Sharp MX-FXX1 Manual Download Page 4

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IF THE MACHINE IS MOVED

CONNECTIONS AND SETTINGS AFTER THE
MACHINE IS MOVED . . . . . . . . . . . . . . . . . . . . . . . . 124

• CONNECTION TO THE TELEPHONE LINE . . . 124

• SETTING THE TELEPHONE LINE TYPE . . . . . 125

• MAKING SURE THAT THE MAIN POWER IS

ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

• CHANGING THE SENDER FAX NUMBER . . . . 125

• CHECKING THE DATE AND TIME . . . . . . . . . . 126

SYSTEM SETTINGS FOR FAX

System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Accessing the System Settings (General) . . . . . . 129

• When User Authentication is not Enabled . . . . . 129

• When User Authentication is Enabled . . . . . . . . 130

System Settings (General) List . . . . . . . . . . . . . . . 133

List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

• Sending Address List . . . . . . . . . . . . . . . . . . . . . 135

Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

• Storing a One-touch (Individual) Key for Fax . . . 136

• Storing a Group Key . . . . . . . . . . . . . . . . . . . . . . 141

• Storing a Program . . . . . . . . . . . . . . . . . . . . . . . 145

• Amend/Delete a One-touch Key or Program . . . 147

• Programming an F-code Memory Box (Polling

Memory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

• Programming an F-code Memory Box

(Confidential) . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

• Programming an F-code Memory Box (Relay

Broadcast) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

• Editing and Deleting F-code Memory Boxes . . . 158

• Changing the Name of a Custom Index . . . . . . . 160

Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . 161

• Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . 161

Accessing the System Settings (Administrator) . 162

• When User Authentication is not Enabled . . . . . 162

• When User Authentication is Enabled . . . . . . . . 164

System Settings (Administrator) List . . . . . . . . . . 166

Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . 172

Device Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 176

• Operation Settings . . . . . . . . . . . . . . . . . . . . . . . 176

• Fax Default Settings . . . . . . . . . . . . . . . . . . . . . . 179

• Fax Send Settings . . . . . . . . . . . . . . . . . . . . . . . 181

• Fax Receive Settings . . . . . . . . . . . . . . . . . . . . . 184

• Fax Polling Security . . . . . . . . . . . . . . . . . . . . . . 187

List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 188

Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . 189

Summary of Contents for MX-FXX1

Page 1: ...Facsimile Guide MX FXX1 MODEL ...

Page 2: ...POSURE 29 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE Enlarge Reduce Sending 30 SPECIFYING THE SCAN SIZE OF THE ORIGINAL 31 SPECIFYING THE SEND SIZE 33 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 sided original 34 3 ENTERING DESTINATION FAX NUMBERS ENTERING A FAX NUMBER WITH THE NUMERIC KEYS 35 CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK 36 CALLING UP A STORED DESTINATION 37 CHECKING ...

Page 3: ...HINE Polling memory 96 RESTRICTING POLLING ACCESS Polling security 96 SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION 97 PRINTING A DOCUMENT STORED IN THE PUBLIC BOX 99 DELETING A DOCUMENT FROM THE PUBLIC BOX 100 FORWARDING RECEIVED FAXES Fax Data Forward 101 SENDING A FAX DIRECTLY FROM A COMPUTER PC Fax 103 FORWARDING A RECEIVED FAX TO AN E MAIL ADDRESS Inbound Routing Settings 104...

Page 4: ...g a Group Key 141 Storing a Program 145 Amend Delete a One touch Key or Program 147 Programming an F code Memory Box Polling Memory 150 Programming an F code Memory Box Confidential 152 Programming an F code Memory Box Relay Broadcast 155 Editing and Deleting F code Memory Boxes 158 Changing the Name of a Custom Index 160 Fax Data Receive Forward 161 Fax Receive Settings 161 Accessing the System S...

