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FAX Operation (Advanced)

OPERATION GUIDE

4-51

Logging in when User Accounting has been Enabled

When user accounting has been enabled, you need to enter a User ID and Password to use the machine.

Press [Login User Name].

Enter a User Name, and press [OK].

NOTE:

For details on character entry, refer to

Character Entry Method on page 2 of the Appendix

Press [Login Password].

Enter the password and press [OK].

After confirming that the correct User ID and
password have been entered, press [Login].

NOTE:

You can check the number of pages used by a

user by entering the user name and password and
pressing [Check the counter.]. Press [Close] in the
counter browsing screen to log in.

Perform the fax operation.

NOTE:

When the operation is completed, press the

Logout

key.

Status

10/10/2008 10:10

Enter login user name and password.

abcdef

********

Local Authentication

# Keys

IC Card
Login

Cancel

Check Counter

# Keys

Содержание 250ci

Страница 1: ...250ci 300ci 400ci 500ci FAX System Q OPERATION GUIDE Please read this Operation Guide before using this machine Keep it close to the machine for easy reference...

Страница 2: ...Introduction In this Operation Guide 250ci 300ci 400ci 500ci are referred to as 25 ppm model 30 ppm model 40 ppm model and 50 ppm model respectively...

Страница 3: ...d points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section inclu...

Страница 4: ...ii OPERATION GUIDE Note Due to performance updating information in this Operation Guide is subject to change without notice...

Страница 5: ...eiving System Redial 3 31 4 FAX Operation Advanced Long Originals 4 2 Delayed Transmission 4 3 Broadcast Transmission 4 6 Standby Transmission 4 8 Interrupt Send 4 9 Chain Dial 4 10 Manual Send 4 12 M...

Страница 6: ...put 6 30 2 in 1 Reception 6 31 Remote Diagnostics 6 32 Prohibiting FAX Printing at Specified Times Unusable Time 6 33 7 Optional Equipment Expansion Memory 7 2 Dual FAX 7 2 8 About Network FAX What is...

Страница 7: ...g in order to eliminate exposure to direct sunlight Power supply Grounding the machine Do not connect this machine to the same outlet as an air conditioner or copier etc Precautions for Use CAUTION Do...

Страница 8: ...produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications No matter what the status of the unit if the sound of the motor within the unit is audible neve...

Страница 9: ...to the telephone company 2 This equipment connects to the network via USOC RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the app...

Страница 10: ...n the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending...

Страница 11: ...nformer aux r glements pertinents quant l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This product meets the applicable Industry Canada technical specifications The Ringer...

Страница 12: ...ermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Ch...

Страница 13: ...NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the...

Страница 14: ...displayed on the PC screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates the messages displayed on the touch panel Ready to copy is displayed Note Indicates supp...

Страница 15: ...re used to indicate originals and paper placement directions on the touch panel Placement direction Indicated size The size of the originals paper that can be used depends on the function and source t...

Страница 16: ...xiv OPERATION GUIDE...

Страница 17: ...art Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide Operation...

Страница 18: ...splays the Copy screen Displays the screen for sending You can also change this to show the address book screen Displays the Document Box screen Displays the Program screen Blinks while data is transm...

Страница 19: ...Blinks while the machine is accessing the hard disk fax memory or USB memory general purpose item Blinks while data is received Returns settings to their default states Pauses the printing job in pro...

Страница 20: ...on with this panel 2 Main power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 MP Multi Purpose tray Set the paper in th...

Страница 21: ...12 8 7 7 Original placement indicator Indicates the original status in the Document Processor The left indicator lights in green when the original is correctly set 8 Top cover Open this cover when th...

Страница 22: ...Part Names and Functions 1 6 OPERATION GUIDE...

Страница 23: ...me after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative Selection of Telephone L...

Страница 24: ...x NOTE If you install 2 optonal FAX Kits Dual FAX option and then use 2 phone lines select the option for each line 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Ch...

