Brother MFC 255CW - Color Inkjet - All-in-One User Manual Download | Manualshive

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background image

55

9

9

Fax reports

9

You need to set up the Transmission
Verification Report and Journal Period using
the

Menu

key.

Transmission Verification
Report

9

You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the sender’s name or fax number,
the time and date of transmission, duration of
transmission, number of pages sent, and
whether or not the transmission was
successful.

There are several settings available for the
Transmission Verification Report:

On

:

Prints a report after every fax you send.

On+Image

:

Prints a report after every fax you send. A
portion of the fax’s first page appears on
the report.

Off

:

Prints a report

only

if your fax is

unsuccessful due to a transmission error.

Off

is the default setting.

Off+Image

:

Prints a report

only

if your fax is

unsuccessful due to a transmission error.
A portion of the fax’s first page appears on
the report.

a

Press

Menu

,

2

,

3

,

1

.

b

Press

a

or

b

to choose

Off+Image

,

On

,

On+Image

or

Off

.

Press

OK

.

c

Press

Stop/Exit

.

Note

• If you choose

On+Image

or

Off+Image

,

the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See

Time Transmission

• If your transmission is successful, "

OK

" will

appear next to "

RESULT

" on the

Transmission Verification Report. If
transmission is not successful, "

NG

" will

appear next to "

RESULT

".

Printing Reports

9

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Summary of Contents for MFC 255CW - Color Inkjet - All-in-One

Page 1: ...USER S GUIDE MFC 255CW MFC 295CN Version 0 USA CAN ...

Page 2: ...egister your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify ...

Page 3: ...o register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com ...

Page 4: ...s at www brother com pageyield In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER http www brother ca Description Item Ink Cartridge Standard black LC61BK Prints approx 450 pages 1 Ink Cartridge yellow LC61Y Prints approx 325 pages 1 Ink Cartridge cyan blue LC61C Prints approx 325 pages 1 Ink Cartridge magenta red LC61M Prints approx 325 pages ...

Page 5: ...E LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL...

Page 6: ...device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This...

Page 7: ...w Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof...

Page 8: ...ransport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machine remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to yo...

Page 9: ...able area 13 Acceptable paper and other print media 14 Recommended print media 14 Handling and using print media 15 Choosing the right print media 16 Loading documents 18 Using the ADF MFC 295CN only 18 Using the scanner glass 19 Scannable area 20 3 General setup 21 On Off key 21 Turning the machine off 21 Turning the machine on 21 Mode Timer 21 Paper settings 22 Paper Type 22 Paper Size 22 Volume...

Page 10: ...Dual Access Black White only 32 Real Time Transmission 32 Overseas Mode 33 Checking and canceling waiting jobs 33 Sending a fax manually 33 Sending a fax at the end of a conversation 34 Out of Memory message 34 6 Receiving a Fax 35 Receive modes 35 Choosing the Receive Mode 35 Using receive modes 37 Fax Only 37 Fax Tel 37 Manual 37 External TAD 37 Receive Mode settings 38 Ring Delay 38 F T Ring Ti...

Page 11: ...nes 49 Connecting an external or extension telephone 49 Using external and extension telephones 50 Using a non Brother cordless external telephone 50 Using remote codes 50 8 Dialing and storing numbers 52 How to Dial 52 Manual dialing 52 Speed Dialing 52 Search 52 Fax Redial 52 Storing numbers 53 Storing a pause 53 Storing Speed Dial numbers 53 Changing Speed Dial numbers 53 Setting up groups for ...

Page 12: ...card or USB Flash memory drive without a PC 66 Scanning to a memory card or USB Flash memory drive without a PC 66 Using PhotoCapture Center from your computer 66 Using a memory card or USB Flash memory drive 66 Memory cards USB Flash memory drive and folder structures 67 Getting started 68 How to print from a memory card or USB Flash memory drive 69 Print Index Thumbnails 69 Printing Photos 70 DP...

Page 13: ...e 13 Software and Network features 82 Section VI Appendixes A Safety and Legal 84 Choosing a location 84 To use the machine safely 85 Important safety instructions 89 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only 91 Federal Communications Commission FCC Declaration of Conformity USA only 92 Industry Canada Compliance Statement Cana...

Page 14: ...ick up rollers 120 Cleaning the print head 121 Checking the print quality 121 Checking the print alignment 122 Checking the ink volume 123 Machine Information 123 Checking the serial number 123 Reset functions 123 How to reset the machine 124 Packing and shipping the machine 124 C Menu and Features 127 On screen programming 127 Menu table 127 Memory storage 127 Menu keys 127 Menu Table 129 Enterin...

Page 15: ...Section I General I General Information 2 Loading paper and documents 8 General setup 21 Security features 24 ...

Page 16: ... find the documentation by following the instructions below a Turn on your PC Insert the Brother CD ROM into your CD ROM drive Note If the Brother screen does not appear automatically go to My Computer Computer double click the CD ROM icon and then double click start exe General Information 1 Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emp...

Page 17: ...t access and PDF Reader software are required How to find Scanning instructions 1 There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning Windows 2000 Professional Windows XP and Windows Vista ControlCenter3 Windows 2000 Professional Windows XP and Windows Vista Network Scanning Windows 2000 Professional Windows XP and Windows Vista Sca...

Page 18: ...e instructions as follows Software User s Guide Scanning Mac OS X 10 3 9 or greater ControlCenter2 Mac OS X 10 3 9 or greater Network Scanning Mac OS X 10 3 9 or greater Presto PageManager User s Guide The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup instructions MFC 255CW only 1 Your machine can be c...

Page 19: ... the USA Brother online shopping mall http www brothermall com for additional product and services information click Brother Mall com To access Canada s Brother online shopping mall http www brother ca for additional product and services information click Shop Online Canada For the latest news and product support information http solutions brother com click Brother Solutions Center To visit our we...

Page 20: ...external telephone during the F T pseudo double ring 2 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine Canada only The key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone 3 Mode keys Fax Lets you access Fax mode Scan Lets you access Scan mode Copy Lets you access Copy mode Photo Capture Le...

