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ADMINISTERING THE FAX SOFTWARE

Importing/Exporting Phonebook files

This option lets you import or export Phonebook data in ASCII
comma delimited file format. You may also import data in the
Intel CAS file format used by certain fax software.

The information in your Phonebook is stored in a file in your fax
software directory called PSFAX.DIR. PSFAX.DIR cannot be edited
or modified with a text editor or other program, so the
Import/Export Phonebook files option must be used if you want
to add data to your Phonebook from another program, or export
Phonebook data to another program. Many other applications
can import or export ASCII comma delimited files. Intel CAS file
format can only be created or edited by certain fax software
products.

Each record in the ASCII comma delimited file created when you
export data from the PSFAX.DIR file has the following format:

”NAME”, “COMPANY NAME”, “ FAX NUMBER”, “RESOLUTION”,
“PASSWORD” [Carriage Return]

The following rules apply to this file format:

•

RESOLUTION is a single letter representing whether the fax
resolution used is Fine (F), Standard (S), or PostScript (P)

•

PASSWORD is the password used if the recipient has a fax
printer

•

If no Resolution code is present in the imported file, the fax
software ignores the remainder of the fields until a carriage
return occurs.

This format must also be followed when importing data in ASCII
comma delimited files.

You can export your Phonebook data as an ASCII comma
delimited file, use a text editor to sort or edit your data, and then
import the resulting file back into the Phonebook. Before
importing the data, be sure to rename or delete the existing
PSFAX.DIR file because imported data is added to the end of that
field if it is present.

Follow these steps to export Phonebook data in ASCII comma
delimited format:

1. Select Import/Export Phonebook on the Fax Manager menu.

2. Press Enter.

The Import/Export Phonebook screen appears.

3. Select Export.

4. Press Enter.

5. Specify a filename for the file to be exported.

6. Press Enter.

N

Note: If you do not specify a path for the exported file,
it is placed in the fax software directory.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Содержание Fax Modem 4219/MRP

Страница 1: ...XEROX Xerox MRP Family 4215 MRP 4219 MRP 4220 MRP 4230 MRP Fax Modem for MS DOS Operator Guide May 1995 720P12332...

Страница 2: ...which are displayed on the screen such as icons screen displays looks etc Printed in the United States of America Publication number 720P12332 Xerox and all Xerox products mentioned in this publicatio...

Страница 3: ...o cause interference In such cases the user at his or her own expense is required to correct the interference Canada This digital apparatus does not exceed the Class A limits for radio noise emissions...

Страница 4: ...OSURE TO BEAM Instructions for safe service are in SERVICE MANUAL These laser warning labels are placed on panels that cover areas that are not operator servicable These panels are not to be removed O...

Страница 5: ...rformance and can possibly create a hazardous condition Always use a Xerox specified cordset with the Equipment Leakage Circuit Interrupter Residual Current Device ELCI RCD Use caution when installing...

Страница 6: ...International Configuration above 2 Check to see if a red flag displays in the window of the safety device 3 If the red flag does not display press and release the black Reset button The red flag disp...

Страница 7: ...1 4 Telephone Settings screen 1 5 Test Fax Printer Option screen 1 6 Windows Installation screen 1 7 Fax Pop up Menu for DOS Applications 1 8 Automatic Loading Option screen 1 9 README File Options sc...

Страница 8: ...pplication 2 12 Printing a fax from a Windows application 2 13 Using the Phonebook in Windows 2 14 Adding a Phonebook entry 2 14 Using the Phonebook for broadcast fax 2 15 Creating a Group Phonebook 2...

Страница 9: ...es 4 7 Setting tray 1 as the default input tray for fax received 4 7 Disabling automatic tray switching for fax received 4 8 Setting the date 4 9 Setting the time 4 10 Setting the redial count for a s...

Страница 10: ......

