Sony CLIE PEG-N710C Operating Instructions Manual Download | Manualshive

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Chapter3

Exchanging and updating data using a HotSync

®

operation

Creating a user profile to control multiple CLIE handhelds

If your company introduces multiple CLIE handhelds to its employees, for
example, you can create a user profile (such as a company phone list) to load
the data into several CLIE handhelds without associating that data with a
user name.

Notes

• This feature is designed only for the first HotSync operation (before you have

assigned a User ID to a particular CLIE handheld).

• For the procedure used to send a profile after setting user names, see “Synchronizing

with external data (File Link)” on page 138.

Creating a profile

1

Start the Palm Desktop for CLIE software.

2

Select Users from the Tools menu.

The Users dialog box appears. If no user profile is created, the New Profile
dialog box is displayed. Skip to step 4.

3

Click Profiles.

The Profiles dialog box appears.

Advanced HotSync

®

operations

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Summary of Contents for CLIE PEG-N710C

Page 1: ... 5 Chapter 6 Personal Entertainment Organizer PEG N710C Basic operations of your Sony CLIE Handheld Using basic applications Exchanging and updating data using a HotSync operation Communicating using your Sony CLIE Handheld Customizing your Sony CLIE Handheld Preferences Additional information ...

Page 2: ...nected Consult the dealer or an experienced radio TV technician for help If you have question about this product call the Sony Customer Information Center at keep on next line 1 877 760 7669 or write to the Sony Customer Information Center at 12451 Gateway Boulevard Fort Myers FL 33913 The number below is for FCC related matters only Declaration of Conformity Trade Name SONY Model No PEG N710C Res...

Page 3: ...arks of Adobe Systems Incorporated QuickTime and the QuickTime logo are trademarks used under license QuickTime is registered in the U S and other countries This product includes fonts owned by TypeBank Co Ltd under license RealJukebox is copyrighted by RealNetworks Inc All other trademarks are trademarks of their respective owners CAUTION Please contact your nearest Sony dealer regarding the prob...

Page 4: ...k entry 49 Viewing Address Book entries 51 Editing Address Book entries 55 Using the Address Book menus 61 Managing tasks and things to do To Do List 63 Creating To Do List items 63 Viewing To Do List items 64 Checking off a To Do List item 65 Working with To Do List 66 Using the To Do List menus 70 Creating memos Memo Pad 71 Creating a new memo 71 Reviewing memos 73 Editing memos 76 Using the Mem...

Page 5: ...with external data File Link 138 Chapter 4 Communicating using your Sony CLIE Handheld Beaming between your Sony CLIE Handheld and another Palm OS PDA 140 What you can do with beaming 140 Beaming information 141 Receiving beamed information 142 Tips on beaming information 142 Using Memory Stick media 143 What is Memory Stick media 143 Inserting and removing Memory Stick media 144 Protecting the da...

Page 6: ...Setting sounds 173 Turning on or off the Beam Receive feature 174 Entering owner information 175 Creating Graffiti ShortCuts 176 Setting the High Resolution Assist function 178 Chapter 6 Additional information Backing up data of your Sony CLIE Handheld 180 Backing up data in your computer using a HotSync operation 180 Backing up your CLIE handheld data using Memory Stick media 181 Using data of an...

Page 7: ...you how to Turn your CLIE handheld on and off reset your CLIE handheld and enter data explained in greater detail Chapter 1 Use Personal Information Management applications Date Book Address Book To Do List Memo Pad Expense and Calculator Chapter 2 Perform a HotSync operation with your computer Chapter 3 Exchange data with another handheld by beaming or via Memory Stick media Chapter 4 Personalize...

Page 8: ...ts Turning on and off your Sony CLIE Handheld 9 Using the stylus 10 Using the Jog Dial navigator 12 Entering data into your Sony CLIE Handheld 13 Using Graffiti writing to enter data 13 Using the onscreen keyboard 22 Using your computer keyboard 24 Changing the frontlight level 25 Resetting your Sony CLIE Handheld 26 Performing a soft reset 26 Performing a hard reset 27 ...

Page 9: ...tup screen appears Note If the power is not turned on make sure that the HOLD switch is not in the protect position Turning off your CLIE handheld Press the POWER button again The power is turned off You do not have to save data quit an application or perform any of the other shutdown procedures that your computer requires Note If you press the POWER button and hold it down for two seconds or long...

Page 10: ...ylus The stylus is stored in the holder on the back panel of your CLIE handheld Pull it out when using your CLIE handheld To avoid losing the stylus always put it back into its holder on your CLIE handheld after use Tapping When you enter characters on the screen keyboard of your CLIE handheld open an application or select an item press lightly on the desired button or icon with the stylus This ac...

Page 11: ...ta above or below the current viewing area on the screen use the stylus to drag the slider of any scroll bar To select multiple characters or items together use the stylus to drag along the desired characters or items Tip on full screen dragging By default full screen dragging from the bottom of the writing area to the top of the screen displays the Graffiti Help on the screen You can assign the f...

Page 12: ...otate the Jog Dial navigator to select various items in succession or to select an application to start The operations you can perform by rotating the Jog Dial navigator differ depending on the application you are using For details refer to the instructions for each application Pressing the Jog Dial navigator Press the Jog Dial navigator to highlight the item selected by rotating the Jog Dial navi...

Page 13: ...he shapes shown in the following diagram you can achieve 100 accuracy The heavy dot on each shape shows where to begin the stroke Certain characters have similar shapes but different beginning and end points Always begin the stroke at the heavy dot you should not create the heavy dot it is only there to show you where to begin the stroke Most characters require only a single stroke When you lift t...

Page 14: ... s easiest for you As you will see later you use the same shape to create both the upper case and lower case version of a letter 3 Position the stylus in the left hand side of the Graffiti writing area 4 Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables 5 Lift the stylus from the screen at the end of the stroke shape That is all there is to it When you lift t...

Page 15: ... characters simply set the insertion point to the right of the character you want to delete and make the backspace stroke a line from right to left in the Graffiti writing area Write at natural speed Writing too slowly can generate recognition errors Do not write on a slant Vertical strokes should be parallel to the sides of the Graffiti writing area Press firmly To display the Graffiti onscreen h...

Page 16: ...raffiti alphabet Draw Graffiti letters according to the following alphabet in the left hand side of the Graffiti writing area A N B O C P D Q E R F S G T H U I V J W K X L Y M Z Space BackSpace CarriageReturn Period Tap twice Entering data in your Sony CLIE Handheld ...

Page 17: ...rn to the lower case use the Backspace stroke Note When you create a new sentence or a new record by tapping New or a blank line the first letter is automatically capitalized To enter only capital letters Caps Lock Use the Caps Lock stroke To return to the lower case use the CapsShift stroke Writing numbers Write the following numbers on the right hand side numbers side of the Graffiti writing are...

Page 18: ...letters or numbers side creates a punctuation mark Period Dash Comma Left Paren Apostrophe Right Paren Question Slash Exclamation Dollar At Back slash Number Left brace Percent Right brace Circumflex Left square bracket Ampersand Right square bracket Asterisk Swung dash Left angle bracket Grave accent Right angle bracket Semicolon _ Under bar Colon Ditto Tab Punctuation Shift Entering data in your...

Page 19: ...affiti writing area to activate Symbol Shift The next stroke you make creates a symbol or extended character Bullet x Trademark Registered Copyrighted Cent Left single quotation Yen Right single quotation Pound Left double quotation Right double quotation Section ß º Degree µ ƒ ø Symbol Shift Entering data in your Sony CLIE Handheld ...

Page 20: ... accent stroke Graffiti writing then adds the accent to the letter To enter é for example draw and then à è ì ò ù á é í ó ú y â ê î ô û ã õ ñ ä ï ö ü ÿ å To write non English characters You can write the following characters without any special punctuation or shifting ç æ Note You must write these non English characters on the left side of the Graffiti writing area Entering data in your Sony CLIE ...

Page 21: ...lar to the glossary or autotext features of some word processors allow you to enter commonly used words or phrases quickly and easily In addition to the following predefined ShortCuts you can create your own ShortCuts for your name or the header of a memo page 176 Each ShortCut can represent up to 45 characters To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you...

Page 22: ...t enter Graffiti characters while using the onscreen keyboard To use the onscreen keyboard 1 Open any application such as Memo Pad 2 Tap any record or tap New 3 Tap a to open the alphabetic keyboard or tap 1 to open the numeric keyboard The selected keyboard is displayed Tap here for the numeric keyboard Entering data in your Sony CLIE Handheld Tap here for the alphabetic keyboard Continued on nex...

Page 23: ...ter capital letter tap cap and then tap the character button To delete a character tap B 5 After you finish tap Done to close the onscreen keyboard and place the text in the record Tab Caps shift Caps lock Backspace Tap here to display alphabetic keyboard Tap here to display international keyboard Tap here to display numeric keyboard Carriage return Entering data in your Sony CLIE Handheld Alphabe...

