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Brother 515, Owner'S Manual

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Brother 515 Owner'S Manual Download Page 97

10

C H A P T E R   T E N

Printing
Reports

87

FAX Settings and Journal

You can print the following lists and reports:

1.XMIT REPORT

Choose if Transmission Verification
Report is printed after all Faxes sent.

2.JOURNAL

Journal lists information about the
last 15 (FAX-515), 30 (FAX-
525DT) incoming and outgoing
faxes. TX means Transmit; RX
means Receive.

3.QUICK-DIAL

Lists names and numbers stored in
One Touch and Speed Dial memory,
in numerical order.

4.TEL.INDEX

QUICK-DIAL Lists (above)
alphabetically.

5.SYSTEM SETUP

Lists settings for INITIAL SETUP,
SETUP RECEIVE, and SETUP
TAD.

6.MEMORY STATUS

Lists summary information and
amount of occupied memory. (For
FAX-525DT Only)

To Print a Report

1

Press 

Menu

, 

7

.

2

Enter the number (see list above) of the report you want to print. For
example, press 

5

 to print the SYSTEM SETUP.

For Journal, press 

2

 and also press 

Z

 or 

X

 to select PRINT

JOURNAL and press 

Set

.

Summary of Contents for 515

Page 1: ......

Page 2: ... 1999 Brother Industries Ltd ...

Page 3: ...embourg Netherlands Norway Portugal Spain Sweden Switzerland United Kingdom Your fax machine is designed for optimum performance for operation in the country of purchase only This is because there are still network differences between countries covered by this approval There are country specific features such as Caller ID that vary between countries and machines designed for one network will not i...

Page 4: ...tive ARE NOT indicative of approval for connection to public telecommunications lines in a country other than that in which the equipment is approved Brother advises that this product will not function correctly in a country other than that in which it was originally offered for sale and does not offer any warranty in the event that this product is used on public telecommunication lines in a count...

Page 5: ...lephone Line 14 Attach the document support 15 Multi Line Connections PABXs 15 If you are installing the machine to work with a PABX 15 Ringer Equivalence Number REN 16 Using Extension Telephones 17 Connecting an External Telephone Answering Device TAD 18 Connections 18 Outgoing Message OGM of External TAD 18 Sequence of External TAD Reception 19 Connecting an External Telephone 20 3 On Screen Pro...

Page 6: ...rom an External or Extension Telephone 40 For F T Fax Tel Mode Only 41 Remote Call Transfer 41 To transfer telephone call to the fax machine 41 Changing Remote Codes 42 To change Remote Codes 42 Caller ID Caller IDentification 43 Advantages of Caller ID 43 Set the Caller ID to ON 43 How Does Caller ID Work 44 The Caller ID Appears on the Display When Your Telephone Rings 44 Helpful Hints 44 The Ca...

Page 7: ...ing Operations 58 Overseas Mode 58 Memory Transmission For FAX 525DT Only 58 Delayed Transmission Timer 59 Broadcasting For FAX 525DT Only 59 Next Fax Reservation 60 Multiple Resolution Transmission 60 Setup for Polling Transmit 61 Setup for Polling Transmit with Secure Code 61 Cancelling a Scheduled Job 62 Interrupting Timer and Polling Transmit Jobs 62 7 Setup Quick Dial Numbers Storing Numbers ...

Page 8: ...p Printing Option 78 Erasing Messages 78 To erase voice messages individually 78 To erase messages all at once 79 Setting the Maximum Time for Incoming Messages 79 Setting the Toll Saver 79 ICM Recording Monitor 80 Recording a Memo 80 Recording a Conversation 80 Fax Forwarding Paging 80 Programming a Fax Forwarding Number 81 Recording the Paging Outgoing Message OGM 81 Programming the Paging Numbe...

Page 9: ...94 Vertical Black Lines When Receiving 95 Phone Line or Connections 95 Fax Machine Does Not Answer When Called 95 No Dial Tone on the Handset 95 Sending Faxes 95 Poor Transmitting Quality 95 Dialling Does Not Work 95 Vertical Black Lines When Sending 96 Handling Incoming Calls 96 F T Pseudo Ring in F T Mode 96 Transferring a Call to the Machine 96 Fax Machine Hears Voice as CNG Tone 96 Transmissio...

Page 10: ...vi T A B L E O F C O N T E N T S ...

Page 11: ...p or Help Memory to print a list of basic operational steps and functions Finding Information All chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or function by checking the Index at the back of this manual Also throughout this manual you ll see special symbols alerting you to important information cross references ...

Page 12: ...about 40 seconds after dialling During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these soft beeps each time you answer a phone on your fax line so you can know if you are receiving a fax message The receiving fax responds with fa...

Page 13: ... it s important for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering device TAD on your fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine ECM Error Correction Mode For FAX 525DT Only The Error C...