Page 5: ...anual assume that an automatic document feeder right tray and stand 2 x 500 sheet paper drawer are installed To further explain certain functions and uses some explanations assume that additional peripheral devices are installed MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine s hard drive are provided with the machine When using the machine read th...

Page 6: ...de This manual provides detailed explanations of the procedures for using the scanner function and the Internet Fax function Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard drive T...

Page 7: ...n from the base screen of fax mode System Settings for Fax Administrator Default Display Settings page 176 One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of scan mode Internet fax mode or fax mode Address Book screen alphabetical custom index DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT Quick File...

Page 8: ...page 26 9 Resend key Touch this key to redial a fax number When entering a fax number to be dialled this key changes to the Next Address key TRANSMISSION BY REDIALLING RESEND page 25 10 Address Book key Touch this key to dial using a one touch key or group key The Address Book screen appears when the key is touched CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 11 Sub Address key Touch this...

Page 9: ...ge 34 4 Special Modes key Touch this key to use a convenient special mode Use this key when the Special Modes key that appears in the base screen has been changed to a different key using Customizing displayed keys see above To use the Quick File function or the File function touch the Special Modes key to display the corresponding keys Displaying a program key in the base screen will enable you t...

Page 10: ...ge a setting touch the OK key to close the Function Review screen and then touch the Special Modes key and select the setting that you wish to change This Setting can only be activated in France Germany The R key can be included in a fax number stored in a one touch key When the Speaker key is touched the PBX Setting is temporarily cancelled and the R key does not appear When the R key is touched ...

Page 11: ...page 41 When the destination is selected using a one touch key or the fax number is entered directly using the numeric keys this key changes to the Global key 9 Page change keys Use these keys to change pages when more one touch keys have been stored than can be displayed on one page 10 Index tab Touch this to change indexes of the one touch key display CALLING UP A STORED DESTINATION page 37 11 S...

Page 12: ...o adjust the resolution of the image CHANGING THE RESOLUTION page 28 Original key Use this key to select the original size the original send size and two sided original scanning SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE Enlarge Reduce Sending page 30 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 sided original page 34 Special Modes key Touch this key to use a convenient special mode 1 1...

Page 13: ...d on the document glass follow these steps to start scanning and transmission When sending a fax normally memory transmission 1 Press the BLACK WHITE START key 2 When scanning is finished replace the original with the next original 3 Press the BLACK WHITE START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode M...

Page 14: ...ansmission jobs display the job status screen 5 CHECKING THE STATUS OF FAX JOBS page 48 2 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission The connection cannot be made because the line of the other party is busy The machine is alrea...

Page 15: ...sion in progress is completed ahead of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 19 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 23 When the document glass is being used for a transmission Quick Online transmission...

Page 16: ...and 5 1 2 x 8 1 2 size originals cannot be rotated for transmission System Settings for Fax Administrator Rotation Sending Setting page 181 The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed Transmitted image width Receiving machine s paper width Reduced size Ratio A3 B4 B4 1 0 84 A3 11 x 1...

Page 17: ...5 210 mm width x 148 mm length 8 1 2 width x 5 1 2 length A5R 148 mm width x 210 mm length 5 1 2 width x 8 1 2 length 297 mm width x 800 mm length 11 width x 31 1 2 length When transmitting a long original page 31 Using the document glass 64 mm width x 64 mm length 2 5 8 width x 2 5 8 length 297 mm width x 432 mm length 11 width x 17 length Selections Detectable original sizes Document glass Docum...

Page 18: ...ransmission Cancel a transmission job in the job status screen CANCELLING A FAX IN PROGRESS OR A RESERVED FAX page 55 System Settings for Fax Administrator Recall in Case of Line Busy page 183 This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy The factory default setting is 2 attempts at an interval...

Page 19: ...d Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report System Settings for Fax Administrator Scan Complete Sound Setting page 177 The audible signal which indicates that scanning is completed scan complete sound can be selected To cancel scanning While Scanning original appears in...