Page 21: ...white Also lets you start a scanning operation in color or black white depending on the scanning setting in the ControlCenter software 6 Stop Exit Stops an operation or exits the menu 7 Copy Options Lets you temporarily change the copy settings when in copy mode 8 LCD liquid crystal display Displays messages on the screen to help you set up and use your machine 9 On Off You can turn the machine on...

Page 22: ...s gently press and slide the paper side guides 1 and then the paper length guide 2 to fit the paper size Make sure that the triangular marks 3 on the paper side guides 1 and paper length guide 2 line up with the marks for the paper size you are using Note When you use Legal size paper press and hold the universal guide release button 1 as you slide out the front of the paper tray Loading paper and...

Page 23: ...top edge in first Check that the paper is flat in the tray IMPORTANT Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems f Gently adjust the paper side guides 1 to fit the paper using both hands Make sure the paper side guides touch the sides of the paper g Close the output paper tray cover h Slowly push the paper tray completely into th...

Page 24: ...elopes need margin settings to be set in the application Make sure you do a test print first before printing many envelopes IMPORTANT DO NOT use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction That are embossed have raised writing on them That have clasps or staples That are pre printed on the inside Occasionally you may experience pa...

Page 25: ...ANT If envelopes or postcards are double feeding put one envelope or postcard in the paper tray at a time b Put envelopes or postcards into the paper tray with the address side down and the leading edge in first as shown in the illustration With both hands gently press and slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or postcards 2 1 ...

Page 26: ...er tray with the address side down and the flap positioned as shown in the illustration c Adjust the size and margin in your application Removing small printouts from the machine 2 When the machine ejects small paper onto the output paper tray cover you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine ...

Page 27: ... of cut sheet paper only when the Borderless print feature is available and turned on See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Note The Borderless feature is not available for envelopes Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in ...

Page 28: ...the Paper Type setting of the machine s menu See Paper Type on page 22 When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray An extra sheet has been included in the paper package for this purpose When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams Avoid touching the printed surface of the paper immedi...

Page 29: ...arencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing IMPORTANT DO NOT use the following kinds of paper Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or greater curve may cause jam to occur Extremely shiny or highly textured paper Paper that cannot be arranged uniformly when stacked Paper made with a s...

Page 30: ...0 mm Yes Yes A6 4 1 5 8 in 105 148 mm Yes Cards Photo 4 6 in 10 15 cm Yes Yes Yes Photo 2L 5 7 in 13 18 cm Yes Yes Index Card 5 8 in 127 203 mm Yes Postcard 1 3 9 5 8 in 100 148 mm Yes Postcard 2 Double 5 8 7 9 in 148 200 mm Yes Envelopes C5 Envelope 6 4 9 in 162 229 mm Yes DL Envelope 4 3 8 7 in 110 220 mm Yes COM 10 4 1 8 9 1 2 in 105 241 mm Yes Monarch 3 7 8 7 1 2 in 98 191 mm Yes JE4 Envelope ...

Page 31: ...o 120 g m2 3 to 6 mil 0 08 to 0 15 mm 100 1 Inkjet Paper 17 to 53 lb 64 to 200 g m2 3 to 10 mil 0 08 to 0 25 mm 20 Glossy Paper Up to 58 lb Up to 220 g m2 Up to 10 mil Up to 0 25 mm 20 2 Cards Photo 4 6 Up to 58 lb Up to 220 g m2 Up to 10 mil Up to 0 25 mm 20 2 Index Card Up to 32 lb Up to 120 g m2 Up to 6 mil Up to 0 15 mm 30 Postcard Up to 53 lb Up to 200 g m2 Up to 10 mil Up to 0 25 mm 30 Envel...

Page 32: ...pped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Make sure documents with ink or liquid correction fluid are completely dry a Unfold the ADF Document Output Support Flap 1 b Fan the pages well c Adjust the paper guides 2 to fit the width of your documents d Make sure you place the documents face down top edge first in the ADF until the LCD says ADF Ready and you ...

Page 33: ...te To use the scanner glass the ADF must be empty a Lift the document cover b Using the document guidelines on the left and top place the document face down in the upper left corner of the scanner glass c Close the document cover IMPORTANT If you are scanning a book or thick document DO NOT slam the cover or press on it Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 lb 2 ...

Page 34: ...show the unscannable areas Usage Document Size Top 1 Bottom 2 Left 3 Right 4 Fax Letter 0 12 in 3 mm 0 16 in 4 mm A4 0 12 in 3 mm 0 04 in 1 mm Legal MFC 295CN 0 12 in 3 mm 0 16 in 4 mm Copy Letter 0 12 in 3 mm 0 12 in 3 mm A4 0 12 in 3 mm 0 12 in 3 mm Scan Letter 0 12 in 3 mm 0 12 in 3 mm A4 0 12 in 3 mm 0 12 in 3 mm 3 4 1 2 ...

Page 35: ...ds before going off Turning the machine on 3 a Press the On Off key Mode Timer 3 The machine has four temporary mode keys on the control panel Fax Scan Copy and Photo Capture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose Off the machine stays in the mode you used last a Press Menu 1 1 b Press a or ...

Page 36: ...ur machine can fit an incoming fax on the page a Press Menu 1 3 b Press a or b to choose Letter Legal A4 A5 or 4 x6 Press OK c Press Stop Exit Volume Settings 3 Ring Volume 3 You can choose a range of ring volume levels from High to Off While the machine is idle press d or c to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The...

Page 37: ... and time in the Date Time setting The factory setting is Off so you will have to turn on Automatic Daylight Time as follows a Press Menu 1 5 b Press a or b to choose On or Off Press OK c Press Stop Exit LCD display 3 LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting a Press Menu 1 6 b ...

Page 38: ... page i Setting and changing the TX Lock password 4 Note If you have already set the password you will not need to set it again Setting up the password 4 a Press Menu 2 0 1 b Enter a 4 digit number for the password Press OK c When the LCD shows Verify re enter the password Press OK d Press Stop Exit Changing the password 4 a Press Menu 2 0 1 b Press a or b to choose Set Password Press OK c Enter a...

Page 39: ...igit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off 4 a Press Menu b Enter the registered 4 digit password Press OK TX Lock is automatically turned off Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered ...

Page 40: ...Chapter 4 26 ...

