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Using Auto Attendant Mode

46

Selecting Auto Attendant mode

RESOLUTION/

RECEPTION MODE

To select Auto Attendant

mode, press

until

appears in the display.

RESOLUTION/

RECEPTION MODE

Setting the cordless handset ring duration

In Auto Attendant mode, after the caller listens to your greeting and presses a
key to call a particular person, the cordless handset of that person will make a
special ringing sound (called pseudo ringing) for 15 seconds.

If the call is not answered during this time, the answering system will activate
and the OGM (greeting) recorded for the personal box corresponding to the
cordless handset will play (if an OGM for the personal box has not been
recorded, the general OGM will play). This allows the caller to leave a
message. (See Chapter 3.)

If desired, you can change the amount of time the cordless handset will ring
before the answering system activates. Selections for the duration are 15
seconds (this is the initial setting), 30 seconds, 60 seconds, and 120 seconds.
Use the operation panel of the machine to change the setting.

1

Press

once and

once on

the machine.

2

Press

once and

4 times.

FUNCTION

Machine display:

OPTION SETTING

PSEUDO RING

all.book Page 46 Wednesday, January 21, 2004 3:38 PM

TINSE4415XHTZPP

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Summary of Contents for UX-CD600

Page 1: ...drawings 2002 Sharp Electronics Corporation Design and specifications are subject to change without notice To ensure Sharp quality look for the Sharp Genuine Supplies Logo on Your business products We provide a full line of supplies that are designed and tested to maximize the life and performance of all Sharp products C MODEL UX CD600 UX CD600 FACSIMILE 1 Installation 2 Using the Cordless Handset...

Page 2: ...ent should be installed and operated with minimum distance at least 20 cm between the radiator and persons body excluding extremities hands wrists feet and legs and must not be co located or operated with any other antenna or transmitter Cordless handset This phone Cordless Handset has been tested and shown to comply with the FCC RF Exposure guidelines For body worn operation this phone has been t...

Page 3: ...opy Bond Recording system Thermal transfer recording Effective printing width 8 3 210 mm max Memory size 448 KB approx 24 average pages with no voice messages recorded or 20 minutes of voice messages including OGMs with no faxes in memory Modem speed 14 400 bps with auto fallback to lower speeds Transmission time Approx 6 seconds only when ECM is on Compression scheme MR MH MMR Compatibility ITU T...

Page 4: ...216 mm Length 5 5 to 11 140 to 279 mm Manual feeding Width 5 8 to 8 5 148 to 216 mm Length 5 5 to 23 6 140 to 600 mm Effective scanning width 8 3 210 mm max Resolution Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 lines mm Super fine 391 lines inch 15 4 lines mm Halftone grayscale 64 levels Contrast control Automatic Dark selectab...

Page 5: ... depending on usage range from base machine and environmental conditions such as temperature Accessory cordless handset UX K02 up to 7 handsets can be added As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production u...

Page 6: ...nto slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Never install telephone wiring during a lightning storm Never install telep...

Page 7: ...ery The battery may explode Health care facilities and equipment Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment Do not use the cordless handset equipment in health care facilit...

Page 8: ... Handset 42 Making a Phone Call 42 Receiving a Phone Call 43 Receiving a Fax Using the Cordless Handset 44 Using Auto Attendant Mode 45 Storing and Using Auto Dial Numbers 47 Redial 52 Using the Intercom Feature 53 Transferring Calls and Making Conference Calls 56 Making Phone Calls at the Machine 59 3 Using the Answering System 61 Recording an Outgoing Message 62 Setting a Passcode for a Personal...

Page 9: ...ttings 104 Substitute Reception to Memory 106 6 Making Copies 107 7 Special Functions 109 Caller ID and Call Waiting ID Requires Subscription to Service 109 Polling Requesting a Fax Transmission 116 8 Printing Lists 117 9 Maintenance 121 Replacing the Cordless Handset Battery 124 10 Troubleshooting 126 Problems and Solutions 126 Messages and Signals 132 Clearing Paper Jams 138 Ordering Parts 140 F...

Page 10: ...lay page 34 FLASH key This key is used for Call Waiting and other special services that require subscription from your phone company Your phone company will provide you with details on how to use the key REC MEMO key Press this key to record an outgoing message phone conversation or memo pages 45 62 and 68 PLAY HOLD key Press this key to play recorded messages page 67 During a phone conversation p...