Страница 25: ...e location of the information to be printed you can select inside or outside of the page image being sent NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI Howeve...

Страница 26: ...acter Entry Method on page 2 of the Appendix 4 Press OK Local FAX Information Entry Register the local FAX information local FAX number ID printed on in the transmit terminal identification TTI area T...

Страница 27: ...e the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK Local FAX ID Entry 6 Press Change of Local FAX ID The entry screen is displayed 7 Using the numeric keys or e...

Страница 28: ...press OK NOTE Press or to view the next region 4 Press Off or On of Summer Time and then press OK NOTE If you select a region that does not utilize summer time the summer time setting screen will not...

Страница 29: ...llowing basic operations Enter key and Quick No Search key 3 2 Automatic Send 3 4 FAX Automatic Reception 3 12 Cancelling Communication 3 14 Using the Address Book 3 17 Using One touch Keys 3 27 Using...

Страница 30: ...that the Enter key performs the same action as OK 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search key Use the Quick No Search keys to perform an action by si...

Страница 31: ...d 3 digits long press the Enter key or OK The specified destination appears in the destination list Status 2008 10 10 10 10 Original Sending Data Format Quick Setup Destination Color Image Quality Adv...

Страница 32: ...rocedure 1 Press Advanced Setup and then FAX Direct Transmission 2 Press On 3 Press OK Status 10 10 2008 10 10 Original Sending Data Format Quick Setup Destination Color Image Quality Advanced Setup D...

Страница 33: ...s Memory Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After originals placed on the gl...

Страница 34: ...glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning Placing Originals 3 Place the originals on the glass surface or in the optional document...

Страница 35: ...ng dialing after you dial a specific number 3 If necessary make any detailed settings Press each key to change the setting and press OK 10 10 2008 10 10 Cancel OK Next Dest Pause FAX No Entry Sub Addr...

Страница 36: ...de When the destination includes fax the fax jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals Selecting the Resolution 5 Select the reso...

Страница 37: ...an resolution should be equal to or higher than the fax resolution If the selected resolutions are not in this condition the machine automatically adjusts the resolution and changes the selection 1 To...

Страница 38: ...the originals 1 To change the original density press Color Image Quality and then Density 2 Select the density 3 Press OK Send Start 7 Press the Start key Transmission begins Checking the Send Status...

Страница 39: ...iginals are being scanned cancels the transmission Log abc def com 438 14 47 1 1 10 10 2008 10 10 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InProcess St...

Страница 40: ...eption methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer to page 6 14 Manual Refer to page 4 13 Checking and Changing the Reception Method 1 Press the System...

Страница 41: ...s screen refer to the machine s Operation Guide Reception Print 2 Received originals are output on the top tray with the print side facing downward Up to 250 sheets of plain paper 80 g m can be held o...

Страница 42: ...them out from the original output table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of...

Страница 43: ...ect transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen retu...

Страница 44: ...transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 47 Overwriting...

Страница 45: ...System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 Press Change of Address Number 4 Using or the numeric keys enter the custom address number 0001 to 2...

Страница 46: ...external line you can use this method to insert a pause before resuming dialing after you dial a specific number 10 Press Change of Sub Address When you do not use sub address communication go to step...

Страница 47: ...nals in the receiving system select Off press OK and go to Step 19 17 Press On and enter the encryption FAX Box number four digits with the numeric keys and press OK 18 Press OK 19 If necessary press...

Страница 48: ...tion Perform the necessary contact registration in advance 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Group and then Next 3 Press Change of Address Number 4...

Страница 49: ...9 Press Add 10 Select the destination contact to be registered to the group NOTE You can search for destinations by name or address number 11 Press OK 12 To add a destination repeat steps 8 to 11 Che...

Страница 50: ...Setup Destination Color Image Quality Advanced Setup Destination Detail Address Book Folder Path Entry E mail Addr Entry No 1 100 AAA BBB CCC DDD EEE FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006...

