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Xerox WorkCentre 4260

User Guide

Summary of Contents for WorkCentre 4260S

Page 1: ...Xerox WorkCentre 4260 User Guide...

Page 2: ...by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks et...

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Page 5: ...ng On Logging Off 29 Machine Information 30 Customizing Your Machine 35 For Further Assistance 36 Copy 37 Copy Procedure 38 Copy 45 Image Quality 48 Layout Adjustment 50 Output Format 54 ID Card Copy...

Page 6: ...tput 149 Image Options 151 Layout Watermark 152 Advanced 153 Paper and other Media 155 Loading Paper 157 Setting the Paper Size 163 Media Specifications 164 Setups 167 Accessing Tools 168 Tools Menu O...

Page 7: ...Xerox WorkCentre 4260 User Guide iii Specifications 205 Machine Specifications 206 Electrical Specifications 209 Feature Specifications 210 Troubleshooting 213 Fault Clearance 214 Error and Fault Cod...

Page 8: ...Table of Contents iv Xerox WorkCentre 4260 User Guide...

Page 9: ...with your new machine please refer to Chapter 2 Getting Started Chapter 11 Setups Further chapters within this guide offer additional information on the features and options available For additional a...

Page 10: ...ing are supported Additional Paper Trays Stand Finisher High Capacity Feeder Memory Upgrade and Fax capability are available as options Xerox WorkCentre 4260X This model has digital copying printing f...

Page 11: ...returns to the previous screen Convention Description Example Italic TypeFace Used to denote screen or tab titles In addition references to other publications are displayed in Italic typeface Basic Co...

Page 12: ...orkCentre 4260 User Guide Related Information Sources Information on this family of products can be found in 1 This User Guide 2 The Quick Use Guide 3 The System Administration CD 4 The Xerox website...

Page 13: ...e the space below to make a note of the machine serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the fro...

Page 14: ...mark alerts users to heated surfaces WARNING This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information WARNING This product must b...

Page 15: ...when used on electromechanical equipment Always exercise care when moving or relocating equipment Please contact your local Xerox Service Department to arrange relocation of the copier to a location o...

Page 16: ...able that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not...

Page 17: ...ntative to correct the problem The equipment emits unusual odours or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped...

Page 18: ...iding the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone pl...

Page 19: ...proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken NOTE Changes or modifications to...

Page 20: ...e requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US...

Page 21: ...erformed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public util...

Page 22: ...the first instance This product has been tested to and is compliant with TBR21 or ES 103 021 1 2 3 or ES 203 021 1 2 3 technical specifications for terminal equipment for use on analogue switched tel...

Page 23: ...ch there is a cancelled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes postage...

Page 24: ...ical or mental condition NOTE Exception US Army and Navy discharge certificates may be photographed Badges identification cards passes or insignias carried by military or Naval personnel or by members...

Page 25: ...nd Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption hel...

Page 26: ...n some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Prior to disposal please...

Page 27: ...contact your local waste authorities and request disposal guidance EH S Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please...

Page 28: ...1 Welcome 20 Xerox WorkCentre 4260 User Guide...

Page 29: ...Xerox WorkCentre 4260 User Guide 21 2Getting Started Before you use your machine take some time to familiarize yourself with the various features and options...

Page 30: ...h Capacity Feeder and Finisher Document Glass User Interface and Control Panel Document Feeder Control Panel USB Port Finisher Paper Tray 1 Paper Tray 2 Bypass Tray High Capacity Feeder or paper trays...

Page 31: ...ard E mail Standard Standard Standard Fax Option Standard Standard Paper Tray 1 Bypass Standard Standard Standard Standard Paper Tray 2 Option Option Standard Standard Paper Tray 3 4 Option Option Opt...

Page 32: ...features on the touch screen Job Status Displays job progress information Machine Status Displays the current status of the machine Display and Touch Screen Displays and selects all the available prog...

Page 33: ...ny button or the touch screen to wake up the machine Touching the power button will bring up energy saver options on the touch screen The Power button allows a user to instantly go into Energy Saver s...

Page 34: ...Position the side guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tig...

Page 35: ...locking pins on both side guides 3 Position the side guides by sliding Align the arrow to the required paper size 4 Replace the locking pins in the appropriate paper size hole turn the locking pins s...

Page 36: ...he paper and insert it into the tray Do not fill above the Maximum Fill Line 7 Close the paper tray 8 Follow the instructions on the Touch Screen to confirm the stock size type and color NOTE For more...