Page 14: ...tension when it is connected to a PABX 3 Redial Pause Redials the last number called Also inserts a pause in autodial numbers 4 Tel Use to shuttle the line between handset and monitor speaker 5 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the fax machine 6 Tone Lets you switch the dialling type during a telephone call from PULSE to TONE 7 Stop St...

Page 15: ...e fax machine will handle incoming calls 17 Set Caller ID For U K only Stores a function setting into the fax machine Also lets you view or print the Caller ID List 18 Z Left Arrow X Right Arrow Volume Moves the LCD cursor to the left or right Adjust speaker and ring volume 19 Liquid Crystal Display The LCD displays messages to help you set up and operate your fax machine Stop Copy Start FAX 515 M...

Page 16: ... inserts a pause in autodial numbers 4 Speaker Phone Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset 5 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the fax machine 6 RWD FWD Use to repeat or skip to the next voice message during playback 7 Tone Lets you switch the dialling type during a...

Page 17: ...phone calls 21 Menu Lets you access the function menu and programming mode 22 Resolution Sets the resolution when you send a fax or make a copy 23 Mode Use to select how the fax machine will handle incoming calls 24 Set Caller ID For U K only Stores a function setting into the fax machine Also lets you view or print the Caller ID List 25 Z Z Z Z Z Left Arrow X X X X X Right Arrow Volume Moves the ...

Page 18: ...8 C H A P T E R O N E ...

Page 19: ...tarter roll 10m Handset curled cord Owner s manual Brother start card Paper Guide Example for U K 2 C H A P T E R T W O Installation 9 Packing List Make sure you have the following items Whenever you transport the machine use the packing materials that came with your machine and pack the machine correctly ...

Page 20: ...might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones Caution 1 Never install telephone wiring during a thunder storm 2 We recommend that this product be used with a surge protection device to protect the product against lightning 3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location ...

Page 21: ...r than that of the original country of sale Brother also advises that any use of this equipment in other countries may render the user to prosecution according to local regulations Assembly Load the recording Paper 1 Open the cover by placing your finger in the groove under the cover and lifting up 2 Pull up the blue release lever so you can remove the three protective sheets initial set up or any...

Page 22: ... use 210mm recording paper roll size please set recording paper after attaching the paper guides as below Paper Guide Paper Guide Setting position The recording paper roll size for your fax machine is limited to a diameter of 70mm 4 Raise the paper enough to pass it over the until it feeds out the front of the machine Make sure there is no slack ...

Page 23: ...led handset cord to the bottom of the handset and the side of the fax machine PC I F EXT Telephone line cord Handset curled cord LINE EXT LINE EXT PC I F PC I F jack is for use with the Brother MFL Pro for Fax option If you have not purchased this option then ignore this part For FAX 525DT Only Example for U K ...

Page 24: ...must discard the moulded plug immediately having cut it off in order that it is not inadvertently inserted into a live socket thus presenting a shock hazard The wires in the mains lead of this appliance are coloured in accordance with the following code Green and yellow Earth Blue Neutral Brown Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings iden...

Page 25: ...machine for you It is advisable to have a separate line for the machine You can then leave the machine in FAX ONLY Mode to receive faxes any time of day or night If the machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If you are installing the ma...

Page 26: ...N of greater than 4 may cause a reduction in the bell volume In extreme cases it may cause the auto answer facility of the machine to fail Therefore up to three additional extension telephones each assuming a REN of 1 may be connected downstream of your machine For an explanation of downstream connection read Using extension telephones which follows Unless otherwise marked a telephone provided by ...

Page 27: ... devices are connected downstream of your machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 below and the recommended master slave configuration is shown in figure 2 Th...

Page 28: ...to VOICE EXT Only for FAX 525DT 6 Set the Answer Mode to TAD ANSWER MACH Only for FAX 515 On the FAX 525DT set the Answer Mode to TAD MSG MGR Do not connect a TAD elsewhere on the same phone line your machine and TAD will both try to control the line Outgoing Message OGM of ExternalTAD Timing is important in recording this message 1 Record four seconds of silence at the beginning of your message T...

Page 29: ...y the externally connected telephone answering device and fax calls will be received automatically provided they come from a machine which sends standard CalliNG tone CNG Incoming Call The call is picked up by the TAD Recommended short TAD ring delay such as 1 or 2 rings The external TAD outgoing message begins recommended length of 10 seconds or less The caller leaves a voice message on the exter...

Page 30: ...ne to your machine as shown below LINE EXT PC I F External Telephone Extension Telephone DECT cordless phone Whenever this external phone or TAD is in use the screen displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Tel or just press Speaker Phone Example for U K ...