Страница 51: ...up2 Group3 Name Register Edit Address Book 1 2 i FAX FAX ABC DEF JKL MNO PQRS TUV WXYZ GHI 0 9 2 1 4 3 Keys used Search method Search words etc 1 Search Name Search by the registered name 2 Search No...

Страница 52: ...t the destination or group to edit NOTE The destinations and groups can be rearranged and searched by destination name group name and address number 4 Press Detail 5 When editing the destination of a...

Страница 53: ...ete Press Yes in the confirmation screen to remove the contact You can view detailed information on the selected contact by pressing Detail When deleting the destination of a contact registration or g...

Страница 54: ...ou can sort the list in the order of names or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print 3 Press Print of Address List Name or...

Страница 55: ...001 to 1000 Pressing Quick No Search key or No directly selects the One touch key number 4 Press Register Edit 5 Select the destination contact or group to register to the One touch key from the Addre...

Страница 56: ...ber to edit 0001 to 1000 Pressing Quick No Search key or No selects the One touch key number by direct input 4 When changing the destination to another destination 1 Press Register Edit 2 Select the n...

Страница 57: ...FAX Operation Basic OPERATION GUIDE 3 29 3 When deleting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation screen deletes the registration contents of the One touch key...

Страница 58: ...mber you don t need to enter zero 0 at the beginning For example you can enter as 1 for One touch key number 1 In this case press OK after entering the number Status 10 10 2008 10 10 Original Sending...

Страница 59: ...t to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall The receiving system you dialed is displayed on the...

Страница 60: ...FAX Operation Basic 3 32 OPERATION GUIDE...

Страница 61: ...ssion 4 6 Standby Transmission 4 8 Interrupt Send 4 9 Chain Dial 4 10 Manual Send 4 12 Manual Reception 4 13 Remote Switch Function 4 15 Printing Sending Received Faxes by Requirements Memory Forwardi...

Страница 62: ...an as standard size Refer to 1 sided 2 sided Selection on page 4 53 Originals of up to 1 600 mm 63 long can be scanned 1 Press the Send FAX key 2 Place the originals in the optional document processor...

Страница 63: ...and Sending Delayed Transmissions Queued on page 3 15 You can change destinations of a delayed transmission any time before the specified transmission time Refer to Changing Deleting Delayed Transmis...

Страница 64: ...formation 1 Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 Select the job you want to change or delete from the list and press Detail Detailed information of the selecte...

Страница 65: ...ation screen to change the destination When deleting the destination or deleting the job 1 Press or to select the destination you want to delete 2 Press Delete 3 Press Yes in the confirmation screen t...

Страница 66: ...e of transmission 1 Press the Send FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Press FAX No Entry and use the numeric keys to enter the fax number Press Next Dest to...

Страница 67: ...4 After selecting all the destinations press the Start key Transmission begins NOTE In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For det...

Страница 68: ...communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 200 transmissions can be scheduled You can use other functions such as broadc...

Страница 69: ...e to interrupt transmission immediately 1 Press the Send FAX key 2 Load the originals to be sent using Interrupt Send 3 Press Advanced Setup and then FAX Direct Transmission 4 Press On 5 Press OK 6 Se...

Страница 70: ...and press OK To use the Address Book or One touch keys select the destinations to which 212 has been registered NOTE For the Address Book and One touch keys refer to Using the Address Book on page 3 1...

Страница 71: ...tination from the list You can select several destinations 3 Press OK The chain number 212 is automatically added to all the destinations Select fax number from One touch key Select the destination fr...

Страница 72: ...hen you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Using a Telephone to Send When you want to talk to the person at the receivin...

Страница 73: ...available on port 2 is FAX Automatic reception Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to...

Страница 74: ...sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When reception starts when the Receiv...

Страница 75: ...it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used s...

Страница 76: ...ng operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using th...

Страница 77: ...o a folder SMB or FTP Requirements for Forwarding IMPORTANT If the forwarding requirements are specified only one destination matching the requirements are printed from the registered destinations The...

