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TROUBLESHOOTING AND ROUTINE MAINTENANCE

12 - 6

If you are having difficulty with the fax machine

If you think there is a problem with the way your faxes look,

make a

copy first

. If the copy looks good, the problem is probably not the fax

machine. Check the chart below and follow the troubleshooting tips.

DIFFICULTY

SUGGESTIONS

Printing or Receiving Faxes

Condensed print and white
streaks across the page or the
top and bottom of sentences
are cut off.

If your copy looks good, you probably had a bad connection, with static
or interference on the phone line. If the copy looks bad, clean the
scanner area. If there is still a problem, call Brother or your dealer for
service.

Vertical black lines when
receiving.

The sender’s scanner may be dirty. Ask the sender to make a copy to
see if the problem is on with the sending machine. Try receiving from
another fax machine.
If the problem continues, call Brother or your dealer for service.

Phone Line or Connections

The fax machine does not
answer when called.

Make sure the fax machine is in the correct receiving mode for your
setup. (either

FAX ONLY

or

F/T

) Check for a dial tone. If possible, call

the fax machine to hear it answer. If there is still no answer, check the
telephone line cord connection. Connect a standard telephone handset
to the fax machine’s telephone socket. If there is no ringing when you
call the fax machine, ask your telephone company to check the line.

External telephone answering
device (TAD) does not answer
when called

Connect the telephone line cord from your TAD to the correct socket.
Make sure the TAD is set to answer calls. (See

Connecting an external

telephone answering device (TAD)

on page 1-10.)

No dial tone on the handset

Press

Speaker Phone

—

OR

—Lift the handset. If you don’t hear a dial

tone, check telephone line cord connections at the fax machine and wall
socket. Check that the handset is connected to the fax machine’s
handset socket. Test the wall socket with another single line telephone.
If there is no dial tone at the wall outlet, call your telephone company.

Sending Faxes

Poor sending quality.

Try changing your resolution to

FINE

or

S.FINE

. Make a copy to check

the fax machine’s scanner operation.

Dialling does not work

Check all line cord connections.
Check power cord connection.
Send a manual fax by pressing

Speaker Phone

or by lifting the handset

and dialling the number. Wait to hear fax receiving tones before
pressing

Start/Copy

.

Vertical black lines when
sending.

Use the fax machine to make a copy. If the copy shows the same
problem, the scanner area is dirty. Lift the top cover and check the
document path. Clean the scanner’s white roller and the glass strip
under the roller using isopropyl alcohol and a lint-free cloth. (See

Cleaning the scanner

on page 12-10.)

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Summary of Contents for FAX-T98

Page 1: ...FAX T98 USER S GUIDE ...

Page 2: ... Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not...

Page 3: ...i ...

Page 4: ...he fax machine or clear a paper jam make sure you have unplugged the power cord from the power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration After you have just used the machine some internal parts are extremely HOT Please be careful Sharp Edge ...

Page 5: ... socket outlet that is easily accessible Do not use a telephone in the vicinity of a gas leak to report a leak Caution Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm Do not use this product near appliances that use water in a wet basement or ne...

Page 6: ... near heaters air conditioners water chemicals or refrigerators Do not expose the fax machine to direct sunlight excessive heat moisture or dust Do not connect the fax machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the fax machine s memory Do not connect the fax machine to electrical outlets on the same circuit as large...

Page 7: ...r Index 1 Press Menu Set 6 1 2 Enter a number up to 20 digits and then press Menu Set 3 Enter a name up to 15 characters or leave it blank and then press Menu Set 4 Press or to select the type of number and press Menu Set 5 Press Stop Dialling operations Searching the Index 1 Insert the document face down in the ADF 2 Press Search Mute and use the dial pad to enter the first letter of the name you...

Page 8: ...elect TAD MESSAGE and then press Menu Set 3 Press or to reach RECORD MSG and then press Menu Set 4 Pick up the handset to record a message 5 Replace the handset Playing a Voice Message 1 Press Play Record 2 Use RWD to repeat a message Use FWD to skip a message 3 Press Stop Printing a Fax Message 1 Press Play Record 2 After voice messages have played press 1 Erasing Messages To erase voice messages...

Page 9: ...swering device TAD 1 10 Sequence 1 10 Connections 1 11 Recording outgoing message OGM on an external TAD 1 12 Using extension telephones For U K only 1 13 Multi Line Connections PABX 1 15 If you are Installing the Fax machine to Work with a PABX 1 15 Custom features on your phone line 1 15 2 Paper 2 1 About paper 2 1 Handling and using special paper 2 1 Paper specifications for the paper tray 2 1 ...

Page 10: ...ing operations 5 1 Choosing the Receive Mode 5 1 To select or change your Receive Mode 5 2 Setting the Ring Delay 5 3 Setting the F T Ring Time FAX TEL mode only 5 3 Recording the Fax Tel Outgoing Announcement F T MESSAGE 5 4 Fax Detect 5 5 Printing a reduced incoming fax 5 6 Reception into memory 5 7 Receiving a fax at the end of a conversation 5 7 Advanced receiving operations 5 8 Operation from...

Page 11: ...red in Memory 5 19 Printing Caller ID List 5 19 BT Call Sign For U K Only 5 20 To enable the machine to work with BT Call Sign Only with your external phone 5 20 6 Setup Send 6 1 How to dial 6 1 Manual dialling 6 1 Search 6 1 How to fax 6 2 Automatic transmission 6 2 Manual transmission 6 3 Sending a fax at the end of a conversation 6 4 Basic sending operations 6 5 Sending faxes using multiple set...

Page 12: ... Changing the Numbers for Groups 7 4 When you change a Group name 7 4 When you erase the numbers 7 4 When you add the numbers to a Group 7 4 Dialling options 7 5 Manual dialling 7 5 On Hook Dialling 7 5 Search 7 6 Answering Calls with the Speakerphone 7 6 Mute 7 6 Pause 7 7 Redial Tel 7 7 Redial Fax 7 7 Tone or Pulse 7 8 8 Message Manager 8 1 Message Manager Mode 8 1 Setting Up Message Manager 8 1...

