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Aastra Office 80, User Manual

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76

Installation and First-Time 

Operation 

These sections explain the setup options available with your phone.

Equipment provided. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Setting up and mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Connecting the Office 80  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Connecting the Office 80IP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Expansion key module Office KBM

⁄

DKBM (optional) . . . . . . . . . . . . . . . . . . 84

Labelling the Office KBM expansion key module. . . . . . . . . . . . . . . . . . . . . . 85

eud-0850_en.book  Page 76  Monday, August 13, 2007  3:15 PM

Summary of Contents for Office 80

Page 1: ...A150 A300 2025 2045 2065 Aastra Communications Systems Office 80 Office 80IP User s Guide...

Page 2: ...LED Left LED flashes Call Right LED flashes Voice Mail message or callback 3 Alpha keyboard Enters letters 4 Digit keys Enters digits 5 Hands free microphone 6 Navigation key Upward Resetting activat...

Page 3: ...y moduleOffice KBM optional Freely configurable as a number function or Team key Number key 1 call number press once 2 call number press twice only Office KBM Function key Activate Deactivate function...

Page 4: ...mode Function activated Entries on the call list New text messages Microphone deactivated Loudspeaker hands free mode activated Forwarding activated Call Forwarding on No Reply activated New Voice Ma...

Page 5: ...se in connection with the use of the terminal When handing over your terminal to others make sure you enclose the relevant user infor mation Connections Always plug the phone cable connectors into the...

Page 6: ...n requirements of companies and organisations with a single user friendly solution The individual components of the overall system are fully compatible and must not be used for other purposes or repla...

Page 7: ...Display 53 Setting the Ringing Properties Audio 54 Hands free and headset settings 55 General settings 57 Protection 60 Phone Book Management 60 Configuring Voice Mail 62 Configuring Keys 62 Configur...

Page 8: ...I7 6 08 2007 8 Dialling and Phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call You Receive a Call 9 You Want to M...

Page 9: ...ne book or in the system the dis play also shows the corresponding name To find out how to make phone calls with the headset refer to the Chapter Using a Headset page 12 To find out how to make phone...

Page 10: ...ave already called In the last number redial list your phone automatically stores the phone numbers of the per sons you have already called complete with their names where available You can now call t...

Page 11: ...second time Open listening is now deactivated Note To end a call in open listening mode you need to press the Loudspeakerkey and hang up the phone If you merely replace the handset the phone switches...

Page 12: ...rophone back on Press the Microphone key once again Your phone is ringing and the indicator LED is flashing To answer the call proceed as follows Press the Call key or Loudspeaker key The call is prov...

Page 13: ...850 2 0 I7 6 08 2007 13 Using the Display and Operating Elements The following sections explain how to operate your phone quickly and simply Display 14 Keys 14 Input 15 Menu Guided Navigation 17 Signa...

Page 14: ...ent Here are some examples n Using the Foxkey The Foxkey has variable functions These functions are displayed above the key Several contacts are stored under the broad Foxkey which means you need to p...

Page 15: ...ey modules The display s backlight setting of the Office DKBM is taken from the phone Input n Digit keys You can use the digit keys for entering digits and passwords and for Quick Dial The characters...

Page 16: ...rd lets you write as you would on a keyboard The letters and special charac ters available are as follows key key Shift Key Ctrl key Ctrl Shift Key A a A B b B C c C D d D E e E F f F G g G H h H I i...

Page 17: ...ou can move the cursor to the left or right Menu Guided Navigation n Accessing the menu The phone is in standby mode To delete the last character Press the correction key Note With the navigation key...

Page 18: ...arding Barring Horizontal navigation key Left scrolls back through the menu Right opens displayed menu scrolls forward through the menu retrieves detailed information Vertical navigation key Bottom op...

Page 19: ...19 eud 0850 2 0 I7 6 08 2007 Signals n Indicator LED Signals Depending on the situation the indicator LEDs either flash or remain steadily lit Left LED flashes Phone is ringing Right LED flashes New...

Page 20: ...pplementary features provided by yourphonefor moreefficient use Making and answering calls 21 Using functions while in a call 30 Organising absences from the desk 33 Organisation Within the Team 39 Fu...