Страница 78: ...ing a sub address as the forwarding requirement you can restrict relay broadcasting to a specific communication NOTE When forwarding is used you can select whether to print or not to print the receive...

Страница 79: ...rd Destination 8 Set the Forwarding Destination Select the other party by pressing one of the following keys and press OK to add the other party to the list NOTE You can register multiple destinations...

Страница 80: ...You can change the following settings Number of Copies Enable time setting File name registration NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 13 Press OK E mai...

Страница 81: ...rement number between 001 and 100 7 Press OK 8 Press Change of Requirement Name 9 Enter the requirvement name and press OK NOTE For details on character entry refer to Character Entry Method on page 2...

Страница 82: ...ts with Ends with Includes 13 Press OK 14 Press Next of Forward Setting 15 Press Change of Forwarding 16 Select On or Off whether to forward or not to forward the received documents and press OK 17 Pr...

Страница 83: ...Encrypted TX setting NOTE For details on above settings refer to Forwarding Detail Settings on page 4 26 21 Press OK 22 Press Change of Storing in FAX Box Key Description Address Book Select the desti...

Страница 84: ...5 You can change the following settings Number of Copies Activating time setting File name registration Priority setting NOTE For details on above settings refer to Forwarding Detail Settings on page...

Страница 85: ...ep 4 3 Press Delete When the confirmation screen is displayed press Yes and go to step 6 4 Press Detail 5 Refer to steps 5 to 26 of Registering Settings by Requirement on page 4 21 to change the setti...

Страница 86: ...Select All Day or Preset Time To forward received originals all day select All Day press OK and then go to step 5 To set the forwarding time select Preset Time and go to the next step 4 Press to ente...

Страница 87: ...s Operation Guide 4 Press OK E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sen...

Страница 88: ...he date time and the job number or fax number 1 Follow steps 1 to 3 of Using Requirements for All Receptions on page 4 19 Follow steps 1 to 4 of Registering Settings by Requirement on page 4 21 and mo...

Страница 89: ...r 2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and COMMAND CENTER as well as the current...

Страница 90: ...Menu key 2 Press Document Box Removable Memory Next of FAX Box and Register Edit of Register Edit Box 3 Press Add 4 Press Change of the required items NOTE The Owner and Permission are displayed when...

Страница 91: ...racter entry refer to Character Entry Method on page 2 of the Appendix When Box Password is selected 1 Press Password and enter the password Up to 16 digits can be entered 2 For confirmation press Con...

Страница 92: ...2 to 4 6 After deleting and changing FAX Boxes press Close Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box use the following operation 1 Press the Document B...

Страница 93: ...the FAX Box after printing is completed To delete the data press On 7 Press Start Print The print starts Deleting Originals from a FAX Box Use the procedure below to delete an original that you have...

Страница 94: ...4 32 2 Press Detail 3 The details for the selected original are displayed 4 When you have finished checking the details press Close Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 10...

Страница 95: ...nals in the FAX Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu...

Страница 96: ...based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit thei...

Страница 97: ...Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When th...

Страница 98: ...Press Register 3 Press the program number to be registered 01 to 10 NOTE When selecting a program number that has been registered you can replace the currently set function with the function represen...

Страница 99: ...ion screen the program is deleted Using Program Dial 1 Press the Program key 2 Place the originals 3 Press Recall and then the key of the program number to call up 01 to 10 NOTE You can also use the p...

Страница 100: ...d File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 41 NOTE You can store...

Страница 101: ...ing sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 45 Deleting Originals After Polling Transmission Originals intended for polling transmission...

Страница 102: ...to 30 sheets to be placed in the document processor File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Dens...

Страница 103: ...lling box Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number If multiple conta...

Страница 104: ...ddresses below 1 Press the Send FAX key 2 Press Advanced Setup and then FAX Polling RX 3 Press On 4 Press OK 5 Select the destination NOTE Only fax numbers can be selected as destinations You can sele...