Page 11: ...ng a call or sending a fax pages 42 and 88 Line 2 key Press this key to select line 2 when making a call or sending a fax if you have connected a second line to the machine pages 42 and 88 Panel release Press this release to open the operation panel STOP key Press this key to cancel an operation before it is completed COPY HELP POLL key When a document is in the feeder press this key to make a cop...

Page 12: ...crolling with the up and down arrow keys to select a FUNCTION key setting FUNCTION key Press this key followed by the arrow keys to select special functions and settings REPEAT key Press this key while listening to a message to play it again page 67 SKIP key Press this key while listening to a message to skip to the next message page 67 DELETE key Press this key to erase recorded messages page 68 ...

Page 13: ...g on the cordless handset press these keys to adjust the cordless handset ringer volume page 41 Scroll through numbers Press these keys to scroll when searching for an auto dial number page 49 or reviewing received calls only available when you have Caller ID page 114 1 2 3 FUNCTION PAUSE TALK OFF REMOTE FLASH START DOWN PLAY NEW PLAY REPEAT CONFERENCE SKIP DELETE ERASE STOP RECEPTION REVIEW INTER...

Page 14: ...the personal box of the cordless handset page 69 PLAY key Press this key after pressing to listen to all messages recorded in the personal box of the cordless handset page 69 REPEAT key Press this key while listening to a message to play it again page 69 INTERCOM CONFERENCE key Press this key to page the machine or another cordless handset page 53 or to transfer a call or begin a conference call p...

Page 15: ...D ERASE key Hold Press this key during a call to put the other party on hold page 44 Erase Press this key to delete a phone number when searching through your recently received calls only when you have Caller ID page 114 or when searching through your auto dial numbers page 49 Press the key to delete a digit or character when storing or editing an auto dial number page 50 SKIP key Press this key w...

Page 16: ...ual Gears 2 Handset Handset cord Two line telephone cord Imaging film initial starter roll Cordless handset Battery cover Battery pack Cordless handset charger AC adapter If any are missing contact your dealer or retailer Before setting up make sure you have all of the following items ...

Page 17: ...tral location away from obstructions such as walls Do not place the machine in direct sunlight Do not place the machine near heaters or air conditioners Keep dust away from the machine Keep the area around the machine clear Keep the fax machine away from other electrical appliances such as TVs microwave ovens computers and other cordless phones High and central location with no obstructions ...

Page 18: ...er on off switch so the power is turned on and off by simply plugging in or unplugging the power cord Connecting the machine s handset Connect the machine s handset as shown and place it on the handset rest The ends of the handset cord are identical so they will go into either jack Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine Use the handset...

Page 19: ...ines Two line jack If you have a two line phone jack RJ 14C insert one end of the provided telephone line cord into the two line jack and the other end into the jack on the machine marked LINE 1 2 Single line jacks If you have two single line jacks RJ 11C connect one end of the provided line cord to the LINE 1 2 jack on the machine and the other end to the single line jack that you wish to use as ...

Page 20: ...line 2 as explained on page 37 LINE 2 LINE 1 2 About the Dial Mode The machine is initially set for touch tone dialing If you are on a pulse dial rotary line you will need to change the dial mode setting as explained on page 35 Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protector...

Page 21: ...holes turn the support over Insert horizontally and rotate up Attach the paper tray extension Click About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine ...

Page 22: ...lug the AC adapter into a standard 120 V AC outlet Important Never cover the charger and AC adapter with a blanket cloth or other material Excessive heating may result and cause fire Raising the base antenna Raise the base antenna to ensure clear communication with the cordless handset Fit the cord into the holders ...

Page 23: ... cordless handset in the charger with the dial pad facing forward Important The dial pad must face forward or the battery will not charge The battery charges automatically while the cordless handset is in the charger While charging the display shows CHARGING When charging is completed the display shows IN CHARGER The cordless handset and charger may feel warm while charging This is normal The batt...

Page 24: ...e of the cordless handset is approximately 1200 ft 400 m line of sight talking range may decrease depending on transmission conditions If you hear noise or interference while talking on the cordless handset move closer to the fax machine When outside the talking range HANDSET will appear in the display If you move out of the talking range while talking on the cordless handset the handset will beep...

Page 25: ...Press 1 is the handset number of the cordless handset that came with the fax machine 6 Enter the name by pressing number keys for each letter as shown in the chart below Up to 10 characters can be entered If you are clearing a name skip this step and go directly to Step 7 Example BILL 22 444 555 555 To enter two letters in succession that require the same key press after entering the first letter ...

