Sharp UX-310 Operation Manual Download Page 28

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<P=003>

Press the START key to start the clock.

START

The display will show:

JUNK FAX # MODE

Press the STOP key to return to the date and time display.

STOP

Note: The time setting will change automatically at the beginning and end

of summertime.

Setting the Date and Time

Summary of Contents for UX-310

Page 1: ...X 310 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Making Telephone Calls 6 Answering Machine Connection 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ... montert i nærheten av utstyret og den må være lett tilgjengelig La prise de courant principale d alimentation doit être située près de l appareil et facilement accessible This equipment complies with the requirements of Directives 89 336 EEC and 73 23 EEC as amended by 93 68 EEC Dieses Gerät entspricht den Anforderungen der EG Richtlinien 89 336 EWG und 73 23 EWG mit Änderung 93 68 EWG Ce matérie...

Page 3: ... machine Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the machine Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors ...

Page 4: ...kets in wet locations unless the socket is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the tele phone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from light...

Page 5: ... Volume Adjustment 29 2 Sending Documents 31 Transmittable Documents 31 Loading the Document 33 Resolution and Contrast 35 Sending a Fax by Normal Dialing 37 Sending a Fax by Automatic Dialling 39 3 Receiving Documents 48 Using TEL FAX Mode 48 Using FAX Mode 49 Using A M Mode 50 Using TEL Mode 51 4 Making Copies 55 5 Making Telephone Calls 57 6 Answering Machine Connection 61 Preparations 61 Using...

Page 6: ...nted Faxes 71 Polling Requesting a Fax Transmission 73 Timer Operations 76 8 Option Settings 78 9 Printing Reports and Lists 87 10 Maintenance 91 11 Troubleshooting 95 Problems and Solutions 95 Messages and Signals 100 Clearing Paper Jams 103 Specifications 106 Quick Reference Guide 108 4 ...

Page 7: ... sure you have all of the following items If any are missing contact your dealer or retailer Handset Handset lead Telephone line cord Imaging film initial starter roll Rapid key labels Operation manual Imaging film cartridge Paper tray extension Original document support Gears 4 5 ...

Page 8: ...y Press this key to dial a 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialled Display This displays messages and prompts during operation and programming RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode RESOLUTION key Press this key to adjust the resolution and...

Page 9: ...ey Press this key to hear the line and fax tones through the speaker before sending a document or dialling a voice number Note This is not a speakerphone You must pick up the handset to talk with the other party Rapid Dial Keys Press one of these keys to dial a fax or voice number automatically Note that you must attach the Rapid Key labels STOP key Press this key to cancel operations before they ...

Page 10: ...ay from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections 8 ...

Page 11: ... handset lead are identical so they will go into either socket Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 1 Installation Connections 9 ...

Page 12: ... machine does not have a power on off switch so the power is turned on and off by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores Connections 10 ...

Page 13: ...ax is set for tone dialling If you are on a pulse only dial line you must set the fax for pulse dialling by changing Option Setting 7 This procedure is described in Chapter 8 Option Settings If you are connecting the machine to a PBX you will need to make appropriate settings for Option Setting 14 See Chapter 8 Option Settings If you intend to use a computer fax modem on the same phone line you mu...

Page 14: ...orizontally into the notches in the paper tray Rotate the paper tray extension up until it snaps into place Attach the original document support Note The original document support has a top side and a bottom side If you cannot insert the tabs on the support into the holes turn the support over Connections 12 ...

Page 15: ...ocket to make and receive calls like any normal telephone For details on receiving faxes from the extension phone see Chapter 3 Germany The TEL SET socket is not available on the fax We recommend that you plug the answering machine line cable into the right connector of the TAE wall outlet a e g cordless telephone into the middle connector and fax line cord into the left connector Switzerland Aust...

Page 16: ...luded with your fax can print about 30 A4 pages When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 95 A4 pages Note If there is paper in the paper tray pull the paper release plate forward and remove the paper before loading the imaging film 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right side of the ...

Page 17: ... imaging film cartridge from the print compartment grasp the handle at the front of the cartridge and turn it over 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 1 Installation Loading the Imaging Film 15 ...