Page 41: ...Section II Fax II Sending a Fax 28 Receiving a Fax 35 Telephone Services and External devices 41 Dialing and storing numbers 52 Printing Reports 55 ...

Page 42: ... use the scanner glass to fax pages of a book one at a time The document can be up to Letter or A4 size You cannot send color faxes with multiple pages Note MFC 295CN only Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document a Make sure you are in Fax mode b Place your document face down on the scanner glass c Enter the fax number using...

Page 43: ...g is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed a Make sure you are in Fax mode b Load your document c Enter a number Press OK You can use either a Speed Dial a Group or a manually entered number usi...

Page 44: ...the Broadcast press 1 e Press Stop Exit Additional sending operations 5 Sending faxes using multiple settings 5 When you send a fax you can choose any combination of these settings resolution contrast scan size overseas mode and real time transmission a Make sure you are in Fax mode b Load your document c Choose a setting you want to change in the Setup Send menu Menu 2 2 Press OK d Choose the opt...

Page 45: ...esolution for the next fax 5 a Make sure you are in Fax mode b Load your document c Press Fax Resolution then a or b to choose the resolution Press OK To change the default fax resolution 5 a Make sure you are in Fax mode b Press Menu 2 2 2 c Press a or b to choose the resolution you want Press OK Note You can choose four different resolution settings for black white faxes and two for color faxes ...

Page 46: ...nsmission You can set Real Time TX to On for all documents or Next Fax Only for the next fax only Note In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass If the memory is full faxes from the scanner glass cannot be sent until you clear some of the memory MFC 295CN If the memory is full and you are sending a black and white fax from the ADF the...

Page 47: ...the LCD b Press a or b to scroll through the jobs and choose the job you want to cancel Press OK c Do one of the following Press 1 to cancel it Press 2 to exit without canceling d Repeat steps b and c for each job you want to cancel e When you are finished press Stop Exit Sending a fax manually 5 Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax a Ma...

Page 48: ...ress 1 to send the fax 1 Send 2 Receive e Replace the handset of the external telephone Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Black Start or Color Start to send the pages scanned so far or to press Stop...

Page 49: ...page 41 for instructions on setting up your machine using this service Will you be using a Telephone Answering Device on the same telephone line as your Brother machine Your external telephone answering device TAD will automatically answer every call Voice messages are stored on the external TAD and fax messages are printed Choose External TAD as your receive mode See Connecting an external TAD te...

Page 50: ...the instructions below 6 a Press Menu 0 1 b Press a or b to choose Fax Only Fax Tel External TAD or Manual Press OK c Press Stop Exit The LCD will show the current receive mode 1 Current receive mode Fax Fax Only 12 10 11 53 Fax 12 10 11 53 Fax 1 ...

Page 51: ...ode only on page 38 and Ring Delay on page 38 Manual 6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring Receive feature To receive a fax in manual mode lift the handset of the external telephone or press Hook When you hear fax tones short repeating beeps press Black Start or Color Start and choose 2 Receive You can also use the Easy Receive feature ...

Page 52: ... caller will hear the normal telephone ring sound The number of rings is set by the ring delay setting If the call is a fax then your machine will receive it however if it is a voice call the machine will sound the F T Ring a fast double ring for the time you have set in the F T Ring Time setting If you hear the F T Ring it means that you have a voice caller on the line Because the F T Ring is mad...

Page 53: ... and the machine intercepts them set Easy Receive to Off a Press Menu 2 1 3 b Press a or b to choose On or Off Press OK c Press Stop Exit Additional receiving operations 6 Printing a reduced incoming fax 6 If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of Letter Legal or A4 size paper The machine calculates the reduction ratio by using the page s...

Page 54: ...int media on page 8 The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Note If color faxes are received into the memory they w...

Page 55: ...rts the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID RingMaster answering services alarm systems or other custom features on one telephone line may create problems with the operation of your machine If you have Voice Mail on your telephone line please read the following carefully Voice ...

Page 56: ...e See Using external and extension telephones on page 50 Unanswered fax and voice calls will go to your Voice Mail To set the machine in MANUAL Mode see Choosing the Receive Mode on page 35 Distinctive Ring 7 Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line Brother uses the ...

Page 57: ...oming calls Note You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Before you choose the ring pattern to register 7 You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported...

Page 58: ...g the machine will stay in Manual receive mode You will need to set the Receive Mode again See Choosing the Receive Mode on page 35 Caller ID 7 The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings After ...

Page 59: ... sound and No Caller ID will appear on the LCD c Press Black Start or Color Start d After printing has finished press Stop Exit Connecting an external TAD telephone answering device 7 You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it...

Page 60: ...telephone line See illustration below Before you connect the external TAD remove the protective cap 2 from the EXT jack on the machine 1 TAD 2 Protective Cap When the TAD answers a call the LCD shows Telephone Connections 7 The external TAD must be plugged into the jack labeled EXT Your machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring a Plug t...

Page 61: ...l over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other ...

Page 62: ...e TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone a Put the two line TAD and the two line telephone next to your machine b Plug one end of the telephone line cord for your mac...

Page 63: ...guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX External and extension telephones 7 Connecting an external or extension telephone 7 You can connect a separate telephone directly to your machine as shown in the diagram below Connect the tele...

Page 64: ...e Easy Receive on page 39 Using a non Brother cordless external telephone 7 If your non brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Hook to send the call to the cordless handset U...

Page 65: ...1 4 1 Setup Receive 4 Remote Codes b Press a or b to choose On or Off Press OK c Enter the new Fax Receive Code Press OK d Enter the new Telephone Answer Code Press OK e Press Stop Exit Note If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code such as and 999 Remote Codes might not work with...

Page 66: ...d then press OK To search alphabetically enter the first letter of the name using the dial pad then press d or c to choose the name and then press OK Fax Redial 8 If you are sending a fax manually and the line is busy press Redial Pause and then press Black Start or Color Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and B...

Page 67: ...o enter a 2 digit Speed Dial location number 01 40 Press OK c Enter the fax or telephone number up to 20 digits Press OK d Do one of the following Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 144 To store the number without a name press OK e Do one of the following To store another Speed Dial number go to step b If you are finis...