Page 24: ...you don t need to learn different applications Refer to the Palm Desktop for CLIE software online Help for more information on entering data on your computer To import data from your computer or another handheld If you have data stored in computer applications such as spreadsheets databases or if you want to import data from another handheld you can transfer the data to your CLIE handheld and use ...

Page 25: ... button for more than two seconds to turn the frontlight off or on Adjusting the frontlight level Even with the frontlight on you may need to further adjust the brightness on the screen You can use the onscreen brightness control to adjust the frontlight level 1 Tap 8 The adjustment control screen is displayed 2 To change the level in small increments tap to the left or right To change the brightn...

Page 26: ...nning again Performing a soft reset A soft reset tells your CLIE handheld to stop what it s doing and start over again All records and entries stored in your CLIE handheld are retained with a soft reset 1 Take out the reset tip by unscrewing the metal barrel from the stylus quill 2 Use the reset tip to gently press the reset button inside the hole on the back panel of your CLIE handheld The system...

Page 27: ...the POWER button on your CLIE handheld 2 While holding down the POWER button use the reset tip to gently press and release the reset button The Palm Computing Platform window is displayed 3 Release the POWER button A message warning that you are about to erase all the data stored on your CLIE handheld is displayed 4 Press the upper half of the scroll button on the front panel of your CLIE handheld...

Page 28: ... schedules and events Date Book 29 Managing addresses and phone numbers Address Book 49 Managing tasks and things to do To Do List 63 Creating memos Memo Pad 71 Managing expenses Expense 79 Using Calculator Calc 89 Performing common tasks 91 Using the Application Launcher 91 Categorizing records 95 Finding records 98 Protecting your data Security 102 Attaching notes 108 Purging records 109 Using t...

Page 29: ...cannot operate your CLIE handheld Scheduling an event Scheduling an event for the current date 1 Press the Date Book button on the front panel Date Book starts up Today s schedule is displayed with a list of times for a standard business day Tip Press the Date Book button repeatedly to cycle through the Day Week Month and Agenda views The Date Book views are displayed at the bottom left of the scr...

Page 30: ...wing to set the duration of the event Tap the time columns on the right side of the Set Time dialog box to set the Start Time and tap the End Time box Then tap the time columns to set the End Time Tap All Day to automatically insert the start and end time of the event as defined in your Date Book preferences 6 Tap OK 7 Tap a blank area of the screen to deselect the event A vertical line appears ne...

Page 31: ...r another date 1 Press the Date Book button on the front panel Date Book starts up 2 Do one of the following to select the date you want for the event Tap the day of the week on top of the Date Book screen To move to another week tap one of the scroll arrows of either side of the day of the week area Tap Go to at the bottom of the screen The Go to Date dialog box appears Select a date by tapping a...

Page 32: ...ntimed event appears at the top of the screen Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days Examples of repeating or continuous events Birthday an event that repeats annually Weekly guitar lesson an event that falls on the same day of the week and the same time of day Business trip ...

Page 33: ...he event repeats For a continuous event tap Day 6 Enter a number that corresponds to how often you want the event to repeat on the Every line When you tap Week Tap a letter representing each day of the week on Repeat on line to specify the day you want the event to repeat Managing schedules and events Date Book Continued on next page ...

Page 34: ... the specified date each month 7 To specify an end date for the repeating or continuous event tap the arrow V next to End on to display the drop down list and then tap Choose Date The Ending On screen appears 8 Tap the end date on the screen The Change Repeat screen appears again 9 Tap OK The Event Details screen appears again Managing schedules and events Date Book Continued on next page ...

Page 35: ...held creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14 to January 15 and apply the change to all occurrences the new date becomes the start date of the repeating event Your CLIE handheld adjusts the end date to maintain the duration of the event If you change other repeat settings e g time alarm private of a repeating event and apply the...

Page 36: ...play the schedule for a specific day and time To change the Date Book view In addition to displaying the time list for a specific day you can also display a whole week a month or an agenda To display the next view press the Jog Dial navigator repeatedly Tip You can also select the Date Book view by tapping an icon on the Date Book screen Tap one of the following icons to rotate to the correspondin...

Page 37: ...ps and conflicts in your schedule 1 Press Date Book button on the front panel Date Book starts up 2 Press the Jog Dial navigator repeatedly or tap the Week view icon The Week view appears This screen shows untimed events or available time slots 3 Rotate the Jog Dial navigator to select the day that you want to review 4 Press the Jog Dial navigator The details of the selected event are displayed Ma...

Page 38: ...at day without selecting an event The Week view displays the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event To spot event conflicts An event conflict time overlap appears in the Week view as overlap...

Page 39: ...eview To select the next day rotate the Jog Dial navigator 4 Press the Jog Dial navigator The details of the selected day are displayed Tips for using the Month view Tap a day in the Month view to display that day in the Day view Tap the scroll arrows in the upper right corner to move forward or backward a month Tap Go to to open the Go to Date dialog box to select a different month Use the scroll...

Page 40: ...p 2 Press the Jog Dial navigator repeatedly or tap the Agenda view icon The Agenda view screen appears Today s schedule and To Do List is displayed 3 Rotate the Jog Dial navigator to select the day that you want to review To select the next day rotate the Jog Dial navigator Tips for using Agenda view Tap any appointment while in Agenda view to display the Day view of the appointment Check off comp...

Page 41: ...in the title bar of Date Book The current time appears b When you release the stylus the menu bar appears If you want to avoid displaying the menu when releasing the stylus drag the stylus away from the date indication after the current time appears Managing schedules and events Date Book ...

Page 42: ...Tap Details The Event Details dialog box appears 3 To change the time tap the Time box and select a new time The Set Time dialog box appears Tap the Set Time and the End Time To change the date tap the Date box and select a new date The Set Date dialog box appears Specify the year month and day in the calendar 4 Tap OK Managing schedules and events Date Book ...

Page 43: ...Date Book screen tap the event you want to edit 2 Tap Details 3 Tap the Time box The Set Time screen appears 4 Tap No Time and then tap OK The Event Details screen appears 5 Tap OK The untimed event is displayed in the first line with the untimed mark Managing schedules and events Date Book ...

Page 44: ... hours or days When you set an alarm an alarm icon appears to the far right of the event with the alarm 1 On the Date Book screen tap the event to which you want to assign an alarm 2 Tap Details The Event Details dialog box appears 3 Tap the Alarm check box to select it The alarm is set 4 Tap the arrow V to select the time unit from among Minutes Hours or Days 5 Tap the 5 next to the Alarm check b...

Page 45: ... is set for 5 minutes the reminder message appears at 11 55 PM on the night of February 3 The reminder remains onscreen until you turn on your handheld and tap OK to erase it Making an event private You can hide records that you mark as private If you define a password for your CLIE handheld you must enter it to display private records 1 On the Date Book screen tap the event you want to mark as pr...

Page 46: ...as an exception or all the related events 1 On the Date Book screen tap the event you want to delete 2 Tap Details 3 Tap Delete The Delete Event dialog box appears 4 Tap OK to delete the event The selected event is deleted To cancel deletion tap Cancel Tip If you select the Save archive copy on PC check box the deleted date will be saved onto the Palm Desktop for CLIE software on your computer dur...

Page 47: ...lete Note Deletes notes from the current event The Delete Note dialog box is displayed Purge You can specify a certain period based on the current date and discard any events that were formed before the specified date Use this function to save memory space Notes A repeating event will not be deleted By default the events that you purge are restored and saved in the Palm Desktop for CLIE software o...

Page 48: ...display Show Time Bars Activates the time bars that appear in the Day view The time bars show the duration of an event and illustrates event conflicts Compress Day View Controls how times appear in the Day view When Compress Day view is off all time slots are displayed When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimiz...

Page 49: ...ok entry 1 Press the Address Book button on the front panel The Address screen is displayed Note Press the Address Book button repeatedly to cycle through the categories in which you have entries 2 Tap New The Address Edit screen appears b 3 Enter the last name of the person you want to add to Address Book The first letter of each field except numeric and e mail fields is automatically capitalized...

Page 50: ...o move to the next page of information tap the scroll arrow V on the bottom right corner of the screen 8 After you finish entering all the necessary information tap Done The Address screen is displayed again Tip You can also use the Palm Desktop software to create entries on your computer and then download them to your CLIE handheld with your next HotSync operation See Performing a local HotSync o...

Page 51: ...ss screen is displayed again Tips on navigating among your address entries If there are multiple pages of information the scroll button moves up or down an address list or the Address View screen If you hold down the scroll button you accelerate the scrolling and display every third screen You can also use the stylus to tap the onscreen scroll arrows to scroll to the entry To view an image pasted ...

Page 52: ...s are selected Each time you press the Jog Dial navigator the display toggles through all the available categories Tip on selecting the desired category from the categories list Tap the arrow V at the upper right corner of the screen to display the category list You can select the desired category from the list Managing addresses and phone numbers Address Book ...

Page 53: ...s 2 Tap the Menu icon Address Book menu is displayed 3 Tap Options and then tap Preferences The Address Book Preferences dialog box appears 4 Tap the desired order of the address entries in the List By field Select the desired order that the address entries are to be listed when Address Book starts 5 Tap OK The address entries are sorted in the selected order Notes When you tap Last Name First Nam...