Page 18: ...ure the two protrusions on the large gear fit firmly into the slots in the end of the spool Insert the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Protrusion Slot Large gear Loading the Imaging Film 16 ...

Page 19: ...t the small gear on the other end of the spool into its holder 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 1 Installation Loading the Imaging Film 17 ...

Page 20: ...ss the following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see the following section Loading the Printing Paper Display shows INITIALIZE FILM When to replace the imaging film Replace the imaging film when the display shows FILM END Use the following imaging film which is available from your dealer or retailer FUNCTION 6 START Sharp UX 3C...

Page 21: ... even the stack 2 Pull the paper release plate toward you 3 Insert the stack of paper into the tray print side down If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side will result in poor print quality 1 Installati...

Page 22: ...cause paper jams 5 Your fax has been set at the factory to print at normal contrast Depending on the type of paper you have loaded you may find that you obtain better print quality by changing the setting to LIGHT Press these keys The display will show PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT FUNCTION 6 NORMAL LIGHT 1 STOP 2 or The display will show COPY CUT OFF Press the STOP ...

Page 23: ...fax You also need to set the date and time Once you enter this information it will automatically appear at the top of each fax page you send 3 key FUNCTION key STOP key START key key 1 Press these keys FUNCTION 3 The display will show ENTRY MODE 2 Press the key twice The display will show OWN NUMBER SET 1 Installation Entering Your Name and Number 21 ...

Page 24: ...ld number Example 5 5 5 2 1 4 3 Cursor A dark square mark in the display that indicates where a number or letter will be entered 5 Press the START key to enter the fax number in memory START The display will show ENTER YOUR NAME 6 Enter your name by pressing the number keys as shown in the following chart Up to 24 characters can be entered To enter two letters in succession that require the same k...

Page 25: ...G H I J K L M N O P Q R S T U V W X Y Z SPACE Press either key repeatedly to select one of the following symbols _p 7 Press the START key to save your name in memory The display will show START SPEED DIAL REDIAL SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS SYMBOLS R SECURITY SELECT 8 Press the STOP key to return to the date and time display STOP 1 Installation Entering Your Name and Number 23 ...

Page 26: ...inted at the top of every page you fax 2 1 3 9 4 5 6 7 8 0 3 key FUNCTION key STOP key START key key 1 Press these keys The display will show FUNCTION 3 ENTRY MODE 2 Press the key two times The display will show DATE TIME SET Note The fax is Year 2000 compliant Setting the Date and Time 24 ...

Page 27: ...ck to the mistake and then enter the correct number Example the 5th 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 6 Enter the year four digits Example 1999 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 0 1 0 5 9 0 2 5 9 9 9 1 1 Installation Setting the Date and Time 25 ...

Page 28: ...the clock START The display will show JUNK FAX MODE 9 Press the STOP key to return to the date and time display STOP Note The time setting will change automatically at the beginning and end of summertime Setting the Date and Time 26 ...

Page 29: ...ing faxes TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automati...

Page 30: ... FEB 10 30 TEL FAX FAX TEL A M 14 FEB 10 30 TEL FAX FAX TEL A M 14 FEB 10 30 TEL FAX FAX TEL 14 FEB 10 30 A M TEL FAX 2 1 3 9 4 5 6 7 8 0 RECEPTION MODE key For more information on receiving faxes in TEL TEL FAX and FAX modes see Chapter 3 Receiving Documents For more information on using A M mode see Chapter 6 Selecting the Reception Mode 28 ...

Page 31: ... 4 5 6 7 8 0 DOWN key UP key SPEAKER DOWN UP Display SPEAKER SPEAKER key Speaker 1 Press the SPEAKER key 2 Press the UP or DOWN key or SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker 1 Installation Volume Adjustment 29 ...

Page 32: ...d and the handset is not lifted DOWN UP or The ringer will ring once at the selected level then the date and time will reappear in the display Display RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK 2 If you selected RINGER OFF OK press the START key START Volume Adjustment 30 ...

Page 33: ...pend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 210 mm 600 mm 52 g m 157 g m 52 g m 80 g m 140 mm 148 mm 297 mm 210 mm 2 Sending Documents 31 ...

