Xerox
®
WorkCentre
®
7775 Evaluator Guide 15
Section 1: Evaluating Workgroup
Color Multifunction Printers
Evaluate Cost Control
One of the most important considerations when evaluating an MFP with color
capabilities is its cost of operation. Does the vendor provide the tools you need to
control access and use of the system’s color features? Are the accounting tools available
to help track and assign printing costs? Does the vendor offer tools and services to help
you right-size your deployment?
How the WorkCentre 7775
multifunction printer exceeds
the cost control requirement
All WorkCentre 7775 multifunction printers
separate color and black-and-white page
counts to allow for separate billing of
these pages.
Color Access Cost Control
Two features have been specifically devel-
oped to ensure color and black-and-white
copies and prints are accurately accounted
for, and that access to walk-up color copy-
ing features can be managed.
•
Color Access —
requires a login in order
to access color copying while allowing
uninterrupted black-and-white copying.
•
Automatic Color Copy —
the devices
detect black-and-white and color pages
separately in the original source docu-
ment and print and charge for them at
their different rates. In addition, you can
select “Black-and-White Only” to copy
color documents in black-and-white.
These output settings can be assigned
as the copy default for these devices to
limit color usage and manage costs.
•
Automatic Color Print —
the devices
detect black-and-white pages within a
print job even with the output selection
set to Color. The black-and-white printed
pages are then printed and charged at
the black-and-white rate.
Assessment options
Xerox can help you decrease your overall
document costs by optimizing and right-
sizing your technology deployment. Three
levels of assessment tools and services are
available to help you deploy the right mix
of equipment to best serve the needs of
your environment:
•
LEVEL 1: Xerox Office Efficiency Cal-
culator —
A five-minute, web-based
“instant analysis” offers suggestions on
your technology needs by comparing
information you enter on your environ-
ment against key industry metrics.
•
LEVEL 2: Xerox Office Productivity
Advisor (XOPA) —
More in-depth,
web-based tool assesses your specific
document environment. XOPA results
suggest better ways to manage page
volume between printing, copying and
faxing — they deliver end user satisfac-
tion and cost efficiency. XOPA is a free
service performed by your local Xerox
sales representative.
•
LEVEL 3: Xerox Office Document
Assessment (ODA) —
An analytical
model that measures and analyzes your
current document production infra-
structure, the ODA provides in-depth
improvement plans for significant cost
savings and increased efficiency. The
ODA is a six-sigma, fee-based tool and
consultative service oriented more at
enterprise-level organizations.