Page 31: ... the Function Mode by pressing Menu When you enter the Function Mode your machine displays a list of main menu options from which you can choose These options appear one after the other on the display Select an option by pressing Set when the option appears on the LCD You can scroll more quickly through options by pressing X When the screen displays your selection press Set Use Z to scroll backwar...

Page 32: ...programming settings without the Owner s Manual To help you understand the function selections options and settings that are available use the Function Selection Table below 1 INITIAL SETUP Function Description Factory Set Chapter 1 TONE PULSE Selects the dialling mode TONE 4 2 DATE TIME Enter date and time for LCD 1 1 2000 00 00 4 display and to print on transmissions 3 STATION ID Program the nam...

Page 33: ...mote location or to transfer 81 voice call from DECT cordless phone to the machine 5 POLLING RX You call another fax machine to 5 receive a fax from it 6 PC INTERFACE Fax Receive Only PC Priority PC PRIORITY 5 With MFL Pro for Fax PC Receive Only For FAX 525DT Only 3 SETUP SEND Function Description Factory Set Chapter 1 CONTRAST Change lightness or darkness of AUTO 6 a fax you are sending 2 RESOLU...

Page 34: ...n Description Factory Set Chapter 1 ONE TOUCH DIAL Dial numbers stored in memory 7 by pressing only one key 2 SPEED DIAL Dial numbers stored in memory 7 by pressing only three keys 3 SETUP GROUPS Set up a Group number for 7 For FAX 525DT Only broadcasting 7 PRINT REPORTS Function Description Factory Set Chapter 1 XMIT REPORT OFF 10 2 JOURNAL Print lists and JOURNAL OFF 10 3 QUICK DIAL reports of a...

Page 35: ... TIME Select maximum length of 35 seconds 9 incoming messages 30 seconds For Ireland 5 ICM REC MONITR Select ON or OFF for ON 9 voice messages as they come in 6 FAX FWD PAGING Set fax machine to forward OFF 9 fax message OR to dial a pre set number and play the paging message when a fax or voice message is received 7 REMOTEACCESS Set code for retrieving 159 9 messages 0 MISCELLANEOUS Function Desc...

Page 36: ...26 C H A P T E R T H R E E ...

Page 37: ... want 4 Press Stop to exit Although this equipment can use either Pulse or Tone signalling only the performance of the Tone signalling is subject to regulatory requirements for correct operation It is therefore strongly recommended that the equipment is set to use the Tone signalling for access to public or private emergency services The Tone signalling also provides faster call set up Setting the...

Page 38: ...15 25 for 3 25 PM 9 Press Set 10 Press Stop The screen now displays the date and time you set and displays it whenever the machine is standing by Setting the Station ID You can store your name and fax number to be printed on all fax pages that you send It is important that you enter the fax numbers in the internationally standardised format i e in accordance with the following strict sequence The ...

Page 39: ...ween numbers and twice between characters If your Station ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing EnteringText When you are setting certain functions such as the Station ID you may need to enter text into the machine Most keys on the dial pad have three or four letters printed above them The keys for 0 and don t have printed letters becaus...

Page 40: ...character assigned to the same key as the previous character press X to move the cursor to the right Special characters and symbols Press for space Press for _ Press 0 for Ä Ë Ö Ü À Ç È É 0 Setting the BeeperVolume You can set the beeper to LOW HIGH or OFF The machine comes set to LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end...

Page 41: ... is connected to a PABX system set PBX ON If not set to OFF 1 Press Menu 1 5 The screen displays PBX OFF SELECT SET 2 Press Z or X to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop to exit You can program an R keypress as part of a number stored in a One Touch or Speed Dial location When programming the One Touch or Speed Dial number Function menu 6 1 or 6 2 pres...

Page 42: ...ting will remain until you change it again If you have a FAX 525DT you can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs incoming messages If you turn the Incoming Recording Monitor OFF Menu 8 5 on FAX 525DT the Speaker for screening calls will be disabled and you will not be able to hear callers leaving messages The volume for other operations can still b...

Page 43: ...hat time the date and time will be lost and you will have to re enter the information In the event of a power failure all settings in the INITIAL SETUP SETUP RECEIVE SET QUICK DIAL and SETUP TAD functions are stored permanently except POLLING RX On the FAX 525DT it will retain the data for Out of Paper Reception Memory Transmission and Message Manager for up to 15 hours after a power interruption ...

Page 44: ...34 C H A P T E R F O U R ...

Page 45: ... F T Ring Time features on the following pages TAD For FAX 515 This is the only setting in which you can use an external answering machine Your telephone answering device is connected to your machine and answers every call Once the external telephone answering device TAD answers the machine listens for fax tones If it detects fax tones it prints the fax The TAD setting works only with an external ...

Page 46: ...ory full the machine change to F T mode if the machine still has paper It changes to Manual mode if both the memory becomes full and the fax machine runs out of paper If you have not recorded the Outgoing Message for Message Manager mode your fax machine does not receive the voice call In both the FAX 515 and the FAX 525DT Night mode overrides the receiving mode set by the user In the morning the ...