Page 34: ... correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loade...

Page 35: ... time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will s...

Page 36: ... panel Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Loading the Document 34 ...

Page 37: ...effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original...

Page 38: ...etting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION Display STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your ...

Page 39: ...t to talk Normal Dialing allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show READY TO SEND 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 SPEAKER or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressin...

Page 40: ... the reception tone press the START key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialed To send a document proceed from Step 4 of Normal Dialing Note that the speaker will be automatically activated when you press the REDIAL key START Beep Facsimile reception tone This is a p...

Page 41: ...one number you select a two digit Speed Dial number for it 45 Speed Dial numbers are available 1 1 01 START SPEED DIAL Speed Dial numbers 01 through 05 are for Rapid Key one touch Dialling Speed Dial numbers 06 through 45 are for dialling with the SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 SPEED DIAL key Rapid keys Attach the strip of Rapid Key labels above the Rapid Keys When you store a number in a Rapi...

Page 42: ...mber by pressing the number keys max of 32 digits including pauses Press the SPEED DIAL key to clear a mistake If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row If you are on a PBX do not enter the access code for the public line If the number is within your P...

Page 43: ... STOP to exit If the number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label Step 3 or START STOP Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number To use this number to dial see Chain Dialing in Chapter 5 Making Telephone Calls Note An area code or access code stored in a Rapid Key or...

Page 44: ...which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively START 2 STOP 0 1 A lithium battery keeps automatic dialling numbers in memory The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the pow...

Page 45: ... or contrast if desired RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made 01 02 03 Example To dial Speed Dial number 01 press Rapid K...

Page 46: ...rast if desired RESOLUTION 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number SPEED DIAL 2 0 Example 3 Check the display If the name or number shown is correct press the START key If not press the STOP key and then repeat Step 2 START Sending a Fax by Automatic Dialing 44 ...

Page 47: ...END Set the resolution and or contrast if desired RESOLUTION 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Check the display If t...

Page 48: ...ired RESOLUTION 2 Press the SEARCH R key SEARCH R 3 Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go to Step 4 you will scroll through the list from the begi...

Page 49: ...een stored at all NO DATA will appear or START 5 Press the START key The document will be automatically transmitted once the connection is made Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 2 5 minutes Poland 3 5 minutes To stop automa...

Page 50: ...gin reception of the incoming document If your fax doesn t detect a fax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only th...

Page 51: ...er all calls on 1 or 2 rings and receive incoming faxes 1 or 2 rings Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 3 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode 3 Receiving Documents Receiving Documents 49 ...

Page 52: ...s the RECEPTION MODE key until the arrow in the display points to A M In A M mode your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine See Chapter 6 for more details Receiving Documents 50 ...

Page 53: ...he fax machine s handset or an extension phone connected to the same line Answering with the fax s handset 1 Pick up the handset when the machine rings 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset RECEIVING Note If you have set Option Setting 15 Fax signal receive to NO press the START key to begin reception 3 Receiving Documents Receiving Documents ...

Page 54: ...ith an extension phone 1 Answer the extension phone when it rings 2 If you hear a fax tone when you answer an extension phone wait until your fax answers the extension phone will go dead and then hang up Beep Phone goes dead 3 If the fax doesn t respond or if the other party first talks to you and then wants to send a fax press 5 and on the extension phone only on a tone dial phone This signals th...

Page 55: ... factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size Note If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point m...

Page 56: ...go to Step 3 If you selected 100 go to Step 4 STOP 3 If you selected AUTO select the reception ratio to be used in the event that the memory becomes full automatic reduction is not possible when the memory is full Press 1 for 93 or 2 for 100 93 100 or 1 2 4 Press the STOP key Receiving Documents 54 ...

Page 57: ...ast if desired The default setting for copying is S FINE RESOLUTION COPY HELP 2 Press the COPY HELP key Incoming calls during copying The fax goes into manual reception mode during copying so if a call comes in at this time pick up the handset to answer To receive a document press the START key after copying is finished If you want to begin reception immediately press the STOP key to stop copying ...

