Sharp UX-465L Operation Manual Download Page 43

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Operating the Answering Machine

3. Ans

Machi

Date and time of ICMs

You can check the date and time of
your received messages by pressing
the panel keys as shown below.

♦

The dates and times are also
shown in the Message List, which
can be printed out as described in
Chapter 9 (see page 104).

Press these keys:

FUNCTION

Press
4 times

ICM CONFIRMATION

Press the START/MEMORY key.

The number of messages recorded
will appear in the display.

START/MEMORY

Press # or

one or more times to

show the date and time of each of
the messages.

•

The message number will appear
first, and then the date and time
several seconds later.

Press the STOP key.

Note: The recorded dates and times
are cleared each time you erase the
messages.

STOP

Summary of Contents for UX-465L

Page 1: ...SIMILE 1 Installation 2 Setting Up and Using OpenLCR 3 Using the Answering Machine 4 Sending Documents 5 Receiving Documents 6 Making Copies 7 Making Telephone Calls 8 Special Functions 9 Printing Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...ment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such mess...

Page 3: ...no voice messages recorded and ECM turned off or 24 minutes of voice messages including OGMs with no documents in memory Modem speed 14 400 bps with automatic fallback to lower speeds Transmission time Approx 6 seconds only when ECM is on Resolution Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 lines mm Super fine 391 lines inch 1...

Page 4: ...8 to 216 mm Length 5 5 to 11 140 to 279 mm Manual feeding Width 5 8 to 8 5 148 to 216 mm Length 5 5 to 23 6 140 to 600 mm Effective scanning width 8 3 210 mm max Effective printing width 8 3 210 mm max Contrast control Automatic Dark selectable Reception modes TEL FAX TAD Copy function Single Multi Sort 99 copies page Telephone function Yes cannot be used if power fails Power requirements 120 V AC...

Page 5: ...power outlet and telephone jack and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and...

Page 6: ...electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine in...

Page 7: ...d Time 22 Setting the Reception Mode 24 Volume Adjustment 25 2 Setting Up and Using OpenLCR 27 3 Using the Answering Machine 37 Recording an Outgoing Message 37 Operating the Answering Machine 39 Optional Answering Machine Settings 42 Transfer Function 45 Override Ringing 47 Remote Operations 49 4 Sending Documents 55 Transmittable Documents 55 Loading the Document 56 Adjusting the Resolution and ...

Page 8: ...iption to Service 87 Broadcasting 89 Cover Sheet 90 Batch Page Numbering 92 Blocking Reception of Unwanted Faxes 93 Sending Documents From Memory 95 Polling Requesting a Fax Transmission 97 Timer Operations 100 9 Printing Lists 102 10 Maintenance 106 11 Troubleshooting 109 Problems and Solutions 109 Messages and Signals 114 Clearing Paper Jams 117 Ordering Parts 120 FCC Regulatory Information 121 ...

Page 9: ...r using an abbreviated 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialed REPEAT key Press this key to repeat playback of a message Display This displays messages and prompts during operation and programming PLAY SKIP key Press this key to play recorded messages During playback press it to skip forward to the next message A Look at the Operation Pane...

Page 10: ...arty REC MEMO key Press this key to record a phone conversation or a message Rapid Dial Keys Press one of these keys to dial a fax number automatically OpenLCR key Press this key to register for OpenLCR service and receive carrier rate data to your fax DELETE key Press this key to erase recorded messages 15 16 14 13 12 11 STOP key Press this key to cancel an operation before it is completed START ...

Page 11: ...d Imaging film cartridge Points to keep in mind when setting up Do not place the machine in direct sunlight Do not place the machine near heaters or air conditioners Keep dust away from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning o...

Page 12: ...ill damage the machine and is not covered under the warranty The machine does not have a power on off switch so the power is turned on and off by simply plugging in or unplugging the power cord Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telepho...

Page 13: ... set for tone dialing If you are on a pulse dial line you must set the fax machine for pulse dialing Press the keys on the operation panel as follows 4 DIAL MODE 1 Press these keys 1 2 or TONE PULSE 2 Press 1 to select tone dialing or 2 to select pulse dialing FUNCTION STOP Be sure to insert the line into the TEL LINE jack Do not insert it into the TEL SET jack TEL SET TEL LINE Press 8 times 3 Pre...

Page 14: ...ension up until it snaps into place Note The original document support has a top side and a bottom side If you cannot insert the tabs on the support into the holes turn the support over Attach the original document support Extension phone optional If desired you can connect an extension phone to the TEL SET jack on the fax 1 Remove the seal covering the TEL SET jack 2 Connect the extension phone l...

Page 15: ...er release plate forward and remove the paper before loading the imaging film When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 100 letter size pages The initial starter roll of imaging film included with your fax can print about 30 letter size pages 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right si...

Page 16: ...the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Slot Protrusion Large gear 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 3 Remove the ima...

Page 17: ...eration panel Click 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 8 Insert the large gear into the large holder on the imaging film cartridge make sure it clicks into place and then insert the small gear on the other end of the s...