Page 47: ...re FAX ONLY FAX TEL MANUAL NIGHT Or if TAD Mode is switched ON by pressing DT Mode Key it overrides your Answer Mode Setting so the display shows TAD MSG MGR 2 Continue to press Mode until your new selection appears After 2 seconds the screen returns to the date and time display along with your new Answer Mode setting If you re changing Answer Mode while in another operation the screen returns to ...

Page 48: ...do ring 1 Press Menu 2 2 2 Press Z or X to select how long the machine will ring to alert you that you have a voice call 3 Press Set when the screen displays your selection RING TIME 30 SEC 4 Press Stop to exit Now when a call comes in and the machine is set to F T Mode all phones on this line will ring the number of times you selected in Ring Delay You can let the machine pick up and detect if it...

Page 49: ...understand the status of your machine For example you can leave a message that says Hello please wait we are trying to connect you If you wish to send a fax please wait until you hear a fax tone and press the Start key or press 51 your three digit remote activation code and press the Start key Fax Detect When you use this feature you don t have to press Start when you answer a fax call and hear ca...

Page 50: ...ne answers a voice call and F T pseudo ring for you to take over use the Deactivation Code 5 1 to take the call at an extension phone The Deactivation Code is used only in F T mode If you answer a call and no one is on the line assume you re receiving a fax At the machine phone press Start then hang up At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external ...

Page 51: ...e To transfer telephone call to the fax machine When you pick up the voice call at remote DECT cordless phone and would like to transfer it to the fax machine 1 Press Activation Voice Code 8 1 at remote cordless phone 2 The fax machine rings pseudo ring same as current F T ring and the display shows PICK UP PHONE 3 Pick up the handset and press Tel or Speaker Phone OR just press Speaker Phone at t...

Page 52: ...ctivation Code from 5 1 to 1 1 1 You cannot use the same number for the Activation Code the Deactivation Code and Activation Voice Code To change Remote Codes 1 Press Menu 2 4 2 Press Z or X to select ON or OFF REMOTE ACT ON 3 Press Set when the screen displays the setting you want 4 If you want to enter a new Remote Activation Code then press Set ACT CODE 51 5 If you want to enter a new Remote De...

Page 53: ...ing line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private branch exchange PBX system or other call routing device Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services money lending services or provide confidential information can protect them...

Page 54: ...s Stored inYour Machine s Memory The machine can store a maximum of the last 10 FAX 515 30 FAX 525DT incoming caller IDs in the memory along with the time and date of reception The 11th FAX 515 31st FAX 525DT call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following Selecting a Caller ID from the Memory for Call Reply You can scroll thr...

Page 55: ...ck to that number manually 1 Press Caller ID Set for Ireland The screen displays If no ID is stored the beeper will sound and NO CALLER ID will appear on the display CALLER ID LOG PRESS START KEY SELECT SET 2 Press Z or X to scroll through the Caller IDs in the memory 10 5555151 3 Press Set to select the desired Caller ID number 10 09 11 15 25 DIAL PRESS START 4 Press Start DIALLING TELEPHONE If y...

Page 56: ... the prefix by using number keys up to 20 digits The display will be cleared when you press any of the number keys To cancel the prefix such as when you entered the wrong number simply press Stop The display will return to the desired Caller ID you selected If you press Stop again the machine will return to the current date and time display You are no longer in the call reply mode Any problems or ...

Page 57: ...r the Caller ID into One touch or Speed Dial numbers 1 Press Caller ID Set for Ireland The screen displays CALLER ID LOG PRESS START KEY SELECT SET 2 Press Z or X to scroll through the Call IDs in the memory 10 5555151 3 Press Set When the display shows the number you want to register 10 02 01 12 00 DIAL PRESS START 4 Press One touch key or Speed Dial key and Number key and press Set NAME 5 Enter ...

Page 58: ...ible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function To have your external TAD answer only the main number the machine must be in Manual Mode In FAX TEL or FAX ONLY mode the machine will answer all numbers...

Page 59: ...g Secure Polling is a way to keep your documents and others from falling into the wrong hands while the fax machines are set up for polling You can use Secure Polling only with another Brother fax machine Your four digit ID number must be entered on the fax machine that polls for your documents Some machines do not respond to the polling function Setup for Polling Receive Polling Receive is when y...

Page 60: ... as the other party 1 Press Menu 2 5 The screen displays POLLING STANDARD SELECT SET 2 Press Z or X to choose SECURE 3 Press Set 4 Enter a four digit number This is the same as the security code of the fax machine you are polling 5 Press Set ENTER FAX NO THEN PRESS START 6 Enter the fax number you are polling 7 Press Start ...