Страница 105: ...ith the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the Send FAX key 2 Select the destination Here refer to Sub Address Transmi...

Страница 106: ...inal NOTE To cancel a selection press the checkbox again so that it is no longer ticked For information on working with lists in a Polling box refer to the machine s Operation Guide 4 Press Print 5 Wh...

Страница 107: ...lling transmission Refer to page 4 41 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 46 2 Press Delete 3 When the deletion confirmation screen appears press Yes The original is deleted...

Страница 108: ...4533 10 10 2008 09 45 23 Polling Box doc10102008095022 10 10 2008 09 50 4 doc10102008100011 5 Preview Store File 10 10 2008 10 10 10 10 2008 10 10 Status KB KB KB File Close Status 10 10 2008 10 10 Ch...

Страница 109: ...hine s Operation Guide Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting Item Description Registration of...

Страница 110: ...FAX Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Network FAX transmission IMPORTANT You can use Make a call Checking FAX Job Histo...

Страница 111: ...rd 4 Enter the password and press OK 5 After confirming that the correct User ID and password have been entered press Login NOTE You can check the number of pages used by a user by entering the user n...

Страница 112: ...abled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and press Login NOTE You can check the number of pages used by a department by entering the...

Страница 113: ...l document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor NOTE For direct transmission you cannot use Mix...

Страница 114: ...hod originals are scanned until you press Scan Finish You can change the following items during scanning Original Size Selection 1 sided 2 sided Selection Sending Size Selection Original Orientation I...

Страница 115: ...als Border Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Individual Borde...

Страница 116: ...to inform when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals...

Страница 117: ...is chapter explains how to check fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Pr...

Страница 118: ...stored Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only i...

Страница 119: ...and Storing Jobs to check the results of file storage in FAX Boxes and Polling box Then press Log 3 Press in Job Type and select FAX Description of the Job Log Screen Items shown in each job log scree...

Страница 120: ...ion Job No Job acceptance number End Date Job completed date Type Icon indicates job type Fax transmission Destination Recipient destination name or fax number User Name User name Blank if no informat...

Страница 121: ...b acceptance number End Date Job completed date Type Icon indicates job type Storing fax reception data Job Name Job name User Name User name Blank if no information is available Result Result is indi...

Страница 122: ...ail to check the result for each destination Job Type Job type Destination Recipient The number of destinations is displayed User Name User name Blank if no information is available Job Name Job name...

Страница 123: ...eport and Next of Result Report Setting Then press Next of Send Result Report and Change of FAX 3 Press Off not to print On to print or Error Only If you selected On or Error Only you should then indi...

Страница 124: ...ult Report 3 Press Off not to print On to print or Error and Forward Only 4 Press OK Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the hi...

Страница 125: ...y 50 faxes sent or received 1 Press the System Menu key 2 Press Report and Next of Admin Report Settings Then press Change of Outgoing FAX Report or Incoming FAX Report 3 Press Off not to print or On...

Страница 126: ...of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print...

Страница 127: ...cation is only provided when an error occurs or the received original is forwarded to other faxes computers and FAX Boxes 1 Press the System Menu key 2 Press Report and Next of Result Report Setting T...

Страница 128: ...Checking Transmission Results and Registration Status 5 12 OPERATION GUIDE...

Страница 129: ...s 6 6 Volume Adjustment 6 7 Retry Times 6 8 Receiving Mode 6 9 Reception Date Time 6 10 Media Type for Print Output 6 11 MP Tray Paper Output 6 13 DRD Reception Available for inch versions only 6 14 T...

Страница 130: ...stem does not respond Flow of reception NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 13 FAX FAX Telephone When the other party ha...

Страница 131: ...ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephon...

Страница 132: ...to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding t...

Страница 133: ...g tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 13 2 The answering machine responds When the call is from a telephone but the user is absent The ans...

Страница 134: ...Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change...

Страница 135: ...built in speaker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key 2 Press Common Settings Next of Sound and then Change of FAX Speaker Vol...

