Sharp UX-300 Operation Manual Download

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<P=003>

Select a message by entering a number
from 1 to 4:
1: URGENT
2: IMPORTANT
3: CONFIDENTIAL
4: PLS. DISTRIBUTE

(Example)

Dial the receiving machine and
transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or
remove the document from the feeder.

Cover Sheet

Summary of Contents for UX-300

Page 1: ... UX 300 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Making Telephone Calls 6 Answering Machine Hookup 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...ill not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect t...

Page 3: ...t feeder 10 sheets max Memory size 512 KB approx 30 average pages Modem speed 9600 bps with automatic fallback to 7200 4800 or 2400 bps Transmission time Approx 15 seconds Sharp special mode Reception modes TEL FAX A M Note A M mode is for connect ing an answering machine Resolution Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 li...

Page 4: ... 5 5 to 23 6 140 to 600 mm Effective scanning width 8 3 210 mm max Contrast control Automatic Dark selectable Copy function Standard Telephone function Standard cannot be used if power fails Power requirements 120 V AC 60 Hz Operating temperature 41 to 95 F 5 to 35 C Humidity Maximum 85 Power consumption Stand by 4 2 W Maximum 100 W Dimensions Width 13 5 343 mm Depth 10 1 256 mm Height 7 2 182 mm ...

Page 5: ...machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the machine where people may walk on the power cord Never insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into ...

Page 6: ...tlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine in conjunction with any of these services you may experience errors during transmission and reception of facsimile m...

Page 7: ... the Reception Mode 30 Volume Adjustment 31 2 Sending Documents 33 Transmittable Documents 33 Loading the Document 35 Resolution and Contrast 37 Sending a Fax by Normal Dialing 39 Sending a Fax by Automatic Dialing 41 3 Receiving Documents 50 Using FAX Mode 50 Using TEL Mode 51 4 Making Copies 56 5 Making Telephone Calls 59 6 Answering Machine Hookup 62 Connecting an Answering Machine 62 Activatin...

Page 8: ...nts From Memory 81 Polling Requesting a Fax Transmission 83 Timer Operations 86 8 Option Settings 88 9 Printing Reports and Lists 96 10 Maintenance 102 11 Troubleshooting 106 Problems and Solutions 106 Messages and Signals 111 Clearing Paper Jams 114 Ordering parts 117 FCC Regulatory Information 118 Quick Reference Guide 119 Guia de Consulta Rapida 121 Index 123 6 ...

Page 9: ... sure you have all of the following items If any are missing contact your dealer or retailer Handset Handset cord Telephone line cord Imaging film initial starter roll Rapid key labels Operation manual Imaging film cartridge Paper tray extension Original document support Gears 4 7 ...

Page 10: ...Press this key to dial a 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialed Display This displays messages and prompts during operation and programming RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode RESOLUTION key Press this key to adjust the resolution and co...

Page 11: ...e other party on hold SPEAKER key Press this key to hear the line and fax tones through the speaker when sending a document Note This is not a speakerphone You must pick up the handset to talk with the other party Rapid Dial keys Press one of these keys to dial a fax or voice number automatically Note that you must attach the Rapid Key labels STOP key Press this key to cancel operations before the...

Page 12: ...y from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections 10 ...

Page 13: ...he handset cord are identical so they will go into either jack Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 1 Installation Connections 11 ...

Page 14: ...under the warranty The machine does not have a power on off switch so the power is turned on and off by simply plugging in or unplugging the power cord Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores Connections 12 ...

Page 15: ...omments Your fax is set for touch tone dialing If you are on a pulse dial rotary line you must set the fax for pulse dialing by changing Option Setting 8 This procedure is described in Chapter 8 Option Settings If you intend to use a computer fax modem on the same phone line you must reset Option Setting 12 Fax Signal Receive to NO in order to prevent transmission and reception errors This procedu...