Page 20: ...he Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 4 Press the BLACK WHITE START key Transmission begins To cancel transmission While Dialling Press to cancel appears or while transmission is in progress press the STOP key 1 1 Indicator line Quick File File Special Modes Sub Address Speaker Resend Scan Send Auto Address Book Fax Mode Swit...

Page 21: ...communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job status screen No...

Page 22: ...h page in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key 2 Touch the one touch key of the desired destination 3 Touch the To key CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitti...

Page 23: ...yed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved To cancel transmission Press the STOP key before the Read End key is pressed If a fax is being received when the tran...

Page 24: ...scale Place the original in the appropriate position for its size as shown above Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the Direct TX key Original size detector A4R B5R A4 B5 A3 B4 Document glass scale mark Documen...

Page 25: ...Build Polling Memory File Quick File Resending will not take place when a direct transmission is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission ...

Page 26: ...document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If numeric keys were pressed during the previous transmission the Resend key may not dial the correct number Resending to destinations of a...

Page 27: ... destination A group key cannot be used CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 4 Wait until the connection is made and then press the BLACK WHITE START key Transmission begins To cancel transmission Touch the S...

Page 28: ...tination that includes an F code sub address and passcode cannot be used A one touch key that has multiple destinations or has a non fax destination cannot be used System Settings for Fax Administrator Speaker Settings page 179 The default volume level of Speaker can be changed in the Speaker Settings ...

Page 29: ...for Fax Administrator Initial Resolution Setting page 176 This is used to change the default resolution setting Resolution How to select Standard Select this setting when your original consists of normal sized text like the text in this manual Fine Select this setting when your original has small text or diagrams with fine lines The original will be scanned at twice the resolution of the Standard ...

Page 30: ...e exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun System Settings for Fax Administrator Default Exposure Settings page 176 This is used to change the default exposure setting Exposure How to select Auto This setting automatically adjusts the exposure for light and dark parts of the or...

Page 31: ...B5 5 1 2 x 8 1 2 the image will be reduced before transmission Only standard original sizes can be automatically detected STANDARD SIZES page 16 When the original size is a non standard size manually specify the original scan size SPECIFYING THE SCAN SIZE OF THE ORIGINAL page 31 Quick File File Special Modes Sub Address Speaker Resend Scan Send Auto Address Book Ready to send Fax Mode Switch Image...

Page 32: ...ot installed the Long Size key does not appear An original up to 800 mm long can be transmitted The send size cannot be specified when sending a long original To specify an Inch size for the scan size touch the AB Inch key to highlight the Inch side and then specify the scan size 4 Touch the OK key Auto Exposure Standard Resolution Original Special Modes Quick File File Special Modes Sub Address A...

Page 33: ...OK key The specified size appears in the Scan Size key When the scan size is specified with numbers the send size cannot be specified Auto Exposure Standard Resolution Original Special Modes Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Auto A4 2 1 Fax Original OK Auto Scan Size Send Size 100 Image Orientatio...

Page 34: ...nnot be specified for the Send Size are greyed out to prevent selection To specify an Inch size for the send size touch the AB Inch key to highlight the Inch side and then specify the send size 4 Specify the Image orientation of the original 1 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly when using enlargement reduction 2 ...

Page 35: ...tation is selected here the image may not be sent properly when using enlargement reduction 3 Touch the OK key To specify the image orientation Touch the appropriate original orientation key so that it is highlighted Two sided scanning automatically turns off after the transmission operation is completed Two sided original Front and back are sent as two pages Transmission Auto Exposure Standard Re...

Page 36: ... or after the country code when dialling an international number Touch the Pause key A hyphen is entered when the Pause key is touched once 3 ENTERING DESTINATION FAX NUMBERS Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and enter the correct number Pause Next Address Scan Send Auto Quick File File Special Modes Sub Address Address ...