Page 37: ...e themselves before using the device Contact your System Administrator for more information For more information accounting features such as Network Accounting refer to Accounting on page 188 or for i...

Page 38: ...the Machine Information button to the left of the User Interface Machine Information The Machine Information tab displays the following information General Information This section includes the serial...

Page 39: ...p this screen refer to Customer Support and Supplies Numbers in the Setups chapter on page 197 The Machine Details screen also shows Machine Hardware Options Configuration This screen displays which h...

Page 40: ...tored numbers in the Speed Dial List the Group Dial List and Mailboxes Fax Transmission Displays the last 50 faxes sent by the machine Fax Receive Displays the last 50 fax jobs received on the machine...

Page 41: ...on machine errors and faults All Faults Displays the fault description and instructions on how to resolve the fault Active Messages Displays the list of active error messages Event Log Displays all f...

Page 42: ...of images made with the current toner Fuser Displays the number of images made with the current fuser Tray s Feed Roller Displays the number of images made with the current tray rollers Bias Transfer...

Page 43: ...the settings within Tools are critical to the operation of the machine therefore the screens are password protected so they cannot be accidentally changed or corrupted For full instructions on access...

Page 44: ...y additional help on using your machine you can 1 Refer to the Quick Use Guide or the System Administration CD contained in the CD Pack delivered with your machine 2 Contact your System and or Machine...

Page 45: ...Xerox WorkCentre 4260 User Guide 37 3Copy This chapter contains information on the copy screen and the copy features available...

Page 46: ...ys in the Setups chapter on page 179 Document Feeder The following steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are...

Page 47: ...eder 2 Select the Features By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the Services Home button If the touch scree...

Page 48: ...0 Output Format page 54 3 Enter the Quantity The maximum copy quantity is 999 Use the numeric keypad on the control panel to enter the number of copies required The number entered is displayed in the...

Page 49: ...Copy Job Press the Start button Each document is scanned only once The number of copies requested is displayed in the upper right hand corner of the screen 5 Job Status Screen 1 Press the Job Status b...

Page 50: ...een displays the number of originals scanned and the number of images completed so far The Delete button allows the user to delete the selected job from the active job queue Queue Description All Jobs...

Page 51: ...ult job queue screen For information on how to set the Default View refer to Job Status Default in the Setups chapter on page 183 6 Stop the Copy Job Follow the steps below to manually cancel an activ...

Page 52: ...3 Copy 44 Xerox WorkCentre 4260 User Guide 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen...

Page 53: ...job The options can be selected by touching the appropriate button in each column To view all the choices for each option select the More button Reduce Enlarge Using this option originals can be reduc...

Page 54: ...0 105 g sm Sizes range from A4 SEF to Legal and includes envelopes max 50 Bypass Tray Use this option when feeding individual types of stock for example letterhead or labels for one off jobs The Bypas...

Page 55: ...second side image The read orientation for this option varies depending on the input originals For example if head to head orientation originals are scanned the output will be head to toe If head to...

Page 56: ...to enhance the quality of your output The Original Type option is used to enhance the copy quality of the output based on the type of original being scanned Lighten Darken Adjusts the lightness or dar...

Page 57: ...3 Copy Xerox WorkCentre 4260 User Guide 49 Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals...

Page 58: ...Original Size Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals Auto Detect Use this option to allow the machine to automa...

Page 59: ...ng mixed size originals The originals must be the same width for example 8 5 x 11 and 8 5 x 14 Load documents in the document feeder when using this feature Book Copying Use when copying bound documen...

Page 60: ...aper Margin Shift Creates a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the up down and left right scroll buttons to adjust t...

Page 61: ...n all edges of the copies minimum 0 04 All Edges maximum Erases equal amounts on all edges of the copies maximum 0 24 Small Original Erase Use to erase 0 25 6 mm from the edge of the document Hole Pun...

Page 62: ...l set of either single sided or double sided originals The machine prints 2 sided automatically which when folded produces a booklet with all the pages in the correct sequence The machine will also re...

Page 63: ...main body of the job Off The feature is switched off Front and Back Use this option to add both a front and back cover to the copies Front Only Use this option to add a front cover to the copies Back...

Page 64: ...n each transparency Then choose the appropriate transparency and separator stock Transparency Supply Select this button to specify the tray from which the machine needs to use the transparency stock S...