Page 58: ...ut off the remainder To change the setting follow the steps below 1 Press these keys The display will show FUNCTION 6 COPY CUT OFF 2 Press 1 to set copy cut off to YES the remaining part of the document will not be printed or 2 to set copy cut off to NO the remaining part will be printed on a second page or 1 2 YES NO The display will show INITIALIZE FILM 3 Press the STOP key to return to the date...

Page 59: ...al the number using one of the following methods Normal Dialling Enter the full telephone number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Speak with the other party when they answer If you pressed the SPEAKER key...

Page 60: ...red an area code or an access code for a special service in a Rapid Key you can press the Rapid Key for that area code or access code then dial the remainder of the number by pressing a Rapid Key pressing number keys or pressing the SPEED DIAL key and entering a two digit Speed Dial number Using the SEARCH R key You can use the SEARCH R key to search for a Rapid Key or Speed Dial number First sear...

Page 61: ...ng 7 when you hang up PBX operations If your fax is connected to a PBX you can use it to perform the following operations Note Make sure that the correct setting is selected for Option Setting 14 4 see Chapter 8 Option Settings Making enquiry calls During a call you can put the other party on hold make a further call to a third party and then go back to your original caller Transferring calls You ...

Page 62: ...rty hangs up Transferring calls 1 During the telephone conversation press the SEARCH R key This puts the other party on hold 2 When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred If the other party does not answer press the SEARCH R key again to return to the original caller SEARCH R Making Telepho...

Page 63: ...nform callers who want to send a fax to press their Start key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Comments It is advisable to keep the length of the message under 10 seconds If it is too long you ma...

Page 64: ... sent by automatic dialling RECEPTION MODE FAX TEL A M TEL FAX Note If your answering machine has a remote retrieval function make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone see Chapter 3 Receiving Documents If they are the same entering the code from an outside telephone to retrieve messages will cause the ...

Page 65: ...chine and or fax machine may not respond properly The call counter on your answering machine may indicate that voice messages were received when only fax messages were received Note To prevent the fax from taking over the line and beginning reception if you call in from an external phone or answer on an extension phone press any three keys other than the code to activate fax reception 5 and on the...

Page 66: ...es may have unusually fast disconnect times equal to or very slightly less than 4 seconds which means that the answering machine may disconnect the line before fax reception can begin In this case try a Quiet Detect Time setting of about 3 seconds If the fax machine is interrupting callers before they can leave a message try a longer Quiet Detect Time setting If your outgoing message includes a pe...

Page 67: ...message to ensure clear detection of fax signals you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line Quiet Detect Start Timing has been turned off at the factory If you want to use this function turn it on by resetting Option Setting 10 to the desired delay time 1 to 15 seconds This procedure is explained in Chapter 8 Opti...

Page 68: ...or Rapid Key number with the name programmed Your name and number must be programmed as explained in Chapter 1 You can select a message Follow the steps below to turn on the cover sheet function Once the cover sheet function is turned on cover sheets will be included with all tranmissions until you turn it off 1 Press these keys The display will show OPTION SETTING 2 Press these keys The display w...

Page 69: ... cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet Note that the message selection is only effective for one transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys The display will show FUNCTION 5 COVER SHEET HEAD STOP 7 Sp...

Page 70: ...om 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press the STOP key or remove the document from the feeder Cover Sheet 68 ...

Page 71: ...o check for missing pages 1 Load the document s The document must be loaded before batch page numbering can be set 2 Press these keys The display will show FUNCTION PAGE COUNTER SET 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 8 0 Example Eight pages 4...

Page 72: ...the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out Batch Page Numbering 70 ...

Page 73: ...en stored as a Priority Call number To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 9 1 Press the keys shown at right JUNK FAX MODE will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number from the l...

Page 74: ...umber you want to block max of 20 digits Example 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START Blocking Reception of Unwanted Faxes 72 ...

Page 75: ...lling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and dial the full number Wait for the...

Page 76: ...lling will only take place when the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page 1 Press...

Page 77: ...or 2 to clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START key 7 Return to Step 4 to enter or clear another number or press STOP to exit Step 4 or FU...

Page 78: ...k telephone rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the display 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at whic...

Page 79: ...n operation load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to select CLEAR 4 Press the START key and t...