Page 61: ...you to enter the fax number you are polling ENTER FAX NO THEN PRESS START 7 Enter the fax number you can use One Touch or Speed Dial or dial manually 8 Press Start The machine makes the polling call at the time you entered You can set up only one Delayed Polling Sequential Polling Only For FAX 525DT Your machine can request documents from several fax units in a single operation You just specify se...

Page 62: ...r a Group 6 Press Start Your machine polls each number or group number in turn for a document DIALLING Cancelling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax Delayed Polling Receive or Polling Transmit 1 Press Menu 4 Any waiting jobs appear on the display If nothing is waiting the screen displays NO JOB WAITING 4 CANCEL JOB 2 If you have more than two jobs waiting use...

Page 63: ...n displays your selection 4 Press Stop to exit Copy Functions Your machine cannot scan anything closer than 4 mm from the edge of the paper Set the resolution to S FINE or PHOTO 1 Place document face down in the feeder 2 Press Copy 3 If you have FAX 525DT press Copy again Do NOT pull on the paper while copying is in progress To cancel press Stop Multiple Copies For FAX 525DT Only You can make mult...

Page 64: ...g the first page press Stop and restart to make a single copy If the Memory Full message appears while scanning subsequent pages you can press Copy to copy the portion that is in memory or press Stop to cancel To restart the copy job using less memory press Copy for stacked copies ...

Page 65: ...o fit the width of your document Paper guides The automatic document feeder ADF can hold up to 10 pages feeding each one individually through the fax machine Use standard 64 g m2 90 g m2 paper when using the ADF if you re using heavier paper feed each sheet individually to prevent paper jams Press Resolution before you send the fax to select the resolution for the document you re sending 55 6 C H ...

Page 66: ...r the digits using the dial pad or you can enter a One Touch or Speed Dial number 4 When you hear the fax tone press Start 5 If you re using the handset hang up AutomaticTransmission This is the easiest way to send a fax IMPORTANT Do not pick up the handset OR press Speaker Phone 1 Insert the document face down in the feeder 2 Enter the fax number you want to call You can enter the digits using th...

Page 67: ...d go to Step 6 OR Press 1 if you want to select additional settings The display returns to Setup Send menu 6 Enter a fax number and press Start to send a fax OR Press Copy to make a copy Resolution When you have a document in the feeder you can use the Resolution key Press Resolution continuously until you see your selection on the screen Standard suitable for most typed documents Fine good for sm...

Page 68: ...ion For FAX 525DT Only You can scan a fax into the machine s memory to be sent as soon as the scan is complete This way you don t have to wait for the entire fax to be transmitted before you retrieve your original If you get a MEMORY FULL message while scanning the first page of a fax press Stop to cancel the scan If you get a MEMORY FULL message while scanning in a subsequent page you ll have the...

Page 69: ...e machine will wait until the time you have entered to send the fax The machine will not start scanning the document until the time it is due to be sent so the document must be left in the feeder For FAX 515 Only Broadcasting For FAX 525DT Only Using the numbers you have stored in Groups One Touch and Speed Dial memory you can broadcast faxes automatically to up to 60 different locations in a few ...

Page 70: ...it or when the timer has been interrupted Also you can t use Tel Index for this feature Multiple ResolutionTransmission Use this feature to select separate resolution settings for each page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with small print and others with normal print Resolution settings return to STANDARD after the fax is...

Page 71: ...ed choosing settings and go to Step 7 7 Press Start The screen displays POLLED WAITING Once you set this feature you will have to interrupt the timer to send a fax Menu 5 On the FAX 525DT if you prefer to have the document waiting in memory press Help Memory before pressing Start In that case you do not have to interrupt the timer to send a fax Setup for PollingTransmit with Secure Code When you s...

Page 72: ...NG 4 CANCEL JOB 2 If you have more than two jobs waiting use Z or X to select the job you want to cancel Press Set when the screen displays your selection OR If you have only one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to quit without cancelling 4 Press Stop to exit InterruptingTimer and PollingTransmit Jobs You can send a fax or make a copy now even if you have the machine set to ...

Page 73: ...he first document to the feeder 7 Press Menu 5 to restore the timer If you set Timer or Polling Transmit using Help Memory that is if you have already scanned the document into the machine s memory and will send it from there you don t have to interrupt to send a fax or make a copy ...

Page 74: ...64 C H A P T E R S I X ...

Page 75: ...pad 1 Press Menu 6 1 2 Press the One Touch key where you want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits 4 Press Set The screen prompts you to enter a name for this number NAME 5 Use the dial pad to enter the name up to 15 characters You can use the chart of Entering Text in chapter 4 to help you enter letters OR Go to Step 6 to store the numbe...