Page 13: ...13 Remote Retrieval 8 14 Using the Remote Access Code 8 14 Changing the Remote Access Code 8 15 Remote Control Commands 8 16 Retrieving the Memory Status List 8 18 Retrieving Fax Messages 8 19 Changing the Fax Forwarding Number 8 20 9 Printing reports 9 1 Printing reports 9 1 Setting Reports 9 1 To Print a Report 9 1 Customizing the Transmission Verification Xmit Report 9 2 Setting the Journal Per...

Page 14: ...Jam 12 4 If you are having difficulty with the fax machine 12 6 How to improve print quality 12 8 Cleaning the print head 12 8 Routine maintenance 12 10 Cleaning the scanner 12 10 Changing the ribbon 12 11 Packing and shipping the Fax machine 12 15 G Glossary G 1 S Specifications S 1 General S 1 Copy S 1 Fax S 2 13 Index I 1 14 Accessory List A 1 ...

Page 15: ...hings clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the fax machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the messages on the LCD of the Fax machin...

Page 16: ...phone handset 3 Paper Wire Extension Supports the recording paper 4 Paper Tray Load paper here 5 Paper Guides Press and slide it to fit the document width 6 Control Panel Use the keys and display to control the fax machine 7 Cover Open Lever To open top cover lift this 1 Telephone Handset 2 Handset Curled Cord 3 Paper Wire Extension 4 Paper Tray 5 Paper Guides 6 Control Panel 7 Cover Open Lever ...

Page 17: ...ephone Line socket Plug in the modular plug on the telephone line here 9 External Telephone Line socket Plug in the modular plug on the external telephone line here Not for the U K 8 Telephone Line socket 9 External Telephone Line socket Not for the U K ...

Page 18: ... fax or make a copy Search Mute Lets you look up numbers stored in Tel Index Volume Adjust the ring or speaker volume Receive Mode Use to select how your machine will handle incoming calls 4 Digital TAD Lets you activate Message Manager Also notifies you that you have voice or fax messages in the memory 5 Play Record Lets you listen to voice messages and print fax messages stored in memory This al...

Page 19: ...operation such as sending a fax With a document in the ADF Makes a copy Redial Pause Re dials the last number called Also inserts a pause in autodial numbers A Speaker Phone Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset B R Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extens...

Page 20: ...ncoming voice messages or fax messages stored in the memory in order to make additional memory available See Erasing Messages on page 8 9 E Fax Status Informs you that the fax transmission or reception was successful This sign will disappear when you press any key F Fax Status Informs you that the fax transmission or reception was unsuccessful This sign will disappear when you press any key G Mess...

Page 21: ...fax machine is set to the FAX ONLY mode it will answer every call automatically with fax receiving tones If the other person hangs up the fax machine will continue to send the chirps for about 40 seconds and the LCD continues to show RECEIVE To cancel the receiving press Stop The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must ...

Page 22: ...ne to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the machine The fax machine must have enough memory for this feature to work ...

Page 23: ...ou can also connect a separate telephone to your machine as shown below Whenever this external phone or TAD is in use the screen displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Speaker Phone Extension Telephone External Telephone ...

Page 24: ...tinue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your ou...

Page 25: ...ings The machine s Ring Delay setting does not apply 2 Record the outgoing message on your external TAD 3 Set the TAD to answer calls 4 Set the Receive Mode to TAD MSG MGR See Choosing the Receive Mode on page 5 1 Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service TAD TAD ...

Page 26: ...es of automatic transmissions before they stop 2 Limit your message to 20 seconds 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start We recommend beginning your OGM with an initial 5 second silence because the fax machine cannot hear fax tones over a resonant or loud voice Yo...

Page 27: ...telephone in order to make an outgoing call Additionally fax receive may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring cir...

Page 28: ... Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 EXTENSION SOCKET EXTENSION SOCKET MASTER S...

Page 29: ... call is received If you are Installing the Fax machine to Work with a PABX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX Any cases of difficulty should be reported first to the company that handles your PABX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming call...

Page 30: ...r specifications for the paper tray Paper Size A4 Weight 64 to 90 g m2 Thickness 0 08 to 0 10 mm Capacity up to 30 sheets The fax machine can only scan an image 208 mm wide regardless of how wide the paper is Do not use paper that is extremely shiny or highly textured that is previously printed by a printer that cannot be arranged uniformly when stacked that is made with a short grain ...

Page 31: ... paper To load paper 1 Fan the stack of paper well to avoid paper jams and mis feeds 2 Gently insert the paper The side to be printed on must be face down Tap the stack of paper so the edges are even P r i n t S i d e Paper ...

Page 32: ...u selections and programming options Menu table You can probably program the fax machine without the User s Guide But to help you understand the menu selections and options that are found in the fax machine programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast O...

Page 33: ...nu OR Press 5 for Interrupt menu OR Press 6 for Set Index menu OR Press 7 for Print Reports menu OR Press 8 for Setup TAD menu OR Press 9 for Setup Melody menu OR Press 0 for Miscellaneous menu Access the menu Go to the next menu level Accept an option Scroll through the current menu level Exit the menu ENTER NO SET 1 INITIAL SETUP 2 SETUP RECEIVE 3 SETUP SEND 4 CANCEL JOB 5 INTERRUPT 6 SET INDEX ...

Page 34: ...n then select an option by pressing Menu Set when that option appears on the LCD Then the LCD shows the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows ACCEPTED Use to scroll backward if you passed your choices or want to save keystrokes ...

