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Read these guides as necessary. (continue)

Step

Using the TopAccess

Using the e-Filing

TopAccess Guide

This guide describes how to use the
TopAccess.

e-Filing Guide

This guide describes how to use the e-Filing.

• Overview
• [Device] Tab Page
• [Job Status] Tab Page
• [Logs] Tab Page
• [Registration] Tab Page
• [Counter] Tab Page
• [User Management] Tab Page
• [Administration] Tab Page
• [My Account] Tab Page
• Functional Setups

• e-Filing OVERVIEW
• OPERATIONS WITH THIS

EQUIPMENT

• OVERVIEW OF e-Filing WEB UTILITY
• HOW TO MANAGE USER

BOXES/FOLDERS

• MANAGING DOCUMENTS
• EDITING DOCUMENTS
• SYSTEM ADMINISTRATION

Controlling/Setting from the Computer

Utility Guide

This guide describes the utility software for your
computer.

• List of Utilities
• About AddressBook Viewer
• About e-Filing Backup/Restore Utility
• About TWAIN Driver and File

Downloader

• About Remote Scan driver
• About WIA driver

Содержание MC780 series

Страница 1: ...This manual contains cautions on how to use this product safety Before you use this product please make sure that you read this manual User s Manual Basic Guide...

Страница 2: ...sic methods of use In addition we have provided an explanation about how to register data in the address book Read these guides as necessary Advanced Guide 3 Step This guide describes the use of conve...

Страница 3: ...nt Tab Page Administration Tab Page My Account Tab Page Functional Setups e Filing OVERVIEW OPERATIONS WITH THIS EQUIPMENT OVERVIEW OF e Filing WEB UTILITY HOW TO MANAGE USER BOXES FOLDERS MANAGING DO...

Страница 4: ...Network administrator The person who manages the computer and the network Terms in this document The following terms are used in this manual Note Indicates important information on operations Make su...

Страница 5: ...dure 31 Scanning the next original during copying 33 Interrupting copying and making other copies 33 Proof copy 33 Selecting face down up stacker 34 Bypass Copying 35 Bypass copying on standard size p...

Страница 6: ...Canceling reserved transmissions 75 4 Scanning 77 BASIC OPERATION 78 Viewing Touch Panel for Scan Menu 78 Default Settings 78 Scan to e Filing 79 Scan to File 79 Scan to E mail 83 Scan to USB 86 Web...

Страница 7: ...duplex function or multiple page function allows you to combine several different pages onto a single page For example you can print 16 pages of a document onto just two pages by printing four pages...

Страница 8: ...ared folders on computers or USB memory Scan to Network PC Scan to USB Memory or sent as attachments via email Scan to Email Scan To USB Memory Scan To Network PC Scan To Email USB memory Email Full c...

Страница 9: ...ch helps to conserve toner and paper A B A Perform several functions at the same time The machine is capable of performing several functions at the same time including sending a fax while copying a do...

Страница 10: ...ed regularly can be stored in TEMPLATE on the touch panel For example the following steps Reduce B4 documents by 81 to A4 size copy and sort them and create five sets can be stored in TEMPLATE and the...

Страница 11: ...Installing drivers on your computer P 12 Operating Environment P 13 Preparations to print from Windows P 14 Preparations to print from Mac OS X P 19 PRINTING FROM WINDOWS P 21 PRINTING FROM Macintosh...

Страница 12: ...uter For Macintosh For Windows Connected via a network Connected via USB Connected via a network Con gure the IP address and other settings in Windows Con gure the IP address and other settings of the...

Страница 13: ...s Server 2008 64 bit version Windows XP Windows XP x64 version Windows Server 2003 Windows Server 2003 x64 version Note The machine will not operate under Windows 3 1 NT3 51 NT4 0 Me 98 95 2000 Printe...

Страница 14: ...e setup Unless otherwise noted procedures required when using Windows 7 are listed in the section Set up in Windows Screens and procedures may differ depending on the OS Memo This machine is compatibl...

Страница 15: ...nd DNS server if they are not being used Close Local Area Connection 7 Close Local Area Connection 3 Configure the IP address and other settings of the machine Memo Skip to Step 4 if an IP address and...

Страница 16: ...directly 10 Click Finish 11 Click Exit button to finish 4 Select Start Control Panel Devices and Printers Setup is complete when an icon appears in the Devices and Printers folder Setup via USB Window...

Страница 17: ...the device you want to use and click Next 6 Read the license agreement and click I Agree 7 Read Environmental Advice for Users and click Next 8 Select the driver you want to install and click the Mult...

