T Systems Octopus F200 Page 85 Operating Instructions Manual Download

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Using Other Team Functions

Step by Step

Requesting and activating a work time:

If you want to follow-up on the last call you answered without being

disturbed, you can request and activate a work time. This removes

your telephone from the call distribution cycle for a programmable

period of time until you log back on.

Press the key shown.

Confirm.

Select and confirm

Confirm.

Select and confirm.

Turning the night service on and off for UCD:

Press the key shown.

Confirm.

Select and confirm

Confirm.

Select and confirm.

Display the number of waiting calls:

Press the key shown.

Confirm.

Select and confirm

Confirm.

Destinations

UCD

[1] ”Different Displays in a Octopus F900 Environment”

page 87

Work on

Destinations

UCD

UCD night on

UCD night off

Destinations

UCD

Calls in queue

Summary of Contents for Octopus F200

Page 1: ...Systems Octopus F200 400 650 Octophon F620 TDM Operating Instructions...

Page 2: ...ries may be hazardous and will render the warranty extended manufacturer s liability and the CE marking invalid The device conforms to the EU directive 1999 5 EC as attested by the CE marking All elec...

Page 3: ...enu key 10 Audio keys 10 3 way navigator 11 Keypad 12 Display 13 Idle Mode 13 Mailbox 14 Infos and voice messages 14 Callbacks 14 Program Service menu 15 Making Calls Basic Functions 16 Answering Call...

Page 4: ...ing the display contrast 30 Selecting the Language of Screen Prompts 30 Making Calls Convenience Functions 31 Answering Calls 31 Accepting a Specific Call for Your Colleague 31 Rejecting Calls 31 Usin...

Page 5: ...0 Caller ID Suppression 61 Silent Monitor 61 Monitoring a Room 62 Trace Call Identifying Anonymous Callers 63 Locking the Telephone to Prevent Unauthorized Use 64 Locking Another Telephone to Prevent...

Page 6: ...er Team Functions 81 Turning Group Call On and Off 81 Accepting a Call for Another Member of Your Team 82 Activating and Deactivating a Ringing Group 83 Uniform Call Distribution UCD 84 Testing the Te...

Page 7: ...optimum use of your multifunctional telephone in the network These instructions should be read and followed by every person installing operating or pro gramming an Octophon F620 TDM phone This user gu...

Page 8: ...t Specific details concerning your communications platform can be obtained from your service technician Please have this information ready when you contact our service department regarding faults or p...

Page 9: ...lay permits intuitive operation of the phone Page 13 3 The function keys allow you to call up the most frequently used functions during a call e g Disconnect Page 10 4 O mailbox key and N menu key 5 A...

Page 10: ...all forwarding with red LED Page 23 p Activate deactivate microphone also for speakerphone mode Page 21 Key Function when key is pressed O Open mailbox with red LED key Page 14 N Open the phone s main...

Page 11: ...f your phone s functions as well as its displays Operation Functions when key is pressed Press the key In idle mode Open the idle menu Page 13 In lists and menus scroll down Press the key In idle mode...

Page 12: ...twice When en tering the text all available characters for this key are displayed After a short while the char acter in focus is displayed in the input field Alphabetic labeling of dial keys is usefu...

Page 13: ...ings being made your phone displays the idle menu Example Idlemenu When in idle mode press a key on the 3 way navigator Page 11 to display the idle menu You can call up various functions here The sort...

Page 14: ...s not in the usual idle mode Page 13 but displays the Messages received menu and the mailbox key LED lights up Press the mailbox key O to edit messages or to listen to voicemails Page 43 If your syste...

Page 15: ...while the second line shows an option from this menu Example Youcanselectamenuoptionasfollows Press the menu key N and chose a menu option with the 3 way navigator Page 11 or Press or and the corresp...

Page 16: ...ce If acall is waiting you hear a short tone beep everysix seconds The number or the name of the caller appears on the display Answering a call via the handset The phone is ringing The caller appears...