Page 76: ...L 2 Use the dial pad to enter a two digit location 01 50 3 Press Set The screen displays your entry then prompts you to enter the number you re storing 05 ENTER SET 4 Enter the number up to 20 digits 5 Press Set The screen now prompts you to store a name with this number NAME 6 Use the dial pad to enter the name up to 15 characters You can use the chart on chapter 4 to help you enter letters OR Go...

Page 77: ...nge then type over it 3 Follow the directions from Step 4 in Storing One Touch Numbers or Step 5 in Storing Speed Dial Numbers Setting Up Groups for Broadcasting For FAX 525DT Only Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key Broadcasting First you ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them ...

Page 78: ...al location 09 press Mute Speed Dial then press 0 9 on the dial pad The LCD shows 05 09 G01 05 09_ 6 Press Set The screen prompts you to enter a name NAME ENTER SET 7 Use the dial pad and the chart on Chapter 4 to enter a name for the group for example NEW CLIENTS 8 Press Set 9 Press Stop to exit You can print a list of all One Touch and Speed Dial numbers See Chapter 10 Printing Reports ...

Page 79: ...erphone make sure that you speak clearly If the other party has difficulty hearing you move closer to the microphone Manual Dialling Manual dialling is simply pressing all of the digits of the phone number 1 Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone dial the number using the dial pad On the FAX 525DT you can switch from handset to Speakerphone by pressing Speaker Phone...

Page 80: ...ar a dial tone press Mute Speed Dial then press the two digit Speed Dial number 3 To hang up replace the handset OR Press Speaker Phone If you are sending a fax press Start after entering the Speed Dial number If you picked up the handset press Start when the receiving fax machine answers with fax tones SearchingTelephone Index You can search for names you have stored in One Touch and Speed Dial m...

Page 81: ...h tone service you do not need this feature to send tone signals 1 Lift the handset 2 Press Any digits dialled after this sends tone signals 3 When you hang up the machine returns to pulse dialling service F T FAX TEL Mode When you share one line for your telephone and fax machine in the F T FAX TEL mode the fax machine can determine whether an incoming call is a fax or a telephone call On Hook Di...

Page 82: ...nnection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset Tel Key Only for FAX 515 You can also switch the call from the external telephone to fax machine by lifting the fax machine s handset and pressing Tel Then in the telephone conversation if you press the Tel key and then replace the handset then you will be listening through t...

Page 83: ...sage Manager Mode Flexible Memory Settings Message Store Message Manager Mode offers you six flexible memory settings so that you can decide which kinds of messages you want to receive 1 DOC ON VOICE ON Both voice and fax messages are stored You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely 2 DOC ON VOICE EXT You need an external answering machine conne...

Page 84: ...messages are stored in the external answering machine 6 DOC OFF VOICE OFF Incoming faxes are not stored in memory but will print on paper Voice calls are not stored in memory Setting Up Message Manager You must set up Message Manager in the following order 1 Set the Message Store 2 Record the Message Manager s Outgoing Message TAD MESSAGE 3 Activate Message Manager TAD Mode by pressing Setting the...

Page 85: ...s is the only setting you can select if you want to turn the Message Manager on 3 Press Set 4 Press Record then pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 51 wait for the fax tones then press the start button on your machine 5 Replace the handset The Message Ma...

Page 86: ...cluding memos and or fax messages stored in Message Manager memory VOICE 03 DOC 02 What HappensWhen the Memory Is Full If the memory becomes full when you have set your machine to Message Manager mode the machine will change to F T mode automatically In this mode the machine can accept incoming faxes automatically Then if your machine should run out of paper the answer mode will shift automaticall...

Page 87: ...playback the screen displays the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Use FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop to exit Printing a Fax Message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play After two ...

Page 88: ...ages If you choose to erase all fax messages the machine will print any previously unprinted fax messages before erasing them from memory Fax messages cannot be erased individually You can erase voice messages and memos individually or all at once To erase voice messages individually 1 Press Play The machine beeps and begins message playback Each message is preceded by one long beep and followed b...

Page 89: ...r U K and others from 20 seconds to 60 seconds for Ireland in 5 second increments This setting also applies to Memo 1 Press Menu 8 4 The screen prompts you to select a maximum time MESSAGE 35 SEC SELECT SET 2 Press Z or X to select the maximum time setting for incoming messages 3 Press Set when the screen displays your setting 4 Press Stop to exit Setting theToll Saver When you set the Toll Saver ...

Page 90: ...e 2 When the display prompts you to pick up the handset speak into the handset to record your memo Your recording can be as long as the Incoming Message Maximum Time Menu 8 4 3 Press Stop or replace the handset when you re finished Recording a Conversation You can record a telephone conversation by pressing Record during the conversation Your recording can be as long as the Incoming Message Maximu...