Page 37: ...y Frequently used destinations can be displayed on the Frequent Use tab Destinations are automatically assigned to tabs when they are stored in one touch keys To have a destination appear on the Frequent Use tab select this setting when you store the one touch key Storing a One touch Individual Key for Fax page 136 It is also possible to create custom indexes that are not based on alphabetical ord...

Page 38: ...e display order of the other index tabs also changes 4 Touch the To key This enters the selected destination To select additional destinations Touch the To key and repeat the procedure from step 2 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send A4 Global Address Searc...

Page 39: ...the destination that you wish to cancel Touch the Yes key in the confirmation screen 3 Touch the OK key You will return to the Address Book screen AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Frequent Use Condition Settings Address Review Global Sub Address Cc To Sort Address Address Review 001 CCC CCC HHH HHH JJJ JJJ GGG GGG III III KKK KKK 003 005 002 004 00...

Page 40: ...ns does not change 1 Touch the Sort Address key 2 Change the display method 1 Touch the Fax key 2 Touch the OK key To display only group one touch keys Touch the Group key AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Cc To Sort Address Global Address Search Frequent Use Condition Settings Address Review Tab Switch OK User Group All FTP Desktop Network Folder E...

Page 41: ...x This is used to create a custom index Display of a destination on the index is selected when the destination is stored Changing the Name of a Custom Index page 160 AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Cc To Sort Address Global Address Search Frequent Use Condition Settings Address Review Tab Switch OK User Group All FTP Desktop Network Folder E mail ...

Page 42: ...rval For the procedure for entering text see 6 ENTERING TEXT in the User s Guide How to search Enter the initial letters of the name maximum of 64 characters The system will look for names starting with the entered letters An asterisk can be used as follows XXX Names that end with XXX XXX Names that include XXX AA XX Names that start with AA and end with XX When you wish to search names with an as...

Page 43: ...tion was not found touch the Search Again key to add more search letters To check the information stored in a destination 1 Touch the key of the destination that you wish to check 2 Touch the Details key The stored information appears 3 Touch the OK key You will return to the search results screen If a screen for selecting the item to be used appears If the selected destination includes an E mail ...

Page 44: ...stination is stored in a one touch key If you do not know the search number print the one touch address list using Sending Address List in the system settings for fax Sending Address List page 135 When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key t...

Page 45: ...and or area code are stored separately in one touch keys Example Using chain dialling to dial an international number System Settings for Fax Administrator Pause Time Setting page 179 This is used to set the length of pauses The default setting is 2 seconds B XXXX Number to access international telephone service Country code Area code Number of other party Using a one touch key Using the numeric k...

Page 46: ...djusted when faxes are received When a fax smaller than A4 8 1 2 x 11 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings for Fax Fax Receive Settings This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an extension...

Page 47: ... Received Data Print page 47 The output tray and stapling can be selected when a finisher is installed The number of copies of received faxes that are printed and the output tray can be selected When a finisher is installed the number of copies printed the output tray and stapling can be selected System Settings for Fax Administrator Fax Output Settings page 186 If printing of a copy job or print ...

Page 48: ...he Cancel key The password entry screen will appear again if the mode is changed In addition after the Cancel key is touched to close the screen the key will blink in the base screen as a reminder that a received fax is being held Touch the blinking key to enter the password and print the fax Hold Setting for Received Data Print can be enabled for received faxes and also for transaction reports th...

Page 49: ...o as jobs here 5 CHECKING THE STATUS OF FAX JOBS The left edge of the job status screen appears at the left edge of the touch panel screen The left edge of the job status screen can be touched to display the job status screen Address Set Time Pages Status Job Queue Complete Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job Broadcast0002 AAA AAA 0312345678 Waiting Waiting Waiting B...

Page 50: ...ransmission or reception jobs A description of the job and the result status are shown Broadcast transmission jobs serial polling jobs and transmission reception jobs that used the document filing function are indicated as keys 8 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs ...