Page 17: ...m approx 20 inches Switching to speakerphone mode Prerequisite You are conducting a call via the handset n and Hold down the key and replace the handset Then release the key Proceed with your call For...

Page 18: ...l You can let other people in the room join in on the call Let the other party know that you have turned on the speaker Prerequisite You are conducting a call via the handset Activating n Press the ke...

Page 19: ...the external code and the station number Theotherpartyanswerswithspeaker Lift the handset or On hook Speakerphone mode Thecalledpartydoesnotansweroris busy n Press the key shown The LED goes out Endin...

Page 20: ...last dialed Press the key twice to dial the next to the last number dialed Press the key three times to dial the third to the last number dialed Displayinganddialingsavedstationnumbers Press the key...

Page 21: ...switch off the handset microphone or the handsfree microphone You can also switch on the handsfree microphone to answer an announcement via the tele phone speaker speaker call Page 32 Prerequisite A...

Page 22: ...erence Select and confirm Allowingcallpartnerstocontinueaconferenceafteryouexit Select and confirm Transferring a Call If the person you are speaking to wants to talk to another colleague of yours you...

Page 23: ...code j Enter the number of the telephone that is ringing Confirm Deactivatingcallforwarding r Press the key shown or Select and confirm Forwarding on 1 all calls 2 external calls only 3 internal call...

Page 24: ...phone N Press the key shown Confirm Select and confirm j Enter the destination number Enter the internal station number for internal destinations Entertheexternal code andtheexternal stationnumber for...

Page 25: ...ard your phonelinetoyourhomephoneaf ter business hours Select and confirm Select and confirm the required type of call forwarding or Select and confirm or Select and confirm or 1 or 2 or 3 Enter the c...

Page 26: ...When the user who did not answer has conducted another call Storing a Callback Prerequisite You have reached a busy line or no one answers Confirm Accepting a callback Prerequisite A callback was save...

Page 27: ...playedfunctionandpressthe OK dialogkeytodisplay additional entries Deletingadisplayedentry Confirm EndingRetrieval Select and confirm or N Press the key shown The LED goes out or n Press the key shown...

Page 28: ...is set i Save Adjusting the Ring Tone or Press these keys while the phone is idle Select and confirm or To adjust the ring tone Keep pressing the keys until the desired tone is set i Save Adjusting t...

Page 29: ...oom or Press these keys while the phone is idle Select and confirm or To set the room type Keep pressing these keys until the setting you want appears on the screen i Save Adjusting the Receiving Volu...

Page 30: ...phone is idle Select and confirm or Change the display contrast Press the key repeatedly until the de sired level is obtained i Save Selecting the Language of Screen Prompts N Press the key shown Sel...

Page 31: ...know the number of the telephone that is ringing enter it direct ly Rejecting Calls You can reject calls which you do not wish to take The call is then sig naled at another definable telephone contac...

Page 32: ...wer the call or Press the OK key to confirm your selection and answer the call or p Press the key and answer the call EnablingandDisablingHandsfreeAnswerback Select and confirm or Select and confirm M...

Page 33: ...equisite Your telephone rings Lift the handset within thirty seconds You are connected to the en trance telephone immediately or Lift the handset after more than thirty seconds j Dial the entrance tel...

Page 34: ...e digit code Default code 00000 or Select the displayed function and press the OK dialog key to change the code Select and confirm or You can also open the door without a doorbell ring Deactivatingthe...

Page 35: ...j Internal calls Enter the phone number External calls Enter the external code and the station number Dialingentered displayednumbers Lift the handset or Confirm Correctingnumbersentered Select and co...

Page 36: ...ed in the list is displayed first Multiple calls from the same caller do not au tomatically generate new entries in the caller list Instead only the most recent time stamp for this caller is updated a...