Page 68: ...roup Press OK Note You can easily print a list of all your Speed Dial numbers Numbers that are part of a group will be marked in the GROUP column See How to print a report on page 56 Dialing access codes and credit card numbers 8 Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rat...

Page 69: ... A portion of the fax s first page appears on the report Off Prints a report only if your fax is unsuccessful due to a transmission error Off is the default setting Off Image Prints a report only if your fax is unsuccessful due to a transmission error A portion of the fax s first page appears on the report a Press Menu 2 3 1 b Press a or b to choose Off Image On On Image or Off Press OK c Press St...

Page 70: ...t an extra report before it is due to print you can print it without erasing the jobs from the memory Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs c Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM d Press Stop Exit Reports 9 The following reports are available 1 Transmission Prints a Transmission Verification ...

Page 71: ...Section III Copy III Making copies 58 ...

Page 72: ...Copy mode b Load your document See Loading documents on page 18 c Press Black Start or Color Start Making multiple copies 10 You can make up to 99 copies in one print run a Make sure you are in Copy mode b Load your document See Loading documents on page 18 c Use the dial pad to enter the number of copies up to 99 d Press Black Start or Color Start Note MFC 295CN only To sort your copies press the...

Page 73: ...ngs you use most often by setting them as default You can find instructions for how to do this in the section for each feature Press Menu selection Options Page Press Quality Fast Normal Best 60 Enlarge Reduce Fit to Page Custom 25 400 198 186 104 100 97 93 83 78 46 60 Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy Transparency 64 Paper Size Letter Legal A4 A5 4 W x 6 H 64 Brightnes...

Page 74: ...nlarging or reducing the image copied 10 You can choose an enlargement or reduction ratio If you choose Fit to Page your machine will adjust the size automatically to the paper size you set Press and then a or b to choose Quality Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed Fast Fast copy speed and lowest ink consumption Use to s...

Page 75: ... left hand corner with the document face down on the scanner glass Fit to Page is not available for a Legal size document Making N in 1 copies or a poster Page Layout 10 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarg...

Page 76: ... After the machine scans the page press 1 to scan the next page Next Page 1 Yes 2 No h Place the next page on the scanner glass Press OK Set Next Page Then Press OK i Repeat steps g and h for each page of the layout j After all the pages have been scanned press 2 in step g to finish Place your document face down in the direction shown below 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 You can ...

Page 77: ...the brightness setting follow the instructions below a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d Press Copy Options and a or b to choose Brightness Press OK nnonn e e Press a to make a lighter copy or press b to make a darker copy Press OK f Press Black Start or Color Start To change the default setting follow the instructions b...

Page 78: ...ress OK f Press Black Start or Color Start Note To change the default paper type setting see Paper Type on page 22 Paper Size 10 If copying on paper other than Letter size you will need to change the paper size setting You can copy on Letter Legal A4 A5 or Photo 4 6 in 10 15 cm paper a Make sure you are in Copy mode b Load your document c Use the dial pad to enter the number of copies up to 99 d P...

Page 79: ...Section IV Direct Printing IV PhotoCapture Center Printing photos from a memory card or USB Flash memory drive 66 Printing photos from a camera MFC 295CN only 77 ...

Page 80: ...ture Center for Macintosh in the Software User s Guide on the CD ROM Using a memory card or USB Flash memory drive 11 Your Brother machine has media drives slots for use with the following popular digital camera media Memory Stick Memory Stick PRO SD SDHC xD Picture Card and a USB Flash memory drive miniSD can be used with a miniSD adapter microSD can be used with a microSD adapter Memory Stick Du...

Page 81: ...he DPOF file on the memory cards must be in a valid DPOF format See DPOF printing on page 71 Please be aware of the following When printing an index or image the PhotoCapture Center will print all valid images even if one or more images have been corrupted Corrupted images will not be printed memory card users Your machine is designed to read memory cards that have been formatted by a digital came...

Page 82: ...or USB Flash memory drive is properly inserted Photo Capture light is off the memory card or USB Flash memory drive is not properly inserted Photo Capture light is blinking the memory card or USB Flash memory drive is being read or written to IMPORTANT DO NOT unplug the power cord or remove the memory card or USB Flash memory drive from the media drive slot or USB direct interface while the machin...

Page 83: ...ge 69 e To print images press a or b to choose Print Images in step c and then press OK See Printing Photos on page 70 f Enter the image number and press OK g Press Color Start to start printing Print Index Thumbnails 11 The PhotoCapture Center assigns numbers for images such as NO 1 NO 2 NO 3 and so on The PhotoCapture Center does not recognize any other numbers or file names that your digital ca...

Page 84: ... 6 Note Multiple numbers can be entered by using the l key to separate numbers For example press 1 l 3 l 6 would print images 1 3 and 6 The key can be used to print a range of numbers for example press 1 5 would print all images from 1 to 5 You can enter up to 12 characters including commas for the image numbers you want to print e Do one of the following After you have chosen all the images you w...

Page 85: ...rint images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When a memory card Memory Stick Memory Stick PRO SD SDHC or xD Picture Card containing DPOF information is put into your machine you can print the chosen image easily a Firmly insert the memory card into the prope...

Page 86: ...e the print order using your camera to correct this problem For instructions on how to delete or recreate the print order refer to your camera manufacturer s support web site or accompanying documentation PhotoCapture Center print settings 11 These settings will remain until you change them again Print Quality 11 a Press Menu 4 1 b Press a or b to choose Normal or Photo Press OK c Press Stop Exit ...

Page 87: ...Press Menu 4 6 b Press a to increase the contrast or press b to decrease the contrast Press OK c Press Stop Exit Cropping 11 If your photo is too long or wide to fit the available space on your chosen layout part of the image will be automatically cropped The default setting is On If you want to print the whole image turn this setting to Off If you are also using the Borderless setting turn Border...

Page 88: ... may be stored in PDF PDF or JPEG JPG file formats The default setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current date For details see the Quick Setup Guide For example the fifth image scanned on July 1 2009 would be named 07010905 PDF You can change the color and quality a Make sure you have put the memory card or USB Flas...