Page 51: ...as reserved 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed A AAA AAA 3 Waiting 2 1 3 4 6 5 Icon Job type Fax transmission Fax reception Broadcast transmission or serial polling PC Fax transmission Message Status Connecting Connecting Sending Sending Receiving Receiving Tel An extension ...

Page 52: ...ing PC Fax transmission Message Status Send OK Transmission completed In Memory Reception completed but the fax has not been printed The received fax is being held by the print hold function Printed The received fax has been printed Forward OK The received fax has been forwarded Stopped The job was stopped Number of successful transmission destinations Total destinations OK Broadcast transmission ...

Page 53: ...the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs are handled as follows depending on the print se...

Page 54: ... pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or f...

Page 55: ...ll up the file and use it touch the Call key Failed Shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address Address name or number Start time Time at which communication began Status Description of failure error The Retry key can be touched to re attempt transmission to that destination All Destinations Shows...

Page 56: ...ion and execute the job While Stopping appears the cancellation can be stopped and the job can be transmitted 1 Touch the key of the Stopping fax job 2 Touch the Release key The job status changes to a Waiting job Printing of received faxes and forwarding jobs set using Inbound Routing Settings page 104 cannot be cancelled JOB STATUS Address Set Time Status Job Queue Complete Priority Stop Delete ...

Page 57: ...he job will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS...

Page 58: ...Transaction Report Print Select Setting page 180 This is used to set the conditions for printing transaction reports The factory default settings are printing at below Single Sending Print Out All Report No Printed Report Broadcasting Print Out Error Report Only No Printed Report Receiving Print Out All Report Print Out Error Report Only Confidential reception Not Print Out Notice Page System Sett...

Page 59: ...int at Error A transaction report is printed when transmission fails Do not Print Do not print a transaction report When the Print Original Image checkbox is selected part of the transmitted original is included on the transaction report However the original image is not printed when dialling using the speaker a direct transmission or polling operation is performed To return to the screen of step ...

Page 60: ...operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was not valid BOX NO NG Your machine broke the connection because the specified sub address for an ...

Page 61: ...nding Activity Report are erased when the report is printed and thus it cannot be reprinted The Image Sending Activity Report can also be printed manually For more information see List Print Administrator page 188 System Settings for Fax Administrator Activity Report Print Select Setting page 180 This is used to set the condition for printing activity reports The factory default setting is not pri...

Page 62: ...operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was not valid BOX NO NG Your machine broke the connection because the specified sub address for an ...

Page 63: ...axes by broadcast transmission in group keys Group dialling allows you to call up multiple fax numbers stored in a one touch key by simply pressing the one touch key To store destinations in a group key see Storing a Group Key page 141 in the system settings for fax When a group key is used to dial the number of fax numbers that are dialled is the number of destinations that are stored in the grou...

Page 64: ...adcast Setting page 177 This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Quick File File Special Modes Sub Address Speaker Resend Scan Send Auto Address Book Fax Mode Switch Direct TX Memory TX Auto Reception Ready to send Image Settings Fax Memory 100 A4 1 Sub Address Global AAA AAA EEE EEE CCC ...

Page 65: ...nd then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast transmission can also be used in combination with other convenient functions The broadcast transmission can include Scan to E m...

Page 66: ...iling resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password For more information see the Document Filing Guide If the All Destinations key is touched in 1 all of the destinations will be displayed The Retry key that appears in the...

Page 67: ...t is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission When the transmission is finished the transmission settings resolution destinations etc will be erased However the selected settings and transmitted fax image are stored if the document filing function is used Document Filing Guide 1 Place the origin...

Page 68: ...ch the To key CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 You can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen after checking the setti...

Page 69: ...ansmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll from multiple machines store a serial polling timer operation If another transmission is in progress when the specified time arrives the timer operation will begin after that transmission is finished Other operations can be performed after a timer transmission is set up Dialling with the sp...