Page 16: ...orizontally into the notches in the paper tray Rotate the paper tray extension up until it snaps into place Attach the original document support Note The original document support has a top side and a bottom side If you cannot insert the tabs on the support into the holes turn the support over Connections 14 ...

Page 17: ... phone to the TEL SET jack on the fax To connect an answering machine to your fax see Chapter 6 Answering Machine Hookup 1 Remove the seal covering the TEL SET jack 2 Connect the extension phone line to the TEL SET jack TEL SET TEL LINE 1 Installation Connections 15 ...

Page 18: ...h your fax can print about 30 letter size pages When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 100 letter size pages Note If there is paper in the paper tray pull the paper release plate forward and remove the paper before loading the imaging film 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right si...

Page 19: ... imaging film cartridge from the print compartment grasp the handle at the front of the cartridge and turn it over 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 1 Installation Loading the Imaging Film 17 ...

Page 20: ...ure the two protrusions on the large gear fit firmly into the slots in the end of the spool Insert the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Protrusion Slot Large gear Loading the Imaging Film 18 ...

Page 21: ...t the small gear on the other end of the spool into its holder 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 1 Installation Loading the Imaging Film 19 ...

Page 22: ...he following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see the following section Loading the Printing Paper Display shows INITIALIZE FILM When to replace the imaging film Replace the imaging film when the display shows FILM END Use the following imaging film which is available from your dealer or retailer FUNCTION 6 START MEMORY Sharp UX...

Page 23: ... Legal size 25 sheets 1 Fan the paper and then tap the edge against a flat surface to even the stack 2 Pull the paper release plate toward you 3 Insert the stack of paper into the tray print side down If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Be sure to load the paper so that printing takes place on the print side of ...

Page 24: ... outlet and cause paper jams 5 The fax has been set at the factory to scale the size of received faxes to letter size paper If you have loaded legal paper you must change the paper size setting to legal Press these keys The display will show PAPER SIZE SET Press 1 to select LETTER or 2 to select LEGAL FUNCTION 6 1 2 LETTER LEGAL or The display will show COPY CUT OFF Press the STOP key to return to...

Page 25: ...ou obtain better print quality by changing the setting to LIGHT Press these keys The display will show FUNCTION 6 PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT NORMAL LIGHT 1 STOP 2 or The display will show PAPER SIZE SET Press the STOP key to return to the date and time display 1 Installation Loading Printing Paper 23 ...

Page 26: ...ax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following section to have your fax include this information automatically at the top of your fax messages 2 1 3 9 4 5 6 7 8 0 3 key FUNCTION key STOP key START MEMORY key key Note The imaging film and printing paper must be loaded before your name an...

Page 27: ...the key If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake and then enter the correct number The new number will replace the old number 5 Press the START MEMORY key to enter the fax number in memory Example START MEMORY 5 5 5 2 1 4 3 The display will show ENTER YOUR NAME Cursor A dark square mark in the display that indicates where a number or letter will be ent...

Page 28: ...this key to move the cursor to the left Press this key to change case Press this key to move the cursor to the right A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE Press either key repeatedly to select one of the following symbols _p 7 Press the START MEMORY key to save your name in memory The display will show START MEMORY SPEED DIAL REDIAL HOLD SEARCH SPEAKER ABC DEF JKL MNO GHI TUV W...

Page 29: ... 3 key FUNCTION key STOP key START MEMORY key key Note The imaging film and printing paper must be loaded before the date and time can be set 1 Press these keys The display will show FUNCTION 3 ENTRY MODE 2 Press the key four times The display will show DATE TIME SET Note The fax is Year 2000 compliant 1 Installation Setting the Date and Time 27 ...

Page 30: ... key to move the cursor back to the mistake and then enter the correct number Example January 5 Enter a two digit number for the day 01 to 31 Example the 5th 6 Enter the year four digits Example 1999 7 Enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 Example 9 25 0 1 0 5 9 0 2 5 9 8 Press the key to select A M or the key to select P M or A M P M 9 9 1 S...

