Aastra Office 70 User Manual Download Page 76

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Installation and First-Time Operation

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Plug-in power adapter (if the power supply is

not supplied via the LAN, only Office 70IP).

Office KBM expansion key module with write-on labels (incl. stand rest and connection cable)

Office DKBM

[a]

expansion key module (incl. stand rest and connection cable)

eud-0830_en.book Page 76 Monday, August 13, 2007 3:01 PM

Summary of Contents for Office 70

Page 1: ...A150 A300 2025 2045 2065 Aastra Communications Systems Office 70 Office 70IP User s Guide...

Page 2: ...D flashes Call Right LED flashes Voice Mail message or callback 3 Key block Enters digits or letters 4 Hands free microphone 5 Navigation key Upward Resetting activated features To the right Opens the...

Page 3: ...nfigurable as a number function or Team key Number key 1 call number press once 2 call number press twice only Office KBM Function key Activate Deactivate function Team key Makes call or answers call...

Page 4: ...mode Function activated Entries on the call list New text messages Microphone deactivated Loudspeaker hands free mode activated Forwarding activated Call Forwarding on No Reply activated New Voice Ma...

Page 5: ...se in connection with the use of the terminal When handing over your terminal to others make sure you enclose the relevant user infor mation Connections Always plug the phone cable connectors into the...

Page 6: ...n requirements of companies and organisations with a single user friendly solution The individual components of the overall system are fully compatible and must not be used for other purposes or repla...

Page 7: ...Display 51 Setting the Ringing Properties Audio 52 Hands free and headset settings 53 General settings 55 Protection 58 Phone Book Management 59 Configuring Voice Mail 60 Configuring Keys 61 Configur...

Page 8: ...I7 6 08 2007 8 Dialling and Phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call You Receive a Call 9 You Want to M...

Page 9: ...ne book or in the system the dis play also shows the corresponding name To find out how to make phone calls with the headset refer to the Chapter Using a Headset page 12 To find out how to make phone...

Page 10: ...ave already called In the last number redial list your phone automatically stores the phone numbers of the per sons you have already called complete with their names where available You can now call t...

Page 11: ...second time Open listening is now deactivated Note To end a call in open listening mode you need to press the Loudspeakerkey and hang up the phone If you merely replace the handset the phone switches...

Page 12: ...rophone back on Press the Microphone key once again Your phone is ringing and the indicator LED is flashing To answer the call proceed as follows Press the Call key or Loudspeaker key The call is prov...

Page 13: ...830 2 0 I7 6 08 2007 13 Using the Display and Operating Elements The following sections explain how to operate your phone quickly and simply Display 14 Keys 14 Input 15 Menu Guided Navigation 17 Signa...

Page 14: ...ent Here are some examples n Using the Foxkey The Foxkey has variable functions These functions are displayed above the key Several contacts are stored under the broad Foxkey which means you need to p...

Page 15: ...the digits 0 to 9 n Enter the letters You can also use the digit keys to enter letters and special characters A number of letters and special characters are assigned to each key To enter letters using...

Page 16: ...r case input You can use the Foxkey to switch manually between upper case and lower case input n Correcting your Input You notice you have entered a wrong digit or character You can either delete the...

Page 17: ...menu entries n Undoing Actions To cancel operating steps proceed as follows Move the cursor with the horizontal navigation key Menu Press the Menu Foxkey The first menu entry is displayed Use the vert...

Page 18: ...ing on the situation the indicator LEDs either flash or remain steadily lit Scrolling back through the menu Press the correction key Menu Press the Menu Foxkey Activated features Scroll to Activated f...

Page 19: ...upplementary features providedby yourphonefor moreefficient use Making and answering calls 20 Using functions while in a call 29 Organising absences from the desk 32 Organisation Within the Team 37 Fu...

Page 20: ...or the first name Requirement The name and the corresponding call number are stored in one of the system s phone book or in an external phone directory connected to the system Note To be able to searc...