Page 35: ... the machine is connected to PABX Private Automatic Branch Exchange 4 6 6 CLOCK CHANGE SUMMER WINTER Adjusts the fax machine s clock by one hour for summer winter time 4 7 2 SETUP RECEIVE 1 RING DELAY RING DELAY TOLL SAVER Sets the number of rings before your machine answers in FAX TEL FAX ONLY or TAD Message Manager mode You can set Toll Saver feature 5 3 2 F T RING TIME 70 40 30 20 Sets the time...

Page 36: ...D 1 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a programmable cover page or prints a sample coverpage 6 9 2 COVERPAGE NOTE Program a customized message for fax cover page 6 9 3 CONTRAST AUTO LIGHT DARK Change the lightness or darkness of a fax you are sending 6 5 4 RESOLUTION STANDARD FINE S FINE PHOTO Allows you to change resolutions page by page 6 6 5 OVERSEAS MODE ON OF...

Page 37: ...o send a fax later or if you have it set for Polling 6 20 6 SET INDEX 1 SET TEL INDEX You can store names numbers for up to 100 locations 7 1 2 CHANGE INDEX Change names numbers of Tel Index 7 2 3 SETUP GROUPS Set up a Group number for broadcasting 7 3 4 CHANGE GROUP Change a Group number 7 4 7 PRINT REPORTS 1 HELP LIST Print lists and reports of activity 9 1 2 XMIT REPORT ON OFF 9 2 3 FAX JOURNAL...

Page 38: ...rd outgoing message 8 4 4 ICM MAX TIME 35 60 seconds 20 60 seconds for Ireland Select maximum length of incoming messages 8 10 5 ICM REC MONITR ON OFF Select ON or OFF for voice messages as they come in 8 11 6 FAX FWD PAGING OFF FAX FORWARD PAGING Set fax machine to forward fax message OR to call your pager 8 12 7 REMOTE ACCESS Set code for retrieving messages 8 15 The factory setting option is sh...

Page 39: ...s the music type or sets to off the music on hold 4 8 0 MISCELLANEOUS 1 CALLER ID U K Only ON OFF DISPLAY ID PRINT REPORT View and dial back or print a list of the last 30 Caller IDs stored in memory 5 15 2 BT CALL SIGN U K Only ON OFF Use with BT Call Sign 5 20 The factory setting option is shown in bold To access the menu press Menu Set Press the Menu numbers ex Press 1 1 for Tone Pulse OR to ac...

Page 40: ...prints on every fax you send If there is a power failure you may have to reset the date and time All other settings will not be affected 1 Press Menu Set 1 2 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 5 Enter the time in...

Page 41: ...e Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161444 5555 1 Press Menu Set 1 3 2 Enter your fax number up to...

Page 42: ...or four letters printed below them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Inserting spaces To enter a space press twice If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing Press Key one ...

Page 43: ... enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right Special characters and symbols Press or 0 and then press or to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space Pre...

Page 44: ...ext setting The new setting will remain until you change it again Setting the Ring Volume You can adjust the ring volume when your machine is idle You can select a ring volume level or press until the ring is off Press then press or to adjust the volume level With each key press your machine rings so you can hear the current setting and the screen displays the setting you are choosing Each key pre...

Page 45: ...e feature works when the R key is pressed Setting PABX If your machine is connected to a PABX system set PBX ON If not set OFF 1 Press Menu Set 1 5 2 Press or to select ON or OFF 3 Press Menu Set 4 Press Stop You can program an R keypress as part of a number stored in a Tel Index location When programming the Tel Index number Function menu 6 1 press R first the screen displays then enter the telep...

Page 46: ...let the machine s clock gain or lose one hour by using this feature 1 Press Menu Set 1 6 2 Press or to select TO SUMMER TIME or TO WINTER TIME 3 Press Menu Set 4 Press 1 to change to Winter Time or Summer Time OR Press 2 to exit without changing 6 CLOCK CHANGE ...

Page 47: ... Press or to select SIGNAL MELODY1 MELODY2 MELODY3 or MELODY4 and press Menu Set 3 Press Stop Setting the Music on Hold You can select the music on hold You can also set the music to OFF 1 Press Menu Set 9 2 2 Press or to select MELODY1 MELODY2 MELODY3 MELODY4 or OFF Press Menu Set 3 Press Stop Even if you select a melody for rings F T pseudo ring cannot be changed to the melody 1 RING PATTERN ...

Page 48: ...eudo double ring for you to pick up the call Use this mode if you expect to receive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a separate wall socket on the same line You cannot use the telephone company s Voice Mail in this mode MANUAL manual receive You control the phone line and must answer every call yourself Use this mod...

Page 49: ...new selection appears After 2 seconds the screen returns to the date and time display along with your new Mode setting To switch TAD Mode ON or OFF press Digital TAD button This overrides the setting chosen with the Mode key so the display shows 12 11 10 38 TAD 12 11 10 38 TAD Current Answer Mode MNL MANUAL FAX FAX ONLY F T FAX TEL TAD MSG MGR FAX ONLY FAX TEL MANUAL TAD MSG MGR ...

Page 50: ...the fax machine rings for 20 30 40 or 70 seconds and no other phones on the same line will ring with the special pseudo double ring However you can answer the call on any extension phone in a separate wall socket on the same line as the fax machine See Operation from extension telephones on page 5 8 1 Press Menu Set 2 2 2 Press or to select how long the fax machine will ring to alert you that you ...

Page 51: ...t to record a message up to 20 seconds 4 Replace the handset Your announcement is played 5 Press Stop to exit For example you can leave a message that says Hello please wait we are trying to connect you If you wish to send a fax please wait until you hear a fax tone and press the Start key or press 5 1 your three digit Fax Receive Code and press the Start key See Erasing the Outgoing Message OGM o...

Page 52: ...he rest SEMI lets the machine receive the call only if you ve answered it at the fax machine Selecting OFF means you ll have to activate the fax machine yourself by lifting the handset of the machine or an external phone and then press Start Copy on the fax machine OR by pressing 5 1 if you are not at the fax machine See Operation from extension telephones on page 5 8 1 Press Menu Set 2 3 2 Use or...