Страница 18: ...rol Panel Devices and Printers Setup is complete when an icon appears in the Devices and Printers folder Memo To use this machine as a printer install any of PCL driver PS driver or XPS driver To use...

Страница 19: ...printer drivers Note Turn OFF any virus protection software 1 Insert the Software DVD ROM into the Macintosh 2 Double click XXXXX pkg within the OKI Drivers OSX OS X 10 7 folder 3 Enter the administra...

Страница 20: ...u selected in the list is displayed automatically Memo Clicking Device Settings in the control panel and Printer Information Network displays the MAC address 6 Select the option device and click OK No...

Страница 21: ...nter drivers In the default setting you can obtain the configuration data of options installed automatically by opening the Device Settings tab menu If SNMP communication between this equipment and yo...

Страница 22: ...f paper that is loaded in the 2nd tray Tray 3 Select the size and type of paper that is loaded in the 3rd tray Tray 4 Select the size and type of paper that is loaded in the 4th tray MPT Select the ty...

Страница 23: ...communication is enabled and Invalid Department Code Print Job is set to Store to invalid job list an error message will be displayed when an invalid department code is entered When SNMP communication...

Страница 24: ...n be set from both the application and the printer driver such as collation If the collation is set from the application documents may not be properly printed If that happens use the printer driver to...

Страница 25: ...credentials manually option is used When this option is enabled on this equipment you are prompted to enter your user name and password before printing a document When the dialog box below appears ent...

Страница 26: ...domain settings on Applications Utilities Directory Utilities Services BSD Flat and NIS To use the user authentication function on Mac OS X 10 6 x to Mac OS X 10 8 x perform the domain settings on Acc...

Страница 27: ...1 2 3 4 5 6 2 HOW TO MAKE COPIES P 28 BASIC COPY MODES P 43 Copying...

Страница 28: ...not work properly when A B format originals are used in equipment for North America It does not work properly when LT format originals are used in equipment other than that for North America In some...

Страница 29: ...s not fully lowered Do not look directly at the original glass because intensive light may escape during copying If the original size is not detected correctly press ZOOM and select the desired origin...

Страница 30: ...revents the scanned originals from falling off Pull it out from the RADF and raise the sub stopper Note Lower the sub stopper and slightly lift the original stopper to push it back in after you have f...

Страница 31: ...the types and sizes of acceptable paper and how to place it 2 Place the original s For the types and sizes of originals and how to place them see the following pages P 28 Acceptable originals P 29 Usi...

Страница 32: ...or NEXT COPY on the touch panel Scanning starts When SADF single feed mode is set to the document feeder an original is fed automatically when it is placed on the RADF 7 Press JOB FINISH on the touch...

Страница 33: ...n progress to make other copies interrupt copying When restarting the interrupted job you do not have to reselect copy modes that have been set because they are memorized in this equipment Note The fo...

Страница 34: ...you must finish the proof copy first Then change these settings and scan the original again Press MEMORY CLEAR on the touch panel or the RESET button on the control panel to end the proof copy 7 Pres...

Страница 35: ...depending on the paper size to be used See the table below for the operating procedure of each size Memo Bypass copying stops when the paper placed on the multi purpose tray MPT runs out during copyi...

Страница 36: ...se more than one sheet of paper fan the sheets well before placing them on the multi purpose tray Be careful not to cut your fingers when fanning Do not push paper into the entrance of the bypass feed...

Страница 37: ...pment status indication area as shown below 9 After setting the paper size and type press OK The menu returns to the BASIC menu 10Select other copy modes as required and then press the START button on...

Страница 38: ...is not selected in this step copying may be slowed down 5 Press PAPER TYPE if the paper you placed on the multi purpose tray is other than plain paper 6 Select the paper type 1 Select the paper type...

Страница 39: ...velopes sealed with adhesive paste or tape 9 Partly opened or perforated envelopes 10 Envelopes with special coating on the surface 11 Envelopes with glue or double sided adhesive tape Note Store enve...

Страница 40: ...the Inner Finisher is installed the envelope exits to the receiving tray of the finisher Note Every 10 copies take the envelopes out from the face down up stacker Bypass copying on non standard size p...

Страница 41: ...ue 127mm to 356mm 2 Press Width and key in the value 64mm to 216mm 3 Press OK Length and width are indicated as shown on the right To call up the dimension data registered previously press the desired...

Страница 42: ...nsions 1 Select a desired memory number 2 Press Length and key in the value 127mm to 356mm 3 Press Width and key in the value 64mm to 216mm 4 Press MEMORY Using the Offline Stapler You can use the sta...

Страница 43: ...nu To change the functions on the current menu press the corresponding buttons The desired setting menu will then appear Clearing the set functions If you want to clear any copy function setting press...