Page 54: ...try that begins with that letter If you write another letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Smith If you sort the list by company name the Look Up feature scrolls to the first letter of the company name 2 Tap the entry you want to view or press the Jog Dial navigator The entry you se...

Page 55: ...t software onto your CLIE handheld For installation see Installing add on applications onto your Sony CLIE Handheld in the Read This First manual 1 Tap the address record to which you want to paste an image in the address list The Address View screen of the selected address record appears 2 Tap Edit The Address Edit screen appears 3 Tap No Image in the upper right of the screen The PG Pocket scree...

Page 56: ...software to change the category of the address record that has a pasted image the image will no longer be associated with the address record after the next HotSync operation To edit an address record with a pasted image use the Address Book application in your CLIE handheld To change the image Tap the Menu icon and select Another Image Perform steps 4 and 5 To remove the image Tap the Menu icon an...

Page 57: ...nt to edit You can edit the tapped field 4 Edit the entry 5 When modification is complete tap Done The Address screen is displayed again To select types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book record Any changes you make apply only to the current entry To select other types of phone numbers in an entry tap the arrow V a...

Page 58: ...een tap the entry you want to copy The Address View screen of the selected record appears 2 Tap the Address View title bar The Address Book menu is displayed 3 Tap Duplicate Address from the Record menu The entry you selected in Step 2 is copied The word Copy is added to the end of the name field of the copied information 4 Tap Done The Address screen is displayed again Note The pasted image is no...

Page 59: ...s 3 Tap Details The Address Entry Details dialog box appears 4 Tap Delete The Delete Address dialog box appears 5 Tap OK to delete the entry The selected record is deleted To cancel deletion tap Cancel Tip If you select the Save archive copy on PC check box the deleted data will be saved onto the Palm Desktop for Sony software on your computer during the next HotSync operation Managing addresses a...

Page 60: ...it screen appears 3 Tap Details The Address Entry Details dialog box appears 4 Change desired settings Show in List Select which type of entries or other information appears in the Address list screen Tap the arrow V and select from Work Home Fax Other or E mail Category Assign the entry to a category Private Select the Private check box to hide the current entry when Security is turned on For det...

Page 61: ...business card via the infrared communications port by pressing and holding down the Address Book button for longer than 2 seconds This menu item is highly useful because you can exchange business cards with other Sony handhelds with ease Delete Address Deletes the current address record The Delete Address dialog box appears Note By default the records that you delete are restored and saved in Palm...

Page 62: ...you clear it Address Book displays All category Rename Custom Fields These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries Security Hides the current record unless the password is entered You can select the view option among Show Records Mask Records or Hide Recor...

Page 63: ...he category of items you last viewed Note Press the To Do List application button repeatedly to cycle through the categories in which you have items 2 Tap New A new To Do item is added to To Do List b 3 Enter the text of the To Do item You can enter multiple lines of text 4 Tap anywhere onscreen to deselect the To Do List item The item is deselected and the new item is recorded to To Do List Tips ...

Page 64: ... on the screen rotate the Jog Dial navigator to scroll the screen 4 Press the Jog Dial navigator The To Do List box reappears Viewing To Do List items by category Press the Jog Dial navigator when To Do List is displayed but no To Do item is selected Each time you press the Jog Dial navigator the display toggles through all the available categories Tip on selecting the desired category from the ca...

Page 65: ...to record the date that you complete the To Do item and you can choose to show or hide completed items For details see Changing the appearance of To Do List on page 69 1 Press the To Do List button on the front panel The To Do screen appears 2 Tap to select the check box on the left side of the item The check box changes to Managing tasks and things to do To Do List ...

Page 66: ...y and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list On the To Do List screen tap the Priority number on the left side of the item and then tap the desired Priority number You can select the Priority numbers 1 through 5 with 1 being the most important b Tip You can also set the priority from...

Page 67: ...esired due date from the drop down list You can select one of the following options Today Assigns the current date Tomorrow Assigns the next day s date One week later Assigns the date exactly one week from the current date No date Assigns no due date Choose Date Opens the Due Date screen where you can choose any date from the calendar 4 Tap OK Tip If you turn on the Show Due Dates option in the To...

Page 68: ...etails dialog box appears 3 Tap Delete The Delete To Do dialog box appears 4 Tap OK to delete the item The selected event is deleted To cancel deletion tap Cancel Tip If you check the Save archive copy on PC check box the deleted item will be saved onto the Palm Desktop for CLIE software on your computer during the next HotSync operation Managing tasks and things to do To Do List ...

Page 69: ...the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Record Completion Date Replaces the due date with the actual date when you complete check the item If you do not assign a due date to an item the completion date still records when you complete the item Show Due Dates Displays...

Page 70: ... restored and saved in Palm Desktop for CLIE software on your computer at the next HotSync operation To delete the items completely deselect the check box for Save archive copy on PC in the Purge dialog box Beam Item Sends the current To Do item to another Sony handheld via the infrared communications port Beam Category Sends all the To Do items in the currently selected category to another Sony h...

Page 71: ...tect position you cannot operate your CLIE handheld Creating a new memo A memo can contain up to 4 000 characters The number of memos you can store is limited only by the memory available on your Sony handheld 1 Press the Memo Pad button on the front panel Memo Pad starts up Memo Pad opens to display the last Memo Pad screen that you viewed Tip Press the Memo Pad button repeatedly to cycle through...

Page 72: ...e or press the BACK button when you finish The first line of the memo is displayed Tips You can also create a new memo by beginning your memo in the Graffiti writing area on the Memo screen The first letter is automatically capitalized and begins your new memo While entering text the text may overlap the Done or Details buttons After you finish entering the text the overlap disappears Creating mem...

Page 73: ...layed 2 Rotate the Jog Dial navigator to select the memo you want to view If the desired memo is not displayed rotate the Jog Dial navigator further to scroll up or down the memo list 3 Press the Jog Dial navigator The content of the selected memo is displayed If the memo text does not fit on the screen rotate the Jog Dial navigator to scroll the screen 4 Press the Jog Dial navigator The Memo list...

Page 74: ...ategories list Tap the arrow V at the upper right corner of the screen to display the category list You can select the desired category from the list Sorting memos You can change the order in which Memo Pad shows your memos 1 Press the Memo Pad button on the front panel Memo Pad starts and the Memo list is displayed 2 Tap the Menu icon A menu of commands appears 3 Tap Options and then tap Preferen...

Page 75: ... Manual to activate manual sorting Tap the memo you want to move in the Memo screen and drag it into the desired location The memo is placed where you released the stylus The memos are renumbered accordingly Note A change in the order of the memos in Memo Pad does not affect their order in the Palm Desktop for CLIE software Consequently the memo order in Memo Pad may differ from that in the Palm D...

Page 76: ...tapped appears 2 Tap Details The Memo Details dialog box appears 3 Tap Delete The Delete Memo dialog box appears 4 Tap OK to delete the memo The selected record is deleted To cancel deletion tap Cancel Tip If you select the Save archive copy on PC check box the deleted memo will be saved onto the Palm Desktop for CLIE software on your computer during the next HotSync operation Creating memos Memo ...

Page 77: ...rivate You can hide a memo that you mark as private If you define a password for your CLIE handheld you must enter it to display private records 1 On the Memo Pad screen tap the memo you want to mark as private 2 Tap Details The Memo Details dialog box appears 3 Tap and select the Private check box 4 Tap OK The memo is marked as private For details on hiding or masking private events see Protectin...

Page 78: ...ware on your computer at the next HotSync operation To delete the memos completely deselect the check box for Save archive copy on PC in the Delete Memo dialog box Beam Memo Sends the current memo to another Sony handheld via the infrared communications port The Options menus Font You can select a desired font in the Select Font dialog box Phone Lookup Phone Number Lookup screen appears If there i...

Page 79: ...tem Recording a new Expense item Expense allows you to record the date Expense type and the amount you spent You can sort Expense items into categories or add other information to an item 1 Rotate the Jog Dial navigator to select Expense and then press the Jog Dial navigator Or tap the Expense icon on the Application Launcher screen The Expense screen appears 2 Tap New New Expense item is created ...

Page 80: ...item you entered in Step 4 is saved when you select an Expense Type Note If you do not select an Expense type the entered data will not be saved Tip You can also create a new Expense item on the Expense screen by writing on the number side of the Graffiti writing area The first number you write begins your new Expense item Managing expenses Expense ...

Page 81: ...sired display mode option Sort by Tap the arrow V next to Sort by and then select Date or Type to sort Expense items Distance Tap the arrow V and then select Miles or Kilometers so that you can display Mileage entries in miles or kilometers Show currency Shows or hides the currency symbol in the Expense list 3 Tap OK The Expense items are sorted according the display mode option you selected Manag...

Page 82: ...nt to record a past payment date for an Expense item you can change the payment date of the item to the correct date 1 On the Expense screen tap the Expense item whose date you want to change The date is highlighted 2 Tap the date area of the selected Expense item The Date screen appears 3 Tap the desired date The date is changed Managing expenses Expense ...