Page 53: ...you receive faxes that are split onto two pages turn on this setting When you use Auto Reduction to reduce incoming documents to fit on one page of recording paper you can do so only as long as the original document is not longer than 35 cm If the original is longer than 35 cm the data will not be reduced and will carry over to print on a second page When you use Auto Reduction and you receive an ...

Page 54: ...eive is set to OFF If sufficient memory is available the current fax reception will continue and remaining pages will be stored in memory subject to available memory Subsequent incoming faxes will not be answered automatically until fresh paper is put in the paper tray 1 Press Menu Set 2 6 2 Use or to select ON or OFF Press Menu Set 3 Press Stop Receiving a fax at the end of a conversation At the ...

Page 55: ...wer a call and no one is on the line you should assume that you re receiving a manual fax At an extension phone on a separate telephone wall socket press 5 1 wait for fax receiving tones chirps and then hang up At an external phone connected to the correct socket press 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVE Your caller will have to press Start to sen...

Page 56: ...chine 1 Press DECT Activation Code 8 1 at remote cordless phone 2 The fax machine rings pseudo ring same as current F T ring and the display shows PICK UP PHONE 3 Pick up the handset OR Just press Speaker Phone at the fax machine in order to transfer the voice call to the fax machine If nobody answers at the fax machine pseudo ringing stops after 30 seconds In that case it may still be possible to...

Page 57: ...creen displays the setting you want 3 If you want to enter a new Fax Receive Code then press Menu Set 4 If you want to enter a new Telephone Answer Code then press Menu Set 5 If you want to enter a new DECT Activation Code then press Menu Set 6 Press Stop to exit If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code from 5 1 to and the Telephone...

Page 58: ...x you pay for the call Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax...

Page 59: ...olling 6 Press Start Copy Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time 1 Press Menu Set 2 7 2 Press or to select TIMER Press Menu Set 3 The screen prompts you to enter the time you want to begin polling 4 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM 5 Press Menu Set 6 The screen prompts you to enter...

Page 60: ...et when the screen displays the setting you want 3 If you selected STANDARD go to step 4 If you selected SECURE enter a four digit number and press Menu Set and then go to step 4 If you selected TIMER enter the time in 24 hour format you want to begin polling and press Menu Set and then go to step 4 4 Press Search Mute Then select the destination by pressing or and press Menu Set 5 Repeat Step 4 t...

Page 61: ...emory In addition to the standard Caller ID features you can select a Caller ID and have your machine dial the number for you Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls At Home Residential customers can protect themselves from unwanted calls by seeing the callers name or number before they answer To get the Caller ID Service apply for the C...

Page 62: ...een displays the caller s phone number If the callers name is stored in your machine as a Speed Dial or One Touch dial the callers name will be displayed Once you pick up the handset the caller s ID disappears TELEPHONE FAX will appear on the display If UNAVAILABLE appears on the display it means that the call came from outside your caller ID service area If WITHHELD appears on the display it mean...

Page 63: ...all Reply You can scroll through the Caller IDs on the display and select one for your machine to dial See Selecting a Caller ID from the Memory for Call Reply on page 5 17 Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID and type of call Comment Please set up the number of rings to more th...

Page 64: ... Menu Set 0 1 2 Press or to select DISPLAY ID and press Menu Set The caller ID of the last call will appear on the display If no ID is stored the beeper will sound and NO CALLER ID will appear on the display 3 Press or to scroll through the Caller IDs in the memory and press Menu Set to automatically dial the Caller ID number Wait until the screen prompts you to press the Start Copy key 4 Press St...

Page 65: ...en you press any of the number keys To cancel the prefix such as when you entered the wrong number simply press Stop The display will return to the desired Caller ID you selected If you press Stop again the machine will return to the current date and time display You are no longer in the call reply mode Any problems or queries in using network services should be raised in the first instance with y...

Page 66: ...e called premises main switchboard rather than by the intended extension Brother is not liable for any call charges thus incurred Clearing the Caller ID Stored in Memory For the effective use of the memory it is recommended that you should clear the Caller ID stored into memory by pressing Erase when the screen displays the number Printing Caller ID List 1 Press Menu Set 0 1 2 Press or to select P...

Page 67: ...one line just for receiving faxes To enable the machine to work with BT Call Sign Only with your external phone 1 Press Menu Set 0 2 The screen displays the current setting of this feature 2 Press or to select ON or OFF 3 Press Menu Set 4 Press Stop You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function When you set the BT Call Sign f...

Page 68: ... four ways to dial Manual dialling Press all of the digits of the phone or fax number Search You can search for names you have stored in TEL Index memories Press Search Mute and then press or to search for numbers alphabetically Setup Send ...

Page 69: ... Phone 1 Insert the document face down top edge first in the ADF 2 Adjust the paper guides to fit the width of your document 3 Enter the fax number using Search or the dial pad 4 Press Start Copy Do not use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped Do not use cardboard newspaper or fabric Paper Guides ...

Page 70: ...hang up The documents to be faxed must be from 148 mm to 216 mm wide and 150 to 600 mm long The ADF can hold up to 10 pages feeding each one individually through the fax machine Use standard 64 g m2 90 g m2 paper when using the ADF if you are using heavier paper feed each sheet individually to prevent paper jams Your machine cannot scan anything closer than 4 mm from the edge of the paper Press Re...

Page 71: ... of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then press Start before hanging up 2 Insert the document face down in the ADF Press Start Copy The LCD shows 3 Replace the handset SEND ...

Page 72: ...ss 2 if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to set the contrast Use LIGHT to make the document darker Use DARK to make the document lighter 1 Insert the document face down in the ADF Press Menu Set 3 3 2 Press or to select AUTO LIGHT or DARK Press Menu Set 3 Press 1 if you want to choose more settings and the...