Страница 44: ...he touch panel The paper selection mode is now set at Automatic Paper Selection Memo The paper selection mode is set at Automatic Paper Selection by default 4 Select other copy modes as required and t...

Страница 45: ...When copying originals of different widths the copied image of the smaller one may be skewed because it does not touch the side guide on the rear side 3 Press ZOOM on the touch panel 4 Press MIXED SIZ...

Страница 46: ...r to the Advanced Guide Setting Original Modes You can make copies with the optimal image quality by selecting the following modes for your original The selectable original mode differs depending on t...

Страница 47: ...e and the copy paper size separately in advance According to the sizes you specified the optimal reproduction ratio is selected automatically This feature is used when Automatic Magnification Selectio...

Страница 48: ...n the BASIC menu 4 Place the original s If the original is placed on the original glass the reproduction ratio is set when the original is placed If the original is placed on the RADF the reproduction...

Страница 49: ...n register only standard sizes as OTHER and cannot register any non standard sizes 1 Press SIZE SETTING on the touch panel 2 Select the desired size The selected size will be registered as an OTHER si...

Страница 50: ...indication area on the BASIC menu 6 Select other copy modes as required and then press the START button on the control panel Copying photo originals in the optimal reproduction ratio for copy paper si...

Страница 51: ...inal repeat this step until the scanning of all the originals is finished 9 When the scanning of all the originals is finished press JOB FINISH on the touch panel Copying starts Setting photo original...

Страница 52: ...of the originals This mode is called the sort mode Copies can also be made to exit grouped by page This mode is called the group mode Sort mode Group mode 1 Place paper in the tray s 2 Place the origi...

Страница 53: ...LEFT is selected Note Special paper such as OHP film or sticker labels is not applicable Copies in different sizes cannot be stapled unless their length is the same 1 Place paper in the tray s When u...

Страница 54: ...on the RADF place them according to the illustration on the previous page When placing the originals on the original glass place them in the following order Magazine sort Place the first page of the...

Страница 55: ...Making a 1 sided copy Memo When you copy 2 sided portrait originals which open to the left right on only 1 side of the paper use the image direction function on the EDIT menu so that all the copied p...

Страница 56: ...to 2 sided copy 2 2 DUPLEX 2 sided original to 2 sided copy 5 Select other copy modes as required and then press the START button on the control panel When placing the original on the original glass f...

Страница 57: ...FILE NAME Press this to display the on screen keyboard Then enter the file name within 128 letters Note The trailing characters in a file name maximum 74 may be deleted depending on the type of letter...

Страница 58: ...number set by the administrator will be used Change this only when you want to use any other port number SMB When you press any of the buttons below the on screen keyboard appears Enter with the butt...

Страница 59: ...1 2 3 4 5 6 3 SENDING RECEIVING A FAX P 60 CHECKING AND CANCELING THE COMMUNICATIONS P 73 Fax...

Страница 60: ...he original glass or RADF Reversing Automatic Document Feeder in the correct direction The illustration above shows the original placed on the original glass P 61 Handling an original 2 Press the FAX...

Страница 61: ...ssion conditions vary or if users or departments are different when this equipment is managed under the department management or user management this function is not applied to those reserved jobs Sen...

Страница 62: ...nt Feeder and place the original with its face down on the glass Raise it 60 degrees or more for the detection of the original 2 Align the original against the left inner corner of the glass Different...

Страница 63: ...of the originals Regardless of their sizes originals are acceptable up to 100 sheets 35 to 80 g m2 9 3 to 20 lb or 16 mm 0 62 in height 2 sided originals can be set and sent Advanced Guide When an ori...

Страница 64: ...inal Memo In the TEXT PHOTO mode or PHOTO mode transmission time may be longer than that in the TEXT mode 1 Badly wrinkled or folded originals In particular originals whose leading edge are curled may...

Страница 65: ...TX Switch Quality TX ON or OFF When this mode is set to ON originals are sent at a slower speed than usual and the chances of errors occurring decrease MAIL BOX COMMUNICATION For the communication com...

Страница 66: ...the confirmation screen for the next original can be displayed 2 The setting screen for the scanning conditions is displayed Change the setting and then press OK P 64 Making settings Specifying the re...

Страница 67: ...ument at once Repeat the recipient selection operation until all the recipients are selected For the multi address transmission you can also specify recipients by combining with other entry methods Th...

Страница 68: ...e multi address transmission you can also specify recipients by combining with other entry methods The number of recipients you can simultaneously specify is limited to 400 To confirm all the selected...

