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Comdial GCA70-355, Руководство пользователя

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Taking Messages

You can take messages from callers then print or mail them to the recipients. You can print messages for one or
more recipients. You can also select which messages to print or print all of them on a per-user basis. The software
keeps a list of recently used messages so that you can recall them if needed. This feature allows you to
immediately send a message to its recipient via the recipient’s Tracker.

To take messages,

•

use the Message key (Shift + F12) on the keyboard,

—OR—

•

click the Take a Message button on the toolbar.

Dialing Calls

From the Attendant station, you can call other system stations using either extension number or station name.
There are several ways that you can use Impact Attendant to dial a call. You can drag selected stations to the
Current Calls display or you can use several techniques that bring up the Select Number dialog box.

Using this dialog lets you select numbers from the overall list, different groups, or a personal directory. The
dialog shows which stations are busy so you can see who is available to take your call.

To dial a call,

•

click the Dial button on the toolbar,

•

drag the telephone you want to call from the Stations and Lines display to the Calls display,

•

from the Call drop-down menu, select Dial,

•

press Alt-C followed by D,

—OR—

•

Press F2.

Sending Secure Off-Hook Voice Announce Messages

You can send secure off-hook voice announce (SOHVA) messages to other stations within the system. SOHVA
messages only operate if the other stations are capable of using SOHVA, and if their users do not have the voice
announce block feature turn on.

To send a SOHVA message,

•

click the SOHVA key on the toolbar.

NOTE: You can only send SOHVA messages to telephones on your node.

Using Impact Attendant 2 – 5

Impact Attendant User's Guide

GCA70–355

Содержание GCA70-355

Страница 1: ...Impact Attendant for Windows PC Attendant s Console User s Guide for DXP DXP Plus FXS and FXT GCA70 355 02 07 99 printed in U S A ...

Страница 2: ...re compatibility Accordingly some features identified in this publication will not operate if some other feature is activated Comdial disclaims all liability relating to feature non compatibility or associated in any way with problems which may be encountered by incompatible features Notwithstanding anything contained in this publication to the contrary Comdial makes no representation herein as to...

Страница 3: ...Displays 1 6 Setting The System Configurations 1 8 Using The Keyboard 1 9 Using The Mouse 1 10 2 Using Impact Attendant 2 1 Using Impact Attendant To Handle Calls 2 1 Answering Calls 2 1 Holding Calls 2 2 Parking And Retrieving Parked Calls 2 2 Transferring Calls 2 3 Paging Other Stations 2 4 Conferencing Calls 2 4 Taking Messages 2 5 Dialing Calls 2 5 Hanging Up Calls 2 6 Forwarding Calls 2 7 Usi...

Страница 4: ... Numbers 2 11 Setting The System Time and Date 2 12 Modifying The Directory 2 12 Making A Personal Directory 2 12 Sending Messages 2 13 Using The Tracker Pager 2 14 View the System Call History 2 16 Using The Diagnostics 2 17 Index Index 1 2 Contents GCA70 355 Impact Attendant User s Guide ...

Страница 5: ...u to handle a large volume of call traffic in a short period of time With this software you have control of the system and the telephone stations that are a part of it Among the many features that Impact Attendant makes available to you are the following items real time status updates of telephone activity access to system wide features such as Park Orbits SOHVA and Serial Transfer full keyboard a...

Страница 6: ...program does not start automatically you can start it by clicking Start Programs Impact Attendant OR if there is an Impact Attendant icon on your desktop double click on it Once Impact Attendant is running the main window appears 1 2 Introducing Impact Attendant GCA70 355 Impact Attendant User s Guide ...

Страница 7: ...vity These calls ring at both stations simultaneously Page making general announcements using system telephones as paging devices Park placing or picking up calls from any of 90 park orbits Pick answering calls that ring at any other extension Release another term for hanging up on a call Serial Transfer call being transferred through a series of stations useful if a caller wants to talk to severa...

Страница 8: ...s duplicate actions such as clicking a tool from the tool bar or clicking directly on a station selection Locating The Tool Bar As with the drop down menus the tool bar buttons provide commands that activate when you click on them some unique and some duplicating actions that you can do with different techniques The tools identify their actions as you move the cursor across them 1 4 Introducing Im...