Page 26: ...ss or repeatedly _ 7 Press to store the name 8 Press to exit Note Should you need to change the name clear it press 2 in Step 4 on the previous page and then follow Steps 5 7 and 8 and then repeat the name entry procedure to enter the new name SPEAKER START MEMORY STOP Display HANDSET1 BILL The handset number and name appear in the standby display of the cordless handset OWN NUMBER SET ...

Page 27: ...rdless handsets You can use up to 7 additional UX K02 cordless handsets with the fax machine If you need an additional cordless handset please purchase a UX K02 handset For information on setting up an accessory cordless handset for use with the fax machine see the manual that accompanies the accessory handset Please purchase accessory UX K02 handsets at your dealer or retailer ...

Page 28: ...aper tray and open the operation panel press 2 Remove the used film and empty spool 3 Remove the two green gears from the spools DO NOT DISCARD THE TWO GREEN GEARS 1 2 When replacing the film use a roll of Sharp UX 5CR imaging film One roll can print about 150 letter size pages The initial starter roll of imaging film included with your fax can print about 30 letter size pages If you are loading t...

Page 29: ...er 5 Insert the green gears 6 Insert the film into the print compartment 7 Rotate the front gear as shown until the film is taut 8 Close the operation panel press down on both sides to make sure it clicks into place Fit ends of rolls onto hubs Make sure the gears fit into the slots in the ends of the rolls 1 slot 2 slots Thick roll to rear ...

Page 30: ...THE FEED SLOT Note Do not use paper that has already been printed on or paper that is curled Loading Printing Paper You can load letter or legal size paper in the paper tray Recommended paper weight is 20 lb Copy Bond The maximum number of sheets is as follows Letter size Approx 50 sheets 20 Ib copier paper at room temperature maximum stack height should not be higher than the line on the tray Leg...

Page 31: ...shows your selection then 1 Press once and once 2 Press once and 5 times 3 Press once 4 Select the print contrast NORMAL LIGHT 5 Press to return to the date and time display FUNCTION STOP Display The display briefly shows your selection then Display Setting the paper size The fax has been set at the factory to scale received faxes to letter size paper If you loaded legal paper you must change the ...

Page 32: ...date and time FUNCTION START MEMORY STOP Important FCC regulations require that your name telephone fax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages 1 Press once and twice on the machin...

Page 33: ...racters can be entered Example SHARP 7777 44 2 777 7 To enter two letters in succession that require the same key press after entering the first letter To clear a mistake press To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or repeatedly _ 7 Press 8 Press to return to the date and time display SP...

Page 34: ...ve the cursor back to the mistake and then enter the correct number 5 Enter a two digit number for the day 01 to 31 Example the 5th FUNCTION The date and time appear in the display and are printed at the top of every page you fax Set the date and time as shown below Display The currently set date appears example ENTRY MODE DATE TIME SET DATE TIME SET DATE 08 15 2004 DATE TIME SET DATE 01 15 2004 D...

Page 35: ...and end of Daylight Saving Time Follow these steps 6 Enter the year four digits Example 2004 7 Enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 Example 9 25 8 Press to select A M or to select P M 9 Press to start the clock 10 Press to return to the date and time display START MEMORY STOP The currently set time appears example DATE TIME SET TIME 12 19 PM...

Page 36: ...mes in All calls including faxes that are received on line 1 must be answered on the machine s handset or one of the cordless handsets For calls received on line 2 you can set a certain number of rings after which the machine will answer automatically and receive faxes For more information on this mode see page 102 TAD mode Select this mode when you go out and want the answering system to answer a...

Page 37: ... twice To set the dial mode for line 2 press 3 times 4 Press once 5 Select the dial mode TONE PULSE 6 The display briefly shows your selection and then the next option setting Press to exit the option settings FUNCTION STOP Display Example DIAL MODE L1 DIAL MODE L1 DIAL MODE L2 OPTION SETTING DIAL MODE LINE1 1 TONE 2 PULSE or Entering tone signals during a call on a pulse dial line If you are on a...

Page 38: ...u wish to change the setting to AUTO follow the steps below Note The dialing line setting does not apply to faxes sent by automatic dialing see page 90 When you send a fax by automatic dialing the machine will normally use line 2 The machine will only use line 1 if line 2 is busy 1 Press once and once on the machine 2 Press once and twice 3 Press once 4 Press to select AUTO the machine will automa...

