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ASCOM OFFICE 35, Manual

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Personalizing Your Phone

20321618en_ba_a0

37

Selecting a Language

The display text is not in the language you want.

You can select a different language in the configuration mode. The menu item under which you select 
your language is marked by an "*" in front of the word for "language" in the language of your choice, 
e.g. "*Language" for English.

Setting the Volume during a Call

You want to adjust the volume while in a call.

This automatically adjusts the volume of the handset and loudspeaker.

The new volume will remain stored even after the call is ended.

Situation

German is set as the language on your phone.

<long>

Press the Menu key and hold it down for a moment.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "*Language".

*Language

Press the "*Language" Foxkey.

The display shows the set language.

v

     

V

Use the "

v

" and "

V

" Foxkeys to select the language you want, e.g. "Eng-

lish".

OK

Press the "OK" Foxkey.

The display text appears in your selected language.

To reduce the volume: Press the – key.

To increase the volume: Press the + key.

MENU

MENU

Summary of Contents for OFFICE 35

Page 1: ...Ascotel Office terminals by ascom Office 35 Operating Instructions with safety information www ascom com pbx ascotel terminals 20321618en_ba_a0...

Page 2: ...a0 www ascom com pbx ascotel terminals Operating and Display Elements 63 304 1 18 17 16 15 14 2 3 4 10 5 8 9 9 6 7 11 12 13 4 GHI 5 JKL 6 MNO 9 WXY Z 7 PQR S 8 TUV 2 ABC 3 DEF 1 0 MENU MENU ABC END AB...

Page 3: ...ne number Long Configures key Function key 1x short Activates function 2x short Deactivates function Long Configures key Team key 1x short Makes call or answers call 2x short Makes announcement to tea...

Page 4: ...ndicates entry number M Microphone switched on m Microphone switched off Ms Handsfree mode activated s Loudspeaker activated T Function activated Foxkey i Information available Text mode activated Not...

Page 5: ...Making a Call 15 You Want to Use Functions in a Call 21 You Are Away from Your Desk 23 You Are a Team Member 27 You Want to Use Your Phone Efficiently in Special Situations 28 You Are Using Line Keys...

Page 6: ...21618en_ba_a0 Optional Equipment Equipment Provided Equipment Provided Optional Equipment Phone Handset Phone cord Handset cord 63 304 Alpha keyboard Extended keypad Different coloured keypad cover He...

Page 7: ...ing improper use or any other faulty behaviour on the part of a product Liability for loss of profit shall be excluded in any case Maintenance Use original accessories only Make sure all installation...

Page 8: ...after the call is ended if this feature is supported by your provider Pick up the handset or Press the Loudspeaker key The handsfree mode is activated Note The caller s number appears on the display...

Page 9: ...want other persons in the room to be able listen to the conversation In the open listening mode the loudspeaker is also switched on Enter the number using the digit keys The display shows the number...

Page 10: ...en listening mode is deactivated Note To end a call in the open listening mode press the Loudspeaker key and put the handset on hook If you only put the handset on hook the phone goes into the handsfr...

Page 11: ...ous info lines Use the Info key to call up info lines If there is not enough space on the display to show the entire text a appears Press the Info key to see the rest of the text Keys Pressing a Key D...

Page 12: ...gned to each key To enter letters and special characters with the digit keys you need to be in text mode The display shows the symbol when your are in text mode You can switch back and forth between n...

Page 13: ...the number and if necessary to correct it The number is not dialled until you go off hook for example by picking up the handset J K L 5 j k l 5 M N O 6 m n o 6 P Q R S 7 p q r s 7 T U V 8 t u v 8 W X...

Page 14: ...t action without saving it by pressing the END key Signals Indicator LED Signals To delete the last character Press the Correction key To end the input without saving Press the END key Note You can go...

Page 15: ...phone number have to be stored on the phone or in the system The surname and first name have to be separated by a space for example no s 6 6 7 for Noble Stephen Use the key to enter spaces Ask your s...

Page 16: ...o select a phone book Press the corresponding Foxkey The displays shows the selected phone book after Dialling by name or 2x short To search the private phone book Press the Alpha key twice in quick s...

Page 17: ...ntains a maximum of 10 entries Enter the first letter The phone searches for matching names Note The search function is not affected by upper lower case or umlauts etc If the phone was unable to find...

Page 18: ...esponding number key Press the Menu key repeatedly until the display shows List of answered calls List of answered calls Press the List of answered calls Foxkey v V To scroll through the list of answe...

Page 19: ...r reject the call Situation You called someone and hear the busy tone or idle tone Callback To activate a callback request Press the Callback Foxkey The display shows Done Put the handset on hook The...