Страница 11: ...tions on how to use MS DOS and Windows please refer to your MS DOS and Windows reference manuals Conventions Text conventions This guide uses the text conventions listed below italics Italics are used...

Страница 12: ...ard key name is boldface with downstyle capitalization For example Press the Tab key Key key A plus sign used between two key names indicates that these keys must be pressed at the same time For examp...

Страница 13: ...graphic images directly from your PC Scanning is unnecessary Send high quality standard or fine print resolution documents to any fax machine or fax printer compatible with CCITT Group III Send docum...

Страница 14: ...d for handling large documents A high capacity hard disk drive to allow the spooling of fax jobs Before you begin installation Follow these steps before beginning installation 1 Make a backup copy of...

Страница 15: ...ting the hard disk and directory Follow the steps below to select a hard disk and create a directory where your fax software will reside 1 Insert the program disk into Drive A or any available floppy...

Страница 16: ...tion the Printer Port Selection screen displays Follow these steps to select a printer port 1 Use the arrow keys to choose the port to which your printer is attached If your printer is installed on a...

Страница 17: ...ings screen appears Use the Telephone Settings screen to supply any access codes required to place outside calls from your telephone system and to establish pulse or tone dialing You may specify up to...

Страница 18: ...outside access codes for certain calls you may leave this field blank and specify the code number when you send the fax At that time you can also override any default access code A second field appear...

Страница 19: ...Fax Printer Option screen the Windows Installation screen appears If you are not running Windows or you do not want to install the fax software for Windows complete the following steps 1 Use the arro...

Страница 20: ...iles Confirmation of Windows Directory screen appears The install program tells you when it has completed installing Windows 3 Press Enter to continue Fax Pop up Menu for DOS Applications After you ha...

Страница 21: ...t Alt F1 as the default hot key combination to display the Fax Pop up menu If you want to use another hot key combination do not try to edit the characters highlighted on the screen To change the hot...

Страница 22: ...screen the README File Options screen appears The README file contains information updates available after this operator guide was printed It is a good idea to read it to see if it contains informati...

Страница 23: ...a MS DOS command to fax with a serial port Configure your programs to print to LPT1 During the install program select COM1 as the printer port Use the fax software redirection feature to select LPT1 a...

Страница 24: ...t Esc prior to double clicking on the Fax Control Panel icon or it will not open 7 Select the appropriate Fax Control Panel option ON Enables the Fax or Print Dialog box in Windows OFF Prevents the Fa...

Страница 25: ...AT file then reboot your computer Refer to the section Changing automatic loading and Windows installation with INSTALL U in the Administering the fax software chapter Installing fax software on a net...

Страница 26: ...e Only change the job end timeout if some of your jobs terminate before they are completed If you increase the fax software job end timeout you will need to increase the network timeout setting also I...

Страница 27: ...n software the fax software tells the fax printer the job should be faxed rather than printed If you select to print a document without first using the Fax Pop up menu the document is printed as a nor...

Страница 28: ...ts available on the receiving fax printer the printer substitutes your selected font and reformats the document To avoid this be certain that the document you are faxing contains fonts from the base f...

Страница 29: ...onding to these keys on tone telephones W Wait for dial tone comma 2 second pause Square brackets protect internal accounting codes credit card numbers and so forth Any number placed within the square...

Страница 30: ...xt Use Tab to move to a new line 10 Press F10 to exit the Fax Cover Page Screen The next screen is the Fax Confirmation screen This screen informs you that the next print job is faxed to the recipient...

Страница 31: ...nes PostScript is used if the recipient has a fax printer 5 Each fax printer has a password Passwords are limited to 30 characters or less If you select PostScript for the Resolution field the Fax Pas...

Страница 32: ...ding PSFAX If you chose automatic loading during installation PSFAXQ COM loads automatically before PSFAX COM at the time your computer boots If you did not chose automatic loading you must run PSFAXQ...