Page 65: ...onto one sheet of paper NOTE For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left Store Job Use this featur...

Page 66: ...a paper tray for the copy job Lighten Darken Adjusts the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Backgr...

Page 67: ...the fax number entered This type of fax travels over normal telephone lines and will therefore be charged at telephone rates LAN Fax LAN Local Area Network Fax enables you to send documents to fax ma...

Page 68: ...Rotate Side 2 Yes Yes Original Type Photo and Text Text Photo Yes Yes Resolution Standard Fine Superfine Yes Standard and Fine only Dialling Characters Yes Yes Address Book Yes Fax Directory Tab 2 Ima...

Page 69: ...ing Poll a Remote Fax Poll a Remote Mailbox Yes Delay Send Off Specific Time Yes Yes Send Header Text Off On Yes Mailboxes Send to Remote Mailbox Store to Mailbox Print Mailbox Documents Delete Mailbo...

Page 70: ...or for more information contact the System Administrator Embedded Fax and Server Fax Procedure 1 Load the Documents You can load the documents to be faxed either on the Document Glass or through the...

Page 71: ...glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feed...

Page 72: ...previous selections if needed The control panel returns to the default Entry screen 4 Select the button for the feature required Embedded Fax Services Home button Feature Description Fax Use this tab...

Page 73: ...only available with Embedded Fax Follow the steps below to send a color fax job 1 For color faxing select Color Mode on the Image Quality tab 2 Select Full Color then Save to confirm the settings Fax...

Page 74: ...ax machine Once connected the local machine sends the fax job To print a confirmation or error report refer to Fax Report in the Setups chapter on page 178 Option Description Keypad Dial Use this opti...

Page 75: ...ton on the control panel to cancel the current fax job 2 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen 3 Select the appropriate job from the...

Page 76: ...ent 6 Click OK to confirm your recipient selection 7 Click OK to confirm your selections in the Printing Preferences window 8 Click Print to print your document 9 The Fax Confirmation box will appear...

Page 77: ...et up and stored Individual numbers can also be accessed from the Address Book using the Speed Dial function NOTE There are no transmission preferences per user Keypad Dial Use this option to enter th...

Page 78: ...ry To send a fax to multiple destinations the Group Dial option is used Destination numbers for the fax can be added to the Current Group Dial list using any of the dialing methods available Dialing C...

Page 79: ...me when sending faxes to frequently used destinations Address Book Setup From the Fax tab select the Address Book button to create a new Address Book entry or to edit an existing one 1 From the Addres...

Page 80: ...riginals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on both sides and t...

Page 81: ...size but delivers the best image quality Image Quality The Image Quality tab contains options that help you to enhance the appearance and style of your faxed document Lighten Darken Adjusts the light...

Page 82: ...which enable you to apply additional transmission features to your fax job Auto Detect Use this option to allow the machine to automatically recognize the size of the originals being fed through the d...

Page 83: ...when transmitting faxes To view all the options for a feature select the feature required Multiple options can be selected for each fax job if required Polling Polling enables you to store fax docume...

Page 84: ...uments that have been successfully polled from the remote machine are printed on your machine Poll a Remote Mailbox This option allows users to contact a remote mailbox which is set up on a remote fax...

Page 85: ...see Polling page 75 The System Administrator can set up to 20 mailboxes on your machine You can use a mailbox located on the same machine you are using local mailbox or a mailbox set up on a remote m...

Page 86: ...tly to an individual s private mailbox on a remote machine NOTE This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mail...

Page 87: ...this feature consult the System Administrator Guide or contact your System Administrator Forward to Fax This feature allows incoming or outgoing faxes to be automatically forwarded to an anonymous fa...

Page 88: ...tions available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job Dialing Options Use the Dialing Options to enter the destination fax number...

Page 89: ...4 When the fax number is complete select Add Fax Directory The Fax Directory contains a list of numbers that are relevant to your company and or you Use the up down scroll buttons to locate the recipi...

Page 90: ...specify whether the originals are single sided or two sided 1 Sided Use this option for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides...

Page 91: ...mmended for line art and photos This is the default resolution and the best choice in most cases Image Quality The Image Quality tab contains options that help you to enhance the appearance and style...

Page 92: ...to allow the machine to automatically recognize the size of the originals being fed through the document feeder Presets Use this option to specify the dimensions of the document scanning region when s...

Page 93: ...en transmitting faxes Delay Send Enables you to specify the time of a fax transmission or poll This option can be used to delay transmission of a fax job for a maximum period of 23hrs 59mins by specif...

