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EXPLORING ACTWIN 

 

ACTWinPro 

Connecting to more than one controller 

 
An RS-485 interface module is required when you want to control a system with 
more than one ACT controller. 
Connect the RS-485 interface module to the NETWORK connector of the 
controller and also to a serial port (usually COM1) of the PC. 
 

 

 
From the Installer Menu at each controller on the network, do the following: 
 
2. Go to the Communications menu and Set Address. Assign each controller  
a unique address, starting at 1. 
 
3. Set Direct Connect to No. 
 
4. Connect the controller(s) to the PC. 
 
5. From ACTWinPro, configure a new database. 
 
6. Follow the database creation wizard. 

Page 21   

 

Access Control Technology 

Summary of Contents for ACTWIN PRO

Page 1: ......

Page 2: ...rmation contained within this document ACT assumes no responsibility for any errors or omissions No liability is assumed for damages resulting from the use of information contained within this document Access Control Technology Unit C1 South City Business Centre Tallaght Dublin 24 Ireland Tel 353 1 4662570 UK LoCall 0845 300 5204 Fax 353 1 4520427 Web www accesscontrol ie or www actrl co uk E mail...

Page 3: ...ontroller 21 Adding Controllers 23 Add a new Door 25 Configuring Access Rights for a user 26 Setting up Fire Doors 28 FILE MENU 29 File New 30 File Open 31 Connect 32 Disconnect 32 Upload Command 33 Download 34 Print 34 Print Preview 34 DB Information 35 Export Command 36 Import Command 37 Exit 38 DATABASE MENU 39 Locations 40 Location Name 40 Type of Connection 40 Comms Host PC name 40 Comms Deta...

Page 4: ...st Names 56 Group 56 Valid From Valid To 56 Identification 56 Change PIN 57 Change Card 57 User Tracking Icons 57 Options 58 User fields 1 10 59 Photo ID 59 Signature 59 User Group 60 Group Number 60 Group Name 60 Elevator Group 60 Disabled 60 Options 60 Default Card 62 DoorGroups 63 Group Number 63 Group Name 63 Doors in Group 64 Doors not in Group 64 Timezones 65 Timezone Number 65 Name 65 Days ...

Page 5: ...ents 89 Event Analysis 90 User Tracking Report 92 Time and Attendance Report 95 User List Report 98 Audit Trail Report 100 View Report 102 TOOLS 103 Card Manager 104 Site Coded Cards 104 Batch Cards 105 Holidays 107 Reset Muster List 108 Enable Disable Users 109 Visitor Cards 110 Find Delete Inactive Users 111 Purge Log Events 112 Database Tool 113 Registration 114 CARD EDITOR 115 Design Example 1...

Page 6: ...res may only be available in the Pro version This manual will guide you through the installation of ACTWinPro and take you through the setup procedure to get you up and running ACTWinPro is a database application and it is very important that the database is properly backed up from time to time ACTWinPro is an application that can grow as requirements expand Numerous upgrade possibilities and modu...

Page 7: ... port or USB RS232 adapter for serial connections only 5 Ethernet or FastEthernet LAN connection with TCP IP protocol 100MBps preferable for LAN connections only 6 Hardware modem for modem connections only ACTWinPro does not support software modems e g PCI or USB WinModems Configuration 1 ACTWinProLite or ACTWinPro in a single client mode Number of client PCs 1 Number of doors Up to 30 Processor C...

Page 8: ... 4 or higher Windows XP Professional Not Home Edition Windows Server 2003 Configuration 3 Large size installation ACTWinPro Only Number of client PCs Up to 10 Number of doors Up to 1000 Processor CPU Pentium 4 2 4GHz Memory RAM 1Gbytes Free hard disk space 1Gbytes Operating system Windows 2000 with Service Pack 4 or higher Windows XP Professional Not Home Edition Windows Server 2003 MS SQL Server ...

Page 9: ...ver If Autoplay is enabled the setup application will load automatically To load setup manually select the CD drive from Explorer and double click the SETUP EXE file The setup application will run the installation wizard and take you through the installation procedure ACTWinPro users only After installation you have 30 days to register the application Registration may be done over the Internet via...

Page 10: ...h you may use ACTWinPro to configure your system controllers and doors should already be connected to the PC before following the instructions in this manual Create New Database ACTWinPro is a database driven application A database must be created to store the information about doors cardholders etc From the File menu item select New followed by Create This will create a new database file Select t...

