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44

BT PaperJet 40 UG – Issue 2 – Edition 2 – 18.03.04 – 6026

Help

Display shows 

NO PHONE LINE

.

Check your machine is installed correctly.

Display shows 

NO DIAL TONE

.

Check your telephone line cable is plugged into the socket marked LINE
on your BT PaperJet 40. 

Display continually shows 

BUSY

or faxes you send are constantly

interrupted.

Try sending the fax using the 

button so you can hear the progress of

your call. 

Press 

and dial the number manually. If the recipient is using an

answering machine, wait until you hear the tone after the recorded
message, then press 

.

When you answer the phone you hear the fax tones or silence.

Your machine is receiving a fax. Press 

– or if answering on an

attached phone, press 

– then replace the handset.

Display shows 

EXTERNAL PHONE

and the 

light flashes.

Indicates a separate phone connected to the BT PaperJet 40 line cord
socket is being used.

Cannot fix a recurring problem.

Try unplugging your machine from the mains power, wait at least 
10 seconds, then switch the power back on again. If the fault still recurs,
call the Helpline.

BT PaperJet Helpline

0870 241 6538

Call the dedicated BT PaperJet Helpline:

if you are having difficulties using your 
BT PaperJet 40.

The Helpline will be open from 
8.30am to 5.30pm Monday to Friday, 
except for UK public holidays, and 
9.00am to 2.00pm on Saturdays.

Содержание PaperJet 40

Страница 1: ...BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 User Guide BT PAPERJET 40 ...

Страница 2: ...ails drawing and photographs Enlarge reduce and make multiple copies of original documents Quickdial directory lets you dial your 10 most important or frequently used numbers by pressing just two buttons 50 Name and number directory makes it simple to store and dial numbers for faxing and phoning Redial any of the last 5 numbers stored in the redial list Welcome to your BT PaperJet 40 multifunctio...

Страница 3: ... simple instructions on the next few pages or see the Quick Start guide enclosed Need help If you have any problems setting up or using your BT PaperJet 40 please contact the Helpline on 0870 241 6538 Alternatively you may find the answer on the web at www bt com fax or in Help at the back of this guide Got everything BT PaperJet 40 machine Handset Curly handset cable Mains power cable Telephone l...

Страница 4: ...18 Receiving a fax via an external phone 19 Receiving faxes into the memory 19 Memory indicator 19 Fax mode 19 Manual reception 19 Automatic reception 20 To set the number of rings 20 Groups 21 Create a group 21 View entries in a group 21 Delete an entry or the whole group 22 Broadcast faxing 22 Broadcast to individual numbers 22 Broadcast to a group 23 Delayed sending 23 Polling 24 Quick polling ...

Страница 5: ...and date 33 Header number 33 Header name 34 Ringer melody 34 Ringer volume 34 Loudspeaker volume 34 Connecting a telephone answering machine 35 Installing a new ink film Ink level indicator 36 Plug n Print card indicator 36 Install a new ink film 36 Help 40 General information Safety 45 General 45 Cleaning 46 Guarantee 48 Technical information How many fax machines telephones can you have 50 Switc...

Страница 6: ...ther electrical appliances Always choose a smooth flat horizontal surface Avoid soft surfaces such as carpets As documents come out at the front make sure there are no obstructions in front of the machine Avoid direct sunlight as the ink film is heat sensitive Setting up 1 Plug the telephone line cord into the LINE socket on the side of your BT PaperJet 40 and plug the other end into the telephone...

Страница 7: ... out the paper first then tap it down on a flat surface before inserting it into the paper tray Lift the top flap and rotate the paper support arm up wards pull the paper feed flap forward load the paper and close the flap 4 Plug the mains power cable into the machine and the other end into the mains power socket 5 Your BT PaperJet 40 display will now alternate between ENTER TIME and the default s...

Страница 8: ...nnected to the telephone wall socket Your machine can then control the other devices You can connect additional devices as long as the Ringer Equivalence Number REN does not exceed 4 The REN of your BT PaperJet 40 is 1 For more information see page 50 Getting started 8 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Entering names For example to enter the name TOM Press once to enter T Press thr...

Страница 9: ... different rooms but you will not be able to use certain functions for example being able to transfer a call from your BT PaperJet 40 to a telephone Getting started 9 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Connecting to a switchboard To set up switchboard PBX connection see page 50 ...

Страница 10: ...Edition 2 18 03 04 6026 Getting to know your fax Fax Machine Mains cable Top flap Handset Paper feed flap Control panel Scanner cover Plug n pring card slot Front ink roll compartment Printer roller Rear ink roll compartment 10 ...