Page 18: ...UX 3CR Imaging Film Caution Be sure to use only genuine Sharp supplies with the following logo FILM END UX 3CR IMAGING FILM ROULEAU D IMPRESSION 13 Load paper in the paper tray and then press the following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see Loading the Printing Paper on page page 17 6 INITIALIZE FILM START MEMORY FUNCTION ...

Page 19: ... 75 to 90 g m2 Letter size 50 sheets Legal size 25 sheets 2 Pull the paper release plate toward you 1 Fan the paper and then tap the edge against a flat surface to even the stack 3 Insert the stack of paper into the tray PRINT SIDE DOWN If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Important Be sure to load the paper so t...

Page 20: ... When receiving faxes or copying documents do not allow a large number of pages to accumulate in the output tray This may obstruct the outlet and cause paper jams Note If the display shows the following alternating messages when making a copy or receiving a fax check the paper tray If the tray is empty add paper and then press the START MEMORY key If there is paper make sure it is inserted correct...

Page 21: ...on the type of paper you have loaded you may find that you obtain better print quality by changing the setting to LIGHT Press these keys FUNCTION 6 Press 3 times PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT 1 2 or NORMAL LIGHT PAPER SIZE SET Press the STOP key to return to the date and time display STOP ...

Page 22: ...portant FCC regulations require that your name telephone fax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages Note The imaging film and printing paper must be loaded before your name and fa...

Page 23: ...77 SPEAKER A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE SPEAKER HOLD SEARCH move move To enter two letters in succession that require the same key press the SPEAKER key after entering the first letter The SPEAKER key moves the cursor forward and the HOLD SEARCH key moves the cursor backward To clear a mistake press the SPEED DIAL key To change case press the REDIAL key To enter one of...

Page 24: ...nLCR automatically sets the date and time each time your fax calls OpenLCR and receives rate data To ensure accurate use of the rate data do not change the date and time setting yourself OpenLCR also sets the date and time for you if you perform the fax transmission test see page page 30 3 FUNCTION Press 4 times DATE TIME SET 2 Press the START MEMORY key START MEMORY The currently set date will ap...

Page 25: ... start the clock DAY LIGHT SAVING START MEMORY 9 Press the STOP key to return to the date and time display STOP Daylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time To turn on this function press the panel keys as follows 1 Press these keys 3 FUNCTION Press 3 times DAY LIGHT SAVING 2 Press 1 to turn on the...

Page 26: ...de Select this mode when you are out and want the built in answerig machine to answer all calls Voice messages will be recorded and fax messages will be receive automatically TAD is an acronym for Telephone Answering Device 2 1 3 9 4 5 6 7 8 0 open LCR FAX TEL TAD FAX TEL TAD FAX TEL TAD FEB 1 10 30 FEB 1 10 30 FEB 1 10 30 RECEPTION MODE Setting the reception mode Press the RECEPTION MODE key unti...

Page 27: ...R key or 2 Press the UP or DOWN key DOWN key UP key SPEAKER SPEAKER DOWN UP 2 1 3 9 4 5 6 7 8 0 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker Handset 1 Lift the handset 2 Press the UP or DOWN key or DOWN UP RECEIVER HIGH RECEIVER MIDDLE RECEIVER LOW 3 When the display shows the desired volume level replace the handset ...

Page 28: ...ress the UP or DOWN key Make sure the SPEAKER key has not been pressed and the handset is not lifted START MEMORY or DOWN UP The ringer will ring once at the selected level then the date and time will reappear in the display 2 If you selected RINGER OFF OK press the START MEMORY key ...

Page 29: ...fax machine If you have any questions call OpenLCR at 970 206 1207 OpenLCR uses Caller ID for identification purposes when your fax calls OpenLCR to receive rate information Even if you have requested your telephone company to withhold your Caller ID information when you place calls your fax will still automatically transmit this information only when it calls OpenLCR It is possible to register fo...

Page 30: ...rt to the date and time Your fax will print out the registration form to confirm that it was received OpenLCR will also program the date and time and your fax number in your fax machine Registering by phone To register by phone follow these steps 1 Pick up the handset on the fax machine 2 Press the OpenLCR key and then the 1 key 1 OpenLCR 3 If the display shows the alternating messages at right pr...

Page 31: ...re register The rate data that you receive is based on the address you provide when registering with OpenLCR If you move the rate data will not be correct for your new location In this case repeat the registration procedure to give OpenLCR your new address Note If you wish to connect more than one OpenLCR enabled device to the same line please call OpenLCR at 970 206 1207 If you replace an old Ope...

Page 32: ...e faxed back to you on the same connection This lets you confirm that your setup is okay After receiving the test sheet the current date and time will automatically be programmed in your fax machine This saves you the trouble of setting the date and time in the fax yourself 1 Place the form with Section A face down and push it gently into the document feeder of the fax machine READY TO SEND 2 Pres...