Page 11: ...controller If more than one controller is on the site then Step 2 will repeat for each controller The first controller that appears in this step should be set to address 1 on the controller second controller set to address 2 etc Wizard Step 3 Enter the relevant communications parameters See Locations View section for more details Page 9 Access Control Technology ...

Page 12: ...the program exits recommended Select the second checkbox if a site code or batch cards are required for user cards The Card Manager dialog will be displayed The last option allows you connect to the controller s immediately or go to Location view and edit your communication settings if desired Page 10 Access Control Technology ...

Page 13: ...ting which doors are connected to which controllers In addition when online the tree gives a visual indication of the current status of each controller and door Standard Icons Offline Database Database has been opened No database Database has not been opened Normal door Door defined correctly Normal controller Controller defined correctly Orphaned doors Doors with incorrect definitions Modem locat...

Page 14: ... open relay is active Door reject closed Door is closed card rejected Door reject open Door is open card rejected Door offline Door is not responding Door disabled Door is disabled in database Door fault Door has mains fault lid tamper open etc Holding the mouse over the door will display a complete list of faults The system is now configured and ready for use Page 12 Access Control Technology ...

Page 15: ...WinPro Exploring ACTWinPro This section describes the ACTWinPro user interface A guide is given to these different features Menu Navigation Toolbars and icons Getting Help System Overview Page 13 Access Control Technology ...

Page 16: ...rint Prints the current report Print Preview Displays the current report as it will be printed DB Info Displays information on the current database Export Export user information into csv file Import Import user information from csv file Exit Exits from ACTWinPro View Toolbar Select which toolbars are to be displayed Status bar Enable Disable status bar at the bottom of screen Refresh Update the s...

Page 17: ...Event Analysis Displays the event analysis report view User Tracking Displays the user tracking report view Time Attendance Displays the time and attendance report view User List Displays the tabular user list Audit Trails Displays the audit trail Holidays Displays holidays View Report Displays a tabular report of information in current view Tools This menu allows the selection of some helpful too...

Page 18: ...ns the following commands Contents Displays the table of contents for ACTWinPro online help Item Help Display help for buttons menus and windows About ACTWinPro Displays a dialog showing the current software version Page 16 Access Control Technology ...

Page 19: ...nsitive help on an item Connection Connect Connects to the access control system Disconnect Disconnects from the access control system Download Downloads the database to the access control system Record Navigation First Record Moves directly to the first record in the list Prev Record Moves to the previous record in the list Next Record Moves to the next record in the list Last Record Moves direct...

Page 20: ...ps Displays the user group database view Door Groups Displays the door group database view Timezones Displays the timezone database view Holidays Displays the holiday database view Report Displays report format for current view Card Manager Displays the card manager dialog Card Editor Allows Card Templates to be edited Getting Help ACTWinPro is a fully featured system with great flexibility in how...

Page 21: ...ich will communicate information stored in the database to the controllers It will also retrieve log and status events to update the PC display Doors are assigned to controllers and controllers are assigned to locations The doors and controller numbers must match the numbers assigned to the physical door stations and controller units during installation Users or cardholders are assigned a user gro...

Page 22: ...1 3 Set Direct Connect to Yes 4 Connect the controller s to the PC 5 From ACTWinPro configure a new database 6 Follow the database creation wizard 7 Ensure that Comms is set up correctly In ACTWinPro set the correct parameters in the Locations View They are serial port number usually COM1 interface type RS232 and normal speed 9600BPS 8 Click the connect button Page 20 Access Control Technology ...

Page 23: ...nector of the controller and also to a serial port usually COM1 of the PC From the Installer Menu at each controller on the network do the following 2 Go to the Communications menu and Set Address Assign each controller a unique address starting at 1 3 Set Direct Connect to No 4 Connect the controller s to the PC 5 From ACTWinPro configure a new database 6 Follow the database creation wizard Page ...

Page 24: ...hat Comms is set up correctly From ACTWinPro set the correct parameters in the Locations View Usual configuration settings are COM1 RS485 Automatic Interface normal speed 9600BPS 8 Click the connect button Page 22 Access Control Technology ...

Page 25: ...oller number will be selected automatically This is also the address of the controller on the network If a different controller number is required then it should be changed at this point The name of the new controller should be entered in the Name field The controller type should be selected from the Type dropdown list This will allow ACTWinPro to make assumptions about the capability of the contr...

Page 26: ...n it should be enabled now by checking the Enable box Any other desired options may be configured as appropriate and the new record should be saved by using the Accept command in the Record Menu or by clicking on the accept icon on the toolbar The controller will be displayed in the system tree on the left hand side Page 24 Access Control Technology ...

