TRAKA21 KC-1-0156 User Manual Download Page 8

Page: 8 / 63

V1.2 09/01/15

UD0130

Page 8 of 63

USING THE SYSTEM

To use Traka21 a user with the correct credentials must login at the system.

3.1

LOGGING INTO THE SYSTEM

Touch

the screen to bring the system out of power save mode.

Enter your PIN.

Press

(enter) to confirm your PIN.

The door will then open allowing you access to the keys.

Verify your name on the touch screen.

Summary of Contents for KC-1-0156

Page 1: ...ocument is the subject of copyright and must not be copied or otherwise reproduced either in whole or in part without the express written permission of TRAKA TRAKA21 USER GUIDE UD0130 09 01 2015 VERSI...

Page 2: ...ISTORY Version Date Who Description of Changes Approved By 1 0 14 11 14 AK Initial version of document 1 1 12 12 14 AK Added information on the location of FCC E Label 1 2 09 01 15 AK Removed FCC logo...

Page 3: ...2 Identification 7 3 Using the System 8 3 1 Logging into the system 8 3 2 Removing retuning Keys 9 3 2 1 Removing Keys 9 3 2 2 Returning Keys 10 3 3 iFob in Wrong Slot 11 3 4 iFobs Status Icons 12 3 4...

Page 4: ...eports 41 4 6 Import 43 4 6 1 Entering details into the Spreadseet 43 4 6 2 FAQ s 44 4 6 3 Importing the Information to Traka21 45 4 7 Export 47 4 8 General 49 4 9 Time 50 4 10 Setup Wizard 51 5 Repla...

Page 5: ...V1 2 09 01 15 UD0130 Page 5 of 63 9 1 Declaration of Conformity 61 9 2 FCC Compliance 62 9 2 1 Information in the Traka21 Application 62 9 3 Industry Canada 63 10 Technical Support 63...

Page 6: ...ations are never jeopardised 1 2 GLOSSARY OVERVIEW Users Users are added to the system by an administrator and can either be a standard user or another administrator This is done from the user wizard...

Page 7: ...ive for 30 seconds then the system will go into power save mode To use the system again simply press anywhere on the touch screen 2 1 2 TOUCH COMMANDS 2 2 IDENTIFICATION The Traka21 is a PIN only entr...

Page 8: ...correct credentials must login at the system 3 1 LOGGING INTO THE SYSTEM 1 Touch the screen to bring the system out of power save mode 2 Enter your PIN 3 Press enter to confirm your PIN 4 The door wi...

Page 9: ...key is a one handed operation 1 Enter your PIN at the system 2 The door will open 3 Authorised iFob slots will be illuminated green Unauthorised iFob slots will be illuminted red 4 Press the on scree...

Page 10: ...sitions illuminated Orange indicate the iFobs held by the current user 4 Insert iFob into matching receptor slot NOTE If you return the iFob to the incorrect slot the touch screen will notify you and...

Page 11: ...the incorrect position and return it to the correct position In addition to the touch screen giving you instructions the receptor positions will illuminate and guide you to the correct slot as shown b...

Page 12: ...th a white tick indicates that the iFob is out of the system to the currently logged in user The grey circle with a white cross shows that the iFob is out of the system to another user 3 4 1 HELP Whil...

Page 13: ...tion of the iFob Any description assigned to the key s on the iFob Whether the iFob is in or out of the system If the iFob is out of the system this will display the user who currently has the iFob If...

Page 14: ...2 A message will appear asking if you wish to change your PIN Click Yes 3 Enter your new PIN and click enter NOTE your PIN must be at least four digits long but can be no longer than ten 4 You will be...

Page 15: ...ton 4 1 KEYS From the admin menu select the Keys button The key wizard will allow you to add remove keys to iFobs in the system You can also use the feature swap key positions which allow you to reorg...

Page 16: ...to exit the Key Wizard close the door or select the Exit button 5 Remove the iFob from the system The touch screen will display an orange removed icon for the iFob you have taken 6 Now the iFob is ou...