Page 83: ...xisting category or add a new category tap the arrow V and choose a category from the Edit Categories drop down list box Type Tap the arrow V and select an Expense type from the drop down list box Payment Tap the arrow V and select a payment method from the drop down list box Currency Tap the arrow V and select the currency in which you made the payment Expense can show a maximum of four currencie...

Page 84: ...ect Print from the File menu on the Expense list screen of the Palm Desktop for CLIE software The Print dialog box appears 3 Change the Print Range options as needed Categories displayed Prints all the Expense items in the categories displayed To display the items contained in all the categories choose All from the category selection list on the upper right of the Expense list area left screen Sel...

Page 85: ...ng Distance is either km kilometers or mi miles When you select Prints currency Travelling Distance values are converted into amounts of allowances per distance paid when travelling expenses are calculated Customizing the Currency list You can change the currencies and symbols that appear for currencies to be used in Expense To change the currency list 1 On the Expense screen tap the Expense item ...

Page 86: ...alog box 6 Tap OK To change your default currency You can change the currency displayed as the default in the Currency list 1 On the Expense screen tap the Menu icon The menu is displayed 2 Tap Options and then Preferences The Preferences dialog box appears 3 Tap the arrow V next to Default Currency and then tap the currency symbol you want to appear in Expense 4 Tap OK Managing expenses Expense ...

Page 87: ...om Currencies dialog box appears 3 Tap one of the four country boxes The Currency Properties dialog box appears 4 Enter the name of the country and a currency symbol and then tap OK Tips To use a newly defined currency symbol as a standard currency symbol it is necessary to select the target currency symbol in advance in the Preferences option To use a currency symbol only for a specific Expense i...

Page 88: ...te any category that is no longer used from the Expense category set Run this command to save memory if you find too many Expense items in your CLIE handheld Options menus Preferences Use automatic fill Lets you select an Expense type by writing the first letter of an Expense type in the Graffiti writing area For example if you write the letter T it enters the Taxi Expense type Writing T and then ...

Page 89: ...ication and division 1 Do either of the following to start the Calculator Tap the Calculator icon Rotate the Jog Dial navigator to select Calc and then press the Jog Dial navigator Tap the Calc icon on the Application Launcher screen The Calculator screen appears 2 Perform calculations using Calculator To use Calculator tap the numbers and symbol icons on the screen with the stylus ...

Page 90: ...nter with the M button is added to the total stored in memory The number that you add can be either a calculated value or any number you enter by pressing the number buttons Pressing this button has no effect on the current calculation or series of calculations it merely places the value into memory until it is recalled MR Recalls the stored value from memory and inserts it in the current calculat...

Page 91: ...ap the Home icon Tip In addition to providing a way for you to open applications the Application Launcher screen displays the current time battery level and application category Selecting applications To open an application choose from the following options Tap the icon of the application you want to open If you have many applications installed on your CLIE handheld tap the scroll bar to see all t...

Page 92: ... then display a single category or all your applications To categorize an application 1 Tap the Home icon 2 Tap the Menu icon 3 Tap Category from the App menu The Category screen appears 4 Tap the arrow V next to each application to select a category from the drop down list Tip To create a new category for an application tap Edit Categories from the drop down list Tap New enter the category name a...

Page 93: ... highlighted Changing the Application Launcher display By default the Application Launcher displays each application as an icon As an alternative you can display applications in a list format You can also choose to view the same category of applications each time you open the Application Launcher screen To change the view of applications 1 Tap the Home icon 2 Tap the Menu icon The menu is displaye...

Page 94: ...st To open the Application Launcher screen to the last opened category In step 4 tap the Remember Last Category check box to select it To display application s Pop up menu by the Jog Dial navigator In step 4 tap the arrow V next to Jog Select and then tap PopUp Performing common tasks ...

Page 95: ...andheld includes system defined categories such as All and Unfiled and user defined categories such as Business and Personal You cannot modify the system defined categories but you can rename or delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in each application Tips Address Book contains the QuickL...

Page 96: ... 3 Tap the arrow V next to Category to display the list of available categories 4 Tap the desired category for the item 5 Tap OK Displaying the category of records 1 Tap the arrow V at the upper right corner of the screen A list of available categories appears 2 Tap the category you want to view The list screen now displays only the records assigned to that category Performing common tasks ...

Page 97: ... corner of the screen A list of available categories appears 2 Tap Edit Categories The Edit Categories screen is displayed 3 Tap New The Edit Categories dialog box is displayed 4 Enter a new category name and then tap OK You can assign any of your entries to the new category Performing common tasks ...

Page 98: ... Address Book The Look Up line lets you enter the first letters of a name to scroll immediately to that name Expense Lookup displays the names in your Address Book that have data in the Company field You can add these names to a list of attendees associated with an Expense record Using the Find option The Find option lets you locate any text you specify in any application For example if the text a...

Page 99: ...o review The application associated with the data automatically starts to display the data To stop searching midway Tap Stop To resume the search tap Find More Note The Find option is not case sensitive searching for sony also finds Sony Tip Select text in an application before tapping the Find icon to automatically place the text in the Find dialog box Performing common tasks ...

Page 100: ...to an entry in Memo Pad 1 Display the record in which you want to insert a phone number The record can be in Date Book To Do List or Memo Pad 2 Tap the Menu icon The menu of the application appears 3 Tap Options and then Phone Lookup The Phone Number Lookup screen appears 4 Tap the phone number you want to add Tip to quickly find a phone number Enter the first few letters of the name you want to f...

Page 101: ...1 To activate Phone Lookup with Graffiti Write the Graffiti Command stroke to activate Phone Lookup Phone Lookup using text Drag and highlight text and then write the Graffiti Command stroke The selected text is replaced with the found name and phone number If multiple records are found the Phone Number Lookup screen appears Performing common tasks ...

Page 102: ...ark as private so they do not appear on any screen You can mask or hide private records with or without a password Without a password private records are hidden or masked until you set the Security application to show them With a password you must enter the password to view the private records Assigning a password You can assign a password to protect your private records and to lock your CLIE hand...

Page 103: ...r delete the password you assigned You should enter the current password before you can change or delete it 1 Rotate the Jog Dial navigator to select Security and press the Jog Dial navigator Or tap the Security icon on the Application Launcher screen The Security screen appears 2 Tap Assigned The Password dialog box appears 3 Enter the current password and then tap OK The dialog box used to enter...

Page 104: ...assword also deletes all entries and records marked as Private If you synchronize with your computer before deleting a forgotten password you can restore your private records at the next HotSync operation 1 Tap Lost Password in step 3 The Delete Password dialog box appears 2 Tap Yes Your password and private records are deleted Performing common tasks ...

Page 105: ... all the records in your CLIE handheld however you can restore all synchronized data at the next HotSync operation 1 Perform a HotSync operation to synchronize the data between your CLIE handheld and your computer See Chapter 3 Exchanging and updating data using a HotSync operation for more information 2 Assign a password Follow the steps described in Assigning a password 3 Rotate the Jog Dial nav...

Page 106: ...basic applications 4 Tap Lock Turn Off The System Lockout dialog box appears 5 Tap Off Lock Your CLIE handheld is turned off and locked To start your CLIE handheld turn it on and enter the password Performing common tasks ...

Page 107: ...l navigator to select Security or tap the Security icon on the Application Launcher screen The Security screen appears 2 Tap the arrow V next to Current Privacy to select Mask Records or Hide Records from the drop down list Mask Records Masked records appear as grey placeholders in their position with a lock mark Hide Records Hidden records disappear completely from the screen When you select Mask...

Page 108: ... attach a note with directions to a location 1 Tap the record to which you want to add a note 2 Address Book only Tap Edit The Address Edit screen appears 3 Tap Details 4 Tap Note 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note Tip To display the note tap the note icon You can review or edit the note To delete the note tap Delete and then tap Ye...

Page 109: ... Record menu The Purge screen appears Date Book To Do List Tap the arrow V and select how old a record must be to be purged If you want to save a copy of the purged records on your computer select the Save archive copy on PC check box If you want to delete the records completely clear it Expense Tap the category you want to delete 4 Date Book To Do List Tap OK Expense Tap Purge If you chose to sav...

Page 110: ...by using backspace Cut Removes the selected text and stores it temporarily in the memory of your CLIE handheld You can paste the text you cut into another area of the current application or into a different application Copy Copies the selected text and stores it temporarily in the memory of your CLIE handheld You can paste the text that you copy into another area of the current application or into...

Page 111: ...er to read You can choose a different font style for each application 1 Open an application 2 Tap the Menu icon The menu is displayed 3 Tap Options and then tap Font 4 Tap the font style you want to use You can select small bold or large font 5 Tap OK The text in the application is displayed in the selected font style Performing common tasks ...

Page 112: ...forming a local HotSync operation with the cradle 114 Using the Palm Desktop for CLIE software 116 Starting the Palm Desktop for CLIE software 116 Basic operations of the Palm Desktop for CLIE software 116 Locating the Palm Desktop for CLIE components 117 Advanced HotSync operations 118 Setting the HotSync setup options 118 Customizing HotSync application settings Conduit 120 Creating a user profi...