Page 31: ...atically at the beginning and end of Daylight Saving Time To turn on this function press the panel keys as follows 1 Press these keys The display will show ENTRY MODE 2 Press the key three times The display will show DAY LIGHT SAVING 3 Press 1 to turn on the Daylight Saving Time function or 2 to turn it off The display will show 1 2 YES NO or STORE JUNK 4 Press the STOP key to return to the date a...

Page 32: ...s and receive incoming faxes A M mode Use this mode only if you have connected an answering machine to the fax see Chapter 6 Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode RECEPTION MODE FAX TEL A M FAX TEL A M FAX TEL...

Page 33: ...ys 2 1 3 9 4 5 6 7 8 0 DOWN key UP key Speaker 1 Press the SPEAKER key SPEAKER DOWN UP 2 Press the UP or DOWN key or Display SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker SPEAKER 1 Installation Volume Adjustment 31 ...

Page 34: ...ress the UP or DOWN key Make sure the SPEAKER key has not been pressed and the handset is not lifted The ringer will ring once at the selected level then the date and time will reappear in the display Display RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK 2 If you selected RINGER OFF OK press the START MEMORY key START MEMORY DOWN UP or DOWN UP or Volume Adjustment 32 ...

Page 35: ...age at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 5 5 140 mm 5 8 148 mm 8 5 216 mm 23 6 600 mm 14 lbs 52 g m 36 lbs 157 g m 14 lbs 52 g m 20 lbs 80 g m 5 5 140 mm 5 8 148 mm 14 279 mm 8 5 216 mm 2 Sending Documents 33 ...

Page 36: ... glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the c...

Page 37: ... time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will s...

Page 38: ... panel Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Loading the Document 36 ...

Page 39: ...effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original...

Page 40: ...st setting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION Display STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your mach...

Page 41: ...t to talk Normal Dialing allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show READY TO SEND 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 SPEAKER or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressin...

Page 42: ...ception tone press the START MEMORY key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialed To send a document proceed from Step 4 of Normal Dialing Note that the speaker will be automatically activated when you press the REDIAL key START MEMORY Beep Facsimile reception tone This...

Page 43: ...number you select a two digit Speed Dial number for it 45 Speed Dial numbers are available 1 1 01 START MEMORY SPEED DIAL Speed Dial numbers 01 through 05 are for Rapid Key one touch Dialing Speed Dial numbers 06 through 45 are for dialing with the SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 SPEED DIAL key Rapid keys Attach the strip of Rapid Key labels above the Rapid Keys When you store a number in a Rap...

Page 44: ...eed Dialing Example 4 Enter the fax or voice number by pressing the number keys max of 32 digits including pauses Note A space cannot be entered Press the SPEED DIAL key to clear a mistake If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row...

Page 45: ...xit If the number will be used for Rapid Key Dialing you can write the name on the appropriate Rapid Key label Step 3 or START MEMORY STOP Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number To use this number to dial see Chain Dialing in Chapter 5 Making Telephone Calls Note An area code or access code stored in a Rapid Key or Spe...

Page 46: ... which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively START MEMORY 2 STOP 0 1 A lithium battery keeps automatic dialing numbers in memory The machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when t...

Page 47: ...or contrast if desired RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made 01 02 03 Example To dial Speed Dial number 01 press Rapid Ke...

Page 48: ...desired RESOLUTION 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number SPEED DIAL 2 0 Example 3 Check the display If the name or number shown is correct press the START MEMORY key If not press the STOP key and then repeat Step 2 START MEMORY Sending a Fax by Automatic Dialing 46...

Page 49: ...chine by pressing the number keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Check the display If the number of the receiving machine shown is correct press the START MEMORY key...

Page 50: ...ired RESOLUTION 2 Press the HOLD SEARCH key and then the 1 key HOLD SEARCH 1 3 Enter the first letter of the stored name by pressing the appropriate number key the key below the marked letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go to Step 4 you will scroll through the list fro...