Страница 33: ...up name on the list Using the Group Phonebook for a broadcast message 1 Press F2 from the Fax Pop up menu to access the Phonebook 2 Press F3 to access the Group Phonebook screen This screen lists the...

Страница 34: ...the next 24 hours When you specify a delayed transmission prepare your fax as usual The job is put into a queue file from which it is faxed at the specified time Delayed transmission can be combined...

Страница 35: ...creen displays 8 Select the fax resolution or add any outside access codes needed for this fax recipient from the Advanced Fax Options screen 9 Press F10 The Fax Pop up menu displays 10 On the Fax Pop...

Страница 36: ...specify PostScript as the resolution the Fax Password screen appears 3 Type the password limited to 30 characters or less for the fax printer to which you are faxing get the password from the recipien...

Страница 37: ...is required as the active Windows printer driver to send a fax Refer to your Windows documentation for information on how to select a printer driver If you are using a Windows application that uses no...

Страница 38: ...ax machines 2 Make choices in the Print dialog box of the application Select the entire document the current page or a range of pages to fax 3 Click on OK After a moment the Fax or Print dialog box ap...

Страница 39: ...the Cover Note area to move down one line 11 Click on Send Fax to begin transmission As transmission begins you hear dialing sounds and the ringing of the telephone line at the fax printer if this fea...

Страница 40: ...es the same data whether you are in MS DOS or Windows The Phonebook is available to you from both the Fax or Print dialog box and the Cover Page Settings dialog box Adding a Phonebook entry 1 Click on...

Страница 41: ...lick on Phonebook from the Fax or Print dialog box The Phonebook dialog box displays 3 Do one of the following Select recipients from your Phonebook by clicking on each one Highlight each entry you wa...

Страница 42: ...dialog box displays listing any groups previously created 3 Click New 4 Select individuals from the Phonebook to be in the new group by clicking on each one 5 Click Save 6 Enter the new group name in...

Страница 43: ...s the fax queue using the Fax Manager utility in MS DOS With the Fax Manager you can change the transmission time of any job send it immediately or remove it from the queue For additional information...

Страница 44: ...er when the time is correct 5 Specify the To Name Fax Number and Cover Page choice as you would for a normal non delayed fax transmission in the Fax or Print dialog box Use your Phonebook or Group Pho...

Страница 45: ...you specified during the install program appears in the Access Code field 3 Edit the Access Code field as needed for the next fax transmission The fax software recognizes the following characters Cod...

Страница 46: ......

Страница 47: ...allation by running the install program from your hard disk and not from the original floppy disk The settings that can be changed are as follows Printer port selection From information such as the Se...

Страница 48: ...not enable the Fax Pop up menu when you ran the install program you can enable it by running the install program from your hard disk 1 Continue with the install program until you get to the Pop up Men...

Страница 49: ...rint fax printer settings Edit fax printer settings Edit timeout settings Edit printer port redirection Edit fax printer password Running the INSTALL A program At the MS DOS c command prompt type PSFA...

Страница 50: ...of choices 3 Press F10 when you are finished changing fax printer settings The following sections provide information on each of the fax printer settings Number of rings before answer 1 5 The default...

Страница 51: ...tries 0 99 By default the printer does not attempt to retry a fax transmission if it cannot complete the transmission on the first try as a result of a busy signal or other problem You can change this...

Страница 52: ...lock which is supported by a long life battery when the printer is off In general it should not be necessary to set the clock except at initial installation or to change to or from Daylight Savings Ti...

Страница 53: ...4 Select Exit and press Enter Specifying the fax job end timeout If the printer stops receiving fax input for 20 seconds in the course of a job it considers the job to be over If you find that faxes t...

Страница 54: ...vanced Installation Options screen The Printer Port Redirection screen appears 2 Select the port you want and press Enter N Note If you edit Printer Port Redirection you must make sure that all the MS...