Page 37: ...You have retrieved the caller list and the selected call is displayed Select and confirm RemovinganEntryfromtheCallerList Prerequisite You have retrieved the caller list and the selected call is displ...

Page 38: ...end of the saved station number If this feature is configured a suffix is automatically dialed for example 0 for the exchange if no entries are made within 4 or 5 seconds StoringStationSpeed Dial Numb...

Page 39: ...nvenience Functions 39 Step by Step or Ifyoumakeamistake Select and confirm This deletes all entered digits Confirm or Select and confirm or select and confirm or select and confirm Previous Next Chan...

Page 40: ...ave been configured Confirm The first entry is displayed on the screen or Scroll to next or previous entry or or or j Enter the name you want to find or just the first few letters using the alphanumer...

Page 41: ...can enter an incomplete name e g mei for Meier If applicable If configured ask your service personnel you can also search for surname and first name To separate surname and first name by a space enter...

Page 42: ...nd corresponding to your query only an incomplete list of results can be displayed You can view these results select any of the names or change the search string e g narrow the search by entering more...

Page 43: ...8 havearrived foryou Ifyourtelephoneisconnectedtoavoicemailsys tem the Mailbox key will also light up to alert you to any messages that have arrived AccessingtheMailbox O Press the illuminated Mailbox...

Page 44: ...lephone with display You can listen in unnoticed and speak to the internal user without be ing overheard by the other party discreet calling Lift the handset 945 Enter the code j Enter your internal s...

Page 45: ...telephone The operating procedure depends on whether the dialing aid is con nected to the S0 bus or the a b T R port You can also useyour system telephone as a dialing aid for other tele phones Diali...

Page 46: ...or the signal tone Page 47 Accepting a Waiting Call Camp On Prerequisite You are engaged in a phone call and hear a tone every six seconds Endingthefirstcallandansweringthewaitingcall Replace the han...

Page 47: ...he key shown Select and confirm 1 or Select and confirm Turning the Call Waiting Tone On and Off You can suppress the call waiting tone every six seconds for exter nal calls A one time special dial to...

Page 48: ...f it If the park slot number you entered is not displayed it is already in use en ter another one RetrievingaParkedCall Prerequisite One or more calls have been parked The phone is idle N Press the ke...

Page 49: ...lect and confirm the option shown j Call the second party Announce the conference Select and confirm the option shown A tone sounds every 30 seconds to indicate that a conference is in progress Ifthes...

Page 50: ...irm the option shown The first station is displayed Confirm as often as required until the desired station appears Select and confirm the option shown LeavingaConference Select and confirm or Replace...

Page 51: ...automatic information sys tem N Press the key shown Select and confirm Select and confirm1 j You can use the keys 0 through 9 and to transmit DTMF signals Calls f DTMF dialing 1 Different Displays in...

Page 52: ...fer the waiting party Prerequisite You are conducting a call Confirm The other party is placed on hold N Press the key shown Select and confirm j Enter the group s station number Announce the call Whe...

Page 53: ...nications platforms such as consultation hold youmust send asignal to the trunks be fore dialing the service code or telephone number Prerequisite You have set up an external connection N Press the ke...

Page 54: ...figured by the service technician contact your service personnel Prerequisite Youhavedialed an internal number and hear a busy sig nal It is important that you reach the called party Select and confir...

Page 55: ...Select and confirm Press the OK dialog key to confirm standard night answer service or Enter the code standard night answer service or j Enter the destination number temporary night answer service Co...

Page 56: ...hours or you can enter a daily recurring appointment Saving Appointments N Press the key shown Confirm j Enter a 4 digit time such as 0905 for 9 05 9 05 a m or 1430 f r 14 30 2 30 p m possibly 2 or 7...

Page 57: ...ou must have saved a timed reminder Page 56 The current time is the time stored The phone is ringing The timed reminder appears on the screen n Press the key twice or Lift and replace the handset Remi...