Page 20: ...Receiving an Announcement After an attention tone you will be addressed via your loudspeaker You can listen to the announcement or stop it Call waiting Press the Call waiting Foxkey You hear the diall...

Page 21: ...call party and the party on hold Brokering is possible with both internal and external subscribers You can also broker between conference parties as a group and an enquiry call party Enquiry call Pres...

Page 22: ...y phone Central parking can only be used with Procedure 76 Enquiry call Press the Enquiry call Foxkey Your original call partner is put on hold Enter the other party s phone number The other party is...

Page 23: ...your desk Using the Absence Key You want to leave your desk and set up your phone for your absence Your phone has an Absence key It is factory set as a call diversion key By simply pressing the Absenc...

Page 24: ...te or Cancel Press the Cancel Foxkey Press the Menu key repeatedly until the display shows Divert Divert Press the Divert Foxkey v V Press the v or V Foxkey repeatedly until the display shows Divert t...

Page 25: ...a des tination predefined within the system You can select the contents of your message from a list of 16 predefined texts These texts can be edited to suit your requirements The predefined texts are...

Page 26: ...age Press the Cancel Foxkey Note If you activate a call diversion the message you have left on your phone will be deactivated long Press the Menu key and hold it down for a moment The configuration mo...

Page 27: ...a call the LED on your Team key is activated acting as a busy display It flashes when the team partner receives a call It remains lit while he is in a call Calling a Team Partner You want to call a te...

Page 28: ...Message You are unable to reach an internal subscriber and thus want to leave a message You can send a message to an internal subscriber The message will appear on the person s display While the LED...

Page 29: ...Message Message Press the Message Foxkey v V Press the v or V Foxkey repeatedly until the display shows the message you want Edit the message contents if necessary OK Press the OK Foxkey v V Use the...

Page 30: ...o the idle state The message remains stored Note The next message is only retrieved from the memory once you have deleted a message The LED remains lit as long as there are still messages in the memor...

Page 31: ...locked or restricted for chargeable calls for example a corridor phone or a phone in a meeting room Authorized subscribers can activate such phones so they can make one chargeable call To do so you wi...

Page 32: ...rying to reach you You can answer from any internal phone Press the Menu key repeatedly until the display shows Find Find Press the Find Foxkey Enter the phone number of the person to be paged OK Pres...

Page 33: ...r the caller s phone number the date and time of the call MCID has to be enabled by your provider Your provider will inform you about accessing the recorded call data Press the Menu key repeatedly unt...

Page 34: ...or more Line keys The LEDs next to the Line keys flash rapidly You want to answer the call on one of the Line keys To decide which call to answer on which Line key simply press one of the Line keys If...

Page 35: ...ible from within and from outside the system For external remote control the sys tem administrator has to give you the dial in number The remote control is initiated using a special procedure You can...

Page 36: ...configuration mode long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly until the display shows Display Display Press the Display Fo...

Page 37: ...ically adjusts the volume of the handset and loudspeaker The new volume will remain stored even after the call is ended Situation German is set as the language on your phone long Press the Menu key an...

Page 38: ...speaker If you are using the headset mode to make phone calls and open listening is activated you can activate handsfree operation by pressing the Handsfree operation Foxkey The headset is then deacti...

Page 39: ...ows New code Use the digit keys to enter the new code For each digit entered the display shows an OK Press the OK Foxkey The display shows Confirmation Use the digit keys to enter the new code a secon...

Page 40: ...row of letters begins with QWERTY rather than QWERTZ on non English keyboard layouts long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repea...

Page 41: ...d ringing melody Quieter Press the key Louder Press the key long Press the Menu key and hold it down for a moment The configuration mode is activated Press the Menu key repeatedly until the display sh...

Page 42: ...t edit the phone numbers stored in the system Press the Menu key repeatedly in the idle state until the displays shows Phone book Phone book Press the Phone book Foxkey The display shows Edit Edit Pre...

Page 43: ...he Browse Foxkey v V To find an entry Press the v or V Foxkey The display shows the entry s phone number Note You now have different options Change To change an entry Press the Change Foxkey The displ...

Page 44: ...ss the key and hold it down for a moment or long To store a phone number under the Foxkey Press the Foxkey and hold it down for a moment in the appropriate place in the idle state Note From here on th...

Page 45: ...ctivated Enter the name OK Press the OK Foxkey 2 The second phone number is stored long To store a function under a configurable key Press the key and hold it down for a moment Key not configured The...