Page 27: ...s should be selected from the Controller drop down list The Local Address of the door should be set This is the number of the door on the individual controller For example a door on an ACT1000 would always be given address 1 but on an ACT2000 or ACT3000 the local address could be up to 16 for doors connected via door stations If the door has been already installed then it can be enabled now by che...

Page 28: ...user is allowed access For example for Weekdays click on Monday to Friday enter the From and To time period and click Add 2 Go to the Doorgroup View and configure a doorgroup that has the doors that the user is allowed through Select each door on the left hand side and click on the button to move the door to the right hand side Page 26 Access Control Technology ...

Page 29: ...More Timezone Doorgroup combinations may be added by repeating Steps 1 2 and 3 4 Assign the User group to the user in the Users view ACT recommends that the names of the timezones and doorgroups be kept the same as the user group For example the Staff usergroup should have a Staff timezone and a Staff doorgroup Similarly for Managers Cleaners Production etc This will make ACTWinPro maintenance eas...

Page 30: ...troller you must wire the normally closed going open contact of the fire panel into the AUX input on Door 1 of each controller Fire doors are configured under View Options Doors Fire override doors This selects a door group that defines the doors that are opened automatically via an input from the fire alarm system In practice this input is brought separately to each controller that is then respon...

Page 31: ...FILE MENU ACTWinPro FILE MENU The file menu is where new databases are created and downloaded to controllers This section describes all the options of the menu Page 29 Access Control Technology ...

Page 32: ...ng the directory navigation buttons The name of the new database should be typed into the File name box Pressing the Save button will create and load the new database This will close any currently loaded database If a database of the same name already exists then a dialog will be displayed giving the option of overwriting the original one Select the Use Database Creation Wizard to set up the datab...

Page 33: ... navigation buttons or by typing the database name into the File name box Clicking on the Open button will attempt to load the database This will close any currently loaded database If the database was generated by an older version of ACTWinPro then the Convert Database dialog may be displayed allowing it to be converted to a newer format Page 31 Access Control Technology ...

Page 34: ... on the network If the system has several Locations then the following dialog is displayed to allow selection of which Location to connect to Disconnect This selection disconnects the PC from the site or sites This must be done prior to exiting the program If a download is in progress the following dialog is displayed for confirmation Page 32 Access Control Technology ...

Page 35: ...will start ACTWinPro uploading all the information from the controllers into the database There are some limitations on upload as not all information is stored in the controllers 1 Door group names will have to be re entered 2 Names of users and doors are only uploaded if they are in the controllers 3 User fields are not uploaded 4 Time and Attendance logs are not uploaded 5 View Options settings ...

Page 36: ...that controller Normal operation of the controller may be temporarily interrupted during the download Closing ACTWinPro during a download or cancelling the download could leave a controller in an indeterminate state Doing a full download is only required if changes have been made to the database while offline or not connected to controllers Print The system print dialog is displayed to select and ...

Page 37: ...ze Size of the database file in bytes Data Version ACTWinPro database format version Users Number of user records created Doors Number of doors configured Controllers Number of controllers configured Log records Number of stored log events Audit records Number of events stored in audit trail User groups Number of user groups created Door groups Number of door groups created Timezones Number of tim...

Page 38: ...es semi colon comma or tab as field s separators It also allows quotes to be used to surround text fields The default settings are commonly used for most popular spreadsheet applications The first row of the file contains field headings The following fields are defined UserNumber FirstName Surname CardNumber BatchCard PIN UserGroup UserField1 UserField2 UserField3 UserField4 UserField5 UserField6 ...

Page 39: ...rated value CSV format Most spreadsheet or database programs can generate files in this format The following format is accepted UserNumber FirstName Surname CardNumber BatchCard PIN UserGroup U serField1 UserField2 UserField3 UserField4 UserField5 UserField6 UserField7 UserField8 UserField9 UserField10 First three fields are mandatory First row of the file is ignored User number can be from 1 to 6...

Page 40: ...ad is in progress the following dialog will be displayed to confirm exit If ACTWinPro is currently online the following dialog will be displayed You must disconnect first by clicking the disconnect button Page 38 Access Control Technology ...

Page 41: ...SE MENU The database menu is used to view and configure the items in the database This menu is used to configure controllers doors users etc Each item in the database menu is covered in this section Page 39 Access Control Technology ...

Page 42: ...rollers or is connected using a RS485 interface Modem or TCP IP connections are the other options Comms Host PC name not available in ACTWinPro Lite For serial and modem locations specify the name of the PC which is connected to the controller s or modem For TCP IP locations any PC on the network can act as Communications Host PC A list of PCs that are connected to the LAN should appear in the dro...