Page 51: ... automatically transmitted once the connection is made Automatic redialing If you use automatic dialing including Direct Keypad Dialing and the line is busy the machine will automatically redial the number The machine has been set at the factory to make 2 redialing attempts at intervals of 5 minutes To stop automatic redialing press the STOP key If desired you can change the number of times the ma...

Page 52: ...ive incoming faxes 4 rings Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode Note If you are using distinctive ring the machine will answer incoming calls after two...

Page 53: ...e s handset or an extension phone connected to the same line Answering with the fax s handset 1 Pick up the handset when the machine rings 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset Beep RECEIVING Note If you have set Option Setting 12 Fax signal receive to NO press the START MEMORY key to begin reception 3 Receiving Documents Receiving Documents 5...

Page 54: ...en it rings 2 If you hear a soft fax tone wait until your fax responds the extension phone will go dead if it is connected to your fax or you will hear pronounced high pitched tones if the phone is connected to a separate wall jack then hang up Beep Phone goes dead or pronounced high pitched tones 3 If the fax doesn t respond or if the other party first talks to you and then wants to send a fax pr...

Page 55: ... can be changed if desired See Option Setting 5 Tel Fax Remote Number in Chapter 8 Option Settings 2 in 1 Print To save paper you can have the size of your incoming faxes reduced by 55 This will allow you to receive for example a 2 page document on one page note that this may not be possible if the document pages are longer than your printing paper To turn on this function follow the steps below 1...

Page 56: ...ine Note Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page 1 Press these keys FUNCTION 6 The display will show RECEPTION RATIO 2 Press 1 to turn automatic reduction on or 2 to turn it off AUTO 100 or 1 2 If you selected AUTO...

Page 57: ...y print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If not the document print out size may not match the size of the printing paper Caution When documents are stored in memory do not turn the power off This will erase all of the contents If documents received in memory are lost due to a power fail...

Page 58: ...esired The default setting for copying is SUPER FINE 2 Press the COPY HELP key The display will show RESOLUTION COPY HELP COPY MODE 1 MULTI COPY 2 SORT COPY START COPY If you are only making one copy of the original or of each original and don t want to make a reduction or enlargement setting press the START MEMORY key twice Copying will begin If you are only making one copy of the original or of ...

Page 59: ...RY key If you are making multiple copies per original enter the number of copies per original if the number is less than 10 enter a 0 before the number 0 9 The display will show COPY RATIO Example Nine copies per original 5 Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below or press the START MEMORY key to automatically select 100 Copying will begin 1 AUTO a...

Page 60: ...nt that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a second page The intial setting is YES cut off the remainder To change the setting follow the steps below 1 Press these keys The display will show FUNCTION 6 COPY CUT OFF 2 Press 1 to set copy cut off to YES the remaining part of the document wi...

Page 61: ...Dial the number using one of the following methods Normal Dialing Enter the full telephone number with the numeric keys Rapid Key Dialing Press the appropriate Rapid Key Speed Dialing Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Speak with the other party when they answer If you pressed the SPEAKER key ...

Page 62: ...rea code or an access code for a special service in a Rapid Key you can press the Rapid Key for that area code or access code then dial the remainder of the number by pressing a Rapid Key pressing number keys or pressing the SPEED DIAL key and entering a two digit Speed Dial number Using the HOLD SEARCH key You can use the HOLD SEARCH key to search for a Rapid Key or Speed Dial number First search...

Page 63: ...e they cannot hear you You can put the handset back in the cradle without breaking the connection When you are ready to speak with them again pick up the handset If you did not put the handset back in the cradle press the HOLD SEARCH key again to resume conversation 5 Making Phone Calls Making Telephone Calls 61 ...

Page 64: ... both voice messages and faxes when you are out 1 Remove the seal covering the TEL SET jack 2 Connect the answering machine s telephone line jack to the TEL SET jack If desired you can connect an extension phone to your answering machine s extension phone jack TEL SET TEL LINE Make sure the TEL LINE jack is connected to the wall jack To answering machine s telephone line jack 62 ...

