Answering system
The answering system can answer and record
calls for you when you are unavailable to
answer the phone.You can also record phone
conversations (page 15).
You can also set the unit to play a greeting
message but not to record caller messages by
selecting
“
Greeting Only
”
as the recording
time setting (page 42).
Important:
R
Make sure the unit’s date and time setting
is correct (page 12).
R
The unit’s answering system will not
answer incoming calls on your FaxAbility
number. (for New Zealand)
Memory capacity (including your
greeting message)
The total recording capacity is about 40
minutes. A maximum of 64 messages can be
recorded.
Note:
R
When message memory becomes full:
–
“
Messages Full
”
is shown on the
handset display.
– If you use the pre-recorded greeting
message, the unit automatically switches
to another pre-recorded greeting
message asking callers to call again
later.
– If you recorded your own greeting
message, the same message is still
announced to callers even though their
messages are not recorded.
Turning the answering
system on/off
The answering system is preset to on.
1
To turn on:
M
Menu
N
(right soft key)
#327
To turn off:
M
Menu
N
(right soft key)
#328
2
M
N
Note:
R
When the answering system is turned on,
is displayed next to the battery icon.
Greeting message
When the unit answers a call, a greeting
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message
Recording your greeting message
1
M
Menu
N
(right soft key)
#302
2
MbN
:
“
Yes
”
a
M
OK
N
3
After a beep sounds, hold the handset
about 20 cm away and speak clearly into
the microphone (2 minutes and 30
seconds max.).
4
Press
M
Stop
N
to stop recording.
a
M
N
Using a pre-recorded greeting
message
The unit provides 2 pre-recorded greeting
messages:
– If you erase or do not record your own
greeting message, the unit plays a
pre-recorded greeting asking callers to
leave a message.
– If the message recording time (page 42)
is set to
“
Greeting Only
”
, callers’
messages are not recorded and the unit
plays a different pre-recorded greeting
message asking callers to call again.
Resetting to a pre-recorded greeting
message
If you want to use a pre-recorded greeting
message once you record your own greeting
message, you need to erase your own
greeting message.
1
M
Menu
N
(right soft key)
#304
37
Answering System
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