Страница 11: ... Clr is used to delete numbers and letters Red indicator When flashing read the message in the display screen LEFT RIGHT Lets you select options move the cursor and adjust the volume Res Fine Photo Use to select the scan resolution for faxing and copying CLOCK Press to switch between modes SUN MOON Press and hold to switch mode on or off Info Press to select help pages Press and hold to start auto...

Страница 12: ...ttings for day time and night time Ringer is switched off for fax and phone calls Fine and Photo Resolution options for faxing and copying If no symbol is displayed the standard resolution for normal text documents is set Faxes are stored in the memory Ink roll capacity Unviewed calls in the calls log Getting to know your fax ...

Страница 13: ... the number 2 Lift the handset when the display shows LIFT HANDSET 3 To end the call replace the handset Redial You can redial up to the last 5 numbers called 1 Press then or or repeatedly press to scroll through the last five numbers 2 Press and lift the handset or press Delete a number in the redial list 1 Press then or to scroll to the number you want 2 Press to delete then press to confirm 3 P...

Страница 14: ...d 2 Lift the handset to dial or press if sending a fax Edit a Quickdial entry 1 Press then the button under which the number you want is stored The name is displayed 2 Press and hold for 2 seconds and a cursor will appear to the right of the name 3 Press or to move the cursor and to delete The character to the left of the cursor will be deleted 4 Enter any new characters and press The number is di...

Страница 15: ... deleted 6 Enter any new numbers and press to confirm Delete a Quickdial entry 1 Press then the button under which the number you want is stored 2 Press then to confirm Main directory You can store up to 50 names and numbers in the main directory Store a Directory entry 1 Press for two seconds 2 Use the keypad to type the name using to move the cursor to the right then press 3 Enter the telephone ...

Страница 16: ...t of the cursor will be deleted 3 Enter any new characters and press to confirm The number is displayed 4 Press or to move the cursor and to delete The number to the left of the cursor will be deleted 5 Enter any new numbers and press to confirm Delete a Directory entry 1 Press then or to display the entry you want 2 Press then press to confirm Print Directories You can print out a list of your qu...

Страница 17: ...fan out the pages to separate them and tap down before inserting them into the document feeder for faxing or copying Move the document guide to the size of your document Insert the document with the text facing towards you into the document feeder Faxing 17 The document feeder holds up to 10 pages of 65 90g m2 paper ...

Страница 18: ...appears in the display screen before sending About 40 seconds after the document has been faxed your machine will reset to standard resolution Contrast You can adjust the brightness for sending or copying light or dark documents LOW lighter HIGH darker 1 Press then 2 Press or to select CONTRAST LOW MEDIUM or HIGH then press Sending faxes 1 Insert the document with the text facing towards you in th...

Страница 19: ...rd pages Memory indicator If you have documents stored in the memory the display shows and CHECK PAPER or REFILL INK FILM as appropriate The red indicator also flashes When paper is inserted or a new ink film is installed the memory will print out the stored documents automatically Once printed the document is deleted from the memory If the memory becomes full no further pages can be stored The re...

Страница 20: ... after the number of FAX RINGS it checks to see if the call is a fax or a voice call if it is a fax it is received automatically if it is a voice call the BT PaperJet 40 continues to ring until the TOTAL RINGS have been reached the BT PaperJet 40 then answers the call prior to the TOTAL CALLS being reached you can take the call on the handset To set the number of rings 1 Press then The display sho...

Страница 21: ...adcast a fax to the whole group at the same time To Broadcast a fax to a group see page 23 Create a group 1 Press then 2 Press or to select a group number 1 5 and press 3 Press or to select ADD MEMBER then press 4 Press or to scroll to the entry you want Both Quickdial and Main Directory entries are displayed Press to select the entry 5 Press or then to select other numbers then press to complete ...

Страница 22: ...axing in that you can choose who receives your fax individually Broadcast to individual numbers 1 Insert the document with the text facing towards you in the document feeder If necessary select the Resolution or Now press then The document is stored in the memory 2 Enter the destination numbers Either use the keypad to enter individual numbers or select a name or group by pressing for the Main Dir...

Страница 23: ... all persons listed in the group If your BT PaperJet 40 cannot get through first time to everyone in the group it will keep trying After the fax has been sent it will print out a confirmation report Delayed sending You can set a time for a fax to be sent to take advantage of cheaper rate calls or to fit in with another country s time zone 1 Press then Enter the time you want the document to be sen...