Page 21: ...d The surname and first name have to be separated by a space for example no s for Noble Stephen Ask your system administrator whether you should start with the surname or the first name Requirement Th...

Page 22: ...start with the surname or the first name Press the phone book key Finding an entry Scroll to Search entry and press the Select Foxkey If required enter the first few letters of the name you are lookin...

Page 23: ...ters When searching in external phone books you must always enter portions of the first and last name and possibly of the town name The response time may vary greatly depending on the size and the nu...

Page 24: ...their names where available You can now call the person in question using this last number redial list The last number redial list has a maximum of 10 entries Menu Press the Menu Foxkey Call lists Scr...

Page 25: ...shown on the display Pick up the handset The phone number is dialled Note To find out how to configure a Foxkey refer to the Chapter Configuring Keys page 62 Note To be able to store a phone number on...

Page 26: ...omeone has asked you to call back You can tell this from the lit attention LED in the idle state The display reads Call back requested You called someone and hear the busy tone or the ring back tone C...

Page 27: ...You can either answer deflect or reject the call Call waiting Subscriber is busy Press the Call waiting Foxkey You hear the dialling tone Note If the person rejects your call request or if call waitin...

Page 28: ...with the party who ini tiated the call waiting Pick up the handset Announcement Press the Announcement Foxkey Destination Select destination Subscriber or Group and confirm Ok with the Foxkey Phone n...

Page 29: ...l number dialled is not stored in the last number redial list To continue the announcement as a phone call Pick up the handset You are now connected to the person who initiated the announcement Note I...

Page 30: ...ternal subscrib ers You are making taking a call Enter the phone number of the enquiry call party Note You can also search in the phone book last number redial list or call list for the phone number o...

Page 31: ...conference function you can include a call party on hold in the current conversation From the conference call you can initiate an enquiry call to someone else You can broker between the parties of th...

Page 32: ...ne book last number redial list or call list for the phone number of the person you are looking for Enquiry call Press the Enquiry call Foxkey 1 Your original call partner is put on hold Connecting wi...

Page 33: ...y returns to the idle state As long as your call partner does not hang up he remains parked Via Menu Activated features Foxkey P you can retrieve your parked call party The procedure for central parki...

Page 34: ...riber and confirm Ok with the Foxkey Phone number Enter the subscriber phone number and confirm with the Ok Foxkey Notes You can also search in the phone book last number redial list or call list for...

Page 35: ...press the Select Foxkey Call Forwarding on No Reply Scroll to Call Forwarding on No Reply and confirm Ok with the Foxkey Subscriber Scroll to Subscriber and confirm Ok with the Foxkey Phone number En...

Page 36: ...Foxkey Forwarding Scroll to Forwarding and press the Select Foxkey Call Forwarding Uncon ditional Scroll to Call Forwarding and confirm Ok with the Foxkey Voice Mail Scroll to Voice Mail and confirm O...

Page 37: ...within the system You can use one of the text messages stored in the system directly modify it or create a new message Menu Press the Menu Foxkey Forwarding Scroll to Forwarding and press the Select...

Page 38: ...can reset it to the factory setting Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Lock Scroll to Barring and...

Page 39: ...f for example level 3 of the Office DKBM expansion key module is activated and the Team key on level 1 receives a call the call is signalled by the red blinking LED in position 1 For more information...

Page 40: ...ile the Team key is flashing Pick up the handset You hear the dialling tone Press the Team key You are through to the person who is calling your team partner Note Depending on the Team key s configura...

Page 41: ...ng To deflect the call proceed as follows n Reject a call during the ringing phase You do not want to answer a call You can reject a call already during the ringing phase Deflection Press the Deflect...

Page 42: ...in the system directly modify it or create a new message Menu Press the Menu Foxkey Text message Scroll to Text message and press the Select Foxkey New Scroll to New and press Select Foxkey Message Se...

Page 43: ...nes use the navigation key to scroll Delete To delete the message Press the Delete Foxkey The message is deleted the next message is retrieved from the memory Or Press the Menu Foxkey Scroll to Text m...