Page 89: ...le name press OK and go to step h To start scanning press Black Start or Color Start h The file name is set automatically However you can set a name of your choice using the dial pad You can only change the first 6 digits Press Black Start or Color Start Changing the image quality 11 a Press Menu 4 0 1 b Press a or b to choose B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi or Color 600 dp...

Page 90: ... a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document Media is Full This message will appear if y...

Page 91: ... of your PictBridge compatible camera Depending on your camera some of these settings may not be available 1 See DPOF printing on page 78 for more details 2 If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings When your camera does not have any menu selections these settings are also used The names and availability of each...

Page 92: ... than a digital camera or USB Flash memory drive to the USB direct interface DPOF printing 12 DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will...

Page 93: ... Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode Printing Images 12 Note Remove any memory cards or a USB Flash memory drive from the machine before connecting a digital camera a Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the ...

Page 94: ...oblems Out of Memory This message will appear if you are working with images that are too large for the machine s memory Unusable Device This message will appear if you connect a camera that is not using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error and maintenance messages on page 106 ...

Page 95: ...Section V Software V Software and Network features 82 ...

Page 96: ...Note If you have not installed the software see Viewing Documentation on page 2 a From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guides in HTML format b Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu c Click the heading you would like to view from the list at the left of the window Macintosh a Make sure...

Page 97: ...Section VI Appendixes VI Safety and Legal 84 Troubleshooting and Routine Maintenance 96 Menu and Features 127 Specifications 145 ...

Page 98: ...lled by wall switches or automatic timers CAUTION Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT expose the machine to direct sunlight excessive heat moisture or dust Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to AC power outlets on the same circuit as large appliances or other equipment that mig...

Page 99: ...utlet Doing this will prevent an electrical shock DO NOT handle the plug with wet hands Doing this might cause an electrical shock Always make sure the plug is fully inserted DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock DO NOT use flammable substances any type of spray or an organic solvent liquid that contains alcohol or ammonia to clean the inside or ...

Page 100: ...wall jack Never install telephone wiring during a lightning storm Never install a telephone wall jack in a wet location This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely This product should be connected to an AC power source within the range indicated on t...

Page 101: ... DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the paper tray cover Doing this may cause injury ...

Page 102: ...ing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm ...

Page 103: ...he product 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater Thi...

Page 104: ...uct If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has be...

Page 105: ...pproved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuanc...

Page 106: ...d operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions ma...

Page 107: ... this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of this device LAN connection MFC 295CN only A CAUTION DO NOT connect this product to a LAN connection that is subject to over voltages International ENERGY STAR Qualification Statement A The purpose of the International ENERGY STAR Program is to promote ...

Page 108: ...ied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyrighte...

Page 109: ...uance Communications Inc or its affiliates in the United States and or other countries Microdrive is a trademark of International Business Machines Corporation Memory Stick is a trademark of Sony Corporation xD Picture Card is a trademark of FUJIFILM Corporation Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick PRO Memory Stick PRO Duo Memory Stick Duo MagicGate...

Page 110: ...eck that the machine is plugged in and that the On Off key is on Check to see if the LCD is showing an error message See Error and maintenance messages on page 106 One or more ink cartridges have reached the end of their life See Replacing the ink cartridges on page 116 If the LCD shows Cannot Print and Replace XX Ink where XX is an abbreviation of the color see Replacing the ink cartridges on pag...

Page 111: ...er Innobella Ink Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 122 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guides are adjusted correctly See Loading paper and other print media on page 8 Make sure the Jam Clear Cover is closed properly Smudged stain at the top center of th...

Page 112: ...oading paper and other print media on page 8 Check that more than two types of paper are not loaded in the paper tray at any one time There is a paper jam Make sure the paper length guide is set to the paper size Do not extend the paper tray when you load A5 or smaller size paper See Printer jam or paper jam on page 113 Printed pages are not stacked neatly Make sure you are using the paper support...

Page 113: ...the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine If you subscribe to DSL or VoIP services please contact your service provider for connection instructions Make sure the machine is in the correct Receive Mode This is determined by the external devices and telephone subscriber services you have on the same line as the Brother machine See Receive Mode s...

Page 114: ...TAD telephone answering device on page 45 1 Plug the telephone line cord directly from the wall telephone jack to your Brother machine s LINE jack 2 Remove the protective cap from your Brother machine s EXT jack and then plug the telephone line cord from your answering machine into the EXT jack 3 Set your answering machine to answer within 4 rings If you are having problems receiving faxes or voic...

Page 115: ... the scanner See Cleaning the scanner on page 119 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to On your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this prob...

Page 116: ...d on the scanner glass Reposition the document and try again Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver OCR does not work Try increasing the scanner resolution Fit to Pa...

Page 117: ...and put it back in again 3 If you have tried Eject from within Windows take out the memory card or USB Flash memory drive before you continue 4 If an error message appears when you try to eject the memory card or USB Flash memory drive it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You w...

Page 118: ...Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 users please visit the Brother Solutions Center http solutions brother com Macintosh users Re select your machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the model list in ControlCenter2 The network PC Fax Receive feature does ...

Page 119: ...e telephone line we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations a Press Menu 0 6 b Press a or b to choose Normal or Basic for VoIP Basic for VoIP reduces the modem speed to 9 600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed Normal sets the modem speed at 14 400 bps Defau...

Page 120: ...oximately four weeks depending on the number of pages you print While this message appears on the LCD each operation works in the following way Printing If you click Grayscale in the Advanced tab of the printer driver you can use the machine as a black white printer Copying If the paper type is set to Plain Paper or Inkjet Paper you can make copies in black white Faxing If the paper type is set to...

Page 121: ...ll be stored in the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black white fax Replace the ink cartridges See Replacing the ink cartridges on page 116 Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX If the LCD shows...

Page 122: ...of non genuine supplies may not be covered under the stated product warranty The ink absorber box or flushing box will need to be replaced Contact Brother Customer Service or a Brother Authorized Service Center to have your machine serviced See Brother numbers on page i Other reasons for cleaning are 1 Machine automatically cleans after clearing a printer jam 2 Machine automatically cleans after s...

