Triumph Adler FAX 942, Instruction Handbook Manual

Page: 67 / 132

Directory
4-7
Op
eration
Setting yo
ur
machine
Getting started
Directory
M
aintenance
Safety
Contents
Installation
Date en cours : 12 June 2006
C:\Documents and Settings\G092899\Bureau\En cours\UK\Directory Gb.fm
T
HE FILE STRUCTURE
The electronic file containing the data in the directory must be structured into lines or records
each comprising five fields separated from one another by a unique character (a tab stop, a
comma or a semi-colon). The lines themselves are separated by a line break (carriage return).
Caution -
You must enter a value for at least one of the Fax number or E-mail address fields.
To enter a blank line, key in four field separator characters in a row.
For example:
Smith;0123456789;jsmith@isp.co.uk;J;8
Jones;01987654321;;@;8
O'Connor;0123469874;d.oconnor@hello.net;U;8
Remark: @ alone is the indication that no associated key is assigned to the entry.
Fields Contents
Name
A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.
Fax number
Your contacts’ fax number, without spaces or dots, can be up to 30 characters
long (including any * and # characters). This field may be left empty, for
instance, in the case of contacts to whom you only send e-mails.
E-mail
address
Your contacts’ e-mail address. Can be up to 80 characters long, but must not
comprise the field separator character. Any other characters may be used in this
field, which can also be left blank.
Shortcut
key A capital letter (A to Z), unique to the directory, which is associated with a
specific contact and enables quick selection. As with the two previous fields,
this field can be left blank.
Speed
The fax transmit speed over the PSTN. If you do not specify a value, the default
speed is the maximum speed. This field may be left blank if all your fax
transmissions are handled by a fax server.