Page 43: ...t this if you are using control equipment that supports fast communications This speed setting must also be set on the controller s Normal 9600bps This speed setting is default for most normal ACT controllers Dial up Modem This drop down box gives a list of the modems available from the PC The Type of connection must be specified as Modem Make sure a modem is selected here if remote sites are requ...

Page 44: ...In this window you can see current location status It can be in use online or not in use offline You can press the Refresh button to refresh the status if you made any changes to the database Page 42 Access Control Technology ...

Page 45: ...Controller Address The controller address is a unique number between 1 and 250 It is the address of the controller and should correspond to the address programmed into the controller itself It is also the record number of the controller in the ACTWinPro database The field is usually read only it may be altered only when creating a new record Enable The enable box should be checked to indicate that...

Page 46: ...formation as different controllers may have different features and capabilities Outputs Normally the operation of the OP2 OP3 and AUX outputs on a controller are governed by the settings for the onboard door s and also by the options of users or groups of users However on an ACT2000 or ACT3000 controller the Output Options allow one or more of these outputs to be configured for other purposes The ...

Page 47: ...ithin the antipassback or perimeter area reaches or exceeds the pre programmed limit A in the Doors property page OP3 User Limit B When this option is selected the OP3 output on door 2 operates when the number of users within the antipassback or perimeter area reaches or exceeds the pre programmed limit B in the Doors property page Note that the user counting outputs operate on an individual contr...

Page 48: ...roller and suspends printing when the printer is disconnected or is out of paper However the location and availability of such a signal may vary according to the make and model of printer used so it is not enabled by default Keypad release On an ACT1000 controller this option allows the use of the yes button on the keypad as a request to exit egress switch Typically this is used when the controlle...

Page 49: ...ximum of either User Limit A or User Limit B then prevent any more users from entering The user limits are configured in View Options Doors Capabilities The capabilities list box gives an indication of the hardware capability of this particular controller The contents will change according to the value of the type field It is important that the correct controller type be selected initially as othe...

Page 50: ...e name to indicate the physical location of the controlled door i e Main Entrance Although the name may be up to 32 characters in length only the first 16 characters will be visible locally on the door controller LCD Controller The controller field is a drop down box indicating the controller to which the door belongs The list box will contain the names of all controllers that have been defined on...

Page 51: ... of the request to exit egress switch Door ajar timer This period determines how long the door may remain open before a door ajar condition occurs AUX output This period determines how long the AUX buzzer output is activated when it is fired OP2 timer This period determines how long the OP2 output is activated when it is fired OP3 timer This period determines how long the OP3 output is activated w...

Page 52: ...e free access without needing to swipe a card The door relay is held open for this time and the green reader LED will flash Lock door The timezone assigned to this action determines when the door is automatically locked that is when all users will be denied access irrespective of their programmed access rights The door relay is held closed for this time and the red reader LED will flash PIN requir...

Page 53: ...o gain entry During this time any valid card or PIN must be entered to gain access Twin Users The timezone assigned to this action determines when two valid cards must be presented to gain access This is typically used in high security applications where two people must be in the room at the same time AUX Relay Output The AUX Output is a programmable output on all door controllers The various AUX ...

Page 54: ... a number 1 greater than the valid PIN is entered in PIN Only or PIN Swipe operation Exit granted The output is activated if a valid card is swiped at an exit reader It remains active while the door relay is active Exit denied The output is activated for 2 seconds if an invalid card is swiped at an exit reader Follow main relay While the main relay is active the Aux relay is also active Arm Intrud...

Page 55: ...d when the door is physically closed Mains fault Mains fault events are logged This should be ticked for any doors with a monitored power supply Operation The operation box contains various Operation Options that may be checked or unchecked to alter the behaviour of this door Anti tailgate Normally when a card is swiped the relay is activated for a pre determined period of time During this period ...

Page 56: ...he relay timer is activated for its programmed period of time and a user is allowed to exit An exit event may also be recorded in the system log This option is enabled by default Exit PIN s Normally in PIN only or PIN swipe operation codes are used only to gain entry through the door The exit PIN s option causes the controller to require a PIN code to be entered also Guest button When an external ...

Page 57: ...to an Intruder Panel When this signal is low the controller knows the panel is armed and denies access to users This is a secure way of ensuring that the panel is actually armed The panel may be armed by users with the Arm Disarm option Floor Group If this door is being used as a reader in a cab then choose a floor group that has all the floors this cab is allowed access to Page 55 Access Control ...