Page 73: ...h small print and others with normal print Resolution settings return to STANDARD after the fax is sent 1 Insert the document face down in the ADF Press Menu Set 3 4 2 Press or to select resolution for page 1 Press Menu Set 3 Repeat Step 2 for subsequent pages Press Stop when you are finished The screen displays STANDARD Suitable for most typed documents FINE Good for small print and transmits a l...

Page 74: ... again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Start Copy Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the fax machine will automatically redial three times at five minutes intervals Cancelling a job while scanning dialling and sending the document You can ...

Page 75: ...y jobs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without cancelling To cancel another job go to Step 2 4 Press Stop 4 CANCEL JOB ...

Page 76: ...r of pages you are sending If you have COVERPG SETUP set to ON see Always send Cover Page on page 6 11 the number of pages on the cover page remains blank You can select a comment to include on your cover page or you can select 1 COMMENT OFF if you do not wish to include a comment As well as using one of the comments shown on the right you can also enter up to two customized messages each 27 chara...

Page 77: ...to select ON or OFF and press Menu Set 5 Press or to view the comment selections 6 Press Menu Set when the screen displays your selection 7 Enter two digits to indicate the number of pages you are sending Enter 00 to leave the number of pages blank If you have made a mistake press to back up and re enter the number of pages 8 Press Menu Set The screen displays 9 Press 1 if you want to select addit...

Page 78: ...lways sent when you send a fax 4 If you selected ON the screen displays the cover page comment options Press or to view comment selections 5 Press Menu Set when the screen displays your selection The screen displays 6 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 to exit if you are finished choosing settings Using a printed Cover Page If yo...

Page 79: ...ed comment Press Menu Set 3 Use the dial pad to enter your customized comment See Entering text on page 4 3 4 Press Menu Set The screen displays 5 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 if you are finished choosing settings and exit 2 COVERPAGE NOTE ACCEPTED NEXT 1 YES 2 NO ...

Page 80: ...eature the feature will turn itself off 1 Insert the document face down in the ADF 2 Press Menu Set 3 5 3 Press or to select ON or OFF Press Menu Set 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Start Copy 5 OVERSEAS MODE ACCEPTED NEX...

Page 81: ...when the screen displays your selection 4 If you set Call Reservation to ON the screen displays the current setting for Call Back Message Press or to select ON or OFF Press Menu Set when the screen displays your selection The screen displays 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step...

Page 82: ...s 1 to select DOC if you want your machine to scan the printed document at the time it is sent OR Press 2 to select MEMORY 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 6 6 Enter the fax number 7 Press Start Copy The machine will wait until the time you have entered to send the fax ...

Page 83: ...t is polled OR Press 2 to select MEMORY 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 6 Press Start Copy If you prefer to have the document waiting in memory in Step 4 press 2 to select MEMORY In that case you do not have to interrupt the timer to send a fax Additionally the document ...

Page 84: ...u Set 4 Enter a four digit number and press Menu Set 5 Press 1 to select DOC if you want your machine to scan the printed document at the time it is polled OR Press 2 to select MEMORY 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 7 7 Press Start Copy and wait for the fax to be polled PO...

Page 85: ...DF 2 Press Menu Set 3 9 3 To change the default setting press or to select ON or OFF Press Menu Set Go to Step 5 OR For the next fax transmission only press or to select NEXT FAX ONLY Press Menu Set 4 For the next fax only press or to select ON or OFF Press Menu Set 5 Press 1 to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings a...

Page 86: ...Report will be printed automatically to let you know the results 1 Insert the document face down in the ADF 2 Press Menu Set 3 9 to set Memory Transmission ON 3 Press Search Mute Then select the Tel Index or Group number by pressing or and then press Menu Set 4 Repeat Step 3 to enter the next number 5 Press Start Copy The fax machine stores the document in memory and then transmits it to all the n...

Page 87: ...nts that are waiting in the ADF 3 Insert the document you want to send now in the ADF 4 Enter the number for the fax you want to send now and press Start Copy 5 After the transmission is finished return the first document to the ADF 6 Press Menu Set 5 to restore the Delayed Fax If you set Delayed Fax or Polled Transmit using the memory that is if you have already scanned the document into your mac...

Page 88: ...pts you to store a name with this number 4 Use the dial pad to enter the name up to 15 characters See Entering text on page 4 3 to help you enter letters OR Press Menu Set and go to Step 6 to store the number without a name 5 Press Menu Set 6 The screen prompts you to select the type of number this is Press or to select the type you want 7 Press Menu Set 8 Press Menu Set and return to Step 2 to st...

Page 89: ... Set 6 2 2 Press or to select the number you want to change 3 Press Menu Set 4 Enter a new number 5 Follow the directions in Storing Tel Index Numbers for Index If you want to erase the number press Stop when the cursor is to the far left of the digits If you want to change a digit press or to position the cursor under the digit you want to change then enter the new one ...

Page 90: ...or you can assign up to 100 numbers to one large Group 1 Press Menu Set 6 3 2 Press or to select the number you want to store 3 Press Menu Set to accept the number for this Group 4 Press Menu Set 5 Use the dial pad to enter a name for the Group See Entering text on page 4 3 6 Press Menu Set 7 Press Stop Return to Step 2 and 3 to store another number for this Group Press Erase to erase the previous...

Page 91: ...the dial pad to enter a new name for the group See Entering text on page 4 3 7 Press Menu Set 8 Press Stop When you erase the numbers 4 Press or to select ERASE 5 Press Menu Set 6 Press or to select the number you want to erase 7 Press Menu Set 8 Press Stop When you add the numbers to a Group 4 Select ADD 5 Press Menu Set 6 Press or to select numbers you want to add 7 Press Menu Set 8 Press Stop R...

