Sagem FAX 4440 User Manual Download

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TELECOM

Instruction booklet

SAGEM

FAX 4440

MF 4461

Summary of Contents for FAX 4440

Page 1: ...TELECOM Instruction booklet SAGEM FAX 4440 MF 4461 ...

Page 2: ...documents through the PC You have a connection with a WLAN adaptor optional equipment to communicate with a personal computer WLAN is an option working only with an original adaptor that you can obtain from your retailer You will find further information on our Internet website www sagem com Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The Fax 4440 ...

Page 3: ...ransmission 18 Immediate transmission 18 Delayed transmission 18 Transmission with auto redial 18 Fax reception 18 Relay broadcast 19 Fax answering machine 19 Saving an access code 19 Activating Deactivating the answering machine 19 Printing fax messages stored in the memory 20 Fax rerouting 20 Activating rerouting 20 Setting the re direction contact 20 Printing rerouted documents 20 Rerouting fax...

Page 4: ...splay the consumable status 43 Scan To 43 Companion Suite Pro LL functionalities 43 Document analysis 43 Analysis with Scan To 44 Analysis from a TWAIN compatible software 44 Character recognition software OCR 44 Printing 44 Printing with the multifunction machine 44 Address book 45 Add a contact to the terminal address book 45 Add a group to the terminal address book 45 Manage the address book 46...

Page 5: ...Fax 4440 MF 4461 III 1 Contents Electrical specifications 61 Environmental specifications 61 Peripheral specifications 61 Consumable specifications 62 ...

Page 6: ...fety measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing For installation conditions and safe use precautions refer to chapter Installation page 6 Repairs maintenance Repairs and maint...

Page 7: ...POWER ON means POWER OFF Certification The tagging attests to the product s compliance with the demands of the R TTE 1999 5 EC directive For users security in accordance with the 73 23 EEC directive For electromagnetic disturbances in accordance with the 89 336 EEC directive The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R TTE 1999 5 EC direc...

Page 8: ...r follow local rules and regulations concerning sorting and disposal of such waste Batteries and rechargeable batteries If your product contains batteries or rechargeable batteries these shall be disposed of at the designated collecting centers The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family Therefore according to European...

Page 9: ...of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a ...

Page 10: ...istered trademark of ScanSoft Microsoft Windows 98 Microsoft Windows Millennium Microsoft Windows NT Microsoft Windows 2000 Microsoft Windows XP and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give addition...

Page 11: ...t humidity without condensation with a maximum amplitude of 20 per hour Terminal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord...

Page 12: ...paper jams Adding paper in the pile must be avoided because it may cause double feeding When withdrawing the cassette from the main unit always support it with both hands to avoid doing drop it If you use paper already printed by your machine or another printer the printing quality may not be optimal Handling of paper Curling must be corrected before printing Curls must not exceed 10 mm Care must ...

Page 13: ...idge access cover Manual paper feed setup guides input tray USB key Smart card insertion point Fold down stop for paper delivery connection Model MF 4461 Slave USB connection for PC On Off switch Power supply cord connection Paper jam cover Additional telephone cable socket Master USB connection USB key Model MF 4461 Model MF 4461 Telephone cable socket ...

Page 14: ... analysis to a PC or a media USB key 12 Key STOP PRINT stops the current printing 13 Key access to directory and quick dial numbers 14 Key line manual connection listen for tone during fax sending 15 Key multiple contact sending fax e mail or SMS 16 Key Validation 17 Key OK confirms the displayed selection 18 Key menu access and navigation down the menus 19 Key C back to the previous menu and inpu...

Page 15: ...ub menus and their identification number Two methods are available to access menu items a step by step method or a shortcut method To print the functions list with the Step by step method 1 Press on 2 Use the or button to browse the menu and select 5 PRINT Confirm with OK 3 Use the or button to browse the menu PRINT and select 51 FUNCTIONS LIST Confirm with OK To print the functions list with with...

Page 16: ... stickers from the machine 4 Remove the plastic protection film from the screen 5 Place the control panel in front of the machine insert the control panel in its back slots A 6 Push the front side of the control panel B to clip it Installing the document feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose Feed cassette paper insertion Your devi...

Page 17: ...a paper stack pull the paper off and align it on a flat surface 5 Put the paper stack in the feed cassette 200 sheets for 80 g m paper for instance 6 Put the feed cassette back in its location Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it at the same time towards you 3 Unpack the cartridge and hold it by its handle 4 Insert the cart...