Page 58: ...ly abbreviated when downloaded The name fields are searchable via the User Search Dialog Group The group field is a drop down list box containing the group to which the user belongs This determines the access rights for the user Each group contains a combination of timezone and doorgroup pairs which determine the doors the user is allowed through and at what times Valid From Valid To The Valid Fro...

Page 59: ...d to this user Random card Number of random card assigned to this user Change PIN When enabled this button allows the individual PIN assigned to this user to be changed Change Card When enabled this button allows the individual card assigned to this user to be changed User Tracking Icons Manual Login Logout Manually logs a user in or out of the system A time can be set when the user logged in or o...

Page 60: ...rammed as the Extended Relay Time under door timers Activate OP2 This option causes the local OP2 output to be fired for a predetermined period of time whenever the user is granted access This option may be assigned to individual users or to groups Activate OP3 This option causes the local OP3 output to be fired for a predetermined period of time whenever the user is granted access This option may...

Page 61: ...stem They may be enabled or disabled from Visitor Cards under Tools User fields 1 10 The ten remaining fields in the user view are text fields each of which may contain up to 48 characters for user defined purposes The names of the fields may be defined in the General Options Page The user fields are searchable via the User Search Dialog Photo ID User photographs may be displayed here To add a pho...

Page 62: ...eld is usually read only it may be altered only when creating a new record Group Name The group name field is a textual description of the group It is normal for the name to indicate the category of user that will be assigned to this group Although the name may be up to 32 characters in length only the first 16 characters will be visible locally on the door controller LCD Elevator Group An Elevato...

Page 63: ...ons to be bypassed for users in this group This means that antipassback user limiting and random challenge functions do not apply to users in this group PIN This field contains the PIN code that must be entered by users in this group in PIN Only or PIN Required operation if they have not been assigned an individual user PIN A random PIN may be generated by pressing the Random button T A Normal Hou...

Page 64: ...vely disables Timed Antipassback Timed Antipassback only functions on doors which are configured as timed antipassback doors Access Rights The access rights list box contains a list of up to eight timezone and door group combinations that determine the access rights for users in this group Users are allowed gain access through doors in each listed door group when the corresponding timezone is acti...

Page 65: ...ber between 1 and 250 It is the record number of the group in the ACTWinPro database The field is usually read only it may be altered only when creating a new record Group Name The group name field is a textual description of the group It is normal for the name to indicate the category of door that will be assigned to this group Although the name may be up to 32 characters in length only the first...

Page 66: ...moving Doors The four buttons in the centre of the screen are used to move doors in or out of the group To add one or more doors to the group select the required doors in the Doors not in Group box and click the button To add all doors to the group click the button To remove one or more doors from the group select the required doors in the Doors in Group box and click the button To remove all door...

Page 67: ... creating a new record Name The name field is a textual description of the timezone It is normal for the name to indicate the periods of time that this timezone represents Although the name may be up to 32 characters in length only the first 16 characters will be visible locally on the door controller LCD Days The days box consists of 16 checkboxes one for each normal day of the week and one for e...

Page 68: ... consists of a From To time range along with the days settings for which this particular period is valid Periods may overlap the timezone is active when any of its periods are active To add a period enter the desired time range into the From and To fields Select also the days and holidays for which the period is to be valid then press the Add button To remove a period simply select it and press th...

Page 69: ...re addressed using its dipswitch and start at address 1 Check the wiring diagram at the back of this manual All programming is done from ACTWinPro Give the IOModule a name and assign it a controller and the local I O number This number must be the same as the dipswitch setting on the IOM Remember to tick the Enabled box Finally click the Accept icon The inputs section of the screen allows each inp...

Page 70: ...follow the state of an input or of a door For example as a door opens the output will activate When the door closes the output will de activate The Options section allows the input to Logged as it changes state to be Normally On or to act as an Elevator Floor The Timer value selects how long the relay fires for By selecting a timezone from the Active Timezone drop down box the relay can be made ac...

Page 71: ...quired for elevator control must have the Elevator Floor option assigned in the I O module view All the outputs that are assigned the Elevator Floor option AND belong to the selected controller will appear in the Floors not in Group box on the left Use the button to move the desired Floors into the group Click the Accept icon Page 69 Access Control Technology ...

Page 72: ...he Elevator Floor option assigned in the I O module view To configure elevator groups some floor groups must already be assigned Assign the Floor Access Rights by selecting the floor group and the timezone when access is allowed and click the Add button A User Group must be created and the Elevator group assigned This means that any user with this user group is allowed access to the floors assigne...