Page 92: ...nual dialling Manual dialling is simply pressing all of the digits of the phone number 1 Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone dial the call using the dial pad 3 To hang up replace the handset OR Press Speaker Phone On Hook Dialling 1 Dial the number by using the dial pad The number you are dialling is displayed on the LCD 2 Press Start Copy and when the call is an...

Page 93: ...instead of lifting the handset press Speaker Phone Speak clearly toward the microphone To end the call press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset Mute 1 Press Search Mute to put a call on hold 2 You can replace the handset without disconnecting the call 3 Pick up ...

Page 94: ...r by pressing Redial Pause 1 Pick up the handset OR Press Speaker Phone 2 Press Redial Pause 3 To hang up replace the handset OR Press Speaker Phone Redial Fax If you re sending a fax manually and the line is busy press Redial Pause to try again Any time you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is bu...

Page 95: ...gnals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Pick up the handset 2 Press Any digits dialed after this will send tone signals 3 When you hang up the fax machine will return to the Pulse dialling service ...

Page 96: ...is shared between fax and voice messages which are stored on a first come first served basis Any voice or fax message can be retrieved remotely You must record an Outgoing Message in order to use the Message Manager Mode See Recording the Message Manager s Outgoing Message TAD MESSAGE on page 8 4 Setting Up Message Manager You must set up Message Manager in the following order 1 Set the Message St...

Page 97: ...xternal answering machine Retrieve voice messages from the external answering machine You cannot use the Paging feature for voice message with this setting 3 DOC ON VOICE OFF All memory is used to store fax messages no voice messages will be stored 4 DOC OFF VOICE ON All memory is used to store voice messages no fax messages will be stored Incoming faxes will be printed on paper You can use the Pa...

Page 98: ... Flexible Memory Settings 1 Press Menu Set 8 1 The screen prompts you to choose a DOC Document setting 2 Press or to select ON or OFF and press Menu Set 3 The screen prompts you to choose a VOICE setting Press or to select your setting from the list ON OFF or EXT Press Menu Set 4 Press Stop ...

Page 99: ...o choose an OGM 2 Press or to reach TAD MESSAGE 3 Press Menu Set 4 Press or to select RECORD MSG Press Menu Set 5 Pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for the fax tones then press the start button on your machine 6 Press Stop and replace the hand...

Page 100: ...een displays your selection 3 Press or to select PLAY MSG and press Menu Set Adjust volume by pressing or 4 Press Stop Erasing the Outgoing Message OGM 1 Press Menu Set 8 3 2 Press or to select TAD MESSAGE or F T MESSAGE or PAGING MSG Press Menu Set 3 Press or to select ERASE MSG Press Menu Set 4 Press 1 to erase the OGM OR Press 2 to exit without erasing 5 Press Stop ...

Page 101: ...r review The LCD Indicator shows the total number of voice including recorded conversations and or fax messages stored in Message Manager memory If you press the flashing to turn off the Message Manager before getting your new messages they won t be lost The new messages will be played automatically and the LCD will ask you to acknowledge the new faxes Press 1 to print and automatically delete the...

Page 102: ...rmation for one second During playback the screen displays the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Use FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop If the memory becomes full when you have set your machine to Message Manager mode the machine will change to F T mode...

Page 103: ...sages that are in the memory There is no display if there are no faxes 3 To print the fax messages press 1 OR Press 2 to exit without printing Backup Printing Option When you choose DOC ON in the Message Manager mode all incoming fax messages are stored in the available memory for retrieval To print a backup copy automatically turn this option on 1 Press Menu Set 8 2 The screen prompts you to sele...

Page 104: ...ep and followed by two short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing The screen prompts 3 Press 1 to erase the message OR Press 2 to exit without erasing 4 Press Stop To erase messages all at once 1 Press Erase The screen prompts you to choose what kind of messages you want to erase 2 Press or to select erasing all voice...

Page 105: ...p Setting the Toll Saver When you set the Toll Saver feature the machine answers after 5 rings if you don t have messages and after 3 rings if you do have messages This way when you call the machine if it rings 4 times you know you have no messages and can hang up avoiding any toll call charge 1 Press Menu Set 2 1 2 Press or to select TOLL SAVER Press Menu Set 3 Press or to select ON or OFF Press ...

Page 106: ...me in 1 Press Menu Set 8 5 2 Press or to select OFF or ON Press Menu Set 3 Press Stop Recording a Conversation You can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the Incoming Message Maximum Time The other party will hear a beep every 15 seconds while recording You cannot record a conversation using the Speakerphone ...

Page 107: ... Forwarding is set to ON your machine dials the fax machine phone number you ve programmed and forwards any faxes you ve received Programming a Fax Forwarding Number 1 Press Menu Set 8 6 2 Press or until the screen displays FAX FORWARD Press Menu Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and press M...

Page 108: ... the handset The Message Manager plays your OGM 6 Press Stop Programming the Paging Number 1 Press Menu Set 8 6 2 Press or until the screen displays PAGING Press Menu Set The screen prompts you to enter your pager number 3 Enter your paging number up to 20 digits Press Menu Set This is the telephone number which your machine must call 4 Press Stop You can delete or play the Paging message in the s...

Page 109: ...number from a touch tone phone 2 When your machine answers and beeps immediately enter your Remote Access Code 3 The machine signals the following kinds of messages received 1 long beep Fax message s 2 long beeps Voice message s 3 long beeps Fax and Voice message s No beeps no messages 4 The machine then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to ente...

Page 110: ...up your own code The default code is inactive code 1 Press Menu Set 8 7 2 Enter a three digit code using number keys 0 9 and Press Menu Set The cannot be changed Do not use the same digits that appear in your Fax Receive Code Telephone Answer Code or DECT Activation Code 3 Press Stop You can change your code at any time by entering a new one If you want to make your code inactive press Stop in Ste...

Page 111: ...vious message 2 Skip next While playing ICM you can skip to next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there is no voice message to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in memory 1 P...