Page 17: ...The orange removed icon will now become green again as you have returned it to the system 9 To add more keys to an iFob simply select another iFob from the touch screen 10 When you are finished addin...

Page 18: ...cut or re crimp any security seals the system will reassign the iFobs to new positions 1 Select the Swap Key Positions button from the key wizard menu 2 The swap key overview will then appear giving y...

Page 19: ...oth iFobs are out of the system you can return them to the system in their new positions 7 The system will recognise the swap and will accept both iFobs 8 To swap more Fobs simply being this process a...

Page 20: ...u to enter the user s forename surname contact number and PIN Enter the details and click the forward button Contact This field is for a phone number fax number email or any means of contact that the...

Page 21: ...hen they next attempt to log onto the system Select the appropriate features and click the forward arrow 5 The user wizard is now complete A message will appear stating that you have successfully adde...

Page 22: ...umber fax number email or any means of contact that the user is reachable by PIN The PIN personal identification number is the numeric password that will grant you access into the system It must be be...

Page 23: ...hen they next attempt to log onto the system Select the appropriate features and click the forward arrow 5 The user wizard is now complete A message will appear stating that you have successfully adde...

Page 24: ...on 2 The current user list will appear Highlight the desire user and click the forward button 3 The user s forename surname contact and PIN will then appear Make any changes you need and click the for...

Page 25: ...ect deselect Allow admin access option Edit the desired options and click the forward button 6 The edit is now complete A message will now appear saying you have successfully edited a user 7 If you wa...

Page 26: ...elete User button 2 The current user list will appear Highlight the desire user and click the forward button 3 A message will appear asking if you wish to delete the user Click Yes 4 The use will now...

Page 27: ...e their access rights without having to edit their individual user details 1 From the admin menu select the permission button 2 From the list on the left highlight the user whose permissions you wish...

Page 28: ...the topics that are available from the admin menu This has been done to make it easier for the standard users as they will only be able to view the help topics on actions they can make 4 4 1 STANDARD...

Page 29: ...m Help Contact Will display contact details if you need technical assistance The details shown here can be changed by the admin user Regulations This page will give you all the information on the comp...

Page 30: ...hen appear Users Explains the difference between standard and admin users and the access they each have A standard user does not have access to the admin menu or and reports This user will only be abl...

Page 31: ...is displayed to the standard user Add Remove Keys Will show you how to add remove keys to security seals To add keys i Put you re your key s onto the security seal with the iFob ii Push the seal toget...

Page 32: ...nu Correct Wrong Position Explains how you can allow a user to correct an iFob in Wrong Slot This is definable from the general section Replace iFobs How to replace a broken lost iFob i Login to the s...

Page 33: ...serts an unrecognised iFob into the system you will be asked if you want to reallocate the iFob to the new position If you choose yes then the iFob will be allocated and you can use it normally If you...

Page 34: ...you who currently has what keys out of the system 1 From the admin menu select the reports button 2 In the Users category select the Who s got a Key button 3 Traka21 will then generate a list of all t...

Page 35: ...2 In the Users category select the Who s had a Key button 3 Select the key you wish to view the history of and click the forward button 4 Next you will need to filter your results by selecting a data...

Page 36: ...next to the start or end date A scrollable control will now allow you select the exact date and time you wish to run the report on 5 Once you have selected your desired date range click the forward bu...

Page 37: ...the reports button 2 In the Users category select the What Keys Has Someone Had button 3 The current user list will then be displayed Select the desired user and click the forward arrow 4 Next you wil...

Page 38: ...to ensure all events and transactions are audited To manually filter the date range select the button next to the start or end date A scrollable control will now allow you select the exact date and ti...

Page 39: ...ttom to automatically enter the date range for you The pre set buttons will automatically select the date range for you as follows The Today button will provide data for selected report beginning at 0...

Page 40: ...system between the selected date range E g Report Access Admin Access Door Open Door Closed USB Inserted etc NOTE The key position is noted at the top of the page each time the report is run E g posi...