Page 70: ...tray face down on the document glass If the original can be placed in the document feeder tray place it face up 2 Touch the Special Modes key Edge erase This erases shadows that appear at the edges of the image when thick originals or books are faxed Centre erase This erases shadows at the bindings of books or other bound documents Edge Centre erase This erases shadows at both the edges and the bi...

Page 71: ...ber with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 You can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen after checking the settings touch the OK key Fax Special Modes OK 1 3 Program Timer Card Shot Erase Dual Page Scan 2in1 Special Modes Erase OK OK Cancel Edge 10 Centre Erase Edge Erase Edge...

Page 72: ... the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If you also use a reduction or an enlargement setting the erase width will change according to the selected ratio For example if the erase width setting is 20 mm 1 and the image is reduced to 50 the eras...

Page 73: ...ocument glass The send size cannot be changed 1 Place the original face down on the document glass Place the opened original on the document glass so that the first page you wish to transmit is on the right and the centre of the original is aligned with the size mark 2 Touch the Special Modes key Book or bound document The left and right pages are sent as two pages Size mark A4 8 1 2 x 11 A3 11 x ...

Page 74: ...the settings touch the OK key 5 Press the BLACK WHITE START key to scan the first two pages To cancel scanning Press the STOP key 6 If you have more pages to scan change pages and then press the BLACK WHITE START key Repeat until all pages have been scanned 7 Touch the Read End key Fax Special Modes OK 1 3 Program Timer Card Shot Erase Dual Page Scan 2in1 1 2 Quick File File Special Modes Sub Addr...

Page 75: ...the erase function Note however that Centre Erase and Edge Centre Erase cannot be used This function cannot be used in combination with the following functions 2in1 Card Shot Job Build Mixed Size Original To cancel Dual Page Scan Touch the Dual Page Scan key in the screen of step 3 ...

Page 76: ... page This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent This function cannot be used in direct transmission mode or when the speaker is used to dial 1 2 1 2 1 2 1 2 Originals portrait Originals landscape Transmission Transmission ...

Page 77: ...trait originals Landscape originals Document glass Place each original face down Originals Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 A4 Ready to send Fax Special Modes OK 1 3 Program Timer Card Shot Erase Dual Page Scan 2in1 1 2 Auto Exposure Standard Resolution Original Spec...

Page 78: ...canning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key The 2in1 function cannot be used when the...

Page 79: ... used in direct transmission mode or when using the speaker 1 Place the original card face down on the document glass 2 Touch the Special Modes key 3 Touch the Card Shot key Transmission Front Back Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 1 3 Program Time...

Page 80: ... of step 3 touch the OK key next to the Cancel key 5 Changing the original scan size and send size If you do not need to change the scan size or send size go to step 6 1 Touch the Image Settings key and then touch the Original key 2 Change the scan and send size Touch the Scan Size key to return to step 4 Specify the size Touch the Send Size key to display the send size selection screen Touch the ...

Page 81: ...is face down and press the BLACK WHITE START key to scan the back of the card 9 Touch the Read End key The ratio cannot be specified and the Rotation Sending Setting cannot be selected This function cannot be used in combination with the following functions Erase Dual Page Scan 2in1 Job Build Mixed Size Original Slow Scan Mode To cancel card shot Touch the Cancel key in the screen of step 4 Speake...

Page 82: ... job program is stored Enter the fax numbers of the branch offices Select the 2in1 function Select erase settings Press the BLACK WHITE START key The originals are scanned and transmitted Call up the stored program Press the BLACK WHITE START key The originals are scanned and transmitted Considerable time is required to send the documents each month because the above settings must be selected In a...

Page 83: ... Card Shot Job Build Mixed Original Slow Scan mode Own Name Select Polling Memory Transaction Report File Quick File Up to 48 programs can be stored and can be used repeatedly Up to 500 destinations can be stored in each program 1 Place the original Use the automatic document feeder or the document glass depending on the functions stored in the program 2 Touch the Special Modes key 3 Touch the Pro...