Страница 24: ...1 Do not lift the handset Dial the number of the other machine then press and hold Polling with a code If a security code is needed in order to poll a document from another machine 1 Press then 2 Enter the code you have been given then press 3 Dial the telephone number for the other machine then press Or lift the handset or press then dial the number manually and press Set a document for polling 1...

Страница 25: ...perate according to the day settings at all times Switch day night timer on off 1 Press and hold for two seconds to switch the day night mode on and off When is displayed the day night mode is switched on Change day and night periods Night time is pre set to 10pm 6am but you can change these times to suit your preferences 1 Press then 2 Enter the time you want your machine to begin the daytime set...

Страница 26: ...he fax checks the status of the incoming call The number you set should be less than or equal to the TOTAL RINGS 6 Press The display shows RINGER VOL 7 Press or and LOW MED and HIGH will be displayed and a sample heard 8 Press when the required setting is displayed Silent operation You can set your BT PaperJet 40 to not ring at all e g at nighttime Select 0 for FAX RINGS and the BT PaperJet 40 wil...

Страница 27: ...list with details of the last 10 sent and received faxes The details include phone number number of pages date and time of transmission duration of transmission resolution and whether the document was sent or received successfully 1 Press then 2 Press or to select printing or not then press to confirm Dialling list You can print out a list of your most recent dialled numbers the most recent receiv...

Страница 28: ...are having problems sending a fax it may help to set the speed to 4800 BPS 1 Press then Set a slower speed by pressing or then press Received fax size To make sure that received documents which are slightly longer than A4 size are printed on one page the pages are reduced vertically The original setting is On You can switch between On and Off 1 Press then 2 Press or to select ON or OFF then press ...

Страница 29: ...u into the document feeder Select the resolution by pressing 2 Press Make up to 15 copies 1 Insert the document with the text facing towards you into the document feeder Select the resolution by pressing 2 Press and hold for 2 seconds Enter the number of copies you want up to a maximum of 15 then press twice Zoom You can enlarge or reduce the document you are copying from 200 down to 50 of origina...

Страница 30: ...d time of the call are stored in the Calls list You can display scroll through and dial numbers on the list and copy them into the directory Caller information not available With some incoming calls the telephone number of the caller is not available and cannot therefore be displayed In this case your BT PaperJet 40 provides you with some explanatory information UNAVAILABLE The number is unavailab...

Страница 31: ...he Calls list New entries are displayed with 3 Lift the handset and press or press to dial the number Delete entries from the Calls list 1 Press and hold for two seconds the Calls list is displayed 2 Press or to scroll through the Calls list to the entry you want 3 Press then or to confirm deletion then press Copy a number from the Calls list to the directory 1 Press and hold for two seconds the C...

Страница 32: ...st is displayed 2 Press or to scroll through the Calls list to the entry you want 3 Press and hold for 2 seconds 4 Enter the name you want associated with the number and press 5 The Calls list number is displayed edit if required then press Caller Display 32 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 ...

Страница 33: ...r to choose between pages 1 6 Page 1 provides an overview and index of the Help pages available Time and date You can adjust the time and date 1 Press then 2 Enter the time e g 0915 for 9 15am You are prompted to enter the day 3 Enter the date using DD MM YY format e g 15 05 04 for 15th May 2004 then press Header number You can change the telephone number entered during setup This number appears o...

Страница 34: ...ies 1 Press then 2 Press to select and hear the melody then press to confirm Ringer volume You can also set different ringer volumes for day AM SUN and night PM MOON modes For example you can set it to ring more quietly at night so that no one is disturbed To set separate day and night modes see page 24 1 Press or the current setting is displayed for a few seconds 2 Press or again to change the vo...

Страница 35: ...number of rings on your BT PaperJet 40 to two or more than the number of rings set on the telephone answering machine A typical setup would be Telephone answering machine 2 rings Fax rings 4 rings Total rings 4 rings Also see page 20 for information about Fax and Total rings It is recommended that you keep outgoing messages on the telephone answering machine to less that 10 seconds in duration Add...

Страница 36: ... indicator will flash You will also receive a printed warning when the ink film is running low Plug n Print card indicator If the Plug n Print card is not inserted or replaced when a new ink film is installed the display shows CHANGE CARD When installing a new ink film you must insert the Plug n Print card that comes with it Install a new ink film 1 Remove the handset and any paper from the paper ...

Страница 37: ...ilm roll lift it up and place it next to the front ink film roll 4 Remove both rolls They cannot be re used 5 Remove the old Plug n Print card from the slot on the left of the ink film compartment Installing a new ink film Only the initial ink film supplied with your machine does not have a Plug n Print card ...