Page 73: ... to configure miscellaneous items such as fire doors colours of the log events challenge facility etc System options may be accessed by clicking the F9 key or from the View Menu This section describes each item available under Options Page 71 Access Control Technology ...

Page 74: ...r of door groups used to define various regions within the installation Fire override doors This selects a door group that defines the doors that are opened automatically via an input from the fire alarm system In practice this input is brought separately to each controller that is then responsible for opening any of its doors that have been defined in this group Alarm control doors This selects a...

Page 75: ...ich users are in or out of the installation at a given time Auto Reset If this box is checked then the Time field contains the time of the day when the antipassback buffer is automatically reset This ensures that users who failed to exit properly will be allowed in again If the box is unchecked then the antipassback buffer must be reset manually from the Door Control Dialog User Limit A and B Thes...

Page 76: ...rmat and interfacing aspects of the controller This is normally a six digit code with a default value of 999999 Operator This is the PIN code required to access the Operator menu on the individual controllers The Operator menu is used to configure the access rights of users on the controller This is normally a six digit code with a default value of 123456 Transmit PINs Check this box to transmit t...

Page 77: ...This filter defines which events are recorded in the memory of the individual controllers If this filter is enabled any events that are not selected will be discarded from the controller log and will never be seen or printed Page 75 Access Control Technology ...

Page 78: ...unds can be enabled or disabled for alarm type events Log event colours Log events are divided into five types Access Granted User granted access to or exit from an area Access Denied User denied access to or exit from an area Manual log in out Access or exit events input manually Alarm events Alarm conditions or technical faults Other events All other events Clicking on the colour associated with...

Page 79: ...ttings If the play sound on alarm events box is selected then an audible sound is played after an alarm event is received The sound may be silenced by double clicking on the event and acknowledging it Page 77 Access Control Technology ...

Page 80: ...predefined roles are preconfigured for convenience Custom allows the user to have customised access to the database Administrator is allowed full access to the database Operator is the role that should be used for most day to day users of ACTWinPro It allows viewing of most settings but only allows changing settings for Users Security Staff provides low level access to the database In this role no...

Page 81: ...YSTEM OPTIONS ACTWinPro Select the type of access permitted to the user for each database item Full means Read and Write access RO is Read Only access No means no access Page 79 Access Control Technology ...

Page 82: ...d must also be ticked When a user with the Verify Visually option passes through one of the doors in the Challenge Doors the users image will pop up on the screen The image will remain on screen for the Auto Acknowledge time A sound may be played when access is denied or until the display is acknowledged Page 80 Access Control Technology ...

Page 83: ...ds For ACTWinPro users the location where all the card templates are stored should be assigned to a shared folder on the network so that all users may see the same templates The default card drop down box selects which card template to give to new user groups Encoding profiles may be added to the system by clicking the Add button Page 81 Access Control Technology ...

Page 84: ...SYSTEM OPTIONS ACTWinPro Standard ACT magnetic stripe cards are encoded on Track 2 only Barcode profiles may be added to ACTWinPro Page 82 Access Control Technology ...

Page 85: ...igure DCOM The PC will need to be rebooted after applying the changes Performance The number of events shown in the Recent event view can be adjusted with the slider This should be around 50 events for most users Increasing the number may reduce performance slightly The number of items shown in the reports may be adjusted On a site with a lot of traffic this may need to be adjusted upwards to view...

Page 86: ...f connecting to controllers that display only English characters leaving this box unchecked will prevent unsupported characters from being entered into certain database fields Display Tooltips Each item on the screen has a tooltip associated with it which displays when the mouse is left over the item These tooltips may be turned off User Field Names The descriptions of the ten general purpose user...

Page 87: ...wnload the database to the system Wiegand Check this box if Wiegand cards or tokens are being used globally on the system Note that newer controllers will automatically detect the type of card being used Global PIN Only Check this box if PIN Only operation is required on the entire system No readers are connected to the system Global PIN Swipe Check this box if PIN Swipe operation is required for ...

Page 88: ...database on Exit ACTWinPro will automatically save a backup copy of the database when the program closes Auto backup database every day at If you want to use automatic daily backups of the database you should activate this option and select a time when ACTWinPro will start the backup process This option works only if you leave ACTWinPro running during the selected time Save Backups into folder ACT...

Page 89: ... to hold information about the specific installation For example this would be a good location to put the name and contact details of the installation company Database Main PC Not available in Lite version This PC is responsible for downloading any changes made to the database by an external source The PC should always be connected to the controllers and online for the changes to take effect This ...

