1. Create the workflow at your PC —
Using Workflow Wizards indicate document destinations, digital formats, how you want to publish it, etc.
2. Publish the workflow —
a. At the device: In the UI scroll down the list of stored workflows, select yours, scan document for distribution, push the start button!
b. PaperWare cover sheet: Print a PaperWare cover sheet listing your workflow destinations, place it on top of your document, scan, and SMARTsend
interprets and routes the document accordingly.
3. Enjoy the Power of SMARTsend —
In a single simple workflow you have distributed information to multiple destinations and multiple people.
Download a free trial version of SMARTsend
®
3.0 at www.xerox.com/SMARTsend
Publish the workflow
• Device Workflow
• PaperWare Workflow
• Scan to E-mail
• Scan to Repository
• Scan to File
Print at Remote
Device
Create the workflow
3
A smart network citizen
SMARTsend software is incredibly IT friendly. It
takes the load off system administrators.
Leverages network user profiles for security
•
and easy access. There’s no need to set up
individual users, and if you want to limit
access, you can do that too.
Provides automatic device discovery so
•
users can easily locate the most convenient
multifunction device.
Provides the ability to filter device lists
•
based on location and device name, as
well as ability to access a device Web UI
for administrators.
Gives you maximum security for your
•
sensitive information with multiple security
features, including secure encrypted end-to-
end filing via HTTPS, secure device discovery
and configuration via SNPMv3, integrated
network authentication and password-
protected private workflows.
Tracks workflow usage—the activity log
•
ensures all workflows have an audit trail.
Allows automatic deletion of expired or
•
outdated workflows.
Technologically advanced
SMARTsend software’s leading-edge features
are designed to optimize your network
investment and take your business process
into the future.
Supports multiple Xerox products,
•
including Xerox
®
ColorQube™, monochrome
and color WorkCentre
®
Pro systems as
well as legacy Document Centre
®
scan-
enabled devices.
Enables you to add indexing information
•
(metadata) to documents, and then use
that identifying data later to search for
them, so finding your documents is easy.
Delivers the following functionality through
•
Web service SDK:
Job Management (including programmatic
–
job submission, cancellation)
Platform Management
–
Workflow Management
–
Device Configuration
–
Scan to Home Management
–
Customers with Xerox multifunction printers
•
enabled by EIP can easily scan and store
hard copy information, such as expense
forms or patient records, into a document
repository, including Xerox DocuShare
®
Microsoft SharePoint
®
and Windows folders.
At your multifunction printer touch screen,
–
you can select the Scan to Repository icon,
which can be customized to meet
your company’s needs, for instance,
"Scan to DocuShare."
You can look through your online folders
–
and archives to select the destination for
your document.
When you touch the Scan icon a thumbnail
–
view of the document will appear on the
screen, giving you visual confirmation
that your information was scanned
correctly. You can change the names of
your documents by using the keyboard
on the touch screen.
When you select the Store button, you
–
complete the process. At this point, you
may choose to print a confirmation report
that verifies job status.
