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P a g e
9.
Wage
- if you would like the time clock to track and calculate the employee wages, enter wage in this field.
10.
Entry Method
- this option determines the procedure for punching IN and OUT by the employee at the
employee time clock. Select the desired method from the drop-down menu.
Read a description of the time clock entry methods below and choose your entry method carefully.
Validated
- the employee is required to choose either IN or OUT at the employee time clock to punch.
The correct option will blink on the time clock display. The employee is required to choose the correct
key at that time - either IN or OUT.
Example:
If an employee forgot to clock OUT the day before, they will have to punch OUT and then punch
IN to the current shift. The punch information can be edited in the software so that the proper
OUT time and date is recorded on the reports.
Non Validated
- IN and OUT will display under the employee's name at the employee time clock. The
employee is required to choose the correct key at that time - either IN or OUT. Either entry will be
accepted by the employee time clock.
Automatic
- this is also known as 'Swipe and Go'. After the employee enters their ID number, the display
on the employee time clock shows the employee name and the message
Entry Recorded.
The employee
is not allowed to make any other selections at the employee time clock. This provides a simple and quick
method for the employee at the employee time clock. The employee time clock records every punch as
an IN punch. Every "other" punch is considered an OUT punch by the program. You cannot make any
lunch override or hours adjustments to these types of punches. See the Add a New Punch section for
details.
11.
Lunch Enabled
- select this checkbox if you would like the time clock to automatically deduct the employee
lunch. This option is used when employees do not manually clock IN and OUT for lunch.
12.
Lunch At
- enter the number of hours the employee is required to work before the lunch period is automatically
deducted from the employee's shift for the day.
13.
Lunch Length
- enter the amount of time in minutes to deduct for lunch (typically 30 to 60 minutes).
14.
Enable Break Support
- select this checkbox to track time the employee spends on paid breaks on the Timecard
Report.
15.
Delete All Punches for this Employee
- this option is used to delete all punches for an employee. This is typically
used when an employee leaves the company and you would like to reuse the employee PIN.
To delete the employee's punches, click on
Delete all punches for this employee
link.
A window stating "THIS WILL DELETE ALL OF THIS EMPLOYEE'S PUNCHES, ARE YOU SURE YOU WANT TO
CONTINUE?" Click
OK
to continue. Click
Cancel
to cancel.
Note:
Before purging the employee punches, we recommend that you save a backup of your data. This allows
you to view that employee's data at a later date. Backing up and restoring data is discussed in
Chapter 5 |
Maintaining Your Time Clock
.
Repeat this procedure with all of your employees to complete employee setup. Move on to Chapter 4 for
instructions on running reports.