Page 113: ...s you to do the following 1 Synchronize the Date Book the Address Book the To Do List the Memo Pad and the Expense data on your CLIE handheld and your computer The Palm Desktop for CLIE software can manage the data of multiple CLIE handhelds independently 2 Back up the data stored on your CLIE handheld onto your computer Synchronization ensures that your data is always safe and up to date In case ...

Page 114: ...ess the HotSync button on the front panel of the cradle The HotSync operation starts When the HotSync operation is complete a message showing the HotSync completion is displayed on your CLIE handheld Note Do not remove your CLIE handheld from the cradle until the HotSync operation is complete Otherwise the Palm Desktop for CLIE software may not quit normally If the HotSync operation does not start...

Page 115: ...during a HotSync operation It might cause errors and force termination of the operation Do not enter power saving mode during a HotSync operation If your computer enters power saving mode during a HotSync operation the HotSync Manager will be forced to terminate To control multiple CLIE handhelds from a computer You have to create a user profile for each CLIE handheld See Creating a user profile t...

Page 116: ... CLIE software icon on the Windows desktop or click Start select Programs Sony Handheld and then click Palm Desktop for CLIE The Palm Desktop for CLIE software starts To quit the Palm Desktop for CLIE software Click the close button in the upper right of the screen or click File and then Exit Basic operations of the Palm Desktop for CLIE software Click the icon of the application that you want to ...

Page 117: ...application 3 Install Tool icon Displays the Install Tool dialog box to select the application you want to install onto your CLIE handheld the next time you perform a HotSync operation 4 User name display Displays the user name of the owner of the information being displayed 5 Record pane Displays full details of the record that is selected in the List pane The information displayed here is the sa...

Page 118: ... of the following options If you are not sure which option to use keep the default setting Always available Always available Adds the HotSync Manager to the Startup folder and starts the HotSync Manager to monitor the USB port as soon as Windows is started This allows you to perform a HotSync operation even when the Palm Desktop for CLIE software is not running Available only when the Palm Desktop...

Page 119: ...ptions as needed See Conducting a HotSync operation via modem on page 127 for more information 4 If you are attached to a network click the Network tab to display the network settings and then adjust the options as needed See Conducting a HotSync operation via a network on page 133 for more information 5 Click OK Advanced HotSync operations ...

Page 120: ... software or to avoid synchronizing a particular type of file because you do not use it In addition to the conduits for Date Book Address Book To Do List Memo Pad and Expense the Palm Desktop for CLIE software offers System and Install conduits The System conduit backs up the system information stored on your CLIE handheld The Install conduit installs add on applications to your CLIE handheld 1 Cl...

Page 121: ...t steps 2 through 6 to change conduit settings for other applications or users 8 Click Done Notes Any change in the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis check the Set as default box To restore the default settings click Default in the Custom dialog box Advanc...

Page 122: ...s This feature is designed only for the first HotSync operation before you have assigned a User ID to a particular CLIE handheld For the procedure used to send a profile after setting user names see Synchronizing with external data File Link on page 138 Creating a profile 1 Start the Palm Desktop for CLIE software 2 Select Users from the Tools menu The Users dialog box appears If no user profile i...

Page 123: ...a created profile 1 Place a CLIE handheld without a user name on the cradle 2 Press the HotSync button on the cradle The Users dialog box appears 3 Click Profiles The Profiles dialog box appears 4 Select the profile you want to transfer to your CLIE handheld and then click OK 5 Click Yes The selected profile is transferred to your CLIE handheld The next time you perform a HotSync operation the Pal...

Page 124: ...andards The infrared port of your computer is enabled for Windows use To enable the IR port with Windows see the manual of the computer you are using or the Windows online help Which port number is allocated to the infrared port Check the infrared port number in the Infrared Monitor in the Control Panel For information on the Infrared Monitor see the manual of the computer you are using or the Win...

Page 125: ...u make the HotSync Setup settings for an IR HotSync operation you should restore the local HotSync settings For details see To restore the local HotSync settings on page 126 Performing an IR HotSync operation After you prepare your computer and your CLIE handheld and then select your Conduit Setup options you are ready to perform an IR HotSync operation 1 Rotate the Jog Dial navigator to select Ho...

Page 126: ...ng that the HotSync operation is complete To restore the local HotSync settings 1 Connect the cradle to your computer 2 Click the HotSync icon in the Windows task tray and clear the check mark of Local from the shortcut menu 3 Click the HotSync icon in the Windows task tray again and then select Setup from the shortcut menu The setup dialog box is displayed 4 Click the Local tab to display the set...

Page 127: ...ration via modem To minimize the time required to synchronize data with a modem we suggest you define the files and or applications you synchronize during a modem HotSync operation in advance For details see To select the conduits for a modem HotSync operation on page 131 Before you start performing a HotSync operation via modem Check the following A modem or terminal adapter is connected to your ...

Page 128: ...modem must be connected to your computer and both the modem and computer are turned on No communication applications such as fax or telephony software are running on the COM port The computer is disconnected from all online services This helps to avoid conflicts with the COM port 2 Click the HotSync icon in the Windows task tray bottom right corner of the taskbar and then select Modem from the sho...

Page 129: ...anufacturer Refer to your modem manual or face plate for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic Setup String Identifies the setup string for your particular modem Not all modems require a setup string Refer to your modem manual and enter a setup string if recommended by the manufacturer 6 Click OK Prepar...

Page 130: ...e the settings as follows 1 Enter the telephone number used to access the modem connected to your computer If needed enter a dial prefix such as 9 to access an outside line and then tap the Dial prefix check box You can enter a comma in the field to introduce a pause in the dialing sequence Each comma equals a two second pause 2 If the phone line you re using for your CLIE handheld has Call Waitin...

Page 131: ...em HotSync operation The Conduit Setup dialog box on your CLIE handheld enables you to define which files and or applications synchronize during a modem HotSync operation You can use these settings to minimize the time required to synchronize your data when using a modem To change the Conduit Setup for a modem HotSync operation 1 Rotate the Jog Dial navigator to select HotSync and then press the J...

Page 132: ...ect the item in the Conduit Setup dialog box 5 Tap OK Performing a HotSync operation via modem After you prepare your computer and your CLIE handheld and then select your Conduit Setup options you are ready to perform a modem HotSync operation 1 Rotate the Jog Dial navigator to select HotSync and then press the Jog Dial navigator Or tap the HotSync icon on the Application Launcher screen The HotSy...

Page 133: ...r computer has TCP IP support installed Both your company s network system and its remote access server support TCP IP You have a remote access account Everything you need to connect to your company s dial in server network modem is included in the Palm Desktop for CLIE software and your CLIE handheld You need to activate certain features however on both the Palm Desktop for CLIE software and your...

Page 134: ... your computer when you perform a HotSync operation via the network Preparing your CLIE handheld 1 Rotate the Jog Dial navigator to select HotSync and then press the Jog Dial navigator Or tap the HotSync icon on the Application Launcher screen The HotSync screen appears 2 Tap the Menu icon 3 Tap Options and then tap Modem Sync Prefs The Modem Sync Preferences screen is displayed 4 Tap Network 5 Ta...

Page 135: ... Preferences screen is displayed 7 Tap the arrow V next to Service and then select a service from the drop down list 8 Tap Done 9 Tap the Menu icon 10Tap Options and then tap Conduit Setup Follow the instructions in To select the conduits for a modem HotSync operation on page 131 Advanced HotSync operations ...

Page 136: ...our CLIE handheld The Palm Desktop for CLIE software can import data in the following file formats Comma delimited csv txt Address Book and Memo Pad only Tab delimited tab tsv txt Address Book and Memo Pad only CSV Lotus Organizer 2 x 97 Mapping Address Book only Date Book archive dba Address Book archive aba To Do archive tda Memo Pad archive mpa Archive formats can only be used with the Palm Des...

Page 137: ...imported into the Unfiled category 4 Click Import from the File menu The Import dialog box is displayed 5 Select the file you want to import 6 Click Open 7 To import data into the correct Palm Desktop for CLIE fields drag the fields in the left hand column so that they are opposite to the corresponding imported fields on the right 8 Clear the check box for the field that you do not want to import ...

Page 138: ...te category on your Palm Desktop for CLIE software and your CLIE handheld You can set the File Link feature to check for changes to the external file when you perform a HotSync operation With File Link you can import data stored in any of the following file formats Comma delimited csv Palm Desktop for CLIE software s Memo Pad archive mpa Palm Desktop for CLIE software s Address Book archive aba Te...

Page 139: ...ed information 142 Tips on beaming information 142 Using Memory Stick media 143 What is Memory Stick media 143 Inserting and removing Memory Stick media 144 Protecting the data in Memory Stick media 146 Starting an application automatically when Memory Stick media is inserted 146 Formatting Memory Stick media 147 Exchanging data via Memory Stick media 149 Starting Memory Stick Gate MS Gate 149 Cre...