Page 18: ...er cord to the device Plug the power cord to outlet on the wall 4 Press the On Off button to turn on the device I position 5 After initialisation WAITING FOR INIT appears on the screen Insert the initialisation card provided in the card reader as indicated on the picture 6 After an analysis phase INIT OK REMOVE CARD appears on the screen Remove the initialisation card from the drive 7 By default t...

Page 19: ... or envelope can be fed at a time 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope Before inserting paper refer to paragraph Paper recommendations page 7 You can use paper which weights between 52 and 160 g m Before printing check that the paper format you ...

Page 20: ...Choose with the buttons or the printing option see examples below depending on the copy mode that you want Mosaic mode 1 Page to 1 2 Pages to 1 or 4 Pages to 1 Confirm with the OK button 6 Adjust the desired zoom level from 25 TO 400 with the buttons or confirm with the OK button 7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button 8 Choose the re...

Page 21: ...tes with the digital keyboard or the buttons and confirm your choice by pressing on the OK button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast 845 ADVANCED FCT COPY CONTRAST 1 Setup the desired level of contrast with the buttons and confirm by pressing the OK button 2 You can also directly setup the desired contrast with the button press several times on this butto...

Page 22: ...tton 3 Quit this menu by pressing the button Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing 856 ADVANCED FCT SCAN PRINT TOP PRINT 1 Setup the top bottom margins offsets by 0 5 mm steps with the buttons and 2 Confirm by pressing the OK button 3 Quit this menu by pressing the button Format paper se...

Page 23: ...redial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission to control the communication progress in case of uncertain numbers etc To take the li...

Page 24: ...them The indicator light lets you know the state of your Fax answering machine Light on the answering machine is on Blinking your fax has documents in storage or is in the process of receiving faxes Light off memory full the terminal cannot receive any more documents You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for printing f...

Page 25: ...ption date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT Activating rerouting 051 MEDIA FAX ARCHIVING ACTIVATION 1 Using the keys and within the navigator select option WITH and confirm your choice with OK 2 Quit this menu by pressing the button Printing rerouted documents 052 MEDIA FAX ARCHIVING IMPRIMER 1 Using the keys and se...

Page 26: ...ory the document is erased from the memory For a multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1 Press A message will ask you to confirm cancellation by pressing a second time 2 Press to confirm cancellation in progress If your machine is set to print a transmission report it will print th...

Page 27: ... MBX is deleted and will appear as a free MBX in the list Printing the MBX list 75 MAILBOXES PRT MBX LIST The list gives the status of each MBX MBX deposit in your fax 1 Insert the document in the fax machine s feeder 2 Select 72 MAILBOXES DEPOSIT MBX and confirm with OK 3 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK The document placed in the fee...

Page 28: ...g a document in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX and confirm with OK 3 Choose the deposit type according to the table below 3 Confirm deposit by pressing OK Polling a deposited document 33 FAX POLLING RX 1 Enter the number of the party whose document you want to poll or choose your dialling mode You can poll several documents using the key 2 Dependi...

Page 29: ...using the alphabetical keypad To do so an editor is at your disposal for upper case letters use the Ï key to move inside the data entry field use and to move in the text from one word to another press CTRL and one of the navigator keys or to go to the next line use to delete a character by moving the cursor to the left use Í or C 3 Validate with OK 4 Dial the number of the recipient mobile phone o...

Page 30: ...most convenient To select the type of network 251 SETUP TEL NETWORK NETWORK TYPE 1 Select option PABX or PSTN then confirm your choice with OK 2 To exit this menu press Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise the settings for the public telephone network the languag...

Page 31: ...iteria for printing reports WITH a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request WITHOUT no transmission report however your fax will note all transmissions that took place in its log ALWAYS a report is printed with each transmission ON ERROR a report is printed only if the transmission failed or is abandone...

Page 32: ...coming subscribers To select the reception mode 242 OK SETUP RECEPTION REC PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received 243 SETUP RECEPTION NBR OF COPIES 1 Enter the wanted number of copies and confirm with OK At each document reception your ...

Page 33: ... of NON operation or during the period of time of your choice 10 RX header If this parameter is on all documents received by your fax will include the subscriber s header with his name number if available fax print date and the page number 11 RX speed Transmission speed for incoming documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be ne...

Page 34: ... automatically Before that you have to enter a lock code 811 ADVANCED FCT LOCK LOCKING CODE 1 Press on enter 811 with the digital keyboard 2 Enter your lock code 4 digits with the keyboard confirm with OK 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the button Lock the keyboard Everytime you use your machine you will have to enter your code 8...