Page 58: ...st of the telephone call Some carriers also let you display toll free external calls The mes sage Free of Charge appears on the screen either before or during the call If the cost indication facility...

Page 59: ...s the key shown Select and confirm Select and confirm1 j Enter the account code if applicable Press this key or Confirm May be necessary depending on how your system is configured contact your service...

Page 60: ...if you do not want the re ceiveanycalls When donotdisturbisactivated internalcallershear a busy signal and external callers are rerouted to a telephone as signed for this purpose contact your service...

Page 61: ...e idle menu Page 13 Select and confirm Deactivating Open the idle menu Page 13 Select and confirm Silent Monitor Ifthis functionhasbeenconfigured contactyourservice personnel you can join a call alrea...

Page 62: ...in the room Activatingthe telephonetobemonitored N Press the key shown Select and confirm You can either leave the telephone in speakerphone mode or lift the handset and leave it directed towards the...

Page 63: ...an save the caller s station number during the call or for 30 seconds af ter the call ends However it is essential that you do not replace your handset during this time N Press the key shown Select an...

Page 64: ...must have configured a personal identification number PIN for your telephone Page 66 Tolockandunlockthetelephone Select and confirm or j Enter code telephone lock Page 66 Lock phone Unlock phone While...

Page 65: ...ed use and then unlock them again later You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs N Press the key shown Confirm1 j Ente...

Page 66: ...u need to enter a personal identification number which you can save yourself N Press the key shown Confirm1 j Enter the current five digit PIN If you have not yet assigned a PIN use the PIN 00000 the...

Page 67: ...re quest Creating and Sending a Message Select and confirm j Enter the internal station number of the recipient or group Select and confirm the preprogrammed message which can be changed by service p...

Page 68: ...isplay or delete info texts already sent so that the recipient does not receive them Select and confirm Follow the display prompts Receiving retrieving deleting Infos The message Messages received app...

Page 69: ...t and confirm the preprogrammed message which can be changed by service personnel or 0 9 Enter the code directly The codes appear on the screen next to the messages to which they are assigned or Selec...

Page 70: ...irm Select and confirm1 j Enter the other user s station number j Enter the other user s telephone lock PIN Page 66 If applicable Userswhohavenotyetselectedapersonalidentificationnumberare prompted to...

Page 71: ...nd new telephone are the first telephones at each connection The telephones are in idle state The following procedure is carried out on the new telephone N Press the key shown Select and confirm j Ent...

Page 72: ...tions Thefollow ing functions are canceled if they were activated Call forwarding on Advisory msg on Ringing group on Hunting group off Suppress call ID Call waiting tone off Do not disturb on Ringer...

Page 73: ...nlock phone code 66 66 Page 64 Activating and deactivating ringing group code 81 81 Page 81 Leave an advisory message code 69 69 Page 69 Group call code 85 85 Page 81 Reset services and functions code...

Page 74: ...47 Open door code 61 Page 33 Door opener on off code 89 89 Page 34 Control relay code 90 90 Page 79 Do not disturb code 97 97 Page 60 Ringer cutoff function code 98 98 Page 60 Speed dialing code 7 Pa...

Page 75: ...n only execute one function at a time or set up only one outgoing connection The connection is immediately released after successful ac tivation of a function In the case of an external external call...

Page 76: ...Confirm j Enter the number of the trunk you wish to use contact your service personnel j Entering a code for required ISDN function contact your service per sonnel Keypad dialin Contact your network...

Page 77: ...s from your telephone Prerequisite You have set up a connection N Press the key shown Confirm The connected computer now prompts you to enter the data which youcandoinoneoftwoways Contactyourservicepe...

Page 78: ...ed Telecommunications Applications You send information to the application and receive information from the application for example on your telephone s display 494 Enter the code j Enter the three dig...

Page 79: ...ing on how they are programmed you can switch the relays on and off or switch them on and have them switched off automati cally after a timeout Select and confirm or Select and confirm 1 4 Enter the r...