Page 33: ...e will automatically route the call through the least expensive carrier based on the downloaded rate information The following table shows marks related to OpenLCR that may appear in the display Mark Meaning OpenLCR has been activated and is ready for use Blinking OpenLCR cannot be used because the rate data has been erased Your fax will automatically call OpenLCR within the next 24 hours to recei...

Page 34: ...ed you can temporarily turn off OpenLCR When you temporarily turn off OpenLCR long distance and international calls will not be routed by OpenLCR However your fax will still call OpenLCR periodically to receive rate data 1 Press these keys 7 FUNCTION LCR DIAL SELECT 2 Press 2 NO to turn off OpenLCR Press 1 YES to turn it back on 2 When you turn off OpenLCR the highlighted C in the display will cha...

Page 35: ...he correct number to connect to OpenLCR OpenLCR START MEMORY Enter your phone number with area code What to do if E appears in the display A highlighted E will appear in the display in place of C if the rate data in the fax is out of date and the fax is unable to obtain new data When this happens OpenLCR routing will not take place E indicates that the rate data is out of date FAX TEL TAD JAN 19 0...

Page 36: ... key and 1 3 or 5 will also be programmed in your fax machine 1 Press these keys 7 FUNCTION CENTER MODE 2 Press 1 SET to set the new phone number Note If you want to restore the factory set number press 2 for CLEAR and then go to Step 4 3 Press the number keys to enter the new phone number 4 Press the START MEMORY key to store the number START MEMORY 5 Press the STOP key to return to the date and ...

Page 37: ...short long time selection will remain in effect for all calls until you change it Changing the SHORT TIME and LONG TIME settings The initial SHORT TIME setting is 2 minutes and the initial LONG TIME setting is 4 minutes If the typical durations of your short and long calls are different you should change the time settings to ensure that OpenLCR routes your calls for the best rate For example if yo...

Page 38: ...ONG TIME setting The number must be greater than the SHORT TIME setting and no more than 30 0 Example 5 minutes 5 Note If the display shows NO SERVICE you must first download the rate data The display will show your selection If the settings were changed it will then show 5 Press the START MEMORY key to begin receiving the rate data for the new settings START MEMORY Your fax calls OpenLCR and rece...

Page 39: ...e Start key to send a fax Thank you for calling 1 Press these keys To use the answering machine record an outgoing message and then set the reception mode to TAD when you go out 2 Press the START MEMORY key 3 Press 1 to select GENERAL If you are recording a message for the Transfer function explained later in this chapter see page 45 press 2 for TRANSFER 4 Pick up the handset press the START MEMOR...

Page 40: ...e cannot be erased If you need to change it simply repeat the recording procedure The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above Note If an extension phone is connected to the UX 465L an outgoing message cannot be recorded played or deleted while the extension phone is being used while LINE IS IN USE appers in the display 6 Press the STOP key t...

Page 41: ...ly recorded MEMORY IS FULL will appear in the display To set the reception mode to TAD you must first erase some or all of the stored messages Note In TAD mode the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call For this reason if a caller pauses for this length of time while leaving a message they will be cut off ...

Page 42: ...seconds Erasing a single message To erase only a single message press the DELETE key while the message is being played DELETE Using the REC MEMO key You can use the REC MEMO key to record telephone conversations and messages for other users of the UX 465L These will be played back together with any incoming messages when the PLAY SKIP key is pressed Recording messages To record a message press the...

Page 43: ...ribed in Chapter 9 see page 104 1 Press these keys FUNCTION 0 Press 4 times ICM CONFIRMATION 2 Press the START MEMORY key The number of messages recorded will appear in the display START MEMORY 3 Press or one or more times to show the date and time of each of the messages or The message number will appear first and then the date and time several seconds later 4 Press the STOP key Note The recorded...

Page 44: ...achine will no longer be able to record messages The ON TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens Automatic fax reception NO The UX 465L will answer after 20 rings after which it will wait to receive a remote command Most callers will hang up before it answers however when you call the UX 465L from a remote location you can wait until it ...

Page 45: ...ving memory space and freeing you from having to listen to long periods of silence when you play back your messages However if you are a subscriber to such telephone services as Call Waiting or Call Forwarding signals used by these services may be mistaken for a CPC signal causing the machine to hang up during a call In this case follow the steps below turn off CPC detection Note CPC detection may...

Page 46: ...messages In this case your outgoing message will play but callers will not be able to leave a message The machine will still receive faxes sent by automatic dialing 1 Press these keys 2 Press 1 to turn on OGM only mode or 2 to turn it off 3 Press the STOP key OGM ONLY MODE FUNCTION 0 1 2 YES NO STOP or ...

Page 47: ...er a transfer call the UX 465L will not immediately resume normal operation If you want the UX 465L to accept calls immediately after a transfer call enter twice before hanging up if you want to hang up during message playback first enter 0 and to stop playback then enter twice Programming the transfer number To use the Transfer function you must first give the UX 465L the number to call the trans...