Page 123: ... a color fax to send your machine s handshake will ask that the fax is sent as black white If the sending machine has the ability to convert it the color fax will be printed at your machine as a black white fax Order a new ink cartridge You can continue printing until the LCD shows Cannot Print See Ordering accessories and supplies on page ii and Replacing the ink cartridges on page 116 Low Temper...

Page 124: ...dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 53 Out of Memory The machine s memory is full Fax sending or copy operation in progress Press Stop Exit and wait until the other operations in progress finish and then try again The memory...

Page 125: ...le XX in this table Unusable Device Disconnect device from front connector Turn the machine off on by pressing On Off button on control panel A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press On Off to turn the machine off and then on again Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive tha...

Page 126: ... Data there are no faxes left in the machine s memory Press Stop Exit If the LCD shows Enter Fax No enter the fax number to which faxes will be forwarded c Press Black Start Transferring the Fax Journal report to another fax machine B If you have not set up your Station ID you cannot enter fax transfer mode See Set your Station ID in the Quick Setup Guide a Press Menu 9 0 2 b Enter the fax number ...

Page 127: ...xit Printer jam or paper jam B Take out the jammed paper depending on where it is jammed in the machine a If the paper support flap is open close it and then close the paper support Pull the paper tray completely out of the machine b Pull out the jammed paper 1 and press Stop Exit c Reset the machine by lifting the scanner cover from the front of the machine and then close it If you cannot remove ...

Page 128: ...m the front side of the machine until it locks securely in the open position Make sure that jammed paper is not left inside the machine IMPORTANT Before you unplug the machine from the power source you can transfer your faxes that are stored in the memory to your PC or another fax machine so you will not lose any important messages See Transferring your faxes or Fax Journal report on page 112 1 1 ...

Page 129: ...the middle Then unplug the machine from the power source and take out the paper If ink gets on your skin or clothing immediately wash it off with soap or detergent g Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover using both hands h Push the paper tray firmly back into the machine i While holding the paper tray in place pull out the...

Page 130: ...efill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused...

Page 131: ...tically reset the ink dot counter Note If you replaced an ink cartridge for example Black the LCD may ask you to verify that it was a brand new one Did You Change Blck For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press 2 No If the LCD shows No Cartridge or Cannot Detec...

Page 132: ... months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Cleaning the outside of the machine B IMPORTANT Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cle...

Page 133: ...stened with a non flammable glass cleaner b MFC 295CN only In the ADF unit clean the white bar 1 and the glass strip 2 with a soft lint free cloth moistened with a non flammable glass cleaner Note In addition to cleaning the scanner glass and glass strip with a non flammable glass cleaner run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the ...

Page 134: ...a around it wiping off any scattered ink with a soft dry lint free cloth Cleaning the paper pick up rollers B a Pull the paper tray completely out of the machine b Unplug the machine from the AC power outlet and open the Jam Clear Cover 1 at the back of the machine c Clean the Paper Pick up Rollers 1 with isopropyl alcohol on a cotton swab d Close the Jam Clear Cover Make sure the cover is closed ...

Page 135: ... clean the print head at least five times and the print has not improved try installing a new Genuine Brother Original Innobella ink Brand replacement cartridge for each problem color Try cleaning the print head again up to five more times If the print has not improved call Brother Customer Service See Brother numbers on page i Checking the print quality B If faded or streaked colors and text appe...

Page 136: ...ouching the print head may cause permanent damage and may void the print head s warranty Note Checking the print alignment B You may need to adjust the print alignment after transporting the machine or if your printed text becomes blurred or images become faded a Press Menu 8 1 b Press a or b to choose Alignment Press OK c Press Black Start or Color Start The machine starts printing the Alignment ...

Page 137: ...ware User s Guide on the CD ROM Machine Information B Checking the serial number B You can see the machine s serial number on the LCD a Press Menu 7 1 1 Serial No XXXXXXXXX b Press Stop Exit Reset functions B The following reset functions are available 1 Network You can reset the print server back to its default factory settings such as the password and IP address information 2 Speed Dial Fax Spee...

Page 138: ... covered by your warranty IMPORTANT It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head a Open the ink cartridge cover b Press the lock release lever...

Page 139: ...ping without them will cause damage to your machine and may void your warranty d Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine e Unplug the machine from the AC power outlet f Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable...

Page 140: ...ng material as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine j Close the carton and tape it shut ...

Page 141: ...e 129 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set beeper volume to Med a Press Menu 1 4 2 b Press a or b to choose Beeper Med c Press OK d Press Stop Exit Memory storage C Even if there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contras...

Page 142: ... Initial Setup menu You can scroll more quickly through each menu level by pressing a or b for the direction you want c Press OK when that option appears on the LCD The LCD will then show the next menu level d Press a or b to scroll to your next menu selection e Press OK When you finish setting an option the LCD shows Accepted f Press Stop Exit ...

Page 143: ... to exit Main Menu Submenu Menu Selections Options Descriptions Page 1 General Setup 1 Mode Timer 0 Sec 30 Secs 1 Min 2 Mins 5 Mins Off Sets the time to return to Fax mode 21 2 Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy Transparency Sets the type of paper in the paper tray 22 3 Paper Size Letter Legal A4 A5 4 x6 Sets the size of the paper in the paper tray 22 The factory setting...

Page 144: ... LCD 23 7 Sleep Mode 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins 60 Mins You can choose how long the machine will remain idle before it goes into sleep mode 23 2 Fax 1 Setup Receive In Fax mode only 1 Ring Delay 00 01 02 03 04 Sets the number of rings before the machine answers in Fax Only or Fax Tel mode 38 2 F T Ring Time 20Secs 30Secs 40Secs 70Secs Sets the F T pseudo double ring time in Fax Tel...

Page 145: ...xes 31 3 Real Time TX Next Fax Only On Off Sends a fax without using the memory 32 4 Overseas Mode On Off If you are having problems sending faxes overseas set this to on 33 0 Glass ScanSize A4 Letter Adjusts the scan area of the scanner glass to the size of the document 29 3 Report Setting 1 Transmission On On Image Off Off Image Sets initial setup for Transmission Verification Report and Fax Jou...