Page 94: ...4 Fax 86 Xerox WorkCentre 4260 User Guide...

Page 95: ...work Scanning Network Scanning is a standard feature on the WorkCentre 4260S 4260S and 4260XF Network Scanning enables the creation of an electronic image file If Network Scanning has been enabled an...

Page 96: ...r more information contact the System Administrator Load the Documents You can load the documents to be scanned either on the Document Glass or through the Document Feeder Document Feeder The followin...

Page 97: ...2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 1 Select Network Scanning Press...

Page 98: ...roll buttons located to the right of the Template List on the Network Scanning tab to move through the list and select a Template For more information on Network Scanning templates refer to Network Sc...

Page 99: ...s including the queued network scan job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in...

Page 100: ...ncel a queued job press the Job Status button on the control panel to display the Active Jobs screen 3 Select the appropriate job from the queue 4 Select Delete from the Job Commands list 5 Select Con...

Page 101: ...ed to the machine s scanning capabilities FreeFlow SMARTsend Server based scanning and routing software that supports multiple Xerox multifunction devices Convert paper documents into electronic forma...

Page 102: ...upper case displays in the template list The default template appears at the top of the list and is selected automatically All other templates follow in alpha numeric order There is a maximum of 250...

Page 103: ...n creating templates Selecting a template Select a template based on where the file is required to be sent Normally the System Administrator will have established a template for use by each user Chang...

Page 104: ...option for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on bot...

Page 105: ...quality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces good quality images and...

Page 106: ...le of your scanned image Lighten Darken Use this feature to enhance the quality of your scanned originals Adjusts the lightness or darkness of the output To darken the output select the scroll down bu...

Page 107: ...emplates Use this feature if you want to refresh the Network templates and cannot wait until the system automatically updates the system Local template updates are immediate and automatic NOTE The tem...

Page 108: ...ot show Mixed Size Originals it is recommended that the originals used are of the same size Option Description Auto Detect Use this option to allow the machine to determine the size of the originals b...

Page 109: ...iginal that has become torn or frayed at the edges or that has hole punch staple or other marks When Scan to Edge is set to On the device will scan the image to the edges of the original When Scan to...

Page 110: ...older with a unique name Append to Existing File Use this option to add the newly created scanned image file to an existing document with the same name as the document being scanned This option is not...

Page 111: ...n add any of these destinations to their existing template Option Description PDF Portable Document Format Given the right software the recipient of the scanned image can view or print the file no mat...

Page 112: ...5 Network Scanning 104 Xerox WorkCentre 4260 User Guide...

Page 113: ...able within E mail When enabled scanned images can be sent as an e mail attachment to a specified e mail recipient or recipients Access to the E mail features is gained using the Services Home button...

Page 114: ...get an account or for more information contact the System Administrator Load the Documents You can load the documents to be e mailed either on the Document Glass or through the Document Feeder For in...

Page 115: ...n the guides to just touch the edge of the documents Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder 2 Place the document face dow...

Page 116: ...on contact the System Administrator 3 Press the Clear All button on the control panel to cancel any previous selections The control panel returns to the default Entry screen 4 Select the From field on...

Page 117: ...full name and can search the address book on the first few letters Use the com key on the e mail keypad NOTE The instructions for programming the com key are in the System Administrator Guide Feature...

Page 118: ...nts repeat the previous step 4 To enter recipient address es as Copy Cc or Blind Copy Bcc addresses select the To button Select either Cc or Bcc from the drop down menu options 5 When all recipient ad...

Page 119: ...the Address Book button to search the other address book If one or more matches are found based on the search criteria the matches display on the touch screen 2 Use the up down scroll buttons to loca...

Page 120: ...Job Status screen displays all incomplete jobs including the queued scan to e mail job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the...

Page 121: ...r including the sender s e mail address Select the From button to display the e mail keypad to enter an e mail address NOTE If E mail is accessed via Authentication Mode the information contained will...

Page 122: ...ext contained within the e mail The subject line can contain up to 50 characters and displays on the touch screen under the Subject button Output Color Use this option to scan Black and White Grayscal...

Page 123: ...ality printed half tone originals Text Use for originals containing text or line art Resolution Description 72 x 72 dpi Produces the smallest image file size and is recommended for documents which are...

Page 124: ...l up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals Resolution Resolution affects the appearance...