Page 48: ...sfer message follow the steps described in Recording an Outgoing Message in this chapter see page 37 The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now Turning the Transfer function on and off 1 Press these keys TRANSFER FUNC FUNCTION 0 Press 5 times 2 Press 1 to turn the Transfer function on or 2 to turn it off 1 2 YES NO or 3 Press the STOP ...

Page 49: ...ssage and cause the UX 465L to make a special ringing sound alerting you that they are calling This is useful when you are near the machine but only want to talk with certain callers taking all other calls on the answering machine 2 Enter a 3 digit code number by pressing the number keys 4 5 5 Example 3 Press the START MEMORY key and then the STOP key ICM RECORD TIME FUNCTION 0 Press 5 times START...

Page 50: ...rect code is entered the caller will hear four beeps He or she must re enter the correct code within 10 seconds or the line will be disconnected 3 The UX 465L will make a special ringing sound Pick up the handset to answer the call If you do not answer within 30 seconds the outgoing message will play again and the caller can then leave a message ...

Page 51: ... 3 digit number by pressing the number keys 3 Press the START MEMORY key and then the STOP key Example 2 2 2 START MEMORY STOP Toll Saver When you call the UX 465L to listen to your messages it will answer after two rings if it has received at least one message or after four rings if it has not received any messages This allows you to save money on telephone charges particularly if you are calling...

Page 52: ...ess the key on the telephone You will hear a short beep and the outgoing message will stop 2 Enter your remote code number and then by pressing the keys on the telephone Example 2 2 2 You will hear a series of beeps equal to the number of messages recorded or one long beep if four or more messages have been received The machine will then play back the messages beeping once at the end of each messa...

Page 53: ...0 and and then press 6 and Erase a message To erase the message you are currently listening to press 3 and before it ends 3 4 When you have finished listening to your messages you can do any of the following Erase all messages To erase all of your messages press 3 3 and 3 3 Repeat playback To listen to your messages again press 7 and 7 Perform other operations You can enter any of the commands des...

Page 54: ...ed This prevents unauthorized people from attempting to guess your remote code number If you pause for longer than 10 seconds before entering a command you will be disconnected Changing the fax reception mode Select a new reception mode by pressing the keys as follows TAD mode 8 1 and FAX mode 8 2 and TEL mode 8 3 and Caution In TEL mode you will not be able to further change the reception mode 1 ...

Page 55: ...ayed back Turning the Transfer function on or off To turn Transfer on Press 9 1 and on the telephone To turn Transfer off Press 9 2 and on the telephone 1 Example 9 Changing the transfer telephone number 1 Press 9 0 and on the telephone 9 0 2 After you hear a short beep enter the new telephone number When finished press 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 Recording a new outgoing m...

Page 56: ...nsfer message 1 Press 9 3 and on the telephone 9 3 2 When you hear a short beep speak into the telephone to record the new message The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silence after you finish speaking you will hear a beep and the new message will be played back automatically Recording a Memo You can record a memo for yourself ...

Page 57: ...e Maximum size Minimum weight Maximum weight Note Letters or graphics on the edges of a document will not be scanned 5 mm 4 mm 4 mm 5 mm Letters in the shaded area will not be scanned Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins ...

Page 58: ...hich must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding READY TO SEND 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will show 3 Adjust the ...

Page 59: ...ove a document without opening the operation panel This may damage the feeder mechanism 1 Grasp the finger hold and pull up to open the operation panel If you need to remove a document from the feeder open the operation panel 2 Remove the document 3 Close the operation panel making sure it clicks into place ...

Page 60: ...efault contrast setting is AUTO Contrast settings 1 Load the document s AUTO Use AUTO for normal documents DARK Use DARK for faint documents The document must be loaded before the resolution and contrast can be adjusted Resolution settings STANDAR D Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small l...

Page 61: ...INE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your machine will automatically step down to the next best available setting RESOLUTION FUNCTION Changing the default resolution If desired you can change the default resolution for faxing documents ...

Page 62: ...lows you to listen to the line and make sure the other fax machine is responding RESOLUTION 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressing the number keys 4 Wait for the connection Depending on the setting of the receiving machine you will either hear a facsimile reception tone or the other person will answer Beep If t...

Page 63: ...d a document press the START MEMORY key when you hear the fax tone after the connection is established Note that the speaker is automatically activated when you press the REDIAL key 5 When you hear the reception tone press the START MEMORY key Replace the handset if you used it START MEMORY When transmission is completed the fax will beep once ...

Page 64: ...hine When you store a fax or telephone number you select a two digit Speed Dial number for it Forty four Speed Dial numbers are available Rapid Keys SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 open LCR When you store a number in a Rapid Key write the name of the party on the label Speed Dial numbers 05 through 44 are for dialing with the SPEED DIAL key 0 SPEED DIAL START MEMORY 8 Speed Dial numbers 01 thro...

Page 65: ...IAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 5 Press the START MEMORY key START MEMORY 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 0 1 Example 3 Enter a two digit Speed Dial number by pressing the number keys 01 to 04 for Rapid Key Dialing 05 to 44 for Speed Dialing 2 Press the 1 key to select SET 1 Storing fax and telephone numbers...