Page 140: ...of your CLIE handheld behind the small dark shield You can beam the following information between your CLIE handheld and another Palm OS PDA The record currently displayed in Address Book Date Book To Do List or Memo Pad All records of the category currently displayed in Address Book Date Book To Do List or Memo Pad A special Address Book record that you designate as your business card An applicat...

Page 141: ...Beam Category 4 When the Beam dialog box appears point the IR port directly at the IR port of the receiving handheld Tip For best results your CLIE handheld and another Palm OS PDA should be 4 to 8 inches approximately 10 to 20 centimeters apart and the path between the two handhelds must be clear of obstacles and shielded from fluorescent lighting Beaming distance to other Palm OS PDA handhelds m...

Page 142: ...box 3 Tap Yes The data is saved to the unfiled category Note If Beam Receive in the Preferences menu is set to Off you cannot receive data using the beaming feature Before beaming data make sure to set Beam Receive to On Tips on beaming information Incoming data or application should be placed in the Unfiled category You can press the Address Book button for about two seconds to beam your business...

Page 143: ...te Memory Stick media is distinguished by the logo Memory Stick media that is not equipped with MagicGate copyright protection technology Your CLIE handheld supports both types of Memory Stick media To play back OpenMG audio files however make sure to use MagicGate Memory Stick media To play back MP3 files you can use a purple regular Memory Stick media You can also use MagicGate Memory Stick medi...

Page 144: ...ight direction If Memory Stick media is forced in the wrong way it may be damaged To remove Memory Stick media Make sure that your CLIE handheld is not writing to or reading data from Memory Stick media Push Memory Stick media gently into the slot and then release it so that Memory Stick media pops out Then pull it out from your CLIE handheld Using Memory Stick media The Memory Stick indicator lig...

Page 145: ...d removing Memory Stick media from the insertion slot while data is being written or read To avoid damaging or erasing data do not release Memory Stick media or unplug the AC power adapter while formatting or reading or writing data use Memory Stick media in a location subject to static electricity or electric noise If the battery of your CLIE handheld is running out an error message is displayed ...

Page 146: ... Stick media Select the write protect position when you do not want to overwrite or delete the data in the inserted Memory Stick media Back side Starting an application automatically when Memory Stick media is inserted The Memory Stick Autorun MS Autorun allows you to start a specified application automatically when Memory Stick media is inserted into your CLIE handheld You can select your favorit...

Page 147: ...need to format your Memory Stick media again 1 Rotate the Jog Dial navigator to select MS Gate and press the Jog Dial navigator Or tap the MS Gate icon on the Application Launcher screen MS Gate starts up 2 Tap the Menu icon The Menu screen appears 3 Tap Options and then Format The confirmation message appears 4 Tap OK Formatting starts To cancel formatting Tap Cancel in step 3 Using Memory Stick ...

Page 148: ...e sure to check the data before formatting so that you do not delete important data To use Memory Stick media on your CLIE handheld format it in your CLIE handheld You may not be able to write or read properly on Memory Stick media formatted by the computer If you remove or insert Memory Stick media during initialization your Memory Stick media is not recognized by your computer In this case remov...

Page 149: ... Stick media Starting Memory Stick Gate MS Gate MS Gate allows you to copy move or delete data in Memory Stick media and in your CLIE handheld Rotate the Jog Dial navigator to select MS Gate and then press the Jog Dial navigator Or tap the MS Gate icon on the Application Launcher screen MS Gate starts up and data lists appear on your CLIE handheld screen When displaying the contents of your CLIE h...

Page 150: ... following icons with explanations are displayed only when you view the contents of Memory Stick media For the other icons see When displaying the contents of your CLIE handheld page 149 Tap this icon to display upper folder Tap this icon to display the contents of the folder Tap here to display file name to show the file name with PC file extensions ...

Page 151: ...ndheld When this file is deleted you may not be able to synchronize correct information NetworkDB Saves network settings When this file is deleted network connection is disabled AddressDB Saves the database for Address Book DatebookDB Saves the database for Date Book MemoDB Saves the database for Memo Pad ExpenseDB Saves the database for Expense MailDB Saves the database for Mail ToDoDB Saves the ...

Page 152: ...folder stands for the standard working folder where MS Gate Ver 2 0 reads and writes data A folder named PALM PROGRAMS MSFILES is created in Memory Stick media 1 Insert Memory Stick media into your CLIE handheld 2 Rotate the Jog Dial navigator to select MS Gate and then press the Jog Dial navigator Or tap the MS Gate icon on the Application Launcher screen MS Gate starts The data in your CLIE hand...

Page 153: ...mmunication while copying data the copying will be terminated Do not allow infrared communication while copying data 1 Insert Memory Stick media into your CLIE handheld 2 Rotate the Jog Dial navigator to select MS Gate and then press the Jog Dial navigator Or tap the MS Gate icon on the Application Launcher screen MS Gate starts The data in your CLIE handheld is listed 3 Tap to select the data you...

Page 154: ...der display changes and you can specify the destination folder You can only select a folder under the PALM PROGRAMS folder The other folders cannot be selected as destination Moving your CLIE handheld data to Memory Stick media If your CLIE handheld is running out memory space it is a good idea to move the data from your CLIE handheld to Memory Stick media In step 4 tap Move The data on your CLIE ...

Page 155: ...tap the MS Gate icon on the Application Launcher screen MS Gate starts The data in your CLIE handheld is listed 3 Press the Jog Dial navigator to select MS You can also tap the arrow V in the upper right corner to select MS from the drop down list The data in the default folder PALM PROGRAMS MSFILES in Memory Stick media is listed 4 Tap to select the data you want to copy to your CLIE handheld 5 T...

Page 156: ... the PALM PROGRAMS folder The other folders cannot be selected To rename the file or folder name Select the file or folder that you want to rename and then tap the Menu icon Tap Tools and then Rename Rename the file or folder in the following dialog box Moving data in Memory Stick media to your CLIE handheld You can also move data from Memory Stick media to your CLIE handheld Tap MOVE in step 5 Th...

Page 157: ...MS Gate icon on the Application Launcher screen MS Gate starts The data in your CLIE handheld is listed 3 Press the Jog Dial navigator to select MS You can also tap the arrow V in the upper right corner to select MS from the drop down list The data in the PALM PROGRAMS MSFILES folder of Memory Stick media is listed 4 Tap to select the data that you want to delete 5 Tap DELETE The Delete File dialo...

Page 158: ...l all the selections tap Clear All To clear the selection of individual selected items only tap them one at a time To change the folder to be deleted Tap or to select the folder that you want to delete so that the folder display changes and you can specify a folder to be deleted You can only select a folder under the PALM PROGRAMS folder The other folders cannot be selected Exchanging data via Mem...

Page 159: ...andheld or Memory Stick media The Copy files screen appears Delete Deletes the selected data from your CLIE handheld or Memory Stick media The Delete files screen appears Rename Changes the name of the selected file or folder of Memory Stick media Create Folder Creates a folder in the current folder Create Default Folder Creates the default folder PALM PROGRAMS MSFILES in Memory Stick media Change...

Page 160: ...3 Double click MSGate pdf The online manual appears If the Acrobat Reader software is not installed 1 Insert the Installation CD ROM into your computer s CD ROM drive The installation launcher window is displayed 2 Click Exit to close the installation launcher window 3 Double click the My computer icon on the Windows desktop 4 Right click the CD ROM drive icon and then click Open from the shortcut...

Page 161: ...gning applications to HotSync buttons 166 Changing the Jog Dial navigator preferences 167 Setting the display format of the time date and numbers Formats 168 Selecting a country default 168 Selecting the time date and numbers formats 169 Setting the General preferences 170 Setting the time 170 Setting the date 171 Setting the automatic shut off time 172 Setting sounds 173 Turning on or off the Bea...

Page 162: ... is displayed when you start your CLIE handheld for the first time You can recalibrate your screen after a hard reset or if your find that tapping does not work as expected For details see Step 2 Turning on your Sony CLIE Handheld for the first time in the Read This First manual Formats Set the country default and the formats for dates times calendar and numbers General Set the current date and ti...

Page 163: ...tor to select Prefs and then press the Jog Dial navigator Or tap the Prefs icon on the Application Launcher screen The Preferences screen appears 2 Tap the arrow V in the upper right on the screen and then select the Preferences screen you want to view from the drop down list What you can do with Preferences ...

Page 164: ...t Expense 1 Tap Buttons from the drop down list on the Preferences screen The Buttons Preferences screen is displayed 2 Tap the arrow V next to a button and then tap the application that you want to assign to the button To launch the original applications When you have assigned another application to the button you can start the original application using the Application Launcher To reset to the d...

Page 165: ... for the full screen pen stroke Frontlight Turns on the frontlight of your CLIE handheld without using the POWER button Brightness Opens the brightness adjustment screen Keyboard Opens the onscreen keyboard for entering text Graffiti Help Opens a series of screens that show the complete Graffiti character set Turn Off Lock Turns off and locks your CLIE handheld To lock your CLIE handheld assign a ...