Page 84: ...e scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished Quick File File Special Modes Fax...

Page 85: ...er at Receiver page 181 in the system settings for fax administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings for Fax Administrator Date Own Number Print Position Setting page 181 This is used to set the position where the sender information is printed The sender informati...

Page 86: ...n 1 Touch the desired sender information key 2 Touch the OK key 4 Touch the OK key System Settings for Fax Administrator Registration of Own Name Select page 182 This is used to store sender information for Own Name Select Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 A4 Ready to...

Page 87: ... of the document feeder tray The following combinations of sizes of originals can be placed together in the document feeder tray A3 and B4 A3 and B5 A4 and B4 A4 and B5 A4R and B5 B4 and A4R B4 and A5 B5 and A5 11 x 17 and 8 1 2 x 14 11 x 17 and 8 1 2 x 13 11 x 17 and 5 1 2 x 8 1 2 2 Touch the Special Modes key 3 Select the mixed size original setting 1 Touch the keys to switch through the screens...

Page 88: ...T key To cancel scanning Press the STOP key When the mixed size original setting is selected rotation sending does not operate And two sided scanning cannot be used This function cannot be used in combination with the following functions Dual Page Scan 2in1 Card Shot To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 3 so that it is not highlighted Qu...

Page 89: ...h too much force they may crumple and misfeed 2 Touch the Special Modes key 3 Select slow scan mode 1 Touch the keys to switch through the screens 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key D C B A D C B A 1 1 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Me...

Page 90: ...tings or two sided scanning To return to the previous screen after checking the settings touch the OK key 5 Press the BLACK WHITE START key To cancel scanning Press the STOP key To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Setting...

Page 91: ...er pages can be scanned This function cannot be used in direct transmission mode or when using the speaker 1 Insert the originals face up in the document feeder tray Place the originals face up Insert the originals all the way into the document feeder tray The stack must not be higher than the indicator line no more than 100 sheets 2 Touch the Special Modes key 3 Select job build mode 1 Touch the ...

Page 92: ...icator line no more than 100 sheets Repeat until all sets of originals have been scanned If no action is taken for one minute after the final original is scanned scanning automatically ends and the transmission is entered in the job queue 7 Touch the Read End key If the memory becomes full during scanning a message will appear and the transmission will be cancelled This function cannot be used in ...

Page 93: ... polling reception function 1 Touch the Special Modes key 2 Select polling reception 1 Touch the keys to switch through the screens 2 Touch the Polling key so that it is highlighted 3 Touch the OK key 1 Requests fax transmission Transmission 2 The previously prepared document is transmitted 3 The fax is received Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch ...

Page 94: ...numbers can be entered In this procedure one touch keys that have a sub address and passcode cannot be used 4 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling reception can be used in combination with the timer function to poll at any specified time such as at night or when you are not present This function can only be used when the...

Page 95: ... UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 3 Follow the instructions in the recorded greeting Speaker Resend Ready to send Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Me...

Page 96: ... be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception 0312345678 Resend Speaker Quick File File Special Modes Address Book Fax Mode Switch Image Settings Speaker Volume Fax Receive Fax Memory 100 1 Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 3 2 ...

Page 97: ...rogrammed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings for fax and then enable polling security Up to 10 fax numbers can be stored as polling passcode numbers System Settings ...

Page 98: ...ugh the screens 2 Touch the Memory Box key 4 Touch the Data Store key 5 Touch the Public Box key 1 1 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 A4 Ready to send Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 2 1 Memory Box Cancel Print Data Dele...

Page 99: ... START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key while...

Page 100: ...blic Box key will be greyed out 5 Press the BLACK WHITE START key The stored document is printed To cancel printing Touch the Cancel key in the touch panel Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box ...