Page 80: ...ption sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 Display will show FINE PRIORITY YES NO or GRAY SCALE LEVEL Setting 2 GREY SCALE SETTING This sets the grey scale used for the HALF TONE resolution setting Press 1 for 16 le...

Page 81: ...MBER OF RINGS Enter a number from 1 to 5 TEL FAX REMOTE Setting 4 TEL FAX REMOTE NUMBER TRANSFER CODE If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax you can make the fax begin reception by pressing 5 and on the phone Use this setting if you want to use a number other than 5 to begin fax reception You can enter any number from 0 to...

Page 82: ...STOP 2 YES NO or TRANSACTION LIST 1 Setting 6 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report Enter a number from 1 to 5 as follows 1 ALWAYS PRINT A report will be printed after each transmission reception or error 2 ERR TMR PRINT A report will be printed after an error or a timer operation 3 SEND ONLY A report will be printed only after a transmission...

Page 83: ...60 seconds 4 120 SEC 120 seconds Initial setting 1 Note This setting is not available in some countries FUNCTION 4 Press until display shows PSEUDO RING DUR STOP Enter a number from 1 to 4 QUIET DETECT TM Setting 9 QUIET DETECT TIME When an answering machine is connected to the fax the fax will take over the line and begin reception if it detects a certain duration of silence after the answering m...

Page 84: ...ically take over the line a set number of seconds after an answering machine connected to the fax answers Set the number of seconds by entering a 3 digit number 001 to 255 or enter 000 to turn off the function See Chapter 6 for more details Initial setting 000 FUNCTION 4 Press until display shows OFF HOOK HOLD STOP Enter a number from 001 to 255 SELECT AUTO RCV Setting 12 SELECT AUTO RECEIVE Press...

Page 85: ...ne Initial setting 2 FUNCTION 4 Press until display shows PBX CONNECTION 2 1 YES NO or If you select 1 Setting 14 2 will subsequently appear in the display If you select 2 Setting 14 4 will appear Setting 14 2 PBX SELECT This sets the mode used for connecting calls from a PBX to an outside line Refer to your PBX manual or consult your supplier for the correct setting Make the selection by entering...

Page 86: ...ell as transferring calls on a PBX Refer to your PBX manual or consult your supplier for the correct setting Make the selection by entering a number from 1 to 3 as follows 1 Earth 2 Flash 3 No operation Initial setting 2 FUNCTION 4 STOP 2 1 Setting 15 FAX SIGNAL RECEIVE Your fax will automatically begin reception if you hear a high pitched fax tone after answering a call If you use a computer fax ...

Page 87: ...ial setting 2 FUNCTION 4 STOP 2 1 FUNCTION 4 STOP 2 1 Press until display shows JUNK FAX CHECK YES NO or POLLING Setting 17 POLLING Press 1 if you want to use Rapid Key 05 POLL as a polling key Press 2 if you want to use it as a regular Rapid Key Initial setting 2 Press until display shows POLLING YES NO or COVER SHEET MODE 8 Option Settings Option Settings 85 ...

Page 88: ... 1 FUNCTION 4 STOP 2 1 Press until display shows COVER SHEET MODE YES NO or AUTO PRINT OUT Setting 19 ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off Initial setting 2 Display will show AUTO PRINT OUT YES NO or FINE PRIORITY Op...

Page 89: ...2 The display will show LISTING MODE START 2 Press the key or the key until the desired list appears in the display or 3 Press the START key Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmis...

Page 90: ...ion mode will appear for example G3 PAGES Number of pages transmitted or received NOTE OK Transmission reception was normal P FAIL A power failure occurred If you have power and the problem persists try a different outlet If necessary have an electrician check your power lines JAM A problem with the paper or original document occurred Make sure the paper or document is loaded properly Make sure th...

Page 91: ...one number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Option Setting List This list shows the current status of the option settings Anti Junk Fax Number List This list shows the numbers that are blocked by the Anti Junk function Print Setup List This list shows the current status of the printing settings accessed by pressing the ...

Page 92: ...tions This is done by changing Option Setting 6 Transaction Report Print Select as described in Chapter 8 The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The Transaction report cannot be printed out manually Help List This list provides a brief guide to the operation of the machine Press the COPY HE...