Page 41: ...Click the Export button and a new screen will appear prompting you to enter a USB memory stick 4 Insert a USB memory stick into the slot on the system 5 Type a filename and select enter to begin the...

Page 42: ...V1 2 09 01 15 UD0130 Page 42 of 63 7 You can now close the door to finish or click the Exit button to go back to the Reports menu...

Page 43: ...t that provides you with Please review the section Export 4 7 for more details NOTE Traka21 can support up to one thousand 1000 users 4 6 1 ENTERING DETAILS INTO THE SPREADSEET This Spreadsheet covers...

Page 44: ...nto a memory stick 4 6 2 FAQ S Overwriting Users When you enter a user s details into the Spreadsheet and that user already exists in the Traka21 the user credentials from the Spreadsheet will be take...

Page 45: ...rt button 2 Insert the USB stick into the system 3 Traka21 will display a list of compatible files on the USB stick and prompt you to select one Make your selection and click confirm 4 The system will...

Page 46: ...he records that were imported and if it was a success All the new users key details will now be in the Traka21 system You can now remove the USB memory stick 6 Click the exit button to go back to the...

Page 47: ...g the export feature Traka21 it will export the current user and key details to a Spreadsheet on a USB memory Stick The Spreadsheet can then be updated and imported to update the system 1 Navigate to...

Page 48: ...5 UD0130 Page 48 of 63 4 Once the exporting process has finished you can remove the USB stick 5 Click the exit button to go back to the admin menu from there click exit again to be taken back to the l...

Page 49: ...m to log the user out after no activity Using the directional arrows select the appropriate time in increments of 1 second Allow any user to correct an iFob in Wrong Slot iFob in wrong slot condition...

Page 50: ...e system 1 From the admin menu select the time button 2 To change the date and time simply scroll through the menus and click the save button to keep you changes 3 When you have finished click the bac...

Page 51: ...language and the date time of the system It will also show you all of the information screens you saw when you setting up the system originally NOTE you will not be able to add an admin user in this s...

Page 52: ...ard and admin users Read this page and click the forward button 6 The basic setup is now complete This window will give instructions on what you need to do next Read this then click the forward button...

Page 53: ...V1 2 09 01 15 UD0130 Page 53 of 63...

Page 54: ...iFob with a new one NOTE As the Traka21 is provided with 21 iFobs you will need to order more iFobs from Traka or your distributor supplier 1 An administrator will need to login to the system 2 Inser...

Page 55: ...h 246 28mm Depth 90 40mm 6 2 SYSTEM WEIGHT Traka21 with iFobs without keys or optional battery is 3 94Kg Optional battery is an additional 0 63 Kg 6 3 POWER DETAILS Traka21 uses a 15 24W AC DC Single...

Page 56: ...ins so that it is ready to be used should there be a power failure The service life of the battery is typically 5 years Should the battery require replacing then it is important that it is replaced wi...

Page 57: ...1 15 UD0130 Page 57 of 63 7 3 BATTERY INSTALLATION To install the battery you will need to remove the top panel of the system 1 Unscrew the cover plate using a 2mm Allen Key 2 Remove the cover plate a...

Page 58: ...erial are and symbols to help you properly orientate the battery correctly The red terminal of the battery should face the and the black terminal should face the 4 Connect the battery to the battery c...

Page 59: ...f there should be a power failure and your system does not have a battery You will need to manually access and remove the keys 1 Insert the override key into the bottom of the system 2 Turn the key 90...

Page 60: ...V1 2 09 01 15 UD0130 Page 60 of 63 4 Using a pair of heavy duty cutters you will need to cut the security seals for the keys you require 5 Remove the Keys from the security seal...

Page 61: ...G STANDARD S OR OTHER NORMATIVE DOCUMENT S IEC UL EN 60950 1 Safety Testing EN 301 489 1 3 EMC Testing EN 302 291 RFID Testing FCC 47CFR Part 15B IC RSS GEN ICES 003 Radiated Conducted Emissions FCC 4...

Page 62: ...radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception whi...

Page 63: ...rd s Operation is subject to the following two conditions 1 this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operat...

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