Page 66: ... 3 to store another number or press the STOP key to return to the date and time display Step 3 or STOP 7 Press the START MEMORY key START MEMORY 6 Enter the name of the party by pressing the number keys as shown below If you don t want to enter a name go directly to Step 7 Example SHARP 77777 444 22 7777 77 SPEAKER A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE SPEAKER HOLD SEARCH move ...

Page 67: ... Key or Speed Dial number for which you want to make changes in Step 3 and then change the number and or name when they appear in the display in Steps 4 and 6 Note The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the...

Page 68: ... RESOLUTION The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is established Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing 1 Load the document s Set the resolution a...

Page 69: ...pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 3 Check the display If the number of the receiving machine shown is correct press the START MEMORY key START MEMORY If it is not correct press the STOP key to backspace and clear one digit at a...

Page 70: ... don t remember the first letter go to Step 4 you will scroll through the list from the beginning If a name wasn t stored for the number press 0 This will cause numbers not names to appear when you scroll 4 Press the key or the key to scroll through the names numbers if you pressed 0 Stop when the desired name appears in the display or If no names have been stored that begin with the entered lette...

Page 71: ... FUNCTION Press 3 times 4 2 Enter a 2 digit number from 01 to 15 for the number of minutes in the interval Example 3 minutes 0 3 3 Press the STOP key to return to the date and time display STOP Recall times for automatic dialing If desired you can change the maximum number of automatic redialing attemps made when the line is busy Under certain conditions for example if a person answers the call on...

Page 72: ... Error Correction Mode ECM ECM is effective for both transmissions and receptions and is only effective when the other fax machine has ECM as well If desired you can turn ECM off This will increase slightly the amount of memory available for memory transmission and reception 1 Press these keys 2 Press 1 to turn on ECM or 2 to turn it off 3 Press the STOP key to return to the date and time display ...

Page 73: ...coming faxes If you pick up the handset before the machine answers you can talk to the other party and or receive a document as explained in Using TEL mode on page 73 To select FAX mode press the RECEPTION MODE key until the arrow in the display points to FAX FAX TEL TAD 5 Receiving Documents Using FAX Mode RECEPTION MODE Fax reception 4 rings ...

Page 74: ...2 to 5 can be selected 1 Press these keys FUNCTION Press twice 4 NUMBER OF RINGS ENTER 2 5 4 2 Enter the desired number of rings any number from 2 to 5 RECALL INTERVAL Example 3 rings 3 3 Press the STOP key to return to the date and time display STOP Note If you are using Distinctive Ring the fax machine will answer calls after two rings regardless of the above setting ...

Page 75: ...s handset or an extension phone connected to the same line Beep To select TEL mode press the RECEPTION MODE key until the arrow in the display points to TEL Note If you have set the Fax Signal Receive setting to NO press the START MEMORY key to begin reception RECEIVING RECEPTION MODE 3 If the other party first speaks with you and then wants to send a fax press the START MEMORY key after speaking ...

Page 76: ...d a fax press 5 and on the extension phone only on a tone dial phone This signals the fax to begin reception Hang up 5 Comments Your fax will not accept the signal to begin reception 5 if a document is loaded in its feeder If you have set the Fax Signal Receive setting to NO press 5 and on the extension phone to begin reception Changing the number for remote fax activation If desired you can use a...

Page 77: ...3 Press the STOP key to return to the date and time display STOP FUNCTION Press 6 times 4 REMOTE RECEPTION 1 2 or YES NO Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone If you use a computer fax modem to send documents on the same line you must turn this function off in order to prevent your fax fro...

Page 78: ... fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case ...

Page 79: ...n automatic reduction or 2 to turn it off 1 2 or AUTO 100 3 If you selected AUTO select the reception ratio to be used in the event that the memory becomes full automatic reduction is not possible when the memory is full Press 1 for 93 or 2 for 100 1 2 or 93 100 4 Press the STOP key to return to the date and time display STOP ...

Page 80: ... memory FAX RX IN MEMORY will appear in the display alternating with OUT OF PAPER SET PAPER PRESS START KEY FILM END or PAPER JAMMED After you add paper replace the imaging film or clear the jam press the START MEMORY key and the stored documents will print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously u...

Page 81: ...iginal and don t want to make a reduction or enlargement setting press the START MEMORY key twice Copying will begin If you are only making one copy of the original or of each original and want to make an enlargement or reduction setting press the START MEMORY key and go to Step 5 COPY HELP COPY MODE 1 MULTI COPY 2 SORT COPY START COPY READY TO SEND RESOLUTION 3 Press 1 MULTI COPY if you do not wa...

Page 82: ...ion or enlargement by entering a number from 1 to 5 as shown below or press the START MEMORY key to automatically select 100 Copying will begin 1 AUTO automatic size adjustment to match the size of the printing paper 2 50 3 100 no reduction or enlargement 4 125 5 135 Example 50 2 Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to se...