Page 46: ...he menu for configuring the function If necessary configure the function Note See also Defining Functions OK To confirm the function and setting Press the OK Foxkey The display shows MEMORY2 and the c...

Page 47: ...t the answering mode Key for answering the call by pressing the Team key Handset for an swering by picking up the handset and Handsfree for automatically an swering with handsfree Note The Handset and...

Page 48: ...set and pressing the Team key v V Use the v or V Foxkey to select the Clear key entry OK To clear a key Press the OK Foxkey The key configuration is cleared long Press the Line key you want and hold i...

Page 49: ...ated OK Press the OK Foxkey The display shows Priority or No priority Note The following function is available only if you selected Handset or Hands free as the answering mode v V Use the v or V Foxke...

Page 50: ...the phone number You can either carry out a function directly or store it under a key The following function commands are available see Entering letters and characters Examples of how to define a fun...

Page 51: ...sually OK Cursor on the right Cursor to the right End END key Cursor on the left Cursor to the left Tab Jumps to the next editing field Cursor up In a list moves up one line to the next line or if no...

Page 52: ...g your phone to the system 1 Plug the connector on the phone cord on the underside of the phone into the socket with the phone symbol 2 Feed the cable through the strain relief device 3 Plug the other...

Page 53: ...ey has an LED for visual signalling 1 Unplug the phone cord from the socket on the underside of the phone 2 Attach the extended keypad to the right of the phone Push the two attachment tabs into the a...

Page 54: ...shortcut keys 1 Unplug the phone cord from the socket on the underside of the phone 2 Plug the cord of the alpha keyboard on the underside of the phone or if connected on the underside of the extende...

Page 55: ...d Press the END key to return to idle state The personal settings taken from the original phone are not altered by the logon procedure Display is working but connection is not possible Your phone may...

Page 56: ...essage if call party is busy Activate message if call party is available 37 37 9 9 Return to call party on hold 1 Broker between enquiry call party and call party 2 Park call party in system park posi...

Page 57: ...d message Clear call diversion to standard message Activate call diversion to pager or general call Clear call diversion to pager or general call 02 02 21 SC No 21 21 21 22 22 67 SC No 67 67 67 24 Tex...

Page 58: ...X Lock unlock the phone Lock with new code Lock with code last used Unlock with new code 33 Code 33 33 Code Unlock phone for 1 call SC No own phone number 36 SC No PIN Page subscriber over paging sys...

Page 59: ...rd party phone re mote control Enter number of own phone 06 SC No Function Follow me Activate Clear 23 SC No 23 Control relays Activate Deactivate 755 7571 755 7571 Do not disturb call protection Acti...

Page 60: ...me Read Delete Answered calls list Call Delete Diversion Divert to subscriber Number Divert to message 1 16 Divert on busy Number Forwarded to subscriber Number Pick up Subscriber Number Pager Number...

Page 61: ...able function Park Do not disturb Handsfree Discreet ringing Diversion Routing Gr1Pos2 Gr1Pos3 Gr9Pos3 Relay Relay 1 Relay 2 Relay 3 Courtesy group Courtesy group 1 Barring Call waiting barred Announc...

Page 62: ...priority Answer handset Seizure Priority 1 8 Answer Handsfree Seizure Priority 1 8 Delete key Foxtaste Entry 1 2 Number key Memory1 Number Function key Function list Delete key Text Idle text Language...

Page 63: ...a callback message 30 Appointment reminder call 58 Basic settings 36 Broker 56 Brokering 21 Call charges 8 Call diversion 24 57 Call duration 8 Call forwarding 25 57 Call list 17 Call on a Line key 3...

Page 64: ...tering characters 12 Entering digits 12 Entering letters 12 Entering the Display Text for the Idle State 39 Equipment provided 6 Extended Keypad 51 53 Fallback 59 Finding by paging system 32 First Tim...

Page 65: ...vigating through info lines 11 Navigating through the Foxkey menu 11 Number key 3 18 44 Open door 59 Open listening 9 Operating elements 2 Optional Equipment 6 Page 58 Pager 32 58 Paging system 32 58...

Page 66: ...stituting for a team partner 28 Supplementary features 15 Switch groups 59 Switch the phone network manually 59 Switching active lines 35 Switching lines 35 Symbols 4 Team key 3 27 46 Text mode 4 12 T...

Page 67: ...tioned product is manufactured in accordance with our Total Quality As surance System as certified by SQS ISO 9001 registration number 10318 05 in compliance with ANNEX V of the R TTE Directive 99 05...

Page 68: ...ilability and technical modifications The scope of performance depends on the software Reference to Other Documents Function Overview System Assistant Write on labels Subject to delivery availability...

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