Page 146: ...aller ID Display Print Report View or print a list of the last 30 Caller IDs stored in the memory 44 3 Copy 1 Quality Fast Normal Best Chooses the Copy resolution for your type of document 60 2 Brightness nnnno nnnon nnonn nonnn onnnn Adjusts the brightness for copies 63 3 Contrast nnnno nnnon nnonn nonnn onnnn Adjusts the contrast for copies 63 Main Menu Submenu Menu Selections Options Descriptio...

Page 147: ...tness nnnno nnnon nnonn nonnn onnnn Adjusts the brightness 73 6 Contrast nnnno nnnon nnonn nonnn onnnn Adjusts the contrast 73 7 Cropping Cropping On Cropping Off Crops the image around the margin to fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping 73 8 Borderless Borderless On Borderless Off Expands the printable area to fit the...

Page 148: ... the Scan resolution for your type of document 75 2 B W File Type TIFF PDF Selects the default file format for black and white scanning 75 3 ColorFile Type PDF JPEG Selects the default file format for color scanning 75 Main Menu Submenu Menu Selections Options Descriptions Page The factory settings are shown in Bold with an asterisk ...

Page 149: ...55 000 255 Enter the Gateway address 5 Node Name BRWXXXXXXXXXXXX Enter the Node name 6 WINS Config Auto Static Chooses the WINS configuration mode 7 WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server 8 DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server 9 APIP...

Page 150: ...less network status 2 Signal You can see the current wireless network signal strength 3 SSID You can see the current SSID 4 Comm Mode You can see the current Communication Mode 6 MAC Address You can see your machine s MAC address from the control panel 7 WLAN Enable On Off Lets you use the wireless network connection 0 Network Reset Restores all network settings to the factory default Level1 Level...

Page 151: ...255 Enter the Gateway address 5 Node Name BRNXXXXXXXXXXXX Enter the Node name 6 WINS Config Auto Static Chooses the WINS configuration mode 7 WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server 8 DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server 9 APIPA On Of...

Page 152: ...k mode 3 MAC Address You can see your machine s MAC address from the control panel 0 Network Reset Restores all network settings to the factory default Level1 Level2 Level3 Level4 Options Descriptions See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk ...

Page 153: ...ets you check the serial number of your machine 123 8 Ink 1 Test Print Print Quality Alignment Lets you check the print quality or alignment 121 2 Cleaning Black Color All Lets you clean the print head 121 3 Ink Volume Lets you check the available ink volume 123 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual Choose the Receive mode that best suits your needs 35 2 Date Time Put...

Page 154: ...123 3 All Settings Resets all the machine s settings back to the settings that were set at the factory 123 0 Local Language USA only English Spanish Allows you to change the LCD language See Quick Setup Guide 0 Local Language Canada only English French Allows you to change the LCD language Level1 Level2 Level3 Options Descriptions Page Standard Fine S Fine Photo Sets the resolution for outgoing fa...

Page 155: ... LGLiA4 78 LGLiLTR 46 LTRi4 x6 You can choose the enlargement reduce ratio for the next copy 60 Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy Transparency Choose the paper type that matches the paper in the tray 64 Paper Size Letter Legal A4 A5 4 W x 6 H Choose the paper size that matches the paper in the tray 64 Brightness onnnn nonnn nnonn nnnon nnnno Adjusts the brightness of co...

Page 156: ...ture into your graphics application Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black and white or color document into your computer Scan to Media when a memory card or USB Flash memory drive is inserted Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi B W 200 dpi Color PDF JPEG B W TIFF PDF You can choose the scan resolution ...

Page 157: ...an individual image 70 See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk Level1 Option1 Option2 Option3 Descriptions Page Search You can set up dial by pressing only a few keys 52 Set Speed Dial You can set up Speed Dial numbers so you can dial by pressing only a few keys and Start 53 Setup Groups You can set up a Group number Broadcasting 54 See Networ...

Page 158: ... and want to change it press d to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press c to move the cursor to the right before you press the key again Special characters and symbols Press l or 0 and then press d or...

Page 159: ...nozzles Memory Capacity 32 MB LCD liquid crystal display 16 characters 1line Power Source AC 100 to 120V 50 60Hz Power Consumption MFC 255CW Off Average 0 7 W Sleep Mode Average 3 W Standby Average 5 W Operating Average 23 W MFC 295CN Off Average 0 85 W Sleep Mode Average 3 5 W Standby Average 6 W Operating Average 26 W ...

Page 160: ...umidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation ADF automatic document feeder MFC 295CN only Up to 15 pages Recommended Environment for Best Results Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 lb 80 g m2 A4 or Letter size 15 4 in 390 mm 5 9 in 150 mm 14 4 in 365 mm 14 2 in 360 mm 17 7 in 450 mm 7 1 in 180 mm 15 4 in 390 mm 14 6 in 3...

Page 161: ...ssy Photo Paper 1 Transparency 1 2 and Envelopes Paper size Letter Legal Executive A4 A5 A6 JIS B5 Envelopes commercial No 10 DL C5 Monarch JE4 Photo 4 6 Photo 2L 5 7 Index Card Postcard 1 3 9 5 8 and Postcard 2 5 8 7 9 Width 3 7 8 8 5 in 98 215 9 mm Length 5 8 14 0 in 148 355 6 mm For more details see Paper weight thickness and capacity on page 17 Maximum paper tray capacity Approx 100 sheets of ...

Page 162: ...nner Glass Length Max 11 7 in 297 mm Scanning Width 8 2 in 208 mm Printing Width 8 2 in 208 mm Gray scale Levels 64 B W 256 Color Contrast Control Automatic Light Dark B W only manual setting Resolution Horizontal 203 dot in 8 dot mm Vertical Standard 98 line in 3 85 line mm Black 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Black Color Photo 196 line in 7 7 line mm Black Superfine 3...

Page 163: ...ice 3 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Broadcasting 1 90 stations Automatic Redial 1 time after 5 minutes Ring Delay 0 1 2 3 or 4 rings Communication Source Public switched telephone network Memory Transmission Up to 200 2 170 3 pages Out of Paper Reception U...

Page 164: ...dth Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Letter paper Multiple Copies Stacks up to 99 pages Sorts up to 99 pages Black only MFC 295CN only Enlarge Reduce 25 to 400 in increments of 1 Resolution Black Scans up to 1200 1200 dpi Prints up to 1200 1200 dpi Color Scans up to 600 1200 dpi Prints up to 600 1200 dpi ...