Page 21: ...nter the first few letters of the name you are looking for first name and surname separated by a space until the subscriber or a list is displayed Notes Text mode is activated automatically Use the ke...

Page 22: ...k using this call list The call list of unanswered calls contains a maximum of 10 entries Press the phone book key Advanced search Scroll to Advanced search and press the Select Foxkey Enter the first...

Page 23: ...been successfully connected the entry is deleted from the call list End Clearing the Missed calls display Foxmenu Press the End Foxkey Deletes the display The entry remains stored in the list of the l...

Page 24: ...hose phone number is stored under a configurable key You can dial the person by pressing the corresponding key Press the Redial key The first phone number on the last number redial list is displayed P...

Page 25: ...st Someone has asked you to call back You can tell this from the lit attention LED in the idle state The display reads Call back requested Pick up the handset The phone number is dialled Note To find...

Page 26: ...r callback a Press the Delete Foxkey Callback is deleted Note You can deactivate a requested callback using Menu Activated features Reset Foxkey Call waiting Subscriber is busy Press the Call waiting...

Page 27: ...u are now connected with the party who ini tiated the call waiting Pick up the handset Announcement Press the Announcement Foxkey Destination Select destination Subscriber or Group and confirm Ok with...

Page 28: ...l number dialled is not stored in the last number redial list To continue the announcement as a phone call Pick up the handset You are now connected to the person who initiated the announcement Note I...

Page 29: ...Brokering is possible with both internal and external subscribers You can also broker between conference parties as a group and an enquiry call party You are making taking a call Enter the phone numbe...

Page 30: ...ou can connect internal and external subscribers with one another Conference To connect the call party on hold Press the Conference Foxkey The call party on hold is now included in the call Note Depen...

Page 31: ...hen hang up The other party is then called directly by your first call partner Note Recall If the other party does not answer the call comes back to your phone Park Press the Park Foxkey Your call par...

Page 32: ...destination e g phone Voice Mail pager With Call Forwarding you can forward incoming calls directly to a different destination Enter the phone number to which the call is to be forwarded Press the Abs...

Page 33: ...he Ok Foxkey Notes You can also search in the phone book last number redial list or call list for the phone number of the person you are looking for If a call is to be forwarded only when you are alre...

Page 34: ...e Mail see Chapter Forward to Voice Mail page 34 or to a Pager You can deactivate call forwarding on no reply using Menu Activated fea tures Reset Foxkey You can also activate call forwarding on no re...

Page 35: ...edefined within the system You can use one of the text messages stored in the system directly modify it or create a new message Menu Press the Menu Foxkey Forwarding Scroll to Forwarding and press the...

Page 36: ...ress the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Lock Scroll to Barring and press the Modify Foxkey You are prompted t...

Page 37: ...m partner makes a call the corresponding Team key lights up this tells you when a team partner is busy The Team key flashes to indicate that the team partner is receiving a call If for example level 3...

Page 38: ...uncement to a team partner Requirement It is essential that the team partner has not barred his phone against announce ment for configuration see the Chapter Do not disturb Call waiting Intrusion Anno...

Page 39: ...iating an announcement to a team partner using hands free mode Press the Team key for the team partner twice in quick succession You hear the acknowledgement tone The display reads Announcement You ca...

Page 40: ...in the system directly modify it or create a new message Menu Press the Menu Foxkey Text message Scroll to Text message and press the Select Foxkey New Scroll to New and press Select Foxkey Message Se...

Page 41: ...nes use the navigation key to scroll Delete To delete the message Press the Delete Foxkey The message is deleted the next message is retrieved from the memory Or Press the Menu Foxkey Scroll to Text m...

Page 42: ...rty phone You want to make a call on a third party phone using your personal settings for example on a colleague s phone or in a meeting room You can activate a third party phone to make an internal o...

Page 43: ...ll Or Enter 46 for a private call Enter your internal phone number Enter your PIN Enter the external call number directly without the exchange access digit Pick up the handset The phone is now enabled...

Page 44: ...system administrator whether a general bell is set up You can answer from any internal phone Menu Press the Menu Foxkey Call features Scroll to Call features and press the Select Foxkey Pick up Scrol...