Страница 136: ...utomatically NOTE Retry times can be set to between 0 and 14 For Redial refer to Dialing the Same Receiving System Redial on page 3 31 1 Press the System Menu key 2 Press FAX Next of Transmission Next...

Страница 137: ...er to page 6 14 Manual Reception Manual Refer to page 4 13 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available only for inch models 1 Press the System Menu...

Страница 138: ...on if the fax is from a different time zone NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow...

Страница 139: ...utput of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size 1 Press the System Menu key 2 Press C...

Страница 140: ...ax reception settings For the setting procedure refer to Media Type for Print Output on page 6 11 Select the same media type that was selected in step 6 Common Settings Paper Size Set cassette paper s...

Страница 141: ...er Output You can select whether to use the MP tray paper when printing out the received fax 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tr...

Страница 142: ...achine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinct...

Страница 143: ...g the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call i...

Страница 144: ...on Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 17 or Registering Permit ID No on page 6 21 Send rest...

Страница 145: ...Rejection Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 19 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception R...

Страница 146: ...s Detail 4 Use the numeric keys to reenter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressi...

Страница 147: ...ect FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left...

Страница 148: ...or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion...

Страница 149: ...rmit ID No 0000 to 9999 NOTE Press the Clear key to display the previous number 5 Press OK 6 To register other Permit ID numbers repeat steps 3 to 5 7 Press Close FAX Permit ID List FAX ID Register an...

Страница 150: ...7 To change and delete other Permit ID numbers repeat step 2 to 6 8 Press Close Setting Send Restriction You can restrict the other parties to which you send originals only to the ones registered in P...

Страница 151: ...de also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are reject...

Страница 152: ...e the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving...

Страница 153: ...Press FAX Next of TX RX Common and then Register Edit of Encrypt Key Registration 3 Select the unregistered encryption key and press Register Edit 4 Press Encryption Key 5 Use the numbers 0 to 9 and...

Страница 154: ...ears press Yes 8 To change or delete other encryption keys follow steps 2 to 7 Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encr...

Страница 155: ...ption box is not used 8 Press On and use the numeric keys to enter the encryption box number 4 digits and press OK 9 Press OK 10 Press OK 11 Press the Start key The transmission will start 10 10 2008...

Страница 156: ...tem Refer to Registering an Encryption Key on page 6 25 2 Press the System Menu key 3 Press FAX Next of Reception and Change of Encrypted Reception 4 Press On select the encryption key number and pres...

Страница 157: ...t size 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and Change of Reduced RX Size 3 Select Off or On 4 Press OK Item Description Off Print the received data at 100 of the or...

Страница 158: ...eived multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic...

Страница 159: ...tion prints 2 pages of the original at a time on one Letter or A4 size sheet of paper NOTE If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled 1 Press the...

Страница 160: ...ok for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service...

Страница 161: ...ing all other operations are all prohibited during the unusable time period including printing of copy jobs printer jobs and received e mails printing and sending from USB Memory and Network FAX trans...

Страница 162: ...Setup and Registration 6 34 OPERATION GUIDE...

Страница 163: ...OPERATION GUIDE 7 1 7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit Expansion Memory 7 2 Dual FAX 7 2...

Страница 164: ...al broadcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX...

Страница 165: ...If user login administration is invalid the user authentication screen is displayed Enter a login user name and password and press Login 3 Press Next of Job Accounting Setting Register Edit of Accoun...

Страница 166: ...Optional Equipment 7 4 OPERATION GUIDE...

Страница 167: ...ns how to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX...

Страница 168: ...nsmission is available Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is...

Страница 169: ...X OPERATION GUIDE 8 3 8 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing...

Страница 170: ...etwork FAX Driver Operation Guide Online Manual contained in the included CD ROM Network FAX Driver Operation Guide Online Manual The Network FAX Driver Operation Guide Online Manual is contained in t...