Page 91: ...screen prompts you to enter the number of the fax machine where faxes will be forwarded FWD ENTER SET 4 Enter the forwarding number up to 20 digits 5 Press Set 6 Press Stop to exit You can change a Fax Forwarding number remotely Recording the Paging Outgoing Message OGM Before paging can work you should first record the Paging OGM 1 Press Menu 8 3 The screen prompts you to choose an OGM TAD MESSAG...

Page 92: ...e a Remote Access Code and other button presses to retrieve voice and fax messages You can also program and change some settings for your Message Manager Using the Remote Access Code 1 Dial your machine phone number from a touch tone phone 2 When your machine answers and beeps immediately enter your Remote Access Code 3 The machine signals the kinds of messages received 1 long beep Fax message s 2...

Page 93: ...s to enter your Remote Access Code Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call so you can access features remotely The access code is preset to 159 but you can change this 1 Press Menu 8 7 2 Enter a three digit number from 000 to 900 The cannot be changed Do not use the same digits that appear in your Remote Activation or Deactivation Code or A...

Page 94: ... have not been played or there is no voice message to erase This code erases all recorded messages not one at a time The machine plays the selected OGM You can stop playing OGMs by pressing 9 After one long beep you can record the selected OGM You will hear the message played once You can stop recording the message by pressing 9 If you hear one long beep the change is accepted If you hear three sh...

Page 95: ...ess 5 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List to the fax machine that you are calling from Retrieving Fax Messages 1 Dial your fax machine s number 2 When you hear the beep immediately enter your Remote Access Code 1 5 9 3 As soon as you hear two short beeps use the dial pad to press 9 6 ...

Page 96: ...e number of the remote fax machine up to 20 digits and then press 7 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from 8 Check the forwarding number If the forwarding number is incorrect return to Step 1 to reset it There...

Page 97: ...e 3 QUICK DIAL Lists names and numbers stored in One Touch and Speed Dial memory in numerical order 4 TEL INDEX QUICK DIAL Lists above alphabetically 5 SYSTEM SETUP Lists settings for INITIAL SETUP SETUP RECEIVE and SETUP TAD 6 MEMORY STATUS Lists summary information and amount of occupied memory For FAX 525DT Only To Print a Report 1 Press Menu 7 2 Enter the number see list above of the report yo...

Page 98: ...ress Z or X to select ON or OFF 3 Press Set 4 Press Stop to exit When the machine is idle you can print the Transmission Verification Report by pressing Verify when you wish to confirm the last transmission was successful or not Journal Period You can set the machine to print the Journal at specific intervals 1 3 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report b...

Page 99: ...ust not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you ar...

Page 100: ...d the mains socket to which the plug is connected is never obstructed in case for some reason the mains power to the machine must be quickly disconnected 16 Unplug this product from the mains power and telephone line sockets and refer servicing to qualified Service Personnel under the following conditions A When the power cord is damaged or frayed B If liquid has been spilled into the product C If...

Page 101: ...hine or telephone line If this happens your machine often identifies the problem and displays an error message The list below explains the most common error messages CLEAN UP SCANNER The scanner is dirty clean the white bar and the glass under the bar Front cover COMM ERROR A poor quality phone line resulted in a communications error Try the call again ...

Page 102: ...Turn the paper roll forward toward the front of the machine gently to remove the jammed paper Recording paper 5 Use scissors to cut off the wrinkled portion of the paper 6 Plug in the power cord 7 Load the fax paper again and push the blue release lever down Close the cover DISCONNECTED The other party has disconnected during a call or fax Try calling the other party DOCUMENT JAM The documents wer...

Page 103: ... fax Check the number and call again NOT ASSIGNED You ve tried accessing a One Touch or Speed Dial location with no number assigned to it See Chapter 7 Setup Quick Dial Numbers PAPER ROLL EMPTY The paper roll is empty See Chapter 2 Load the recording paper to install new recording paper PRINTER FAULT The recording head has overheated Unplug the machine and wait 30 minutes for it to cool PRINTER JA...

Page 104: ...ter If You Are Having Difficulty withYour Machine If you think there is a problem with your machine make a copy first If the copy looks good the problem is probably not your machine Check the difficulties below and follow the troubleshooting tips Printing or Receiving Faxes Condensed Print and Horizontal Streaks Top and Bottom of Sentences Cut Off If your copy looks good you probably had a bad con...

Page 105: ... you call your machine call your Telephone Company to check the line No DialTone on the Handset Press Speaker Phone OR Lift the handset If you hear no dial tone check telephone line cord connections at the machine and wall jack Check that the handset is connected to the machine s handset jack Test the wall jack with another single line telephone If no dial tone on the wall outlet call your Telepho...

Page 106: ...d press your machine s Remote Deactivation Code default setting is 51 Transferring a Call to the Machine If you have answered the machine s handset press Start and hang up immediately If you answered at an extension phone press your three digit Remote Activation Code the factory setting is 51 When your machine answers hang up Fax Machine Hears Voice as CNGTone If your machine is set to Fax Detect ...