Page 35: ...he button Scanned pages counter To view the number of pages scanned on your machine 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press on enter 823 with the keyboard 2 The number of scanned pages appears on the screen 3 Quit this menu by pressing the button Printed pages counter To view the number of pages printed on your machine 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press on enter 824 with the keybo...

Page 36: ...h the digital keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use ou to select from existing records the contacts of your list and confirm with OK Repeat this operation for each subscriber you want to add to your list 4 Enter the LIST NUMBER assigned to your list with the digital keypad or accept the displayed number and confirm wit...

Page 37: ...e network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings Radio networks WLAN Three steps are necessary to incorprate your machine into a radio network WLAN 1 Configure the network to your PC 2 Set up the parameters for your machine so that it can function in a network 3 Having set up the ...

Page 38: ...he option you want and confirm with OK If you choose WITH SECURITY the sub menu WEP KEY 1 appears enter the key number 1 to 4 maximum that you are using on your network 8 IP CONF MANU or IP CONF AUTO appear on the screen If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY 9 At the end of this procedure you return to the m...

Page 39: ... and confirm with OK 6 Exit this menu by pressing the key 2826 SETUP WLAN PARAMETERS MODE 1 Type in select the menu SETUP using the keys or and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select MODE using the keys or and confirm with OK 5 The symbol tells you that your network is in active mode 6 Select one of the...

Page 40: ...ng the keys or and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select WITHOUT SECURITY and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 i...

Page 41: ...f the machine respecting the way of insertion MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK 3 Select FILE with the or buttons and confirm with OK 4 You have three possibilities to print your files ALL to print all the files located in the USB memory key Select ALL with the or buttons and confirm with OK The printing is started automatically SERIES ...

Page 42: ...ess the button You come back to the previous menu 5 Quit this menu by pressing the button Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows 07 MEDIA MEDIA ANALYSIS 1 Press on enter 07 with the keyboard 2 The USB memory key analysis is started 3 You can print or delete the detected fil...

Page 43: ... environments 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 An installation procedure is automatically run Auto run 3 A screen titled COMPANION SUITE PRO LL appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on PRODUCT INSTALLATION and confirm with left click of the m...

Page 44: ... files are copied on your hard drive you need to accept the proposed license agreement use the scroll bar to read the agreement entirely 10 Click on the YES button 11 Click on the NEXT button 12 The final installation is ready to be executed 13 Click on the INSTALL button 14 A screen informs you of the installation progress 15 The Companion Suite Pro software is installed on your PC 16 Click on th...

Page 45: ...9 Select FIND THE APPROPRIATE DRIVER FOR MY HARDWARE RECOMMENDED Click on the NEXT button 10 Select the location where the system shall look for the driver Only the CD ROM DRIVES checkbox has to be ticked Click on the NEXT button The search takes a few moments 11 A window informs that the driver has been located Click on the NEXT button 12 A screen informs you that the COMPANION SUITE PRO F X ACTI...

Page 46: ...elect what you wish to add from the hardware list Click on the NEXT button 5 The next window lists the different features of the printer that are about to be installed Click on the NEXT button 6 The window indicating that the installation procedure was successful pops up Click on the FINISH button Uninstall the software from your PC Run the programs removal from the menu START PROGRAMS COMPANION S...

Page 47: ...n between the PC and the multifunction machine To check if the connection between the devices is good run the MF MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine for instance the date MF Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical ...

Page 48: ...tatus The following information will be available from the Consumables tab current consumables status number of printed pages number of scanned pages Scan To The setup of this tab becomes the default setup for the scanner Remark The function SCAN TO can only be used if the application is running If this is not the case activate it 1 Select the Scan To tab 2 Select one of the possible choices colou...

Page 49: ...signature for instance by outlining it Given your machine environment and the character recognition from your machine the OCR is done with a Drag drop of a document from the PaperPort to the Notepad icon Printing You have the possibility to print your documents via the USB connection or the WLAN connection During the installation of the software the LASER PRO LL printer driver will be installed au...

Page 50: ...window for the contact data is displayed 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate with this person the associated quick dial key and the default transmission format Pdf or Image Click on OK The new contact is added to the list Add a group to the terminal address book 1 Click the link ADDRESS BOOK of the window MF DIRECTOR 2 Select the terminal a...

Page 51: ...1 Select the name of the contact or the name of the group you want to delete using the mouse 2 Click on DELETE Print the address book 1 Click on PRINT The list of the address book is printed on the terminal if no contact is selected Import or export a directory Import a directory Importing a directory makes it possible to exchange address book entries between two devices without having to enter co...