Страница 171: ...ON GUIDE 9 1 9 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 9 2 Precautions When Turning Power OFF 9 3 Error Messages 9 4 Troubleshooti...

Страница 172: ...nsmission status The Send indicator blinks when the machine is sending a fax The Receive indicator blinks when the machine is receiving a fax The Memory indicator blinks when source data is being stor...

Страница 173: ...Before turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION...

Страница 174: ...n If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative FAX box limit exceeded FAX Box capacity is used up with doc...

Страница 175: ...d paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue P...

Страница 176: ...he registrations correct both at sender and recipient Double check the registrations both at sender and recipient 6 24 Cannot use the remote switching function Is a pulse line used Some phones may tra...

Страница 177: ...s transmission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub addr...

Страница 178: ...unication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with...

Страница 179: ...x Character Entry Method Appendix 2 Specifications Appendix 5 Menu List Appendix 6 Received FAX Sizes and Paper Priority Inch Model Appendix 10 Received FAX Sizes and Paper Priority Metric Model Appen...

Страница 180: ...10 2008 10 10 Use the keyboard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 1...

Страница 181: ...oard to enter Backspace Upper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 Status 10 10 2008 10 10...

Страница 182: ...oard containing and 1 9 Press and 1 10 Check that the entry is correct Press OK Status 10 10 2008 10 10 Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6...

Страница 183: ...m Automatic Document Feed Max 100 sheets with optional document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400...

Страница 184: ...peed ECM Encrypted Transmission Sending On Hook One Touch Key Chain Dial Type of Original Transmission Original Size Mixed Sized Originals 2 sided Book Original Original Orientation Sending Size Long...

Страница 185: ...agnosis Transmission Basic Local FAX Name Entry TTI FAX Local FAX Number 1 Local FAX Number 2 Dialing Mode Port 1 Dialing Mode Port 2 Local FAX ID Retry Times Reception Basic Media Type MP Tray Reduce...

Страница 186: ...s Result Report Setting Send Result Report FAX Attach Send Image FAX RX Result Report RX Result Report Type Edit Destination Address Book FAX Sub Address Transmission Start Speed ECM Encryption Key No...

Страница 187: ...inting Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device Communication Cancel of Transmission Disconnection of Communication Manual Reception Log Activity Report Pri...

Страница 188: ...o the following priority Same Size Override Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically...

Страница 189: ...atement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All M...

Страница 190: ...matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientatio...

Страница 191: ...machine automatically chooses the printing paper according to the following priority Same Size Override Priority Received FAX Size Paper Size 1 2 3 4 5 6 7 8 9 10 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A...

Страница 192: ...d using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Paper orientation is different from the recei...

Страница 193: ...such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 auto...

Страница 194: ...with the sender machine although the line connection was established U00600 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to f...

Страница 195: ...in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address...

Страница 196: ...nt machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled becau...

Страница 197: ...no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free spa...

Страница 198: ...Appendix 20 OPERATION GUIDE...

Страница 199: ...endix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Continuous Scan 4 54 D Date 2 6 Delayed Transmission 4 3 Cancel 3 15 Changing...

Страница 200: ...1 Flow of Receiving 8 2 Flow of Sending 8 2 Online Manual 8 1 8 4 Setup 8 4 No Print Output 9 6 O One touch Keys 3 27 Change Delete 3 28 Registering a New Destination 3 27 Select Destination 3 28 Ope...

Страница 201: ...s Page 5 10 Resolution 3 8 Rings 6 6 S Safety Conventions i Selection of Transmit Terminal Identification TTI 2 3 Send and Print 4 56 Send and Store 4 56 Send Status 3 10 Sending Size Selection 4 53 S...

Страница 202: ...Index 4 OPERATION GUIDE...

Страница 203: ...MEMO...

Страница 204: ...MEMO...

Страница 205: ...MEMO...

Страница 206: ...E1...

Страница 207: ......

Страница 208: ...First edition 2008 12 Printed in China 303MB56020...

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