Page 125: ...uality text documents and line art Can also be used for medium quality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average q...

Page 126: ...on to allow the machine to recognize the size of the originals being fed through the document feeder Manual Size Input Use this option to specify the dimensions of the document scanning region when sc...

Page 127: ...he scanned image can view or print the file no matter what their computer platform PDF files usually open with Adobe Acrobat Readers Multi Page TIFF Tagged Image File Format A graphic file that can be...

Page 128: ...6 E mail 120 Xerox WorkCentre 4260 User Guide Message Use this option to add new body text The body text can contain up to 80 characters and displays on the touch screen under the Message field...

Page 129: ...ectronic file and place them into a folder located on the device or on a USB thumbdrive The stored job can then be retrieved at a later date for printing from the device or for printing and sharing fr...

Page 130: ...select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals Resolution Resolution affec...

Page 131: ...so be used for medium quality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces go...

Page 132: ...fed through the document feeder Preset Scan Areas Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several standard size dimen...

Page 133: ...d folders stored on the USB thumbdrive Choose one of the following options Option Description Open Use this option to open a selected file or folder New Folder Use this option to create a new folder R...

Page 134: ...on and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up 3 Place the stack in the middle of the guides aligning the left edge with the document feeder t...

Page 135: ...front of the machine 2 Press the Services Home button on the Control Panel 3 Select the Store to USB button 4 The root directory on the USB is displayed 5 Select the required folder where you want yo...

Page 136: ...of graphic software packages across a variety of computer platforms JPEG 1 File per Page JPEG formats are graphic files that can be accessed with all graphics or image editing applications NOTE JPEG...

Page 137: ...ntinuous tone photographs or high quality printed half tone originals Resolution Description 72 x 72 dpi Produces the smallest image file size and is recommended for documents which are to be viewed e...

Page 138: ...py Service 1 Press the Services Home button and select Copy on the touch screen Ensure that the Copy screen is displayed 2 Select the Output Format tab 3 Select the Store Job button 4 Select an option...

Page 139: ...b Press the Start button Feature Description Copy Use this tab to select the standard options for a copy job e g reduce enlarge 2 sided copying etc Image Quality Use this tab to adjust the appearance...

Page 140: ...ormation on the Job Status screen refer to Job Status Screen in the Copy chapter on page 41 5 Stop the Job Follow the steps below to manually cancel an activated job 1 Press the Stop button on the con...

Page 141: ...the Job Type drop down menu 6 Click the Saved Job option 7 Click one of the following options 8 Save save your job into a folder to be printed later 9 Save and Print save your job into a folder and p...

Page 142: ...7 Store File 134 Xerox WorkCentre 4260 User Guide...

Page 143: ...Xerox WorkCentre 4260 User Guide 135 8Print Files The Print Files feature allows you to select and output pre stored jobs as many times as you need Jobs can be stored on the device or on a USB drive...

Page 144: ...Files 1 Select the Features 1 Press the Services Home button and select Print Files to display the Print Files feature 2 Select the folder or file that you wish to print If you have touched a folder...

Page 145: ...splayed 4 Select Add to add the job to the print list 5 Repeat the above steps to add more jobs 6 Select Done when the required jobs have been added to the print list 7 Select the Job Quantity number...

Page 146: ...drive 1 Insert the USB drive into the USB port on the front of the device 2 Select the Print from USB button on the USB Options screen 3 Select the folder or file that you wish to print If you have t...

Page 147: ...the job to the print list A tick will appear next to the file name 6 Repeat the above steps to add more jobs 7 Select Done when the required jobs have been added to the print list 8 Select the Job Qua...

Page 148: ...s If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in the Copy chapter on page 41 3 Stop the...

Page 149: ...8 PrintFiles Xerox WorkCentre 4260 User Guide 141 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen...

Page 150: ...8 Print Files 142 Xerox WorkCentre 4260 User Guide...

Page 151: ...information about printing is contained either in the printer driver screens or in the electronic user guides that accompany the printer drivers To access the many printer drivers which can be used w...

Page 152: ...rinted from your PC using the print drivers supplied The print driver must be loaded on each PC which uses the machine for printing Select Print from Your PC 1 Click Print in your application 2 From t...

Page 153: ...9 Print Xerox WorkCentre 4260 User Guide 145 2 Click OK to confirm your selections 3 Click OK to print your document...