Page 166: ...ist on the Preferences screen The Buttons Preferences screen is displayed 2 Tap HotSync The HotSync Buttons dialog box appears 3 Tap the arrow V next to each button and then select the application you want to assign to the button The HotSync button assignment is changed 4 Tap OK Any changes that you make in the HotSync Buttons screen become effective immediately You can activate the selected appli...

Page 167: ...lso change the BACK button function so that you can turn your CLIE handheld on or off by keeping this pressed Notes The functions activated by the JogAssist feature differ depending on the application you use In some applications with the Jog Dial navigator mark part of the functions may change when the JogAssist feature is enabled The JogAssist feature does not support menu operations 1 Tap Jog f...

Page 168: ...d the display format of the time date the week start day and numbers is adjusted For example in England time is expressed using a 24 hour clock in the United States time is expressed using a 12 hour clock with an AM or PM suffix All your CLIE applications use the Country default settings However you can customize your own settings for time date week start day or numbers 1 Tap Formats from the drop...

Page 169: ...t from the drop down list 2 Tap the arrow V next to Date and then select the desired format from the drop down list 3 Tap the arrow V next to Week starts and then select whether you want the first day of the week to be Sunday or Monday This setting controls the Day Week Month and Agenda views in Date Book and all other aspects of your CLIE handheld that display a calendar 4 Tap the arrow V next to...

Page 170: ... auto shut off interval and sounds for your CLIE handheld Setting the time 1 Tap General from the drop down list on the Preferences screen The General Preferences screen is displayed 2 Tap Set Time The Set Time screen appears 3 Tap the arrow V or v to set the hour 4 Tap the minute box and then tap the arrow V or v to set the minute 5 Tap AM or PM 6 Tap OK ...

Page 171: ...rom the drop down list on the Preferences screen The General Preferences screen is displayed 2 Tap Set Date The Set Date screen appears 3 Tap the arrow b or B beside the year at the top of the screen to set the year 4 Tap the current month 5 Tap the current date Setting the General preferences ...

Page 172: ...e By default your CLIE handheld will turn off after two minutes of inactivity and will be on as long as it is connected to the cradle 1 Tap General from the drop down list on the Preferences screen The General Preferences screen is displayed 2 Tap the arrow V next to Auto off after and then select the desired time setting for the automatic shut off feature You can select 30 seconds 1 minute 2 minu...

Page 173: ...the arrow V next to System Sound and then select the desired sound level or Off from the drop down list When you turn the System Sound off you also turn off the chime tones associated with the HotSync operation 3 Tap the arrow V next to Alarm Sound and then select the desired sound level from the drop down list 4 Tap the arrow V next to Game Sound and then select the desired sound level or Off fro...

Page 174: ...r CLIE handheld It also results in a slight saving of battery power By default the Beam Receive is set to On 1 Tap General from the drop down list on the Preferences screen The General Preferences screen is displayed 2 Tap the arrow V next to Beam Receive and then select On or Off from the drop down list On Enables the Beam Receive feature Off Disables the Beam Receive feature Setting the General ...

Page 175: ...ur CLIE handheld 1 Tap Owner from the drop down list on the Preferences screen The Owner Preferences screen is displayed 2 Enter your owner information If you enter more text than can fit on one screen a scroll bar appears at the right side of the screen To unlock the Owner Preferences screen If you assigned a password in the Security application the information in the Owner Preferences screen can...

Page 176: ...ble in any of your CLIE applications and are backed up on your computer when you perform a HotSync operation See Using Graffiti writing to enter data on page 13 for more information on the use of ShortCuts 1 Tap ShortCut from the drop down list on the Preferences screen The ShortCut Preferences screen is displayed 2 Tap New The ShortCut Entry screen is displayed 3 On the ShortCut name line enter t...

Page 177: ...Cuts list and then tap Edit 2 Make the changes you want and then tap OK To Delete a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts 1 Tap the ShortCut you want to delete in the ShortCuts list and then tap Delete The confirmation dialog box is displayed 2 Tap Yes Creating Graffiti ShortCuts ...

Page 178: ...ou have installed the Up date file contained in the supplied CD ROM into your CLIE handheld 1 Tap HiRes from the drop down list on the Preferences screen The HiRes Preferences screen is displayed 2 To enable the High Resolution Assist function select Enable High Resolution Assist 3 Select the application s that you do not want to display in high resolution mode in the list box Note In step 3 check...

Page 179: ...computer using a HotSync operation 180 Backing up your CLIE handheld data using Memory Stick media 181 Using data of another Sony CLIE Handheld 183 Using the Palm Desktop for CLIE software to transfer data 183 Using Memory Stick media to transfer data 185 Precautions 187 Notes on use 187 Battery considerations 188 Troubleshooting Frequently Asked Questions 190 If you cannot perform a HotSync opera...

Page 180: ...ng the next HotSync operation the backup data is compared with the data in your computer and the newer one becomes effective If you perform a hard reset all records and entries stored in your CLIE handheld are erased and reset to the initial status If you save a backup of your CLIE handheld data you can restore any data previously synchronized with your computer during the next HotSync operation N...

Page 181: ...ta AddressDB Date Book data DatebookDB Memo Pad data MemoDB Expense data ExpenseDB To Do List data ToDoDB Network setup information NetworkDB Other application setting data SavedPreference User information and other preferences data UnsavedPreference For details on how to use MS Gate see Copying your CLIE handheld data to Memory Stick media on page 153 Notes If necessary files are not backed up ap...

Page 182: ... the data to your CLIE handheld For details see Copying data in Memory Stick media to your CLIE handheld on page 155 If an overwrite confirm message is displayed tap Yes to all Notes If a delete or access error message is displayed while copying files tap OK to proceed to the next step in copying Those files however will not be copied Depending on the application configurations or file protection ...

Page 183: ... on your old CLIE handheld Using the Palm Desktop for CLIE software to transfer data For the Palm OS basic applications data such as Address Book Memo Pad To Do List Date Book you can use the Palm Desktop for CLIE software to transfer data from your old CLIE handheld to your new CLIE handheld by exporting and importing data Before you start perform a HotSync operation to the Palm Desktop for CLIE ...

Page 184: ...our old CLIE handheld is copied onto your new CLIE handheld Notes on a HotSync operation Do not attempt to transfer data from your old CLIE handheld to your new CLIE handheld by performing HotSync operations with the identical user name Doing so may cause trouble When you perform a HotSync operation with your new CLIE handheld and the New User dialog box is displayed enter a different user name fr...

Page 185: ...cher screen MS Gate starts up The data in your CLIE handheld is listed 3 Tap to select the data of the application whose settings and information you want to use with your new CLIE handheld You can select multiple files Address Book AddressDB Date Book DatebookDB Memo Pad MemoDB Expense ExpenseDB Mail MailDB To Do List ToDoDB Network setup information NetworkDB Notes You cannot copy data marked wi...

Page 186: ...ation Launcher screen MS Gate starts The data in your CLIE handheld is listed 8 Press the Jog Dial navigator to select MS You can also tap the arrow V in the upper right corner to select MS from the drop down list 9 Tap Select All 10Tap COPY The File Overwrite confirmation message is displayed 11Tap OK 12Tap Yes to All The data of your old CLIE handheld is copied onto your new CLIE handheld Note I...

Page 187: ...damaged Your CLIE handheld screen is made of glass Do not drop or submit your CLIE handheld to external shock Do not carry your CLIE handheld in your back pocket If you sit down with your CLIE handheld in the back pocket it may break Avoid using or storing your CLIE handheld in locations subject to extremely high temperature such as the hot inside of a car exposed to the sun or near a heater direc...

Page 188: ... set the HOLD switch to OFF and turn on the frontlight at the maximum level you can play music continuously for about 3 hours If you set the HOLD switch to ON you can play music continuously for about 11 hours Battery life varies depending on the conditions and environment where you use your CLIE handheld Tips on conserving the battery Turn off the frontlight under good lighting conditions For tur...

Page 189: ...lways reflect the actual battery amount The battery is designed to provide years of service under normal use To prolong the battery s life charge it frequently even when it is not fully discharged You do not have to replace batteries When the remaining battery indicator reads zero place your CLIE handheld on the cradle and start charging immediately Never disassemble your CLIE handheld to take out...

Page 190: ... problems I do not see anything on my CLIE handheld s screen Try each of these in turn Recharge your CLIE handheld If your CLIE handheld still does not operate try a soft reset See Resetting your Sony CLIE Handheld page 26 Make sure that the HOLD switch is not in the on position I get a warning message telling me my CLIE handheld s memory is full Purge records from Date Book and To Do List This de...

Page 191: ...hones you cannot hear sound from your CLIE handheld My CLIE handheld has frozen Perform a soft reset See Resetting your Sony CLIE Handheld page 26 Make sure that the HOLD switch is not in the on position I cannot use the Jog Dial navigator Check that the JogAssist feature is activated See Changing the Jog Dial navigator preferences page 167 An error message is displayed repeatedly Follow the instr...