Страница 55: ...ype PSFAX INSTALL U at the MS DOS prompt 2 Press Enter The two examples below show you how to remove automatic loading and Windows installation assuming these features were chosen when you ran the ins...

Страница 56: ...t exit the Fax Manager by selecting the Exit option or by pressing Esc The Fax Manager options are described in the following sections Displaying and editing the fax queue The fax queue includes broad...

Страница 57: ...queue is empty Press Enter to proceed 2 Do one of the following To cancel a fax job select it and press Delete Confirm you want to cancel the job by pressing Y then press Enter To reschedule a fax job...

Страница 58: ...recipients of a delayed broadcast fax job 1 Select the job on the Fax Queue screen 2 Press Enter 3 Select Display Broadcast Fax Job 4 Press Enter A list of the recipients that have been selected to re...

Страница 59: ...at RESOLUTION is a single letter representing whether the fax resolution used is Fine F Standard S or PostScript P PASSWORD is the password used if the recipient has a fax printer If no Resolution cod...

Страница 60: ...ormat 1 Select Import Export Phonebook on the Fax Manager menu 2 Press Enter 3 Select Import 4 Press Enter 5 Specify a filename for the file to be imported 6 Press Enter N Note If the file is not in t...

Страница 61: ...entions listed below The headings and options are shown in the order in which they appear when the printer is set to factory defaults A vertical arrow illustrates a move made with the Scroll Previous...

Страница 62: ...FAX SETUP MENU Figure 4 1 Fax Setup menu 5 FAX SETUP CLOCK SETUP SEND SETUP RECEIVE SETUP See figure 4 2 for Send Setup submenu...

Страница 63: ...t Enter time between redials 5 minutes is the default HEADER RECEIVE SETUP RING COUNT INPUT TRAY AUTOMATIC TRAY SWITCHING OUTPUT DESTINATION TRAY 1 TRAY 2 TRAY 3 TRAY 4 TRAY 5 ENABLE Trays 1 2 3 4 DIS...

Страница 64: ...ax modem jobs sent from the host computer The factory default is Send and Receive Clock Setup The time and date can be set to the current time and date with this menu item The fax modem board uses the...

Страница 65: ...n the first attempt before the call is abandoned The number of retry attempts is entered as one or two digits 0 through 100 The retry count set at this option decreases by one each time the call is pl...

Страница 66: ...ts 1 through 10 The factory default is 2 Input Tray The Input Tray option determines the default input paper tray or trays to be utilized for a fax received Settings include Tray 1 Tray 2 Tray 3 Tray...

Страница 67: ...er when you make printer configuration changes through the Fax Setup menu you can make one or many changes to the default settings before exiting the menu Setting tray 1 as the default input tray for...

Страница 68: ...fter setting the input tray 2 1 Press the Scroll Next key FAX SETUP RECEIVE SETUP 3 AUTOMATIC TRAY SWITCHING L 2 Press the Enter key RECEIVE SETUP AUTO TRAY SWITCHING 1 ENABLE TRAYS 4 1 2 3 2 3 Press...

Страница 69: ...he Enter key FAX SETUP CLOCK SETUP 1 DATE L 6 Press the Enter key FAX SETUP CLOCK SETUP ENTER DATE MO DY YR 01 01 95 0 through 9 7 Use the numeric keypad to enter the date FAX SETUP CLOCK SETUP ENTER...

Страница 70: ...LOCK SETUP ENTER TIME HR MIN 01 31 FAX SETUP CLOCK SETUP ENTER TIME HR MIN 13 10 L 4 Press the Enter key FAX SETUP CLOCK SETUP 2 TIME MM 5 Press the Main Menu key two times to return to the top of the...

Страница 71: ...NTER NUMBER OF REDIALS 005 L 8 Press the Enter key FAX SETUP SEND SETUP 1 REDIAL COUNT Turning the speaker off for a send configuration In this example the speaker is turned off for a send configurati...