Page 154: ...it as the printer Select the Custom Size 1 Click on Properties to make your print selections 2 Click on the Paper Output tab and click on the Paper drop down menu 3 Click on Other Size 4 From the Orig...

Page 155: ...9 Print Xerox WorkCentre 4260 User Guide 147 Print Your Document 1 Click OK to confirm your selections 2 Click OK to print your document...

Page 156: ...gs in the tabs to the values that were in place before the dialog was opened Any changes made are lost Help Click Help in the bottom right of the printer driver screen or F1 on the PC keyboard for inf...

Page 157: ...e choices displayed Choose from the following job types Queue Description Normal Print Prints the job immediately without requiring a passcode Secure Print Prints the job only after you enter your pas...

Page 158: ...ox appears so you can specify the time to print Saved job Stores the job on the printer s hard drive so that it can then be printed on demand from the printer s control panel or printed from CentreWar...

Page 159: ...WorkCentre 4260 User Guide 151 Image Options Use the options available in this tab to modify the appearance of your print job This feature can also be used to print draft versions by choosing the Tone...

Page 160: ...of a document and add watermarks Multiple documents can be printed on one page from 2 Up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDE...

Page 161: ...3 Advanced Click this tab to access the options compatible with Adobe PostScript 3TM and advanced programming features for your print job Use the scroll arrows to move through the options Clicking on...

Page 162: ...9 Print 154 Xerox WorkCentre 4260 User Guide...

Page 163: ...Guide 155 10Paper and other Media In this chapter you will learn about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and si...

Page 164: ...on page 206 WorkCentre 4260C WorkCentre 4260S WorkCentre 4260X WorkCentre 4260XF Bypass Tray Standard Standard Standard Standard Tray 1 Standard Standard Standard Standard Tray 2 Option Option Standar...

Page 165: ...til required Loading the Paper Trays Using the instructions provided below load paper into the machine Up to three paper trays are available depending on your machine configuration 1 To load paper car...

Page 166: ...uide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly 5 Close the pa...

Page 167: ...not currently loaded in the paper tray Acceptable print media is plain paper from 3 9 x 5 8 to 8 5 x 14 98 mm x 148 mm to 216 mm x 356 mm and weighing between 16 lb and 43 lb 60 g m and 163 g m Loadin...

Page 168: ...e and or Color buttons if necessary to change the settings If the settings are correct select the Confirm button Please refer to Setting the Paper Size in the Paper and other Media chapter on page 163...

Page 169: ...4 Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be under the Max Fill Line The UI screen shows the current paper s...

Page 170: ...and other Media 162 Xerox WorkCentre 4260 User Guide the settings If the settings are correct select the Confirm button Please refer to Setting the Paper Size in the Paper and other Media chapter on...

Page 171: ...ction to return to the Tray Information screen Change Type Select up arrow to choose from the list of paper type options Save your selection to return to the Tray Information screen Change Color Selec...

Page 172: ...envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged o...

Page 173: ...g which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass...

Page 174: ...10 Paper and other Media 166 Xerox WorkCentre 4260 User Guide...

Page 175: ...ps This chapter identifies some of the key settings that you can customize to meet your requirements It is aimed primarily at the System Administrator of the machine Changing these settings is easy an...

Page 176: ...rol panel 1 Press the Log In Out button on the control panel 2 Use the number keypad to enter the default password 1111 Select Enter on the touch screen 3 Press the Machine Status button 4 Select the...

Page 177: ...ton Test Audio Tone Test LED Indicator Test Touch Area Test Display Pixel Test Video Memory Test Reset User Interface Application Checksum Verification Software Reset Timers System Timeout Incomplete...

Page 178: ...Fax Country Setting Line Configuration Incoming Fax Defaults Transmission Defaults Mailbox Setup Documents Received in Mailbox Fax Report Error Correction Mode Connectivity Network Setup General Phys...

Page 179: ...the local date and time on the machine Tools Device Settings General Set Date Time Set the date in either mm dd yy or dd mm yy or yy mm dd format and enter the correct date Set the correct time using...

Page 180: ...e set to either inches or mm You can also set the decimal point Numeric Separator to either a period e g 12 3 or a comma e g 12 3 Tools User Interface General Measurements Set Default Paper Size The D...

Page 181: ...chine to make prints is affected by air pressure Air pressure is determined by the height of the machine above sea level The machine will automatically compensate for differences in air pressure if yo...

Page 182: ...ws a user to listen to the call progress and hear the number dialed and the beginning of the handshake This is often known as listen to dial If you want to hear the fax audio monitor select the On but...