Page 83: ...he 2 digit Speed Dial number with the numeric keys or Example Press Rapid Key 01 SPEAKER 01 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset to talk Comments While the handset of the fax is lifted off hook an extension phone connected directly to the fax cannot be used to speak with the other party The fax may interrupt a voice call received on an ex...

Page 84: ... First search for the number as described in Searching for an auto dial number on page 67 then pick up the handset or press the SPEAKER key The number will be dialed automatically do not press the START MEMORY key Redial The last number dialed can be redialed by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the hand...

Page 85: ...compatible with some caller identification services 1 Press these keys 2 Press 1 to turn on Caller ID or 2 to turn it off If you selected 2 NO go to Step 7 FUNCTION Press 4 times 4 CALLER ID 1 YES 2 NO 1 2 or YES NO If you selected 1 the display will show 3 Press 1 to select SET To clear a previously programmed area code press 2 and go to Step 7 1 ENTER AREA CODE 4 Enter the three digits of your a...

Page 86: ...OR Noise on the telephone line prevented reception of caller information Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function your fax machine will keep information on the most recent 20 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have rec...

Page 87: ...ewing the list START MEMORY or STOP To delete calls from the Caller ID list If you want to delete a single call from the caller list press the 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call If desired you can set your fax to make a special ringing sound w...

Page 88: ...ice calls as well as fax receptions the Anti Junk Fax function normally only blocks faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function turn on the Anti Junk function and then ente...

Page 89: ... telephone companies whereby they assign an additional second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when...

Page 90: ...ur fax machine to FAX When your designated fax number is dialed your fax will automatically answer and begin reception after two rings Other devices on the same line will also ring until your fax answers If one of your other numbers is dialed the fax will ring however it will not answer 4 Set the reception mode to FAX FAX TEL TAD RECEPTION MODE ...

Page 91: ...the receiving machines maximum of 20 using one or both of the following methods Enter one or more Speed Dial numbers by pressing the number keys RESOLUTION READY TO SEND 2 2 Press one or more Rapid Keys 4 Press the START MEMORY key START MEMORY Set the resolution and or contrast if desired 5 Press the START MEMORY key Transmission will begin START MEMORY A Transaction Report is automatically print...

Page 92: ...with all tranmissions until you turn it off 1 Press these keys You can select a message For the recipient s name to appear you must dial using a Speed Dial or Rapid Key number with the name programmed Your name and number must be programmed as explained on page 20 2 Press 1 YES to turn on the cover sheet function or 2 NO to turn it off COVER SHEET FUNCTION Press 3 times 4 1 2 or YES NO AUTO PRINT ...

Page 93: ...ne transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys COVER SHEET HEAD FUNCTION 5 3 Select a message by entering a number from 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setti...

Page 94: ... Eight pages FUNCTION PAGE COUNTER SET 0 8 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 4 Dial the receiving machine and transmit the document Comments If you need to cancel a batch number entry remove the document from the feeder or press the STOP key...

Page 95: ...urn to the date and time display 1 Press these keys 2 Press 1 to turn on the Anti Junk function or 2 to turn it off FUNCTION Press 6 times 4 1 2 or YES NO STOP Entering Anti Junk numbers Enter or clear a number in the Anti Junk List as shown below Up to five numbers can be entered To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have f...

Page 96: ...he next step Clearing Enter the 1 digit number that identifies the fax number you want to clear and go to Step 5 5 Press the START MEMORY key 4 Enter the fax number 1 Step 3 or Example START MEMORY 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 6 Return to Step 3 to enter or clear another fax number or press the STOP key to return to the date and time display STOP ...

Page 97: ... and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned RESOLUTION ENTER STATION 1 START MEMORY READY TO SEND Set the resolution and or contrast if desired 3 Enter the number of the receiv...

Page 98: ...he feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press the STOP key if you want to cancel the entire transmission 4 Press the START MEMORY key if you entered a Speed Dial number or a full number START MEMORY The document will be scanned and stored in memory Your...

Page 99: ... cannot be used for Rapid Key dialing 1 Press these keys 3 Press the STOP key to return to the date and time display 2 Press 1 to turn on the function or 2 to turn it off POLLING STOP FUNCTION Press 5 times 4 1 2 or YES NO Requesting transmission 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and press a Rapid key Wait for th...

Page 100: ...y take place when the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification 1 Press these keys 2 Press 1 to turn polling security on or 2 to turn it off START MEMORY FUNCTION Press 3 times 3 SECURITY SELECT 1 2 or ON OFF 3 Press the...

Page 101: ...u want to clear and go to Step 5 Example 4 Enter the fax number 5 Press the START MEMORY key 6 Return to Step 3 to enter or clear another number or press STOP to return to the date and time display Step 3 or STOP START MEMORY Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine s list of permitted numbers 1 Press these keys FUNCTION Press 4 tim...

Page 102: ... Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press these keys 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE 1 TIMER MODE 3 Press 1 to select SET 0 5 9 2 Example 9 25 4 Enter the time at which you want the operation to take place 2 digits for the hour and 2 digits for the minute 5 Press the key to sele...