Страница 72: ...5 Press the Main Menu key two times to return to the top of the Main Menu MAIN MENU 1 PRINT MODE L 6 Press the Enter key to reenter print mode to begin printing 4 12 XEROX MRP FAMILY FAX MODEM FOR MS...

Страница 73: ...ort does not exist Indicates you specified a printer port when you ran install that does not exist on your system PSFAX cannot load because PrintCache is not already loaded Indicates you chose PrintCa...

Страница 74: ...CFG is missing in the PSFAX directory You can run INSTALL to create a new PSFAX CGF file There is an error in the configuration file PSFAX CFG at the XXX line Indicates a problem with the configurati...

Страница 75: ...x Queue cannot located the home directory You can put the PSFAX directory in your PATH statement or use the SET PSFAX command before loading PSFAX to solve this problem For example SET PSFAX C PSFAX P...

Страница 76: ...mber between 1 and 12 ILLEGAL NUMERIC INPUT EXCEEDS XX DAYS IN THE MONTH TO RETURN PRESS CLEAR Date Day entry exceeds 12 31 99 Press the Clear C key at the control panel Reenter the day the date must...

Страница 77: ...ut tray which conflicts with the output destination selection top tray or high capacity stacker or An input paper tray Tray 1 2 3 or 4 is selected that will not feed to the current output destination...

Страница 78: ...which conflicts with the output destination selection top tray or high capacity stacker Press the Clear C key You are returned to the top of the Fax Setup menu to select a different input paper tray o...

Страница 79: ...going faxes is set at fine or standard Speaker Reports if the speaker is enabled or disabled Header Reports if a header is printed on outgoing faxes Receive setup Reports how a fax is to be received R...

Страница 80: ......

Страница 81: ...printer control panel A maximum of 20 MB of memory may be installed in the printer When faxing and printing at the same time or when sending and receiving complex faxes additional memory provides incr...

Страница 82: ......

Страница 83: ...RP 4230 MRP System Administrator Guide 720P13950 French 4215 MRP 4219 MRP 4220 MRP 4230 MRP Twinax Command Reference 720P12751 4215 MRP 4219 MRP 4220 MRP 4230 MRP Coax Command Reference 720P12761 4215...

Страница 84: ...Operator Guide 720P12312 4220 MRP 4230 MRP TCP IP Operator Guide 720P13721 4220 MRP 4230 MRP EtherTalk Operator Guide 720P13731 4220 MRP 4230 MRP LAN Manager LAN Server Operator Guide 720P13701 4220 M...

Страница 85: ...modem speaker 4 5 output tray received faxes 4 7 printing sent fax headers 4 6 recall tries 4 5 rings before phone pickup 4 6 scans per inch 4 5 Confirmation of Windows Directory screen 1 8 confirmati...

Страница 86: ...5 4 to 5 6 Fax speaker on option 3 5 FCC rules iii Fine resolution 2 10 Fine send resolution setting 4 5 fixed disk drive see hard disk drive floppy disk drive 1 2 font restrictions 2 2 2 12 From Name...

Страница 87: ...2 2 to 2 4 sending faxes from 1 8 MS DOS prompt 1 3 N names storing 2 5 network capture port 1 4 1 14 fax software installation 1 13 to 1 14 queue 1 14 spooler 1 13 New Program Object window 1 12 note...

Страница 88: ...fonts 2 2 2 12 job end timeout 1 14 network connected printers 1 10 network queue 1 14 number of phone rings 3 4 PostScript resolution selection 2 6 printer port redirection 3 8 PSFAXQ 1 13 Windows f...

Страница 89: ...mation report 2 13 timeout settings 1 14 3 6 to 3 7 Timestamp each fax option 3 6 To Company field 2 13 To Name box 2 12 To Name field 2 4 2 13 tone dialing changing 3 1 establishing 1 5 to 1 6 Transm...

Страница 90: ......

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