Page 90: ...ery powerful reporting tools that allows the user to monitor users location time and attendance records who has made changes to the database etc Reports may be printed out or exported to Excel for further analysis Page 88 Access Control Technology ...

Page 91: ...ents in the list are displayed in four columns The Time column is an exact timestamp of when each event occurred according to the clock on the relevant controller The Event column contains a text description of the event itself The Location column specifies the name of the door or controller where the event occurred The Details column shows any other available information usually the name of a use...

Page 92: ...specifies the name of the door or controller where the event occurred The Details column shows any other available information usually the name of a user being granted or denied access Log Report Selection The Events box is used to restrict the range of events returned by the report Only events that fall into the categories that are checked will be returned The Doors box is used to restrict the ev...

Page 93: ...ay during the specified periods will be returned If the From To button is pressed then the Time Range Dialog is displayed allowing a more detailed time period to be defined for the report Running the Report When the parameters for the report have been set up in the selection boxes the Search button is then pressed to run the report and to display any matching events in the events list While the re...

Page 94: ...olumn specifies the name of the door or controller where the event occurred The Details column shows any other available information usually the name of a user being granted or denied access Extra information may be displayed here by selecting an item from the Optional Column in View Options Database Settings Report Selection The Reports box is used to determine the type of report that will be gen...

Page 95: ...then the drop down box may be used to select a particular user group Users that are assigned the Monitor option may be tracked by choosing Monitored This would allow a receptionist for example to locate certain personnel The report may be sorted alphabetically by user name The report may also be displayed in real time so the Search button does not have to be clicked to run the report The Auto Prin...

Page 96: ...et up in the query selection boxes the Search button is then pressed to run the report and to display any matching events in the events list While the report is running a dialog box is displayed to indicate that the report is in progress as it may take some time to complete The exact number of events returned will be displayed on the Status Bar The maximum number of events that will be returned is...

Page 97: ...s indicates that a manually entered event was used If an entry or exit time is missing it will be flagged for manual resolution by question marks The operator should determine the actual time when the user entered or left the premises and enter this manually via Manual Log Entry The Users box is used to restrict the time attendance report to specific users If the All button is pressed then events ...

Page 98: ...tal hours will be restricted to the maximum number of overtime hours per day set for that user s group The Reports box contains some additional settings that affect the generated report If Join Unpaired Events is selected then the report will ignore unpaired Entry or Exit events In the ideal case every Entry event must be paired with corresponding Exit event however in the real world users can for...

Page 99: ...he report have been set up in the selection boxes the Run button is then pressed to run the report and to display the calculated totals While the report is running a dialog box is displayed to indicate that the report is in progress as it may take some time to complete The Export button is used to save the generated report as a comma separated values CSV text file This is useful if the calculated ...

Page 100: ...imited to enabled cards only and the user information to be displayed may also be selected User Group List The user list is displayed in five or six columns The Number column is the record number of the user in the database The Enabled User Name and optional PIN columns show the enabled state descriptive name and User PIN code respectively The last column is the selectable field this will show one...

Page 101: ...able the selected users Disable Disable the selected users Group Set the group of the selected users Delete Delete the selected users This is a printable report The Print and Print Preview commands in the file menu will allow the report to be printed Page 99 Access Control Technology ...

Page 102: ...e report are displayed in five columns The Time column is an exact timestamp of when each event occurred The User column gives the name of the ACTWinPro user The Event column contains a text description of the event itself The Details column shows any other available information The User or Record Name is usually the name of a user or a database item being added deleted or modified Show Audit Trai...

Page 103: ... Dialog is displayed allowing a more detailed time period to be defined for the report Running the Report When the parameters for the report have been set up in the selection boxes the Search button is then pressed to run the report and to display any matching events in the events list While the report is running a dialog box is displayed to indicate that the report is in progress as it may take s...

Page 104: ... of the database views These reports are printable via the Print and Print Preview commands in the File Menu The report is also exportable to a spreadsheet via the Export command in the File Menu Double clicking on a displayed record number will jump directly to the full record in the database Page 102 Access Control Technology ...

Page 105: ...ribes the various tools available in ACTWinPro Managing cards running the Card Editor program backing up the database deleting unused users and many other useful facilities are available from the Tools menu Page 103 Access Control Technology ...

Page 106: ...is is the main site code for the system The default value is 10 2770 09 which allows use of the standard test card supplied with the controllers Only cards bearing the site code will be recognized by the system without needing to be learned individually Entering 00 0000 00 disables the primary site code Site Code 2 Page 104 Access Control Technology ...