Page 65: ...atic dialing If your outgoing message must be longer than 10 seconds leave a pause of about four seconds at the beginning of the message This will give your fax a chance to detect fax tones sent when automatic dialing is used Activating the Answering Machine Hookup Before you go out activate the answering machine hookup as follows 1 Set the reception mode to A M RECEPTION MODE FAX TEL A M 2 Set yo...

Page 66: ...ers can leave a message During this time your fax will quietly monitor the line If your fax detects a fax tone or a duration of silence greater than four seconds it will take over the line and begin reception When you return and turn off your answering machine be sure to change the reception mode back to FAX or TEL Activating the Answering Machine Hookup 64 ...

Page 67: ...scribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification services 1 Press these keys FUNCTION 4 The display will show OPTION SETTING 2 Press the key three times The display will show CALLER ID 2 1 3 Press 1 to turn on Caller ID or 2 to turn it off If you selected 2 NO go to Step 7 If you selected 1 YES the display will sho...

Page 68: ...tting 2 Number of Rings to Answer to 2 or more rings see Chapter 8 How Caller ID operates When you receive a call the name and phone number of the caller will alternately appear in the display beginning just before the second ring The information will continue to be displayed until you pick up the handset or until the fax answers automatically if it is in FAX mode Note Some caller ID services may ...

Page 69: ...ion was not provided by the telephone company at the caller s request Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function your fax machine will keep information on the most recent 20 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have receiv...

Page 70: ...s 4 Press the STOP key when you have finished viewing the list START MEMORY STOP or To delete calls from the Caller ID list If you want to delete a single call from the caller list press the 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call If desired you ca...

Page 71: ...tions the Anti Junk Fax function normally only blocks faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function set Option Setting 13 to YES as described in Chapter 8 Option Settings and...

Page 72: ...y assign an additional second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is called fo...

Page 73: ...3 2 4 5 FAX SIGNAL RX 4 Press the STOP key STOP 5 Set the reception mode to FAX When using distinctive ring you must set the reception mode of your fax to FAX When your designated fax number is dialed your fax will automatically answer and begin reception after two rings Note that other devices on the same line will also ring until your fax answers If one of your other numbers is dialed the fax wi...

Page 74: ...peed Dial numbers to dial the numbers of the receiving machines 1 Load the document s The display will show READY TO SEND 2 Press the START MEMORY key and then 2 3 Dial the receiving machines maximum of 20 using one or both of the following methods Enter one or more Speed Dial numbers by pressing the number keys Press one or more Rapid Keys START MEMORY 4 Press the START MEMORY key 2 START MEMORY ...

Page 75: ...is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again START MEMORY 7 Special Functions Broadcasting 73 ...

Page 76: ...name programmed Your name and number must be programmed as explained in Chapter 1 You can select a message Follow the steps below to turn on the cover sheet function Once the cover sheet function is turned on cover sheets will be included with all tranmissions until you turn it off 1 Press these keys The display will show FUNCTION 4 OPTION SETTING 2 Press these keys The display will show COVER SHE...

Page 77: ... cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet Note that the message selection is only effective for one transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys The display will show FUNCTION 5 COVER SHEET HEAD STOP 7 Sp...

Page 78: ...om 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press the STOP key or remove the document from the feeder Cover Sheet 76 ...

Page 79: ...o check for missing pages 1 Load the document s The document must be loaded before batch page numbering can be set 2 Press these keys The display will show FUNCTION PAGE COUNTER SET 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 8 0 Example Eight pages 4...

Page 80: ...the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out Batch Page Numbering 78 ...

Page 81: ...operate for a number which has also been stored as a Priority Call number To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 9 1 Press the keys shown at right STORE JUNK will appear in the display 2 Press 1 to store a number in the Anti Junk Number Lis...

Page 82: ...ou want to block max of 20 digits Example 5 Press the START MEMORY key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START MEMORY Blocking Reception of Unwanted Faxes 80 ...