Page 112: ...eve Fax Enter the number of a remote fax machine to receive a report or stored fax messages See Retrieving the Memory Status List on page 8 18 and Retrieving Fax Messages on page 8 19 1 Memory Status List 2 Retrieve all FAX 3 Erase FAX in the memory If you hear one long beep you can erase the fax message from the memory 97 Check the receiving status You can check whether your fax machine has recei...

Page 113: ...ollowed by 3 When you hear two short beeps use the dial pad to press 9 6 1 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want the Memory Status List forwarded and then press 5 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine and sends the Memory Status List The remote fax machine prints the List You cann...

Page 114: ...l pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press 5 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine and sends the stored documents The remote fax machine prints your fax messages You cannot use and as dial numbers However if you want to st...

Page 115: ...ory Status List when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the remote fax machine 8 Check the f...

Page 116: ...ceive Tel Index list alphabetically Lists settings such as INITIAL SETUP SETUP RECEIVE and SETUP TAD Lists summary information and amount of occupied memory Setting Reports To Print a Report 1 Press Menu Set 7 2 Enter the number see list above of the report you want to print For example press 5 to print the USER SETTINGS To print the Journal manually press 3 and Menu Set 3 Press Start Copy 4 Press...

Page 117: ... report lists the time and date of transmission and whether the transmission was successful OK If you select ON the report will print for every fax you send 1 Press Menu Set 7 2 2 Press or to select ON or OFF Press Menu Set 3 Press Stop When the feature is OFF the Report will only print if there is a transmission error NG 2 XMIT REPORT ...

Page 118: ...you to choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop If you select 6 12 24 hours 2 or 7 days the fax machine will print the report at the selected time and then erase all jobs from its memory If the fax machine s memory becomes full with 30 jobs before the time you selected has...

Page 119: ...g copies Copy operations To make a single copy that is not reduced enlarged or sorted you only have to press one key Remember your machine cannot scan anything closer than 4 mm from the edge of the paper Making copies Incoming faxes cannot be received on paper or into the memory while the fax machine is copying Copy Key Not Scannable area 4 mm 4 mm 4 mm 4 mm ...

Page 120: ...ion ratio To reduce to the size of A4 recording paper automatically select AUTO To reduce the copy by a fixed percentage choose 93 87 75 or 50 Or to enlarge the copy select 150 125 or 120 To copy a document at its original size select 100 1 Place the original face down in the ADF 2 Press Start Copy 3 Enter the number of copies you want 1 99 For example Press 9 for nine copies To start copying now ...

Page 121: ...lected SORT and the OUT OF MEMORY message appears while scanning subsequent pages you can press Start Copy to copy the portion that is in memory or press Stop to cancel To restart the copy job using less memory press Start Copy for stacked copies The default resolution for multiple copies or reducing and enlarging copies is FINE Set the resolution to S FINE for small print or artwork and PHOTO for...

Page 122: ... operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product shou...

Page 123: ... the path of received faxes 13 Do not touch a document during printing 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 15 Do not attempt to service this product yourself as opening or removing covers may expose you to...

Page 124: ...those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 18 To further protect...

Page 125: ...d trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Copyright 2003 Brother Industries Ltd All rights reserved All other brand and product names mentioned in this manual are registered trademarks of their respective companies ...

Page 126: ...e BT Call Sign For U K Only on page 5 20 CHECK DOCUMENT The documents were not inserted or fed properly or were too long See Document Jam on page 12 3 Insert the document again CHECK PAPER The fax machine is out of paper The fax machine is out of paper or paper is not properly loaded in the paper tray Refill the paper or remove the paper and load it again If this error appears while receiving a fa...

Page 127: ...SY The number you dialed does not answer or is busy Verify the number and try again OUT OF MEMORY You can t store data in the memory Fax sending in process Press Stop and wait until the other operations in progress finish and then try again OR Clear the data in the memory See Out of memory message on page 6 19 Copy operation in process Press Stop and wait until the other operations in process fini...

Page 128: ...ed properly or were too long 1 Remove any paper that is not jammed from the ADF 2 Open the top cover by lifting the lever on the right side of the top cover 3 Pull the document toward the front of the fax machine 4 Close the top cover Press down on both sides of the top cover until it clicks Top Cover Document is jammed ...

Page 129: ...HOOTING AND ROUTINE MAINTENANCE 12 4 Paper Jam The paper is jammed in the fax machine 1 Remove any paper that is not jammed 2 Open the top cover by lifting the lever on the right side of the top cover Top Cover ...

Page 130: ...med on exit then still pull the printout toward the front of your fax machine 4 Remove the print cartridge and turn the spool to tighten the ribbon 5 Install the cartridge See Changing the ribbon on page 12 11 6 Close the top cover Press down on both sides of the top cover until it clicks 7 Put the paper back into the paper tray NO YES Printout is jammed ...

Page 131: ...et to the fax machine s telephone socket If there is no ringing when you call the fax machine ask your telephone company to check the line External telephone answering device TAD does not answer when called Connect the telephone line cord from your TAD to the correct socket Make sure the TAD is set to answer calls See Connecting an external telephone answering device TAD on page 1 10 No dial tone ...

Page 132: ... an extension phone or press Stop if you are at the fax machine or an external phone Try avoiding this problem by turning FAX DETECT to OFF See Fax Detect on page 5 5 Transmission Verification Report prints Result ERROR There is probably temporary noise or static on the phone line Try sending the fax again If the problem continues call the telephone company to check your phone line Custom features...

Page 133: ...2 Open the top cover by lifting the lever on the right side of the top cover 3 Take out the printing cartridge WARNING After you have just used the machine some internal parts of the machine are extremely HOT So please be careful Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration Sharp Edge ...

Page 134: ...t head with a lint free cloth that is dry or lightly moistened with isopropyl alcohol 5 Wait until the alcohol on the print head is totally dried 6 Install the printing cartridge See Changing the ribbon on page 12 11 7 Close the top cover Press down on both sides of the top cover until it clicks ...