Page 52: ...RECIPIENTS and click on or select a contact or group from one of the directories in the field ADDRESS BOOK and click on the button Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 5 If necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS 6 To add a cover sheet select the tab COVER PAGE then click th...

Page 53: ...hen be checked if necessary in the outbox Receive a fax The window MF Manager and MF Director show using different messages the reception of a fax The icon is displayed at the bottom of the window MF Manager and the icon appears in the task bar You can automatically print faxes on reception To do this you have to define this parameter refer to paragraph Fax parameters page 49 Follow up of fax comm...

Page 54: ... the sender of the fax the date and reception of the fax the status Fax parameters Access to fax parameters 1 Click on the icon of the window MF DIRECTOR 2 Select TOOLS OPTION FAX 3 Make the adjustments require referring to the description of parameters below and click OK Description of the tab LOG AND REPORT The button DELETE deletes the entire log and not simply the selected message s The button...

Page 55: ... fax Creating a cover sheet 1 From the tab COVER PAGE click on the button NEW 2 Select the model cover sheet you have created using the menu FILE A window with the model cover sheet you have created is displayed 3 Click on the icon to display the available fields Field Description Transmission speed Fax default transmission speed Line number Number of the line where your terminal is connected Dial...

Page 56: ...that the text is readable Field Description Name of the cover sheet Either the name of the page selected by default or the page you have selected to use Sender You can enter information concerning the sender Destination Name Company Department You can enter information concerning the recipient If the word Auto is entered in one of the fields the field is updated during sending if the recipient is ...

Page 57: ...e You can either Option A Draw this background image in your preferred application such as Word Excel OR Option B Scan a sheet of paper containing the layout of the cover page Details about Option A and B Option A Open the application that you want to use to edit the background Word Wordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point th...

Page 58: ... Click on the button FIELDS in the toolbar a window pops up allowing you to add the fields on top of the background image e Click on the button SAVE to save the Cover Page template and exit this window f The window NEW FAX is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you ...

Page 59: ... send request can then be checked if necessary in the outbox Follow up of SMS SMS communications are monitored by means of an outbox a sent item memory an outbox log These services make it possible to have complete information on the terminal activity with regard to communications The outbox log is automatically printed when its contents fill an A4 page After this automatic printing the terminal c...

Page 60: ...rs Access to SMS parameters 1 Click the icon SMS of the window MF DIRECTOR 2 Select TOOLS OPTIONS SMS 3 Make any adjustments required in relation to the description of the parameters above and validate with OK Description of the tab LOGS AND REPORTS Field Description Automatic printing of a sent document The SMS is automatically printed when it is sent Printing of a send report An outbox report is...

Page 61: ... device 3 Push on the left and right sides of the cover and pull it towards you 4 Raise and remove the toner cartridge from the machine 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below 6 Close the cover The following message appears 7 Press OK 8 When this message appears insert the smart card provided with the new toner cartridge as shown on the picture belo...

Page 62: ... the printer encounters any of the problems described below the corresponding message is shown on the machine display UNKNOWN CARD REMOVE CARD ACTION CANCELLED REMOVE CARD Clip located under the front panel Clip located at the back of the terminal Analysis glass Message Action CHECK TONER Check the presence of a toner cartridge in the machine TONER NEAR END Indicates that your consumable will need...

Page 63: ...eet is jammed 2 Remove the sheet of paper which causes the paper jam 3 Put the toner cartridge in the machine or remove the paper tray and remove the sheet of paper which causes the paper jam 4 Check that the paper sheets in the paper tray are correctly placed 5 Replace the paper tray in the machine Scanner issues When a paper jam occurs the following message appears 1 Open the scanner cover 2 Rem...

Page 64: ...e from the page where the error occured abandoning the transmission by deleting the corresponding command in the transmission line The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communica...

Page 65: ...ment relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has b...

Page 66: ...ystems computer specifications software applications connection modes LAN USB or WLAN paper formats as well as file types and sizes Preheating time 21 sec First page out time 13 sec Type Autonomous Black and White Copy speed 16 ppm maximum Resolution 600 dpi Multiple copies 99 pages maximum Zoom range 25 to 400 Type Color scanner Color depth 36 bits Resolution 600 dpi optical 2400 dpi interpolated...

Page 67: ... 11 Maintenance Consumable specifications Reference paper Toner cartridge Specifications are subject to changes for improvement without notice Scanner Inapa tecno SPEED A4 Printer Ricoh T6200 A4 Reference CTR 360 CTR 365 ...

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