Страница 38: ...arge roll into the compartment at the back of the machine 7 Place the small roll into the front ink film compartment keeping the blue cog on the right Make sure the pin on the left has slotted into place 8 Using the blue cog rotate the small roll forward to tighten the film so that it does not get creased Installing a new ink film ...

Страница 39: ... Issue 2 Edition 2 18 03 04 6026 9 Snap out the new Plug n Print card and insert it into the slot 10 Close the cover until it clicks into place Replace the handset and add paper to the paper tray Installing a new ink film ...

Страница 40: ...aper is jammed 1 Display shows PAPER JAM Open the control panel until it clicks into place Remove any free paper in the document and paper feed trays and the handset 2 Remove the jammed paper 3 Turn the ink film forward so it doesn t sag or become creased 40 ...

Страница 41: ...feed tray Document is jammed 1 Open the paper feed flap and gently pull out the paper Close the flap again 2 Remove the handset and any free paper from the document feeder 3 Open the operation panel by lifting in the middle When you hear a first click the panel is in place 4 Open the scanner cover by pressing the two lugs in The cover will open downwards Help ...

Страница 42: ... 03 04 6026 5 Carefully remove the document from the front or back 6 Close the scanner cover on the left and right making sure it clicks back into place 7 Now close the panel so it clicks into place too Replace the handset 8 Insert paper Help ...

Страница 43: ...g the contrast for light or dark originals see page 18 Test your machine by making a copy Black lines appear on faxes and copies If the lines appear on faxes you send or on copies clean the scanner see page 46 If the lines appear on faxes you receive ask the sender to clean their scanner Copy is blank Check the document is loaded the right way around printed side facing the front Machine rings onc...

Страница 44: ... When you answer the phone you hear the fax tones or silence Your machine is receiving a fax Press or if answering on an attached phone press then replace the handset Display shows EXTERNAL PHONE and the light flashes Indicates a separate phone connected to the BT PaperJet 40 line cord socket is being used Cannot fix a recurring problem Try unplugging your machine from the mains power wait at leas...

Страница 45: ...hone wires or mains cables where the insulation is missing or damaged unless they have been disconnected Do not attempt any repairs This could expose you to high voltages or other risks Contact the helpline for all repairs Do not expose to rain or any other form of moisture There is a risk of electric shock or fire If any liquid is accidentally spilled into your machine immediately remove the main...

Страница 46: ...rays or polishes as these will damage the product Cleaning the exterior Simply clean the casing with a damp not wet cloth or anti static wipe Never use a dry cloth as this may cause a static shock Cleaning the scanner glass 1 Open the paper feed flap and pull out any paper Close the flap again 2 Remove the handset and open the control panel cover until it clicks into place General information ...

Страница 47: ...e scanner cover by pressing in the two lugs The cover opens downwards 4 Use a soft lint free cloth to gently wipe the scanner glass on top A and the white strips B 5 Close the scanner cover on the left and right making sure it clicks into place General information ...

Страница 48: ...d within 28 days a brand new replacement BT PaperJet 40 will be despatched by courier to the customer III If the product was purchased more than 28 days ago and within the guarantee period a loan BT PaperJet 40 will be despatched by courier to the customer 2 If 1 III applies the original fax will be repaired free of charge subject to the conditions in clause 5 BT s normal repair times for most fau...

Страница 49: ...s guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the fax In such circumstances the Customer will be sent a condition report with a choice of either a paying the cost of repair of the faulty fax or b the carria...

Страница 50: ...hboards which support tone dialling and timed break recall If in doubt please consult your service provider Switchboard external line access code You may need to enter an access code e g 9 in order to get an outside line So that the switchboard has time to pick up an outside line you may also need to add a Pause after the access code Set access code 1 Press then Press or until the display shows PA...

Страница 51: ...itchboard contact the BT PaperJet Helpline on 0870 241 6538 R TTE This product is intended to be connected to analogue networks and private switching systems in the United Kingdom This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999 5 EC A copy of the certificate can be obtained from the Helpline 0870 241 6538 Technic...

Страница 52: ...ions plc s respective standard conditions of contract Nothing in this publication forms any part of any contract British Telecommunications plc 2004 Registered Office 81 Newgate Street London EC1A 7AJ Registered in England No 1800000 BT PaperJet 40 UG Issue 2 03 04 2 Designed and produced by The Art Design Partnership Ltd Printed in Austria Visit us at www bt com BT PaperJet 40 UG Issue 2 Edition 2...

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