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Videoconference Basics
A video call involving more than two participants is called a videoconference or a
Multi-Point call. A call involving only two participants is called a Point-to-Point
call.
Multi-Point calls are only possible using the MCU (Multi-point Control Unit); an
MCU is also called a “Bridge.” The MCU can handle multiple conferences at once
with multiple participants.
To schedule a call using the MCU, you must contact RISE staff. The MCU is
scheduled using the Tandberg Management Suite (TMS).
Being the Host
Also called the “Videoconference Master”
The host of a videoconference is the site to which all others are connected. In
other words, the host is the one that initiated the event or meeting.
The host must schedule the conference with RISE staff; deciding on start and end
times, the date of the conference, etc. If scheduling a program that is to be
shared with other RISE sites, the host is responsible for providing information
about the program (including title, description, presenter name) to RISE staff so
that it can be advertised on the RISE website and scheduled in the TMS.
The host is also given status as the Videoconference Master. The VC Master will
be asked to extend the conference if the time is running out, so if you are the
host, be aware of notifications on your screen when there are 15 minutes left.
Layout
The layout on the screen (what is seen by all participants) is decided by RISE staff
based on the type of conference and the number of participants.
For most programs and meetings, the layout is 7+1 (7 library sites + the host).
This layout keeps the “boxes” for each site large enough to see clearly.