Page 39: ...call or sending a fax the LINE2 icon and messages related to line 2 will no longer appear in the display 1 Press once and once on the machine 2 Press once and once 3 Press once 4 Press to select YES disable line 2 or press to select NO enable line 2 5 Press to return to the date and time display FUNCTION STOP Display OPTION SETTING LINE 2 INVALID LINE 2 INVALID 1 YES 2 NO BACKLIGHT The display bri...

Page 40: ...be to a voice mail service from your phone company and your service includes a visual alert feature that tells you when you have new messages VOICE MAIL will appear in the display of both the machine and the cordless handset when you have new messages VOICE MAIL 2 will appear when you have new messages on line 2 This feature can be enabled or disabled as explained below It is initially enabled If ...

Page 41: ... select the line if WHICH LINE appears in the display and then press the number keys to dial SPEAKER Speaker SPEAKER 1 When talking through the handset press or to select the desired volume level Note The volume reverts to MIDDLE each time you replace the handset Fax machine handset You can adjust the volume of the speaker handset and ringer using the up and down arrow keys Display RECEIVER HIGH R...

Page 42: ... The ringer rings once at the selected level and then the date and time reappear in the display 2 If you selected RINGER OFF OK to turn off the ringer press SPEAKER START MEMORY Fax machine ringer Display Volume Adjustment Cordless Handset You can adjust the volume of the ringer and handset receiver using the up and down arrow keys RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK ...

Page 43: ...ed level 2 If you selected RINGER OFF OK to turn off the ringer press START RINGER HIGH Cordless handset display RINGER MIDDLE RINGER LOW RINGER OFF OK OK PRESS START 1 When talking on the cordless handset press or to select the desired volume level Note The volume reverts to MIDDLE each time you hang up press OFF OFF RECEIVER HIGH Cordless handset display RECEIVER MIDDLE RECEIVER LOW Cordless han...

Page 44: ...al tone dial the number 4 When you are ready to end the call press You can also end the call by simply placing the cordless handset in the charger TALK 1 ABC 2 OFF OFF TALK Cordless handset display TALK OFF OFF If the display shows LINE BUSY both lines are busy Wait until one of the lines is free WHICH LINE PRESS 1 OR 2 The above display will appear if the dialing line setting is set to MANUAL pag...

Page 45: ...e ready to end the call press You can also end the call by simply placing the cordless handset in the charger OFF OFF OFF OFF You can also dial by entering the phone number first and then pressing TALK Check the number in the display before pressing If there is a mistake press to clear the mistake and then enter the correct digits If WHICH LINE appears in the display while entering the number pres...

Page 46: ...l on line 2 or you can simply press any key while either of the above displays appears to take the corresponding call Putting a Call on Hold To put the other party on hold during a call press The cordless handset will beep while the call is on hold When you are ready to resume the call press once again Note that placing the cordless handset in the charger will not break the connection while a call...

Page 47: ...or Mary 7 for Betty or 8 for Jim now To send a fax please press your facsimile Start key now To repeat this message press 9 Thank you for calling The number that is pressed for a person is the number of that person s cordless handset the number that is assigned to the cordless handset when it is registered The machine s handset is 0 and the cordless handset that came with the machine is 1 The call...

Page 48: ...his time the answering system will activate and the OGM greeting recorded for the personal box corresponding to the cordless handset will play if an OGM for the personal box has not been recorded the general OGM will play This allows the caller to leave a message See Chapter 3 If desired you can change the amount of time the cordless handset will ring before the answering system activates Selectio...

Page 49: ...ed on page 90 Up to 50 numbers can be stored in the Private book Each cordless handset has its own Private book and the numbers are stored using the cordless handset as explained below 1 Press 2 Press to select the Common book or to select the Private book SEARCH Cordless handset display SELECT SEARCH COMMON PRIVATE COMMON DIAL SEARCH FUNCTION ENTRY Example Common book selected 3 Press once 4 Pres...

Page 50: ...HARP 7777 44 2 777 7 To enter two letters in succession that require the same key press after entering the first letter To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To clear a mistake press FUNCTION PAUSE ERASE HOLD FUNCTION PAUSE START ERASE HOLD A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE WXYZ 9 WXYZ 9 WXYZ 9 WXYZ 9 WXYZ ...

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