Page 45: ...ilities If you never want the phone number to be displayed set CLIR permanently To suppress your call number display for certain calls only select the function CLIR per call before dialling your party...

Page 46: ...ake an external or internal call One or usually sev eral phones can be connected to this line for example in a travel agent s all the staff assigned to handling Europe as a travel destination A Line k...

Page 47: ...h Line key has its own phone number in other words when you make a phone call you transfer the phone number belonging to the active Line key The call charges are recorded separately for each Line key...

Page 48: ...pressing a key The active call is automatically parked locally Park Press the Park Foxkey The Line key flashes slowly To retrieve a parked call party Press the relevant line key You are now back thro...

Page 49: ...edure You can then enter the function commands and procedures in the usual way Using remote control from a third party phone Enter procedure 36 Enter your phone number Enter your PIN Enter the procedu...

Page 50: ...tings to suit your personal requirements Display 51 Setting the Ringing Properties Audio 52 Hands free and headset settings 53 General settings 55 Protection 58 Phone Book Management 59 Configuring Vo...

Page 51: ...Settings Scroll to Settings and press the Select Foxkey Display Scroll to Display and press the Select Foxkey Display setting Scroll to the required display settings and press the Modify Foxkey Setti...

Page 52: ...nd loudspeaker The new volume will remain stored even after the call is ended n Setting the Ringing Properties You want to change the way in which your phone rings You can set the ringing signal volum...

Page 53: ...tion after one ring for internal calls or announcements Setting value Select the required setting and confirm with the Ok Foxkey The setting is stored Note To list to all the settings use the Test Fox...

Page 54: ...handset This phone supports wireless headsets based on the DHSG standard which allows you to set up and to end calls from the headset Ask your dealer which headsets are particularly well suited for th...

Page 55: ...ode You want to decide whether the DTMF mode is to be activated or deactivated as default on your phone Menu Press the Menu Foxkey Language Scroll to Language and press the Modify Foxkey The set langu...

Page 56: ...etting Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey PIN Scroll to PIN and press the Modify Foxkey The displa...

Page 57: ...ess the Select Foxkey General Scroll to General and press the Select Foxkey Idle text Scroll to Idle text and press the Modify Foxkey Text Enter the text and confirm with the Ok Foxkey The text is sto...

Page 58: ...ot permitted on it Ask your system admin istrator whether these functions are enabled on the system Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Protection Scroll...

Page 59: ...ne book key Private contacts Scroll to Private contacts and press the Select Foxkey New Press the New Foxkey Name Select Name and press the Modify Foxkey Name Enter the subscriber s name and confirm w...

Page 60: ...oks Press the phone book key Private contacts Scroll to Private contacts and press the Select Foxkey Entry To change an entry Select the entry you want and press the Edit Foxkey The display shows the...

Page 61: ...Select the greeting you want and press the Record Foxkey Now record your personal greeting text Note You can improve the quality by recording the text through the handset Greeting Listening to the gre...

Page 62: ...connected you can also select the number type business number mobile number or pri vate number The display shows the current name Name Press the Modify Foxkey enter or modify the name and confirm wit...

Page 63: ...on is now stored Phone number Press the Modify Foxkey enter or modify the phone number and confirm with the Ok Foxkey The display shows the current name Name Press the Modify Foxkey enter or modify th...

Page 64: ...essing the Team key The following audio settings are possible Ringing Melody Speed Answer To find out how to use a Team key refer to the Chapter Using the Team Key page 37 Menu Storing a function unde...

Page 65: ...n for instant ringing tone and ringing tone Del 10s Del 20s and Del 30s and confirm Ok with the Foxkey You can listen to each setting using the Test Foxkey Answer Setting the answering mode Scroll to...

Page 66: ...answer a call you can choose between answering directly by pressing the Team key picking up the handset and using automatic hands free operation Answering an external call using automatic hands free...