Page 183: ...you to customize the way faxed documents are received Tools User Interface Fax Service Settings Incoming Fax Defaults Auto Answer Delay This tool enables the machine administrator to set a delay time...

Page 184: ...or e mail More Fax Forward features are available via CentreWare Internet Services Forward to E mail Select either Forward Transmitted Faxes or Forward Received Faxes Select either Output Format pdf o...

Page 185: ...ephone Answering Machine Fax and Fax receive options Telephone Use to operate in manual mode When a call is received pick up the external phone handset If a fax tone can be heard press Start and repla...

Page 186: ...ttings Line Configuration Fax Report This facility allows you to enable the Always Print and Print on Error features for the reports below An Auto Print feature can be used for the Transmission Receiv...

Page 187: ...es the machine to automatically substitute common US and metric paper sizes when printing If the feature has been turned off the machine will hold the job and indicate that the appropriate paper size...

Page 188: ...ally selecting the required tray When the Off button is selected the Auto Tray button is disabled on the Copy screen The tray selection defaults to Tray 1 Tray Confirmation Messages This feature enabl...

Page 189: ...enables the machine administrator to set the 6 default reduction or enlargement ratios When the Reduce Enlarge Presets window opens the default reduction and enlargement ratios are displayed These ra...

Page 190: ...11 Setups 182 Xerox WorkCentre 4260 User Guide Tools User Interface Copy Service Settings Reduce Enlarge Preset...

Page 191: ...ser sees first The Entry Screen appears when the machine resets selections after a user has completed a job or after the Clear All button is pressed The available options are Features Job Status Machi...

Page 192: ...e or disable one of the following audio tones When enabled the tones can be set to either low medium or high Select the Test button to test the tone volume Select Save to confirm the settings Tools Us...

Page 193: ...tching on the machine Tools Device Settings Tests Resets Software Reset This facility allows you to reset the System Software Select the Reset System Software button A pop up window will appear warnin...

Page 194: ...e the toner usage to predict the percentage of toner remaining and display the information on the Machine Status Service Information screen When the percentage of toner remaining equals the number set...

Page 195: ...as a measure of their life expectancy These include Fuser Counter Bias Transfer Roller Counter Feed Rollers Counter Document Feeder Friction Pad Counter At the end of life these units continue running...

Page 196: ...er their User ID and Account ID to access the machine and information about the jobs performed are stored in a job log Copy Print inbound and outbound Embedded Fax outbound Server Fax E mail and Netwo...

Page 197: ...d select the required account 6 Touch Enter 7 When the User is logged in the Services screen will show The User can now select the feature that they want to use 8 To log out or to log in to another gr...

Page 198: ...WorkCentre 4260 User Guide other services Inhibiting All Services will require credits to access any service that requires paper This option is only available if a Foreign Interface Device Kit is inst...

Page 199: ...ation for the machine Network Authentication Authentication is used to verify that a User accessing the machine is a valid User The User s authentication details are verified either remotely by a netw...

Page 200: ...te Image Overwrite is a security measure for customers who are concerned about unauthorized access and duplication of classified or private documents The Immediate Image Overwrite feature erases all r...

Page 201: ...to begin the overwrite All existing jobs will be deleted regardless of their status and all job submissions will be prohibited for the duration of the overwrite Job Opereation Rights Enable Job Operat...

Page 202: ...bled refer to Audio Tones in the Setups chapter on page 184 2 Select Start Test to begin the test 3 Press each button on the panel to the right of the touch screen A short audio tone will be generated...

Page 203: ...rface changed color from black to white otherwise select the Failed button LED Indicator Test The LED Indicator test verifies that all of the lights on the control panel are functioning properly 1 Sel...

Page 204: ...Application Checksum Verification checks that the UI software is up to date and running correctly Select Start Test to begin the test A message will be displayed indicating that the test in progress A...

Page 205: ...sers access to numbers and details vital to maintain the machine uptime Tools Device Settings General Xerox Customer Support This utility allows you to set the following numbers Customer Support Telep...

Page 206: ...tication mode in Access and Network Accounting to something other than Network Accounting For more information please refer to the System Administration CD Foreign Device Interface The Foreign Interfa...

Page 207: ...0 User Guide 199 12Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels Instructions are provided in this chapter for all the mainten...

Page 208: ...o be reordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so To replace a CRU follow the instructions on t...