Страница 69: ...For the multi address transmission you can also specify recipients by combining with other entry methods The number of recipients you can simultaneously specify is limited to 400 To confirm all the se...

Страница 70: ...t of the external telephone to dial and perform direct fax transmission Off hook Transmission is available when on the upper right of the screen is OFF 1 Place the original s P 61 Handling an original...

Страница 71: ...on the ADMIN menu For details of the current setting ask your administrator Besides the receiving methods described in this page there are various useful ways to receive a fax These procedures are de...

Страница 72: ...vanced Guide When an original is shorter or the same as the paper printing area It is printed in the original size When an original is longer than the paper printing area It is printed according to th...

Страница 73: ...nsmissions and receptions 1 Press JOB STATUS 2 Select the LOG tab and then press SEND or RECEIVE 3 The list of the communication status is displayed Transmissions or receptions are listed in the rever...

Страница 74: ...Canceling the Transmission Canceling the memory transmission You can cancel the memory transmission during scanning When using the original glass This section describes how to cancel the memory transm...

Страница 75: ...has been sent 1 Press the STOP button on the control panel while the original is being scanned The scanning and transmission are stopped Canceling reserved transmissions You can display the list of t...

Страница 76: ...CHECKING AND CANCELING THE COMMUNICATIONS 76 1 2 3 4 5 6 3 The confirmation screen for the deletion is displayed Press DELETE...

Страница 77: ...1 2 3 4 5 6 4 0 Scanning BASIC OPERATION P 78...

Страница 78: ...and Time 6 JOB STATUS Press this button when you want to monitor your copy fax scan and or print jobs or view the job logs P 90 Viewing the scan job status P 90 Viewing the scan job log 7 SCAN Press t...

Страница 79: ...eed to set up the user box To prevent loss of data we recommended that you back up the data saved in the equipment s hard disk You can back up the data with the computer using File Downloader or e Fil...

Страница 80: ...tting up the remote destination is displayed Proceed to step 6 If the selected remote destination REMOTE 1 or 2 is already defined by the administrator so that the scan is saved in a specified network...

Страница 81: ...scanned data to ftps 10 10 70 101 user01 scan enter user01 scan in this box LOGIN USER NAME When you select FTP Enter the log in user name for the FTP server if required When you select SMB Enter the...

Страница 82: ...iple page file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store your scan as a single file for each page When you scan several pages th...

Страница 83: ...tor on TopAccess the AUTHENTICATION screen is displayed In this case proceed to step 4 If the User Authentication for the Scan to E mail setting is disabled by the administrator proceed to step 5 Memo...

Страница 84: ...ngful number such as date and time to the subject For details refer to the TopAccess Guide 8 If necessary make the following settings for the attached file 1 Press FILE NAME and change the file name 2...

Страница 85: ...set by the administrator on the TopAccess SMTP Client page FROM ADDRESS Press this button to edit the sender s e mail address You cannot edit the box if the administrator sets the sender s e mail add...

Страница 86: ...d wait a few seconds Note Connect the USB storage device to the USB port 4 When Found USB DEVICE message appears on the touch panel press USB Note When you store scans in a USB storage device never at...

Страница 87: ...file When you scan several pages the equipment stores all the pages as a single file SINGLE Press this button to store scans as a single file for each page When you scan several pages the equipment s...

Страница 88: ...luded with Windows operating systems such as Windows Vista The WIA Scan Driver is automatically installed to your client computer when you install client software for Web Service Printing Note To inst...

Страница 89: ...Setup page by clicking the Save as file submenu For details refer to the TopAccess Guide When scans are sent to a sub folder When the Local Storage Path setting is set to send the scans to a sub fold...

Страница 90: ...ng environment To display the previous or next page press or The number of jobs displayed on a page varies depending on the equipment used To delete jobs select one on the list and press DELETE You ca...

Страница 91: ...1 2 3 4 5 6 5 List of Utilities P 92 Utilities that can be used with this machine...

Страница 92: ...List of Utilities Common Utilities for Windows Macintosh You can use the following utilities For details refer to the Utility Guide AddressBook Viewer e Filing Backup Restore TWAIN Driver File Downloa...

Страница 93: ...1 2 3 4 5 6 6 Index...

Страница 94: ...nt 43 47 Department Code 21 23 Destination Display Area 78 Device Settings tab 22 Different width originals 63 DIRECT TX 64 Duplex copying 1 sided original 1 sided copy 54 1 sided original 2 sided cop...

Страница 95: ...69 direct entry with digital keys 66 group entry 67 searching for by ID number 68 searching for the recipient s fax number 68 specifying the recipient in the address book 67 Red R 79 Redial function...

Страница 96: ...January 2013 45510702EE Rev1...

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