Page 93: ...mance 1 First unplug the telephone line then unplug the power cord 2 Pull the paper release plate forward and remove the paper 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 10 Mainenance 91 ...

Page 94: ...ead and roller with isopropyl alcohol Print head Roller Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning Maintenance 92 ...

Page 95: ...mpartment 7 Gently close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 8 Reinsert the paper in the paper tray and push the paper release plate back down 10 Mainenance Maintenance 93 ...

Page 96: ...and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers Take care not to leave any pieces of tape on the rollers Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel The housing Wipe the external parts and surface of the ...

Page 97: ...ake sure your fax machine s TEL LINE socket is connected to the wall socket Make sure your fax machine s TEL SET socket is connected to your answering machine s telephone line socket not the answering machine s extension phone socket Make sure your answering machine s outgoing message is under 10 seconds Make sure that Option Setting 9 Quiet Detect Time is set to three or four seconds see Chapter ...

Page 98: ...ake sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service Dialing and transmission problems Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key Make sure the handset cord is connected to the correct sock...

Page 99: ...onse Nothing is printed at the receiving end Make sure that the document for transmission is placed face down in the feeder A distorted image is received at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service Reception ...

Page 100: ...x If the copy is also distorted your fax may have a problem If the problem persists call for service The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the fax print head and the scanning glass as explained in Chapter 10 Reception copying is interrupted If reception or copying takes pla...

Page 101: ...g it back in several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable documents in Chapter 2 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruption on a tone dial extension phone press any thr...

Page 102: ...is jammed See the following section Clearing Paper Jams FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed E Transmission or reception was not successful Press STOP to clear the message and then try again If the error persists see Line Error in Problems and Solutions in this chapter NO DATA This appears if you atte...

Page 103: ...ed See the following section Clearing Paper Jams READY TO SEND A document has been loaded and the fax is waiting for transmission or copying instructions RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer Your fax machine will automatically reattempt the call See Automatic Redialling in Sending a Fax by Automa...

Page 104: ...ndicates the end of transmission reception or copying 3 seconds Indicates incomplete transmission reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook Display Messages 102 ...

Page 105: ...ssing the START key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click 11 Trouble shooting Clearing Paper Jams 103 ...

Page 106: ...peration panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 3 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print compartment or rollers Clearing Paper Jams 104 ...

Page 107: ...ent cover press down on both sides to make sure it clicks into place and then close the operation panel 5 Replace the paper in the paper tray and push the paper release plate back down 11 Trouble shooting Clearing Paper Jams 105 ...

Page 108: ... time Approx 22 seconds Display 16 digit LCD display Reception modes FAX TEL TEL FAX A M Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Recording system Thermal transfer recording Halftone greyscale 64 levels Applicable telephone line Public switched telephone network PBX Compatibility ITU T CCITT G3 mode Configuration Half dupl...

Page 109: ... Cannot be used for incoming outgoing if power fails Power requirements 220 230 V AC 50 Hz Operating temperature 5 to 35 C Humidity Maximum 85 Power consumption Stand by 2 3 W Maximum 115 W Dimensions Width 343 mm Depth 313 mm Height 312 mm Weight Approx 3 4 kg As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvemen...

Page 110: ... GHI TUV WXYZ PQRS SYMBOLS R ENTERING YOUR NAME AND NUMBER START STOP FUNCTION 3 START START TEL SET TEL LINE A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE 1 Press Display shows OWN NUMBER SET 2 Press 3 Enter your fax number max of 20 digits by pressing the number keys If you make a mistake press the SEARCH R key to move the cursor back to the mistake then enter the correct number or l...

Page 111: ...nter the full telephone fax number 5 Press 6 Enter the name of the location by pressing num ber keys max of 20 characters Refer to the letter entry table in ENTERING YOUR NAME AND NUMBER 7 Press SENDING DOCUMENTS Place your document up to 10 pages face down in the document feeder Normal Dialling 1 Lift the handset or press 2 Dial the fax number 3 Wait for the reception tone if a person answers ask...

Page 112: ...SHARP CORPORATION PRINTED IN SPAIN TINSE3973FFZZ ...

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