Page 103: ...ransmission operation load the document in the feeder sometime before the specified time of transmission To cancel a timer operation If you need to cancel a timer operation after it has been set follow the steps below 1 Press these keys TIMER MODE FUNCTION 1 2 Press to cancel a transmission operation or to cancel a polling operation 3 Press 2 to select CLEAR 2 or POLLING SEND 4 Press the START MEM...

Page 104: ...EMORY key to print the list Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions and the RECEPTIONS ACTIVITY REPORT which shows information on receptions All information is erased after a ...

Page 105: ... reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction NO PAPER You ran out of paper during reception BUSY The fax was not sent because the line was busy COM E 0 to COM E 7 A telephone line error prevented the transaction See Line Error on page 109 CANCEL The transaction ...

Page 106: ...t shows settings made for polling security your name and fax telephone number as entered in the machine a sample of the header printed at the top of every page you transmit HEADER PRINT and settings related to OpenLCR Option Setting List This list shows the current status of the option settings Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function TAD Program...

Page 107: ... headings The Transaction report cannot be printed on demand If desired you can change the condition under which a report is printed out Follow the steps below 1 Press these keys 2 Press a number from 1 to 5 to select the condition for printing ALWAYS PRINT A report will be printed after each transmission reception or error ERR TIMER MEM A report will be printed after an error timer operation or m...

Page 108: ... to assure optimum printing performance 1 Unplug the power cord 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper ...

Page 109: ... received a large number of documents If this is the case allow the print head to cool prior to cleaning 6 Place the imaging film cartridge back in the print compartment 5 Wipe the print head and roller with denatured alcohol Roller Print head 7 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel ...

Page 110: ...aper in the paper tray and then push the paper release plate back down Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolor the machine Scanning glass an...

Page 111: ...display Try the transaction again If the error persists check the following Check the connection The cord from the TEL LINE jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fa...

Page 112: ...ne line cord on page 11 The power is on but no transmission takes place Make sure that the receiving machine has paper Make sure that the telephone line cord is plugged into the TEL LINE jack and not the TEL SET jack If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages Pick up the handset and check for a dial tone Nothing ...

Page 113: ...n the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine General print quality is poor It is important to select a paper that is appropriate for the thermal transfer printer in your fax We recommend using laser quality paper that has a very smooth finish Copier paper will work but it sometimes tends to yield a lighter print quality The ...

Page 114: ...he operation panel and pull to open it and then press down on both sides of the printer compartment cover The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the scanning glass as explained on page 108 Reception copying is interrupted If reception or copying takes place continuously for ...

Page 115: ... keys unplug the power cord and then plug it in again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents on page 55 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to TAD To prevent interruption on a ...

Page 116: ...run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed HOLD The HOLD SEARCH key has been pressed to put the other party on hold during a phone conversation Press the HOLD SEARCH again to take the other party ...

Page 117: ...ars if you haven t registered with OpenLCR and press the FUNCTION key and 7 NO STORED You have tried to dial or clear a Rapid Key or Speed Dial number that hasn t been programmed a full number hasn t been assigned to it OFF HOOK This appears if you forgot to replace the handset after using it to dial and send a fax Replace the handset or press the STOP key to clear the message ON HOOK DIAL The SPE...

Page 118: ... printing paper If the tray is empty add paper and then press the START MEMORY key If there is paper in the tray make sure it is inserted correctly and then press the START MEMORY key T A D TRANSFER The answering machine s transfer function has been turned on as explained in Transfer Function in Chapter 3 see page 45 TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Co...

Page 119: ...ry pressing the START MEMORY key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 3 Close the operation panel making sure it clicks into place Clearing jammed printing paper 1 Pull the paper r...

Page 120: ...e print compartment or rollers 2 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 4 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel ...

Page 121: ...l the paper release plate toward you reinsert the paper in the paper tray and then push the paper release plate back down If SET PAPER PRESS START KEY appears in the display make sure the paper is inserted correctly and then press the START MEMORY key ...

Page 122: ...ERH2456XHZA Part distribution centers Panson Electronics I 80 and New Maple Ave Pine Brook NJ 07058 Tel 1 800 255 5229 Fax 1 800 332 3922 Tritronics Inc 1306 Continental Drive Abingdon MD 21009 Tel 1 800 638 3328 Fax 1 800 888 FAXD Tritronics Inc 1015 NW 52nd Street Ft Lauderdale FL 33309 Tel 1 800 365 8030 Fax 1 800 999 FAXD Fox International Ltd 23600 Aurora Road Bedford Heights OH 44146 Tel 1 8...

Page 123: ...ephone network your telephone company may disconnect your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of yo...

Page 124: ...nd two digits for the minute 00 to 59 7 Press for A M or for P M 8 When finished press Storing and Clearing Auto Dial Numbers 1 Press Display shows 2 Press 1 to store a number or 2 to clear a number 3 Enter a 2 digit Speed Dial number from 01 to 04 for Rapid Key Dialing or 05 to 44 for Speed Dialing If you are clearing a number go to Step 7 4 Enter the full fax telephone number 5 Press 6 Enter the...