Page 107: ...em issue level for cards on this system If issue numbered cards are being used then only cards with an issue number equal to or greater than the system issue level will be accepted If issue numbering is not being used this field should be zero Batch Cards Batch cards are sequentially coded groups of cards that may be used on the system The user number is not directly encoded on the cards so batche...

Page 108: ...rds per user Normally ACTWinPro will only allow one card to be valid for any given user Initially this will be their assigned site coded or batch coded card If they are subsequently assigned a randomly numbered or learned card this will replace the previous card from working If this option is selected users may have more than one token assigned Page 106 Access Control Technology ...

Page 109: ...on corresponding to the programmed holiday type is automatically selected To program or change the holiday type for the day simply press the required type button Holidays The holidays list box shows all currently programmed holidays for the next 12 months Holidays are not automatically removed from the list when they occur instead they are rescheduled for the following year To add a holiday to the...

Page 110: ... a muster list reset event When using the User Tracking Report to identify users that are currently in the building this event may be used to terminate the search The following dialog will be displayed to confirm the reset Page 108 Access Control Technology ...

Page 111: ...disable users dialog provides a quick method for enabling or disabling one or more users on the system The users must already be configured in the User Database View this dialog will not add new users to the system Page 109 Access Control Technology ...

Page 112: ...d as having a Visitor Card Access will be denied to all these users Enable all Visitor Cards This will enable all users that are marked as having a Visitor Card They will be enabled for the period in the Validity section If the Set Valid Dates box is unchecked then the user s validity expiry dates will not be changed If the box is checked then they will be valid only from the Valid From date to th...

Page 113: ...s that have not used the system over the recent past The system can be searched from 2 months to 12 months After the users have been found they may then be deleted if required This is useful where there is a high turnover of cardholders eg College campus Page 111 Access Control Technology ...

Page 114: ... taking too long ACT advises a backup of the database to be made before purging events Current Info Total events in log Total number of logged events Oldest event Date and time of the oldest logged event Latest event Date and time of the most recent logged event Events to purge It is possible to purge events older than one month three months six months and one year default It is also possible to r...

Page 115: ...r View Options Program Settings The database will be stored as a Jet file Restore Restore will retrieve a backup database and read it into the application Compact Compact will compress the currently opened database so that it uses up less hard disk space This should be done after events have been purged or users deleted Page 113 Access Control Technology ...

Page 116: ...ister the software the CD serial key and the Hardware ID is required If ACTWinPro is not registered within 30 days after installation the program will not communicate with controllers If extra modules are purchased to run on ACTWinPro they must also be registered before use ACTWinPro is available with a 2 3 4 or 5 user license The 5 user license allows an unlimited number of users to be connected ...

Page 117: ...rdEditor has 3 areas on the display to configure templates 1 Template view this shows the card template and the location of the items on the card 2 Toolbox this allows different items to be dragged and dropped onto the card template 3 Properties shows the properties of any item selected in the card template A toolbar is available to speed up the design process and a standard Windows menu bar for o...

Page 118: ... name as illustrated below 1 Click on File New and select the type of card you wish to print to 2 Click on User Name in toolbox and drag over to the card 3 Extend the width of the user name box This is to allow for long user names Names that are too long for the box will be concatenated The box may also be extended vertically to allow more space Page 116 Access Control Technology ...

Page 119: ...o add an image to the card template such as a company logo click on Image under Graphics in the toolbox and drag onto the card template Click on Image under Properties and click on the button to locate the image The image may be resized to fill the card if required By right clicking on the image in the card view the image may be sent to the back so that the text will appear on top of the image Pag...

Page 120: ...l port the following message box may appear This usually occurs because another application has the communication port open Cannot Connect to Location If you are using XP SP2 and receive a CoCreate error then go to View Options SiteServer and Apply Recommended Settings Page 118 Access Control Technology ...

Page 121: ...nded Settings to configure DCOM The PC will need to be rebooted after applying the changes On some networks especially those that have advanced security settings configured this may not be enough and the network administrator may have to configure DCOM settings 1 Go to Start Run and type in dcomcnfg Page 119 Access Control Technology ...

Page 122: ...COM Security Tab select Launch and Activation Permissions Ensure the Launch and Activations permissions are Allowed for Local and remote users if they are not set then enable the permissions and restart the ACTWinPro software Page 120 Access Control Technology ...

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Page 124: ...trol Technology Unit C1 South City Business Centre Tallaght Dublin 24 Ireland Tel 353 1 4662570 UK LoCall 0845 300 5204 Fax 353 1 4520427 Web www accesscontrol ie or www actrl co uk E mail sales accesscontrol ie ...

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