Page 83: ...and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned 1 Load the document s The display will show READY TO SEND Set the resolution and or contrast if desired 2 Press the START MEMORY key ...

Page 84: ... done automatically if necessary START MEMORY 01 02 03 Example If the memory becomes full If the memory becomes full while the document is being scanned MEMORY IS FULL will appear in the display Press the START MEMORY key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be clea...

Page 85: ...s Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and dial the full number Wait for the fax answerback tone Press the SPEED DIAL key and...

Page 86: ... the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be programmed in itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page 1 Press the keys shown at right ENTRY MODE will ap...

Page 87: ... clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START MEMORY key 7 Return to Step 4 to enter or clear another number or press STOP to exit Step 4 or FU...

Page 88: ...t having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the display 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at which you want the operation...

Page 89: ...ation load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to select CLEAR 4 Press the START MEMORY key and ...

Page 90: ...elow First press FUNCTION and 4 then press or to scroll through the options or Setting 1 FINE RESOLUTION PRIORITY This option sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 FUNCTION 4 FUNCTION 4 Display will show FINE PRIORIT...

Page 91: ... your fax will wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 FUNCTION 4 Press until display shows RECALL INTERVAL Enter a number from 01 to 15 RECALL TIMES STOP Setting 4 RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy Enter any number from 00...

Page 92: ...l display shows TEL FAX REMOTE Enter a number from 0 to 9 REMOTE RECEPTION STOP Setting 6 REMOTE RECEPTION SELECT If you don t intend to use the above TEL FAX REMOTE NUMBER you can turn detection of the number off This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL FAX REMOTE NUMBER while you are talking on an extension phone Press 1...

Page 93: ...NT A report will never be printed 5 ERROR ONLY A report will be printed only after an error occurs Initial setting 5 FUNCTION 4 Press until display shows TRANSACTION LIST STOP Enter a number from 1 to 5 DIAL MODE Setting 8 DIAL MODE This sets the mode of dialing Press 1 if you are on a touch tone line or 2 if you are on a pulse dial line If you don t know which type of line you have try making pho...

Page 94: ...nction Note We recommend that you do not set Quiet Detect Time below 3 seconds Initial setting 04 FUNCTION 4 Press until display shows QUIET DETECT TM STOP Enter a number from 00 to 10 FAX RX TAD FAILS Setting 10 FAX RECEPTION WHEN TAD FAILS Press 1 YES to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings Press 2 NO to turn the function off Init...

Page 95: ...all on your fax or an extension phone If you use a computer fax modem to send documents on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem Press 1 to turn the function on or 2 to turn it off Initial setting 1 FUNCTION 4 Press until display shows FAX SIGNAL RX STOP 2 1 YES NO or JUNK CHECK Setting...

Page 96: ...ler ID service and want to use the Caller ID function press 1 twice enter your 3 digit area code by pressing the number keys and then press the START MEMORY key To turn Caller ID off press 2 Caller ID is explained in more detail in Caller ID in Chapter 7 Initial setting 2 FUNCTION 4 until display shows CALLER ID 2 1 YES NO or If 1 selected AREA CODE MODE 2 1 SET CLEAR or If 1 selected ENTER AREA C...

Page 97: ...isplay shows COVER SHEET STOP 2 1 YES NO or AUTO PRINT OUT Setting 17 ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off Initial setting 2 FUNCTION 4 Display will show AUTO PRINT OUT STOP 2 1 YES NO or FINE PRIORITY 8 Option Setti...

Page 98: ...N 2 The display will show LISTING MODE START MEMORY 2 Press the key or the key until the desired list appears in the display or 3 Press the START MEMORY key Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows informa...

Page 99: ...ings SENDER RECEIVER The fax number of the other machine involved in the transaction If this machine does not have an ID function the communication mode will appear for example G3 PAGES Number of pages transmitted or received NOTE OK Transmission reception was normal P FAIL A power failure occurred If you have power and the problem persists try a different outlet If necessary have an electrician c...