Page 67: ...0s and confirm Ok with the Foxkey You can listen to each setting using the Test Foxkey Answer Setting the answering mode Scroll to Answer and press the Modify Foxkey Setting value Change the settings...

Page 68: ...xx Line keys N Use the phone number entered in call preparation Control key function up circuit system Z Activate deactivate DTMF mode R Use the phone number last dialled Y Disconnect and reseize the...

Page 69: ...stored in this menu The input of this data is pass word protected it can therefore only be carried out by your system administrator You can how ever call up the data Menu Press the Menu Foxkey Setting...

Page 70: ...2007 70 Further information The following sections contain more useful information about your phone Troubleshooting 71 Declaration Open Source Software Office 70IP 72 System and software related funct...

Page 71: ...cannot be registered Contact your system administrator Display is working but connection is not possible Your phone may be locked Unlock your phone see Chapter Unlocking your phone page 74 Freely conf...

Page 72: ...stem terminal Please read through the text carefully to find out all you need to know about your rights with regard to the licences concerned This product contains the following software subject to GP...

Page 73: ...tested and approved after comprehensive conformity tests Nonetheless errors cannot be entirely excluded The warranty is limited to the replace ment of defective The manufacturers shall not be liable...

Page 74: ...s explain the setup options available with your phone Equipment provided 75 Options 76 Setting up and mounting the phone 77 Connecting the Office 70 79 Connecting the Office 70IP 80 Expansion key modu...

Page 75: ...5 eud 0830 2 0 I7 6 08 2007 Equipment provided Telephone and handset Handset connection cable Telephone connection cable Office 70 Stand rest can also be used as a mounting frame for wall mounting Qui...

Page 76: ...2007 Options Plug in power adapter if the power supply is not supplied via the LAN only Office 70IP Office KBM expansion key module with write on labels incl stand rest and connection cable Office DKB...

Page 77: ...ne until it snaps into place Insert the stand rest as indicated on the installation diagram until it snaps into place Connecting the handset Plug the connector on the shorter straight extremity of the...

Page 78: ...9 resp Connect ing the Office 70IP page 80 Insert thephoneintothestandrest horizontally FigureC 1 andslidedownwards FigureC 2 Unscrew the cams for holding the handset Figures D 1 to D 3 Insert the han...

Page 79: ...the underside of the phone into the socket with the phone symbol Desktop installation only To relieve the strain on the cable feed the cable through one of the cable guides on the stand rest Plug the...

Page 80: ...o a LAN socket Plug the connector at the loose end on the underside of the phone into the LAN socket Desktop installation only To relieve the strain on the cable feed the cable through one of the cabl...

Page 81: ...LAN supports Power Over Ethernet PoE the phone will be powered via the LAN cord and you will not require a power adapter If your LAN does not support PoE or if you have installed a switch between the...

Page 82: ...sion key module Feed the connecting cable through the strain relief on the underside of the Office KBM DKBM expansion key module Plug the phone cord back into the socket on the underside of the phone...

Page 83: ...http www aastra com docfinder You can fill out the fields directly on your PC and then print out the labels Label the write on labels on the PC print them page adjustment for printing none and cut th...

Page 84: ...2 Creating a New Phone Book Entry 59 D Deflect a call during the ringing phase 39 Deflection 39 Deleting a phone book entry 60 Desktop phone 77 Dialling 8 Dialling by Name 20 Dialling from external ph...

Page 85: ...on within the team 37 Organizing an Absence 32 P Pager 43 44 Park 31 Parking on a Line key 48 Personal greeting 60 Phone book 21 22 Phone book key 3 Phoning over a Line Key 47 Picking Up a Call 41 PoE...

Page 86: ...r the callback request 25 Tracking a Malicious Call 46 Transferring a Call Partner 30 Troubleshooting 71 Trying to register 71 U Unlock 37 Upper and Lower Case 16 User information 5 Using a Headset 12...

Page 87: ...relevant stipula tions of Directive 1999 5 EG You will find the complete text of the declaration of conformity and other doc uments for this device and the telecom munication systems Ascotel and Asco...

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