Page 192: ...o recognize handwriting input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data page 13 Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen Write Graffiti strokes for letters on the left hand side and the strokes for numbers on the right hand side of the Graffiti writing area Make sure that Graffiti has not ...

Page 193: ...ting memos the way I want to see them If you cannot manually arrange the order of the memos in the list screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on the Palm Desktop for CLIE software and then perform a HotSync operation the memos on your CLIE handheld still appear in the order defined in the Memo Preferences s...

Page 194: ...lems I cannot perform a HotSync operation What should I check to make sure I am doing it correctly Check that the operating system of your computer is Windows 98 98SE Me 2000 Professional Check the Windows task tray to make sure the HotSync Manager and USB Switcher are running If they are not running open HotSync Manager and USB Switcher from the Start menu Make sure the cradle is connected secure...

Page 195: ...e applications that use the serial port you selected in the Setup dialog box Back up the Palm Desktop for CLIE software uninstall it and then reinstall it Make sure that Local is not selected I tried to perform a local HotSync operation but it did not complete successfully Try each of these in turn Make sure that the USB Switcher is running Make sure HotSync Manager is running If HotSync Manager i...

Page 196: ...off feature Make sure the modem is connected properly to a serial port on your computer and it is connected to an incoming phone line Confirm that the Setup String in the Setup dialog box configures your modem correctly You may need to select a different Modem Type or enter a custom Setup String Confirm that the Speed setting in the Setup dialog box works for your modem If you have problems using ...

Page 197: ...n On your CLIE handheld make sure that the HotSync application is set to IR to a PC Handheld Make sure that the IR port of your CLIE handheld is aligned directly opposite to and within a few inches of the infrared device of your computer IR HotSync operations do not work after you receive a low battery warning Check the battery power of your CLIE handheld Recharge the battery if necessary If you h...

Page 198: ...omputer s infrared port Make sure that you turn the Beam Receive function off I cannot cancel a HotSync operation midway You may not be able to cancel a job a few seconds after you start a HotSync operation via a USB connection Wait for a while and try again I cannot backup some data at a HotSync operation Some data is designed not to be backed up by a HotSync operation When I tap the HotSync butt...

Page 199: ...you have the correct user name selected for viewing data Click the HotSync Manager and then choose Custom Check that all conduits are set to synchronize files I want to synchronize my computer with more than one CLIE handheld When the computer running the Palm Desktop for CLIE software is to synchronize with more than one CLIE handheld each CLIE handheld must have a unique user name Assign a uniqu...

Page 200: ... PDA is turned on When someone beams data to my CLIE handheld I get a message telling me it is out of memory Your CLIE handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30K application you must have at least 60K free Perform a soft reset See Resetting your Sony CLIE Handheld page 26 for more information I cannot beam Ad...

Page 201: ...d as private To back up all data including private records perform a HotSync operation before you delete the password Then follow these steps to restore your private records onto your CLIE handheld 1 Perform a HotSync operation to back up your data 2 Tap Forgotten Password in Security to remove the password and delete all private records 3 Perform a HotSync operation to synchronize your data and r...

Page 202: ...the amount of memory available as the data you are copying moving For example if you are copying moving a 30K application you must have at least 60K free I inserted Memory Stick media but the message Please insert Memory Stick media appears Your Memory Stick media is not recognized by your CLIE handheld Remove it and insert it again Troubleshooting Frequently Asked Questions ...

Page 203: ...on the cradle When the device driver functions properly SonyPEG Virtual Port COM appears If a or an X mark is displayed go to step 5 to remove the driver If SonyPEG is displayed properly follow the procedures in Checking for an unnecessary device driver in the Device Manager tab later in this section 5 Click USB Switcher in the Windows task tray and then select Exit from the shortcut menu 6 Right ...

Page 204: ...llow the procedures in Checking for an unnecessary device driver in the Device Manager tab later in this section 6 Click USB Switcher in the Windows task tray and then select Exit from the shortcut menu 7 Right click SonyPEG Virtual Port COM and then select Remove while it is displayed The SonyPEG Virtual Port is displayed only for less than a minute after you press the HotSync button 8 Right clic...

Page 205: ...click Properties from the shortcut menu The System Properties window is displayed 2 When using Windows 2000 Professional click the Hardware tab and then click the Device Manager button When using Windows 98 98SE Me click the Device Manager tab 3 Check to see if there is a device with the or X mark in the list A device with one of the marks will not operate properly and may affect the USB Switcher ...

Page 206: ... of your computer is connected to an internal USB hub Check the USB driver being used If you are using or have used a communication device that uses a virtual COM port its driver may conflict with the driver for your CLIE handheld preventing a HotSync operation Remove the relevant driver or reinstall the driver for your CLIE handheld Or reinstall all software on your computer Check that the USB po...

Page 207: ...allation information Software updates Online knowledge base The Sony e mail support service answers your questions by e mail Send your question and a customer service representative will send you a reply You can use the e mail form at http www sony com peg support The Sony fax back service provides you with answers to commonly asked questions You can use this automated service to request a list of...

Page 208: ...peration with LCD on Audio frequency response 20 Hz to 20 000 Hz Audio recording time when using a 128 MB Memory Stick media Approx 120 min bit rate 132kbps Approx 160 min bit rate 105kbps Approx 240 min bit rate 66kbps Audio Recording format ATRAC3 MP3 Sampling frequency 44 1 kHz Output Headphones stereo mini jack Dimensions Approx 2 7 8 4 3 4 11 16 inches 71 0 x 118 5 x 16 8 mm w h d Mass Approx...

Page 209: ...ctatnocharge orpaytheassociatedlaborchargestoaSONY authorizedservicefacility Theninety 90 daywarrantyperiodisextendibleonlytothe original purchaser for an additional period of nine 9 months for a total of twelve 12 months from date of purchase when the Product is registered electronically prior to the expiryofninety 90 daysfromtheoriginaldateofpurchase Aftertheapplicableperiod you must pay for all...

Page 210: ...e The credit card will only be charged for SONY s list price for the part if the original part has not been returned within thirty 30 days With respect of certain components you may be entitled to express warranty service during the warranty period subject to certain restriction Please contact SONY as indicated below for further information With respect to all service provided it is your responsib...

Page 211: ...ica This Limited Warranty is invalid if the factory applied serial number has been altered or removed from the product Repair or replacement of defective parts or hardware as provided under this Limited Warranty is the exclusive remedy of the consumer SONY SHALL NOT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES OR OTHER DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS LOSS OF REVENUE L...

Page 212: ...roblem For Product support online knowledge base frequently asked questions and free updates via the Internet http www sony com peg support For Product information service assistance resolution of a service problem or technical assistance call 1 877 760 SONY 7669 Save this for future reference 2001 Sony Electronics Inc Reproduction in whole or in part without written permission is prohibited All r...

Page 213: ...a By a HotSync operation 180 By Memory Stick media 181 Battery considerations Tips and notes 188 Troubleshooting 201 Battery life 188 Beam Receive feature 174 Beaming Between two handhelds 140 Receiving data 142 Sending items or categories 141 Tips on beaming between two handhelds 142 Troubleshooting 200 C Calculator Using Calculator 89 Using menus 90 Categories Categorizing items 77 95 Making a n...

Page 214: ...ies list 85 Editing items 82 Recording new items 79 Using menus 88 Viewing items 81 F FAQ Frequently Asked Questions 190 File Link 138 Finding items Find option 98 Phone LookUp 100 Formats 168 Frontlight Adjusting the level 25 Turning on and off 25 Full screen dragging 11 15 165 G Getting Help 207 Graffiti writing Accented characters 20 Alphabets 16 Basic procedures 14 Letters numbers writing area...

Page 215: ... Changing preferences 167 Compatible applications 12 How to use pressing rotating 12 JogAssist function 167 L Limited Warranty Statement 209 Locking your CLIE handheld 105 LookUp 54 M Making items private 45 77 102 105 Memo Pad Creating new memos 71 Editing memos 76 Sorting memos 74 Using menus 78 Viewing memos 73 Memory Stick indicator 144 Memory Stick media Formatting 147 Inserting and removing ...

Page 216: ... Calculator 89 Common tasks 91 Date Book 29 Expense 79 Memo Pad 71 To Do List 63 Using Edit menu 110 POWER button 9 Precautions 187 Preferences Beam Receive feature 174 Buttons 164 Digitizer 162 Display formats 168 Full screen pen stroke activities 165 General preferences 170 Graffiti ShortCuts 176 High Resolution Assist function 178 HotSync button 166 Jog Dial navigator 167 Overview 162 Owner inf...

Page 217: ...f items 65 Creating items 63 Setting priorities 66 Setting the due date 67 Using menus 70 Viewing items 64 Transferring data between two CLIE handhelds Using Memory Stick media 185 Using Palm Desktop for CLIE 183 Troubleshooting Applications 193 Beaming 200 HotSync operations 194 Memory Stick media 202 Operations 190 Password 201 Recharging 201 Tapping and writing 192 Turning on and off your CLIE ...

Page 218: ...Printed in Japan For the latest support information check our official Sony CLIE Web site http www sony com clie ...

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