD answering machine 58 59 external telephone 62 two line external TAD or telephone 61 Consumable items 194 Control panel overview 6 ControlCenter See Software User s Guide on the CD ROM Copy book 84 brightness 82 contrast 82 enlarge reduce 79 enter Copy mode 78 ink save m...

Page 218: ...odes changing 50 63 Fax Receive Code 44 62 63 Remote Access Code 50 Telephone Answer Code 62 63 using 63 Fax Forwarding changing remotely 51 52 programming a number 44 Fax Storage 46 printing from memory 49 turning off 47 turning on 46 Fax from PC See Software User s Guide on the CD ROM Fax stand alone receiving 40 at end of conversation 42 49 difficulties 129 132 Easy Receive 44 F T Ring Time set...

Page 219: ...ot counter 151 replacing 151 Innobella 194 J Jacks Convert to RJ11 jack triplex adapter 60 EXT External telephone 62 TAD 61 Jams document 147 paper 148 L LCD liquid crystal display 7 162 Brightness 28 Contrast 28 Dim Timer 28 Help List 73 M Macintosh See Software User s Guide on the CD ROM Maintenance routine replacing ink cartridges 151 Manual dialing 64 receive 40 transmission 39 Memory Security...

Page 220: ...int Date 104 Quality 101 102 Return to factory setting 105 Set new default 105 Printing all photos 99 index 94 photos 94 Scan to Media auto crop 107 change file name 106 memory card 105 USB Flash memory 105 SD 90 SDHC 90 Search by Date 98 Slide Show 99 specifications 188 Trimming 100 xD Picture Card 90 PictBridge DPOF Printing 111 Power failure 162 Presto PageManager See Help in Presto PageManager...

Page 221: ...pping the machine 159 SimpleBiz Fax Alternative Number Ringing 54 Sleep Mode 27 Smart Ring 54 Speed Dial changing 67 68 setting up 66 using 64 T TAD telephone answering device external 40 58 61 connecting 58 59 receive mode 40 recording OGM 59 with two line jack 61 Teen Ring 54 Telephone line connections 59 difficulties 132 interference 139 multi line PBX 61 roll over lines 60 two line telephone s...

Page 222: ...ting beeper 26 ring 26 speaker 27 W Warranties iii Canada vi Notice Disclaimer iii USA iv Windows See Software User s Guide on the CD ROM Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM World Wide Web i ...

Page 223: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 224: ... on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk an...

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