Страница 9: ... On Hold Black Red lifted over telephone icon Out of Service Gray Gray Explaining The Selection Tabs The different tabs on the main screen allow you to view different selections of stations The names and stations shown in the checklist are the names entered by the installers as they program the digital communications system The following table details the selection categories Tab Category Selectio...

Страница 10: ...both active and on hold the line or extension that a call is on and whether the call is alerting connected on hold conferenced and so forth You can highlight the call to be connected when you press the Answer key if several calls are ringing at once you may change the focus to highlight one of the other calls 1 6 Introducing Impact Attendant GCA70 355 Impact Attendant User s Guide Current Calls Di...

Страница 11: ...ations and lines display window is always visible when the Impact Attendant software is active The display is scrollable whenever there are too many stations to be displayed at once The stations and lines display window shows the following items the extension and display name for the stations and the line name and number for lines icons of different colors and different handset positioning to diff...

Страница 12: ...tendant automatically brings the caller s user group to the top on your screen whenever you answer a call Hide When Done With Call When you check this option Impact Attendant automatically returns the caller s user group to the background on your display screen when you are finished with a call Beep When Popping Up When you check this option the computer beeps whenever the Impact Attendant applica...

Страница 13: ...oard provides you with keyboard access to the more frequently used Impact Attendant functions Many attendants find using the keyboard to be faster that using the mouse Introducing Impact Attendant 1 9 Impact Attendant User s Guide GCA70 355 Accent Silences The Ringer Decimal Transfer Calls Plus Hangs Up Calls Minus Holds A Call or Retrieves a Call Pause Pop Hide Window Enter Shift Enter Answers Ca...

Страница 14: ...g it to another station Transfers the ringing to the other station Double click Notes line Shows history of messages sent by other Comdial applications Mouse Action in Phones Display Result Drag a station selection from the Phones display to the Calls display Calls the station you dragged to the Calls display If the attendant station is active when the new call is made the active call goes on hold...

Страница 15: ...Answer key Enter key on the keyboard click the Answer button on the toolbar right click the call you wish to answer and select Answer from the dialog box from the Call drop down menu select Answer OR press Alt C then press A NOTE The system automatically places a currently active call at your station on hold when you answer a new call Answering Calls Ringing At Other Stations To answer a call ring...

Страница 16: ...R Using The Split Feature The Split feature allows you to toggle between two held calls To use the Split feature press Split key F6 key to replace the currently active call with the call that is on hold press F6 again to toggle the calls again Parking And Retrieving Parked Calls The Park Orbit display shows parked stations and who parked them If you retrieve a parked call while you have an active ...

Страница 17: ...ree personal intercom numbers to which your currently active call can be sequentially transferred that is the call goes to the first station and when that user hangs up the call goes to the second station and so forth In arranging the serial transfer you can select the numbers using the list box or you can type the numbers You can also select groups that you have previously defined to make it easi...

Страница 18: ...ting numbers from the overall list different groups or a personal directory The dialog shows which system stations are busy so that you can determine whether he or she can answer your call Use one of the following methods to set up a conference call press the Conference key F8 key on the keyboard click the Conference button on the toolbar click and drag the station that you want in the conference ...

Страница 19: ...ay or you can use several techniques that bring up the Select Number dialog box Using this dialog lets you select numbers from the overall list different groups or a personal directory The dialog shows which stations are busy so you can see who is available to take your call To dial a call click the Dial button on the toolbar drag the telephone you want to call from the Stations and Lines display ...

Страница 20: ...for verification before it will take action To hang up press the Hang up key Plus key on the keyboard click the Hang up button on the toolbar right click the call you wish to end and select Hang up from the dialog box from the Call task menu select Hang up OR press Alt C and then press U 2 6 Using Impact Attendant GCA70 355 Impact Attendant User s Guide ...

Страница 21: ...ing at a station and receive no answer No Forwarding The default setting Disables the Call Forwarding feature To set Call Forwarding from the Call drop down menu select Forward press Alt C then press F OR right click on the station for which you want to set Call Forwarding and select Forward Calls These actions open the Forward Phone dialog from which you pick the station to receive the forwarded ...

Страница 22: ... press Alt O and then press A Overflow Attendant When you select the Overflow Attendant mode the system directs incoming calls to both your station and another system station that the installer has programmed to be the overflow attendant You can toggle the overflow attendant on and off as needed The status of the Overflow setting is shown at the bottom of the screen To turn on the overflow attenda...