Page 165: ...ration on page 16 Compatible Media 1 Memory Stick 16 MB 128 MB Memory Stick PRO 256 MB 16 GB Not available for music data with MagicGate Memory Stick Duo with adapter 16 MB 128 MB Memory Stick Micro M2 with adapter SD 2 SDHC 3 miniSD with adapter microSD with adapter xD Picture Card 4 USB Flash memory drive 5 MFC 295CN Resolution Up to 1200 2400 dpi File Extension Media Format DPOF ver 1 0 ver 1 1...

Page 166: ...ictBridge MFC 295CN only D Compatibility Supports the Camera Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information Interface PictBridge USB Port ...

Page 167: ...Black Yes Yes TWAIN Compliant Yes Windows 2000 Professional Windows XP Windows XP Professional x64 Edition Windows Vista Mac OS X 10 3 9 or greater 1 WIA Compliant Yes Windows XP 2 Windows Vista Color Depth 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Resolution Up to 19200 19200 dpi interpolated 3 Up to 1200 2400 dpi optical Doc...

Page 168: ...rofessional Windows XP Windows XP Professional x64 Edition Windows Vista driver supporting Brother Native Compression mode Mac OS X 10 3 9 or greater 1 Brother Ink Driver Resolution Up to 1200 6000 dpi 1200 2400 dpi 1200 1200 dpi 600 1200 dpi 600 600 dpi 600 300 dpi 600 150 dpi Color 450 150 dpi Black White Printing Width 8 26 in 8 5 in borderless 2 Letter size Borderless Letter A4 A6 Photo 4 6 Ph...

Page 169: ...erface 2 Third party USB ports are not supported 3 See Network LAN on page 158 and the Network User s Guide for detailed network specifications USB 1 2 Use a USB 2 0 interface cable that is no longer than 6 feet 2 m LAN 3 MFC 295CN Use an Ethernet UTP cable category 5 or greater Wireless LAN MFC 255CW Your machine supports IEEE 802 11b g wireless communication with your wireless LAN using Infrastr...

Page 170: ...64 bit Intel 64 or AMD64 supported CPU 512 MB 1 GB 600 MB 530 MB Macintosh Operating System Mac OS X 10 3 9 10 4 3 Printing PC Fax Send 4 Scanning Removable Disk 6 USB 3 10 100 Base TX Ethernet MFC 295CN Wireless 802 11b g MFC 255CW PowerPC G4 G5 PowerPC G3 350MHz 128 MB 256 MB 80 MB 400 MB Mac OS X 10 4 4 or greater PowerPC G4 G5 Intel Core Processor 512 MB 1 GB Conditions 1 Microsoft Internet Ex...

Page 171: ...cement Consumables Black LC61BK Cyan LC61C Magenta LC61M Yellow LC61Y Black Approximately 450 pages 1 Cyan Magenta Yellow Approximately 325 pages 1 1 Approx cartridge yield is declared in accordance with ISO IEC 24711 For more information about the replacement consumables visit us at www brother com pageyield What is Innobella Innobella is a range of genuine consumables offered by Brother The name...

Page 172: ... Windows XP Professional x64 Edition Windows Vista Mac OS X 10 3 9 or greater 3 MFC 295CN Ethernet 10 100 Base TX Auto Negotiation Wired LAN MFC 255CW IEEE 802 11 b g Wireless LAN Protocols TCP IP for IPv4 ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS WINS LPR LPD Custom Raw Port Port9100 DNS Resolver mDNS LLMNR responder FTP Server TELNET SNMPv1 TFTP Scanner Port LLTD responder Web Services Network S...

Page 173: ... without a computer By pushing a button on the wireless LAN router access point and the machine you can set up the wireless network and security settings See the user s guide for your wireless LAN router access point for instructions on how to access one push mode 1 Push Button Configuration Note Access point routers that support SecureEasySetup Wi Fi Protected Setup or AOSS have the symbols shown...

Page 174: ... 119 Connecting external TAD 45 external telephone 49 two line external TAD or telephone 48 Consumable items 157 Control panel overview 6 ControlCenter See Software User s Guide on the CD ROM Copy Enlarge Reduce 60 enter Copy mode 58 key 59 multiple 58 paper 64 single 58 sort 63 temporary settings 59 using ADF 18 using scanner glass 19 Copy Options key copying brightness 63 enlarge reduce 60 No of...

Page 175: ... fit on paper 39 Ring Delay setting 38 telephone line interference 105 sending 28 at end of conversation 34 Broadcasting 29 canceling from memory 33 changing scanner glass size 29 color fax 29 contrast 31 enter Fax mode 28 from ADF MFC 295CN only 28 from memory Dual Access 32 from scanner glass 28 manual 33 overseas 33 Real Time Transmission 32 Resolution 31 telephone line interference 105 Fax Tel...

Page 176: ...6 22 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides Personalized Ring 42 PhotoCapture Center DPOF printing 71 from PC See Software User s Guide on the CD ROM Memory Stick PRO 66 Memory Stick 66 Print Date 74 Print settings Borderless 73 Brightness 73 Contrast 73 Cropping 73 Paper type size 72 73 Print Date 74 Print...

Page 177: ...fax 31 Ring Delay setting 38 RingMaster 42 S Safety Instructions 89 Scan to Media change file name 74 memory card 74 USB Flash memory 74 Scanner glass cleaning 119 using 19 Scanning See Software User s Guide on the CD ROM Serial Number how to find See inside front cover Shipping the machine 124 SimpleBiz Fax Alternative Number Ringing 42 Sleep Mode 23 Smart Ring 42 Speed Dial changing 53 setting u...

Page 178: ...ving faxes 99 scanning 102 sending faxes 101 software 102 telephone line or connections 99 paper jam 113 print quality 121 Two line telephone system 47 TX Lock turning on off 25 V Voice Mail 41 Volume setting beeper 22 ring 22 speaker 23 W Warranties iii Canada vi Notice Disclaimer iii USA iv Windows See Software User s Guide on the CD ROM Wireless Network See Quick Setup Guide and Network User s ...

Page 179: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 180: ...isit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may v...

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