Page 209: ...dge shake well to distribute the toner Remove from packaging 4 To fit the new Print Cartridge make sure the toner is facing the correct way up 5 Insert the Print Cartridge 6 Close the front cover 7 Se...

Page 210: ...tridge holder 4 Dispose of the used Staple Cartridge 5 Remove the new Staple Cartridge from its packaging 6 Make sure that the staple strips on top of the stack are complete and flat Remove any partia...

Page 211: ...ny maintenance procedure that is NOT specifically described in the documentation supplied with your machine Document Glass and Constant Velocity Transport CVT Glass 1 Use a soft lint free cloth lightl...

Page 212: ...Regular cleaning keeps the document feeder and output tray free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wipe clean the document feeder and output tray including t...

Page 213: ...e machine adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully function...

Page 214: ...ith Tray 2 Access From the front and back Copier Speed From paper tray 1 55 cpm one sided Letter 55 cpm A4 First Copy Out Time Document Glass from Paper Tray 1 to top tray less than 10 seconds Documen...

Page 215: ...ecification Capacity 100 sheets 20 lb 80 g m bond paper per tray 20 sheets transparencies 10 envelopes Paper Weights 16 lb 43 lb 60 g m to 163 g m Paper Sizes Length min 5 8 max 14 148 mm 356 mm Width...

Page 216: ...WorkCentre 4260 User Guide Output Modules Output Tray Finishing Feature Specification Capacity 500 sheets of 20 lb 80 g m bond paper Feature Specification Staples 1500 staples per cartridge 50 sheets...

Page 217: ...uide 209 Electrical Specifications Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC 220 240 VAC Average Power Consumption Power Save mode 35 Watts Stand By mode 100 Watts Printi...

Page 218: ...ry Stored on HDD 80G Effective Scanning Width 8 2 208 mm Maximum Print Width 8 5 216 mm Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other coun...

Page 219: ...ure Feature Specification Max scan width 8 5 216 mm Effective scan width 8 2 208 mm Maximum Resolution 600 x 600 dpi TWAIN ISIS Compatible Network Twain WIA Image Compression MH MMR LZW JPEG Flate Sca...

Page 220: ...13 Specifications 212 Xerox WorkCentre 4260 User Guide...

Page 221: ...ne When a change occurs allow the machine at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning areas such as the...

Page 222: ...on screen instructions to clear the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared Paper Jams The display screen will indicate the location of the...

Page 223: ...automatically to recover the job integrity Document Glass Area Duplex Jams 1 Open the document feeder 2 Pull down the Lower Jam Clearance Cover handle to open the Lower Jam Clearance Cover 3 Remove a...

Page 224: ...area and avoid touching any metallic surfaces 2 Close the rear cover door Finisher Area Jams 1 Open the Finisher cover 2 Lower handles 1a and 1b and remove any jammed paper If no jammed paper is found...

Page 225: ...x WorkCentre 4260 User Guide 217 NOTE If you are unable to clear the fault contact your local Xerox Welcome and Support Centre for assistance refer to Customer Support and Supplies Numbers in the Setu...

Page 226: ...py paper in the bypass tray has run out Load paper in the bypass tray Tray Cassette Out Paper tray is not securely closed Close the paper tray until it locks into place Jam from Tray Copy paper has ja...

Page 227: ...printed material from Output tray Staple Cartridge Not Installed Staple cartridge not installed Install staple cartridge Stapler Fault Stapler unit does not work Open stapler door and check the stapl...

Page 228: ...14 Troubleshooting 220 Xerox WorkCentre 4260 User Guide...

Page 229: ...t Creation 54 Border Erase Edge Erase 53 C Cleaning Control Panel Touch Screen 203 DADF and Output Tray 204 Document Glass 203 Color Mode Faxing 74 Color Scanning E mail 114 Constant Velocity Transpor...

Page 230: ...ty 206 Copier Speed 206 First Copy Out Time 206 Hardware 206 Machine Size 206 Warm Up Time 206 Machine Tests Image Quality 194 UI Test Application Checksum Verification 196 Audio Tone 195 Communicatio...

Page 231: ...ing Fax Receive Settings 177 Secure Receive Fax Receive Settings 176 Send to a Remote Mailbox Faxing 78 Server 59 Server Fax 59 Small Original Erase Edge Erase 53 Software Resets 185 Staple Cartridge...

Page 232: ...Index 224 Xerox WorkCentre 4260 User Guide...

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