Page 100: ... transmission using a function which your fax does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party to see how they are trying to send to you Timer List This list shows the timer operations that are currently set Telephone Number List This list shows the fax and voice numbers that have been stored for automatic dialing Prin...

Page 101: ...ur name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Option Setting List This list shows the current status of the option settings 9 Printing Lists Printing Reports and Lists 99 ...

Page 102: ... numbers that are blocked by the Anti Junk function Caller ID List This list shows information about your most recent calls maximum of 20 calls This list is only available if you are using the Caller ID function Printing Reports and Lists 100 ...

Page 103: ...print out the report only when an error occurs If desired you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 7 Transaction Report Print Select as described in Chapter 8 The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The Tran...

Page 104: ...e optimum printing performance 1 Unplug the power cord 2 Pull the paper release plate forward and remove the paper 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 102 ...

Page 105: ... roller with denatured alcohol Print head Roller Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning 10 Mainenance Maintenance 103 ...

Page 106: ...e print compartment 7 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 8 Reinsert the paper in the paper tray and push the paper release plate back down Maintenance 104 ...

Page 107: ... are removed as dirts and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do...

Page 108: ...our fax machine s TEL LINE jack is connected to the wall jack Make sure your fax machine s TEL SET jack is connected to your answering machine s telephone line jack not the answering machine s extension phone jack Make sure your answering machine s outgoing message is under 10 seconds Make sure that Option Setting 9 Quiet Detect Time is set to three or four seconds see Chapter 8 Make sure that the...

Page 109: ... line checked for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service Dialing and transmission problems Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key Make sure the handset cord is connected to the correct jack See Handset in Connections in Chapter 1 Dialing is not possible Make ...

Page 110: ...received at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may need service Reception and copying problems Problem Check and remedy The fax machine doesn t receive documents automatically Make sure that the reception mode is set to FAX If you subscribe to a distinctive ring...

Page 111: ...he document again The print head may be dirty See Fax print head in Chapter 10 Make a copy of another document on your fax If the copy is also distorted your fax may need service The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the fax print head and the scanning glass as explained in...

Page 112: ...en plug it back in several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents in Chapter 2 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruption on a touch tone extension phone press ...

Page 113: ...film needs replacement you have run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed HOLD The HOLD SEARCH key has been pressed to put the other party on hold during a phone conversation Press the HOLD SEARC...

Page 114: ...t been programmed a full number hasn t been assigned to it OUT OF PAPER You are out of printing paper or the paper release plate is open Load paper as described in Loading Printing Paper in Chapter 1 ON HOOK DIAL The SPEAKER key has been pressed and the fax is waiting for you to dial To return to the date and time display press the SPEAKER key again OVER HEAT The print head has overheated Operatio...

Page 115: ...pter 2 TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 3 beeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook 11 Trouble s...

Page 116: ...he START MEMORY key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Clearing Paper Jams 114 ...

Page 117: ...anel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 3 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print compartment or rollers 11 Trouble shooting Clearing Paper Jams 115 ...

Page 118: ... compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 5 Reinsert the paper in the paper tray and push the paper release plate back down Clearing Paper Jams 116 ...

Page 119: ...ear NGERH2456XHZZ Part distribution centers Panson Electronics I 80 and New Maple Ave Pine Brook NJ 07058 Tel 1 800 255 5229 Fax 1 800 332 3922 Tritronics Inc 1306 Continental Drive Abingdon MD 21009 Tel 1 800 638 3328 Fax 1 800 888 FAXD Tritronics Inc 1015 NW 52nd Street Ft Lauderdale FL 33309 Tel 1 800 365 8030 Fax 1 800 999 FAXD Fox International Ltd 23600 Aurora Road Bedford Heights OH 44146 T...

Page 120: ...ephone company may disconnect your service temporarily If possible they will notify you in advance If ad vance notice is not practical you will be notified as soon as possible You will also be ad vised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of your equipment If this ...