Page 44: ...rty phone You want to make a call on a third party phone using your personal settings for example on a colleague s phone or in a meeting room You can activate a third party phone to make an internal o...

Page 45: ...ll Or Enter 46 for a private call Enter your internal phone number Enter your PIN Enter the external call number directly without the exchange access digit Pick up the handset The phone is now enabled...

Page 46: ...system administrator whether a general bell is set up You can answer from any internal phone Menu Press the Menu Foxkey Call features Scroll to Call features and press the Select Foxkey Pick up Scrol...

Page 47: ...ilities If you never want the phone number to be displayed set CLIR permanently To suppress your call number display for certain calls only select the function CLIR per call before dialling your party...

Page 48: ...e information A line has a number which can be used to make an external or internal call One or usually sev eral phones can be connected to this line for example in a travel agent s all the staff assi...

Page 49: ...h Line key has its own phone number in other words when you make a phone call you transfer the phone number belonging to the active Line key The call charges are recorded separately for each Line key...

Page 50: ...pressing a key The active call is automatically parked locally Park Press the Park Foxkey The Line key flashes slowly To retrieve a parked call party Press the relevant line key You are now back thro...

Page 51: ...edure You can then enter the function commands and procedures in the usual way Using remote control from a third party phone Enter procedure 36 Enter your phone number Enter your PIN Enter the procedu...

Page 52: ...tings to suit your personal requirements Display 53 Setting the Ringing Properties Audio 54 Hands free and headset settings 55 General settings 57 Protection 60 Phone Book Management 60 Configuring Vo...

Page 53: ...cklight intensity Note Please note that the backlight intensity may become less if Office 80 is not connected to the power sup ply Menu Press the Menu Foxkey Settings Scroll to Settings and press the...

Page 54: ...ging volume while the phone is ringing n Setting the Volume during a Call You want to adjust the volume while in a call This automatically adjusts the volume of the handset and loudspeaker The new vol...

Page 55: ...d automatically activate hands free operation after one ring for internal calls or announcements Note Please note that the ringing volume may be reduced if Office 80 is not connected to the power supp...

Page 56: ...alls from the headset Ask your dealer which headsets are particularly well suited for this phone Autom Hands free Scroll to Automatic hands free and press the Modify Foxkey Setting value Select the se...

Page 57: ...ode You want to decide whether the DTMF mode is to be activated or deactivated as default on your phone Menu Press the Menu Foxkey Language Scroll to Language and press the Modify Foxkey The set langu...

Page 58: ...etting Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey PIN Scroll to PIN and press the Modify Foxkey The displa...

Page 59: ...ings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Idle text Scroll to Idle text and press the Modify Foxkey Text Enter the text and confirm with...

Page 60: ...one book and how to edit or delete an entry n Creating a New Phone Book Entry You want to store your own phone numbers You can store your own phone numbers in the private phone book Menu Press the Men...

Page 61: ...n key to delete any incorrect character Note You cannot modify entries in other phone books Press the phone book key Private contacts Scroll to Private contacts and press the Select Foxkey Entry To ch...

Page 62: ...to use a configurable key you need to make sure an Office KBM or Office DKBM a Menu Press the Menu Foxkey Voice Mail Scroll to Voice Mail and press the Select Foxkey Greeting Recording a greeting Sel...

Page 63: ...bers and the associated names The key automatically becomes a number key Note For more information about the Office DKBM the expansion key module see chapter Using the expan sion key module Office DKB...

Page 64: ...oxkey Select the Foxkey you want Display shows choice of key types Number key Scroll to Number key and press the Select Foxkey The display shows the current phone number Phone number Press the Modify...

Page 65: ...he key and hold it down for a moment Display shows choice of key types Function key Scroll to Function key and press the Select Foxkey The currently set function is displayed with Function Select the...

Page 66: ...y Speed Answer To find out how to use a Team key refer to the Chapter Using the Team Key page 39 Function Select the function you want and press the Select Foxkey The further prompting depends on the...

Page 67: ...answer the call by pressing the line key Handset to answer by picking up the handset and Hands free to answer automatically with hands free and confirm Ok with the Foxkey The setting is stored Notes...