Page 107: ...Paper Guide length 50 m with standard thermal paper 30 m with Therma PLUS paper diameter Limited to 70 mm Printertype Line Thermal Greyscale 64 levels Dithered Display LCD 16 characters Pollingtypes Standard Secure Delayed Sequential For FAX 525DT Only Contrastcontr ol Automatic Light Dark manual setting Resolution Horizontal 8 dot mm Vertical Standard 3 85 line mm Fine Photo 7 7 line mm Superfine...

Page 108: ...lex Digital FAX 525DT Monitor FAX 515 Autoans wer 1 2 3 or 4 rings 2 3 or 4 rings Only for Ireland Comm unicationsour ce Public switched telephone network Operatingen vironment 5 35 C Powersour ce 220 240 V AC 50 60 Hz Powerconsumption Standby under 5 watts Peak under 110 watts Dimensions 299 x 240 x 137 mm Weight 2 9 kg Specifications are subject to change for improvement without prior notice ...

Page 109: ...eeps sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine Communication Error or Comm Error An error during fax sending or receiving usually caused by line noise or static Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Delayed Transmission Sends your fax at a later tim...

Page 110: ...iving fax machine answer before you press Start to begin transmission Memory Status List Shows how much memory is being used how much is left and the type of messages in memory Memory Usage Instructs the machine how to allocate the memory Message Manager The Message Manager is an electronic messaging facility for faxes and voice mail Callers can send you faxes or leave voice messages for you and y...

Page 111: ...o the machine Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine Photo Ring Delay The number of telephone rings before the machine answers a call in F T or FAX ONLY mode Scanning The process of sending an electronic image of an original paper document into your computer Standard resolution 98 x 203 dpi It is used for regular size text and quickest transmis...

Page 112: ...102 G L O S S A R Y ...

Page 113: ...b 52 62 CLEAN UP SCANNER 91 Clock Change 31 Connect External TAD 18 Connect External Telephone 20 Connect Handset 13 Connect Power Cord 14 Contrast 57 Control Panel 46 Copy 53 Corrections 30 CUTTER JAM 92 D Date and Time 27 Deactivation Code 40 Delayed Polling 51 Delayed Transmission 59 Dialling Mode 27 Distinctive Ringing 48 Document 55 DOCUMENT JAM 92 E ECM Error Correction Mode 3 Entering Text ...

Page 114: ...Line Connections 15 Multiple Copies 53 Multiple Resolution Transmission 60 Mute 71 N Next Fax Reservation 60 NIGHT Mode 36 O On Hook Dialling 71 On Screen Programming 21 One Touch Changing 67 One Touch Dial Storing 65 One Touch Dialling 70 Outgoing Message Erasing 76 Outgoing Message Listening 75 Outgoing Message OGM of External TAD 18 Outgoing Message Recording 75 Overseas Mode 58 P PABX 31 Packi...

Page 115: ...30 Specifications 97 Speed Dial 66 67 Speed Dial Changing 67 Speed Dial Storing 66 Stack 53 Standard Resolution 57 Station ID 28 Storing telephone numbers 65 Super Fine Resolution 57 System Setup List 87 T TAD Message Recording 75 TAD Mode 35 Tel Key 72 Telephone Answering Machine 18 Telephone Index 70 Telephone numbers 65 Toll Saver 79 Tone Pulse 71 Transmission Verification Report 87 Troubleshoo...

Page 116: ...106 I N D E X ...

Page 117: ...d Voice message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the machine when you finish 6 Hang up 1 5 Check Receiving Status Press 9 7 then for Fax message press 1 Voice message press 2 1 long beep received messages 3 short beeps no messages Change Answer Mode Press 9 8 then for Message Manager TAD mode press 1 Fax Telephone F T press 2 Fax Only press 3 Exit R...

Page 118: ... 000 to 900 The cannot be changed 3 Press Set 4 Press Stop to exit Remote Commands Listen toVoice Messages Press 9 1 then to Repeat a message press 1 Skip to next message press 2 Stop playing the message press 9 Record a Memo Press 9 2 Wait for the beep then speak then to Stop recording Press 9 4 2 3 Erase All Messages Press 9 3 If you hear three beeps all messages have not yet been heard and the ...

Page 119: ...hat this product is in conformity with the following normative documents Safety EN60950 including amendment A1 1993 A2 1993 A3 1995 and A4 1997 EMC EN55022 1987 Class B EN50082 1 1992 following the provisions of the Low Voltage Directive 73 23 EEC and the Electromagnetic Compatibility Directive 89 336 EEC as amended by 91 263 EEC and 92 31 EEC ...

Page 120: ...tries U K Ltd whose quality system is registered by BSI BSI Certificate of registration No FM24218 This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support fax machines purchased in their own countries ...

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