Page 121: ...R 1 Press OWN NUMBER SET Display shows 2 Press 3 Enter your fax number max of 20 digits by pressing the number keys If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake then enter the correct number or letter 4 Press 5 Enter your name by pressing the appropriate number keys as shown below To enter two letters in succession that require the same key press the SPEAK...

Page 122: ...able in ENTERING YOUR NAME AND NUMBER 7 Press SENDING DOCUMENTS Place your document up to 10 pages face down in the document feeder Normal Dialing 1 Lift the handset or press 2 Dial the fax number 3 Wait for the reception tone if a person answers ask them to press their Start key 4 Press Rapid Key Dialing Press the appropriate Rapid Key Transmission will begin automatically Speed Dialing 1 Press 2...

Page 123: ...ERO 1 Presione OWN NUMBER SET El visualizador mostrar 2 Presione 3 Introduzca su número de fax empleando el teclado Se pueden introducir un máximo de 20 dígitos Si se equivoca pulse la tecla HOLD SEARCH para mover el cursor al error Al introducir el dato cor recto se borra el error 4 Presione 5 Introduzca su nombre empleando el teclado Para introducir dos letras seguidas que re quieran emplear la ...

Page 124: ...ero deseado 4 Presione 5 Introduzca el nombre del lugar o de la persona al que pertenece este número de marcación rápida máximo de 20 caracteres 6 Presione 7 Introducir el nombre del lugar o persona al que este número de ha sido asignado 8 Presione ENVO DE DOCUMENTOS Ponga su documento hasta 10 páginas con el lado impreso hacia abajo en el ali mentador de docu mentos Marcación normal 1 Levante el ...

Page 125: ...56 Cover sheet 95 D Date setting 27 Daylight Saving Time 29 Dial mode 91 Dialing Direct Keypad 47 Normal 39 59 Rapid Key 45 59 Search 48 60 Speed 46 59 Direct Keypad Dialing 47 Display 8 Display messages 111 Distinctive Ring 70 Document feeder 35 Document guides 35 Document restrictions 34 Document rollers 105 Document sizes 33 Document maximum scanning size 34 E Extension telephone Connecting 15 ...

Page 126: ...ion mode A M mode 30 FAX mode 30 50 Setting 30 TEL mode 30 51 Reception mode key 8 30 Reception Ratio setting 54 Redial key 8 40 60 Redialing 49 60 Remote Reception Select 90 Removing original document 36 Resolution 37 Resolution key 9 Ringing volume 32 Rollers cleaning 105 S Scanning glass cleaning 105 Search Dialing 48 60 Sender s name and number entering 24 Speaker key 9 31 39 59 Speaker volume...

Page 127: ... 8016 60 2 1 3 Polyester resin 27923 68 8 1 3 Others 1 5 Section 4 Hazardous Identification Emergency Overview This product is ink film for thermal transfer facsimile Ink film is a thin film coated with ink It is no special hazard under normal use condition Section 5 Health Hazard Data Route s of Entry Inhalation Skin Ingestion not applicable not applicable Possible but very unusual Health Hazards...

Page 128: ... and Use Personal Protection Information Respiratory Eye Protection and Protective Glove not required Engineering Control Ventilation not required Work Hygienic Practice none Steps to be taken in case of Spill or Leak If rumple the product and wax layer peel off sweep up or clean with vacuum cleaner If it dirty skin wash with water and soap If it clothes wash by suitable method Waste Disposal Meth...

Page 129: ... the period s from the date of purchase set forth below Neither the sales personnel of the seller nor any other person is authorized to make any warranties other than those described above or to extend the duration of any warranties beyond the time period described above on behalf of Sharp The warranties described herein shall be the sole and exclusive warranties granted by Sharp and shall be the ...

Page 130: ...SHARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 2135 SHARP CORPORATION PRINTED IN THAILAND TINSE3912XHZB ...

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