M
ANAGING
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OLOR
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FFICE
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PPLICATIONS
19
M
ANAGING
C
OLOR
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FFICE
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PPLICATIONS
The ColorWise color management system provides complete color management for jobs
printed from office applications and other applications that do not generate PostScript.
This chapter provides instructions for printing color documents from applications such as
word processing, spreadsheet, and presentation graphics applications. Use these instructions
with the Microsoft Office applications.
Using office applications
The Color Server must receive PostScript instructions to print a document. Many
applications do not create these PostScript instructions, relying on the printer driver to create
them. Included in this category are most word processing, spreadsheet, and presentation
graphics applications. These applications use operating system features to render images for
display or printing. The term “
office applications
” is used in this document to refer to these
types of applications.
All office applications handle color similarly, using the same RGB color model used for
the color monitor. Most office applications allow you to choose colors from a palette of
preselected colors. Some allow you to add new colors to the palette using a color picker.
Although some applications allow you to specify color using the CMYK, HSL, and
HSV color models, these applications always send RGB color data to the Color Server.
(An exception to this is a CMYK EPS format file placed in a document, which is sent
as CMYK data.)
When working with color in office applications, consider the following:
• The range of colors that can be displayed in RGB on your monitor is much larger than
the range of colors that can be printed on your printer. When you print the document,
out-of-gamut RGB colors are mapped to the colors your printer can produce.
• Office applications send only RGB data to the Color Server. You control the rendering
style of the color conversion with your selection of a
rendering intent
.
Each rendering intent uses a different color rendering style and has a different way of
mapping unprintable colors to the color gamut of your printer. For more information
about color rendering intents, see
Color Printing
.