Page 80: ...for that someone is trying to get in touch The person you page can then go to the nearest telephone and call you Paging To be paged you must have activated a call ringing group Page 83 call forwardin...

Page 81: ...an activate and deactivate the audible signal for a hunt group group call or individual trunks in a group Youbelongtoahuntgrouporagroupcall Open the idle menu Page 13 Select and confirm1 or Select and...

Page 82: ...nes in your team from your tele phone even while engaged in another call To do this contact your service personnel to find out if a pickup group has been configured Prerequisite Your telephone rings b...

Page 83: ...Press the key shown Confirm Select and confirm1 Follow the display prompts enter the internal station number Removingalltelephonesincallringinggroup Select and confirm Destinations f Ringing group on...

Page 84: ...a call Loggingonandoffatthe beginningandendofyourshift N Press the key shown Confirm Select and confirm1 Confirm or Select and confirm j To log on enter your identification number Agent Contact your...

Page 85: ...time until you log back on N Press the key shown Confirm Select and confirm1 Confirm or Select and confirm TurningthenightserviceonandoffforUCD N Press the key shown Confirm Select and confirm1 Confir...

Page 86: ...s Prerequisite Your telephone is idle N Press the key shown Select and confirm If everything is OK all LEDs on the telephone start flashing including the ones on the key module only the menu keys LED...

Page 87: ...stem configuration some display texts may differ from the display texts described in this document Please refer to the following table for an overview of such texts Octopus F200 400 650 Display Octopu...

Page 88: ...eronly Never use cleaning fluids containing alcohol or plastic damag ing detergents to clean the telephone The use of scouring agents is also forbidden Troubleshooting Pressed keydoesnotrespond Check...

Page 89: ...rm or enter a code or with function keys Functions display Interactively Via the Program Service menu N Code Account code 60 Advisory msg on Advisory msg off 69 69 Associated dial 67 Associated serv 8...

Page 90: ...ner on Door opener off 89 89 DTMF dialing 53 En bloc dialing Dial Forwarding on 1 all calls 2 external calls only 3 internal calls only Forwarding off CFNR on CFNR off Trunk FWD on Trunk FWD off 1 11...

Page 91: ...oor 61 Override 62 Page Answer page 59 Park a call Retrieve call 56 56 Phone test 940 Pickup directed Pickup group Accept call 59 57 Redialing Rejecting Calls Disconnect Relocate Complete relocate 941...

Page 92: ...ID 86 86 Tel data service 42 Temporary MSN 41 Temporary Phone 508 Timed reminder on Timed reminder off 46 46 Toggle Connect 2 Trace call 84 Transfer Trunk flash 51 UCD Log on Log off Available Not av...

Page 93: ...Overview of Functions and Codes in alphabetical order 93...

Page 94: ...n CO 25 call request 36 call signal 16 call volume 16 29 call waiting accepting 46 allowing 47 preventing 47 call waiting camp on 54 tone off 47 call waiting on off 47 call waiting tone on off 47 call...

Page 95: ...group call 81 H handsfree answerback 32 off 32 on 32 hotline 44 hunt group 81 I idle mode 13 important information 2 internal directory 40 K keypad 12 keypad dialing 76 L LDAP telephone database 41 l...

Page 96: ...s 38 saving station speed dialing 38 suffix dialing 38 system 38 station number assigning 45 correcting 35 station speed dialing 38 suffix dialing automatic 38 DTMF tone dialing 51 system speed dialin...

Page 97: ...97 Index U UCD 84 user support 7 using a caller list 36 using a temporary phone 70 using functions from the outside 74 V variable call forwarding 23 volume keys 10 W work time 85...

Page 98: ...d Reference number A31003 T9000 U100 1 7619 SW version 7 0 Status 07 2007 Printed on environmentally compatible recycled paper Important telephone numbers For problems For questions regarding sales Up...

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