Page 125: ...e FAX mode The fax machine automatically answers on four rings and receives the incoming document TEL mode Beep RECEIVING TAD mode Select this mode when you go out to receive both voice messages and faxes START MEMORY FAX TEL TAD FAX TEL TAD FAX TEL TAD FEB 1 10 30 FEB 1 10 30 FEB 1 10 30 RECEPTION MODE Recording an Outgoing Message 1 Press Display shows 2 Press 3 Press 1 GENERAL to record an outg...

Page 126: ... 00 hasta 59 7 Pulse para A M o para P M 8 Una vez finalizado pulse Memorización y borrado de números de marcación automática 1 Pulse El visor muestra 2 Pulse 1 para guardar un número ó 2 para borrarlo 3 Introduzca un número de marcación abreviada de dos dígitos desde 01 hasta 04 para marcación rápida o desde 05 hasta 44 para marcación abreviada Vaya al paso 7 si está borrando un número 4 Introduz...

Page 127: ...odo de recepción deseado asegúrese de que el alimentador de originales está vacío Modo FAX El aparato telefax contesta automáticamente tras cuatro llamadas del timbre y recibe el documento entrante Modo TEL Beep RECEIVING RESOLUTION FAX TEL TAD FAX TEL TAD FAX TEL TAD FEB 1 10 30 FEB 1 10 30 FEB 1 10 30 START MEMORY Modo TAD Seleccione este modo cuando salga para recibir tanto mensajes hablados co...

Page 128: ...y Inhalation Skin Ingestion Not applicable Not applicable Possible but very unusual Health Hazards The ingredients are not listed in ACGIH 1986 and OSHA 1989 except carbon black and paraffin wax Carcinogenicity In 1996 the IARC reevaluated carbon black as a Groupe 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate human evidence but suff...

Page 129: ...als to Avoid None Hazardous Decomposition None Hazardous Polymerization Will not occur Section 9 Precautions for Safe Handling and Use Personal Protection Information Respiratory Eye Protection and Protective Glove Hnad protection Desireble in some cases Engineering Control Ventilation No data available Work Hygienic Practice None Steps to be taken in case of Spill or Leak If inadvertently release...

Page 130: ...le but very unusual Health Hazards The ingredients are not listed in ACGIH 1986 and OSHA 1989 except carbon black and paraffin wax Carcinogenicity In 1996 the IARC reevaluated carbon black as a Groupe 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate human evidence but sufficient ani mal evidence on which to base an opinion of carcinoge...

Page 131: ...e Handling and Use Personal Protection Information Respiratory Eye Protection and Protective Glove Not required Engineering Control Ventilation Not required Work Hygienic Practice None Steps to be taken in case of Spill or Leak If rumple the product and wax layer peel off sweep up or clean with vac uum cleaner Waste Disposal Method If it dirty skin wash with water and soap If it clothes wash by su...

Page 132: ...s 114 Distinctive ring 87 Document feeder 56 Document guides 56 Document restrictions 55 Document sizes 55 Document maximum scanning size 55 E ECM Error Correction Mode 70 Extension telephone Connecting 12 Using 74 F FAX reception mode 24 71 Fax reception on TAD failure 42 Fax Signal Receive 75 Fine resolution priority 59 H Halftone setting 58 Handset 10 Handset receiver volume 25 Hold 82 Housing ...

Page 133: ...ey Dialing 66 81 Recall interval 69 Recall times 69 Reception mode FAX mode 24 71 Setting 24 TAD mode 24 39 TEL mode 24 73 Reception Ratio setting 76 Redialing 61 69 82 Remote code number 49 Remote operations 49 Remote reception setting 75 Removing original document 57 Resolution 58 Ringer volume 26 S Scanning glass cleaning 108 Search Dial 67 82 Sender s name and number entering 20 21 Speaker vol...

Page 134: ...ld it along the dotted line and carry it with you when you go out Remote Operation Guide REMOTE COMMANDS FAX RECEPTION MODES TAD mode 8 1 FAX mode 8 2 TEL mode 8 3 TRANSFER FUNCTION Turn on 9 1 Turn off 9 2 New transfer number 9 0 Tel Record transfer OGM 9 3 To quickly disconnect OGM ONLY MODE Turn on 1 1 Turn off 1 2 PLAYBACK Play messages 7 Move backward repeat 2 Skip forward 5 Stop 0 Play new m...

Page 135: ... duration of any warranties beyond the time period described above on behalf of Sharp The warranties described herein shall be the sole and exclusive warranties granted by Sharp and shall be the sole and exclusive remedy available to the purchaser Correction of defects in the manner and for the period of time described herein shall constitute complete fulfillment of all liabilities and responsibil...

Page 136: ...PRINTED IN THAILAND TINSE4176XHTZ SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza Mahwah New Jersey 07430 2135 SHARP CORPORATION ...

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