Страница 23: ...ed red circle superimposed over it To place a station in the Do Not Disturb mode right click the selected station s telephone icon and select Do Not Disturb from the dialog box repeat this action to remove the condition To place your attendant station in Do Not Disturb from the Call drop down menu select Do Not Disturb Muting Your Telephone You can mute voice transmission at your station if you wi...

Страница 24: ... To adjust the volume from the Programming drop down menu select Volume OR press Alt P then press V Tagging A Call You can tag a call with text that you create Impact Attendant displays this tag whenever the call is viewable This call tagging feature is useful to identify calls that have returned to your attendant station as a result of a transfer or hold recall You can change or edit the call tag...

Страница 25: ...of people as well as other attendant s groups Each defined group gets a tab in the main display Selecting a particular tab causes only the telephones in that group to be displayed You can only create and edit personal groups with this feature The other tabbed groups are permanent you cannot edit them There are several methods that you can use to create personal groups To create personal groups cli...

Страница 26: ...s the name on the telephone s LCD and the name that shows when users intercom each other To modify the directory from the Programming drop down menu select Directory OR press Alt P then press D Making A Personal Directory Impact Attendant s Personal Directory feature allows you to create a directory for storing contact information such as name phone numbers addresses and miscellaneous notes To cre...

Страница 27: ...ssage or hold In addition to sending messages to telephone stations you can send message to other PC Attendant users on your node and receive a reply from them on your screen To open the Message dialog from the Options drop down menu select Message press Alt O press M twice to select Message then press Enter OR right click on the station you want to send a message Using Impact Attendant 2 13 Impac...

Страница 28: ...the Tracker dialog entered a message and selected a recipient there are two ways to send the Tracker message send the message as soon as you prepare it by clicking the Track button schedule a later time to send the message To schedule a time to send a Tracker message 1 While in the QuikTrak dialog click the Schedule Track button 2 Enter a time and date for the track to occur 3 Click OK When you re...

Страница 29: ...Using Impact Attendant 2 15 Impact Attendant User s Guide GCA70 355 ...

Страница 30: ...To view the Call History display you must first make sure that audit logging is enabled To enable audit logging 1 From the Options drop down menu select Configuration The Configuration Settings dialog appears 2 Make sure the Audit Log box is checked and click OK To view the Call History display 1 From the Reports drop down menu select Calls The System Call History dialog appears 2 You can exit the...

Страница 31: ...to view and log all call events and message traffic that occurs at your attendant station To enter the diagnostics program click Start Programs Impact Attendant CstaSpy The following dialog appears from which you can review the attendant station activity Using Impact Attendant 2 17 Impact Attendant User s Guide GCA70 355 ...

Страница 32: ...This page remains blank intentionally ...

Страница 33: ... 1 3 Conferencing Calls 2 4 Current Calls display 1 6 D Debug Mode 1 9 Diagnostics 2 17 Dialing 2 5 Directory 2 12 Do Not Disturb 2 9 Drop down Menus 1 4 F Forward Ring No Answer 2 7 Forwarding Calls 2 7 G Greetings for Specific Lines 2 11 Groups Creating 2 11 H Handling Calls 2 1 Hanging Up 2 6 Headset Operation 2 10 Held Calls Retrieving 2 2 Hide When Done With Call 1 8 Holding Calls 2 2 I I D 1...

Страница 34: ...Retrieving Parked Calls 2 2 S Secure Off Hook Voice Announce Messages 2 5 Sending Messages 2 13 Serial Transfer 1 3 2 3 Silent 1 3 2 9 SOHVA 2 5 Special Purpose Features 2 8 Speed Dial Numbers 2 11 Split 1 3 Split Feature 2 2 Starting Impact Attendant 1 2 Stations and Line Display 1 7 Status Display 1 7 Status Icons 1 5 System Configurations 1 8 T Tabs main screen 1 5 Tagging A Call 2 10 Taking Me...

Страница 35: ...fficulties arising from the interpretation of the information contained herein The information contained herein does not purport to cover all details or variations in equipment or to provide for every possible contingency to be met in connection with installation operation or maintenance Should further information be desired or should particular problems arise which are not covered sufficiently fo...

Страница 36: ...GCA70 355 02 07 99 printed in U S A ...

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