Page 135: ...en the top cover by lifting the lever on the right side of the top cover 3 Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth Be careful not to drop anything into the fax machine 4 Close the top cover Press down on both sides of the top cover until it clicks White Bar Glass Strip ...

Page 136: ...remaining ribbon will be 100 50 This sign means remaining ribbon will be under 49 20 This sign means remaining ribbon will be under 19 1 This sign means remaing ribbon will be 0 Change used ribbon immediately See Accessory List on page A 1 1 Open the top cover by lifting the lever on the right side of the top cover Be careful not to cut yourself on the sharp edges of the metal part shown in the il...

Page 137: ...ribbon out of the cartridge 1 Unclip the upper white spool and slide the roll off the blue gear Do not remove the blue gear 2 Lift out the lower roll 4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position The ribbon s shiny side is facing down Blue Gear Blue Gear Used Ribbon Upper White Spool Cartridge Lower White Spool White Gear ...

Page 138: ...t them into the same positions in the new cores 6 Install the new ribbon in the cartridge 1 Insert the lower roll into the cartridge holders 2 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the upper roll into the cartridge holders White Gear White Spool White Spool Blue Gear Shiny side is face down ...

Page 139: ...pper right white spool clockwise to tighten the ribbon as shown 8 Turn the cartridge over and re install it in your machine Insert the recessed first and place the cartridge into its four holders 9 Press down on both sides of the top cover to close it securely ...

Page 140: ...re to pack the fax machine properly may damage your machine and such damages will not be covered under warranty 1 Unplug the fax machine from the AC power outlet 2 Remove the paper wire extension telephone line cord print cartridge and handset and pack them into the carton 3 Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material ...

Page 141: ...d of transmission you can talk with the other party Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine Communication err...

Page 142: ...e answering device TAD Fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs LCD liquid crystal display The display screen on the fax machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you...

Page 143: ...om a remote location Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the fax machine answers in FAX ONLY and FAX TEL modes Search An electronic alphabetical listing of stored Tel Index and Group numbers Standard resolution 203 x 98 dpi It is used for regular size text and quickest transmission Station ID T...

Page 144: ...o 30 Printer Type Line Thermal with Ribbon LCD Liquid Crystal Display 16 characters x 2 Lines with black lit Operating Environment 10 35 C Best Print Quality 20 33 C Power Source 220 240V AC 50 60 Hz Power Consumption Standby under 5 watts Operating under 170 watts Dimensions 333 W x 315 D x 332 H mm Weight 3 6 kg Enlarge Reduce 50 to 150 ...

Page 145: ...tomatic Document Feeder ADF Up to 10 pages Gray Scale 64 levels Dithered Polling Types Standard Sequential Secure Timer Contrast Control Automatic Light Dark manual setting Resolution Horizontal 8 dot mm Vertical Standard 3 85 line mm Fine Photo 7 7 line mm Superfine Photo copy 15 4 line mm Tel Index 100 stations Automatic Redial 3 times at 5 minute intervals Auto Answer 0 1 2 3 or 4 rings For U K...

Page 146: ...ns 10 1 reduce enlarge 10 2 single 10 2 sort 10 2 specifications S 1 Cover Page 6 9 6 11 Custom telephone features 1 15 12 7 D Date and Time 4 1 Delayed Fax 6 15 Dialling a pause 7 7 automatic fax redial 6 7 groups 6 19 manual 7 5 E ECM Error Correction Mode 1 8 Entering text 4 3 Erasing Messages 8 5 8 9 Error messages on LCD 12 1 CHECK PAPER 12 1 COMM ERROR 12 1 OUT OF MEMORY 12 2 Extension Cord ...

Page 147: ...0 receiving faxes 5 8 Setting F T Ring Time 5 3 Setting Ring Delay 5 3 Telephone Answer Code 5 8 Flexible Memory Settings 8 2 Function Selection Table 3 4 3 8 G Gray scale S 2 H Hold 4 8 7 6 I ICM Recording Monitor 8 11 International calls 6 13 Interrupting 6 20 J Jams 12 3 L LCD Liquid Crystal Display 1 4 3 1 LCD Indicators 1 6 M Maintenance routine 12 10 Manual dialling 7 5 receive 5 1 transmiss...

Page 148: ...on fax Standard Fine SuperFine Photo S 2 setting for next fax 6 6 Ring Delay setting 5 3 Ring Pattern 4 8 Ring Volume 4 5 S Safety Instructions ii 11 1 Search 7 6 Sequential Polling 5 13 Setup Date and Time 4 1 Station ID fax header 4 2 Socket EXT socket External telephone 1 9 TAD answering machine 1 10 Speakerphone 7 6 T TAD Telephone Answering Device external 1 10 5 1 connecting 1 11 Receive Mod...

Page 149: ...en After the beep hang up and wait Erase all fax messages press 3 Check Receiving Status Press 9 7 then for Fax message press 1 Voice message press 2 1 long beeps received messages 3 short beeps no messages Change Answer Mode Press 9 8 then for TAD MSG MGR press 1 FAX TEL press 2 FAX ONLY press 3 Exit Remote Operation Press 9 0 Using Remote Access Code 1 Dial your fax machine phone number from a t...

Page 150: ... TAD MESSAGE OGM press 1 1 Play F T MESSAGE press 1 2 Play PAGING MSG press 1 3 Record new TAD MESSAGE press 2 1 then speak after beep press 9 to stop Record new F T MESSAGE press 2 2 then speak after beep press 9 to stop Record new PAGING MSG press 2 3 then speak after beep press 9 to stop Change Paging Fax Forwarding Setting Press 9 5 then to Turn feature off press 1 Enter Fax Forwarding press 2...

Page 151: ...UK IRE Version A This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support fax machines purchased in their own countries ...

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