Page 68: ...Notes A line key can only be allocated to a configurable key If you want to use a Line key under a configurable key of the Office DKBM expansion key module it is advisable to store it on level 1 long...

Page 69: ...work when the ringing signal is activated If you select answer using Handset or Hands free you must also specify the Priority with 1 being the highest priority and 8 the lowest Priority Setting the pr...

Page 70: ...the next operation Lxx Seize line xx Line keys N Use the phone number entered in call preparation Control key function up circuit system Z Activate deactivate DTMF mode R Use the phone number last di...

Page 71: ...stored in this menu The input of this data is pass word protected it can therefore only be carried out by your system administrator You can how ever call up the data Menu Press the Menu Foxkey Setting...

Page 72: ...2007 72 Further information The following sections contain more useful information about your phone Troubleshooting 73 Declaration Open Source Software Office 80IP 74 System and software related funct...

Page 73: ...annot be registered Contact your system administrator Display is working but connection is not possible Your phone may be locked Unlock your phone see Chapter Unlocking your phone page 38 Freely confi...

Page 74: ...stem terminal Please read through the text carefully to find out all you need to know about your rights with regard to the licences concerned This product contains the following software subject to GP...

Page 75: ...tested and approved after comprehensive conformity tests Nonetheless errors cannot be entirely excluded The warranty is limited to the replace ment of defective The manufacturers shall not be liable...

Page 76: ...s explain the setup options available with your phone Equipment provided 77 Options 77 Setting up and mounting the phone 79 Connecting the Office 80 81 Connecting the Office 80IP 82 Expansion key modu...

Page 77: ...handset Handset connection cable Telephone connection cable Office 80 Stand rest can also be used as a mounting frame for wall mounting Quick User s Guide and safety information Plug in power adapter...

Page 78: ...nd First Time Operation 78 eud 0850 2 0 I7 6 08 2007 Office KBM expansion key module with write on labels incl stand rest and connection cable Office DKBM a expansion key module incl stand rest and co...

Page 79: ...ne until it snaps into place Insert the stand rest as indicated on the installation diagram until it snaps into place Connecting the handset Plug the connector on the shorter straight extremity of the...

Page 80: ...1 resp Connect ing the Office 80IP page 82 Insert thephoneintothestandrest horizontally FigureC 1 andslidedownwards FigureC 2 Unscrew the cams for holding the handset Figures D 1 to D 3 Insert the han...

Page 81: ...the underside of the phone into the socket with the phone symbol Desktop installation only To relieve the strain on the cable feed the cable through one of the cable guides on the stand rest Plug the...

Page 82: ...o a LAN socket Plug the connector at the loose end on the underside of the phone into the LAN socket Desktop installation only To relieve the strain on the cable feed the cable through one of the cabl...

Page 83: ...LAN supports Power Over Ethernet PoE the phone will be powered via the LAN cord and you will not require a power adapter If your LAN does not support PoE or if you have installed a switch between the...

Page 84: ...ed the connecting cable through the strain relief on the underside of the Office KBM DKBM expansion key module Plug the phone cord back into the socket on the underside of the phone The expansion key...

Page 85: ...http www aastra com docfinder You can fill out the fields directly on your PC and then print out the labels Label the write on labels on the PC print them page adjustment for printing none and cut th...

Page 86: ...ecting your Input 17 Correction key 2 Creating a New Phone Book Entry 60 D Deflect a call during the ringing phase 41 Deflection 41 Deleting a phone book entry 61 Desktop phone 79 Dialling 8 Dialling...

Page 87: ...eam 39 Organizing an Absence 33 P Pager 45 46 Park 32 Parking on a Line key 50 Personal greeting 62 Phone book 22 Phone book key 3 Phoning over a Line Key 49 Picking Up a Call 43 PoE 83 Pressing a Key...

Page 88: ...t 26 Tracking a Malicious Call 48 Transferring a Call Partner 32 Troubleshooting 73 Trying to register 73 U Unlock 38 User information 5 Using a Headset 12 Using the Display and Operating Elements 13...

Page 89: ...relevant stipula tions of Directive 1999 5 EG You will find the complete text of the declaration of conformity and other doc uments for this device and the telecom munication systems Ascotel and Asco...

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