Page 101: ... 4 To cancel the deletion Touch the No key You will return to the screen of step 4 Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 2 1 Memory Box Cancel Print Data Delete Data Print Data Data Store Pollin...

Page 102: ...the machine 1 Press the SYSTEM SETTINGS key 2 Touch the Fax Data Receive Forward key 3 Touch the Fax Data Forward key The machine cannot print Printing Forwarding Received fax The machine Forwarding destination SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condit...

Page 103: ...y until it can be printed If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was cancelled or an error occurred the fax will be held in memory until it can be printed All faxes received are forwarded Note however ...

Page 104: ...ge data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver The PC Fax driver is on the CD ROM that accompanies the machine For the installation procedure and system requirements see the Software Setup Guide This function can only be used when the printer function can be used This function can only be used on a Windows com...

Page 105: ...rward received faxes directly to an e mail address without printing the faxes To configure inbound routing settings click Application Settings and then Inbound Routing Settings in the Web page menu Administrator rights are required The format of the forwarded file is TIFF F This function cannot be used for faxes received by confidential reception The machine Received fax Forwarding ...

Page 106: ... machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms in the table below which are used by the ITU T 8 PERFORMING F CODE COMMUNICATION The ITU T is a United Nation...

Page 107: ...mission To use the following F code communication functions F code memory boxes must be created in the other machine F code confidential transmission F code polling reception F code relay request transmission System Settings for Fax F Code Memory Box This is used to configure memory boxes for F code communication Up to 100 memory boxes can be created The memory box name cannot be longer than 18 ch...

Page 108: ... following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code relay broadcast transmission If the destination machine does not have a passcode configured in the F code do not enter a passcode when dialling that machine F code communication cannot be performed when using the speaker or performing manual transmission System Setti...

Page 109: ...ax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings for Fax F code Memory Box This is used to create memory boxes for F code confidential communication confidential A memory box name sub address passcode and print passcode are programmed in each box Programmi...

Page 110: ...scode 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have bee...

Page 111: ... the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are greyed out and cannot be selected Beep Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes ...

Page 112: ...fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest authorised service representative System Settings for Fax Administrator Transaction Report Print Sele...

Page 113: ...e automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Touch the Special Modes key 2 Select polling 1 Touch the keys to switch through the screens 2 Touch the Polling key 3 Touch the OK key Transmission Other machine Polling memory box Box name BBBB Sub address AAAAAAAA Passcode XXXXXXXX Sub address AAAAAAAA...

Page 114: ...ress key to enter 5 Enter the passcode 4 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time To cancel polling Touch the Polling key ...

Page 115: ...smission System Settings for Fax F Code Memory Box This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box Programming an F code Memory Box Polling Memory page 150 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special M...

Page 116: ...ey to select original settings exposure resolution original size and two sided original To set special mode settings touch the Special Modes key that is displayed when the Image Settings key is touched A program timer setting transaction report polling and document filing cannot be selected Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 2 1 Memory Box Cancel Print D...

Page 117: ...t original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning To cancel scanning press the STOP key during scanning If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the document i...

Page 118: ...the document you wish to print is stored appears in keys that have documents stored 5 Press the BLACK WHITE START key The document in the selected memory box is printed To cancel printing Touch the Cancel key Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 2 3 T...

Page 119: ... documents stored 5 Touch the Yes key The document in the selected memory box is deleted and you return to the screen of step 4 To cancel the deletion Touch the No key You will return to the screen of step 4 without deleting the document Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to se...

Page 120: ...unication This function can be used in combination with a broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the other machine the relay machine The other machine the relay machine bears the cost of sending the fax to each of...

Page 121: ...begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep ...

Page 122: ...st memory box when the box is created in your machine The end receiving machines do not need to support F code communication The other machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine the relay machine bears the cost of sending the fax to each of the end receiving machines Machine requesting relay...

Page 123: ...ve a fax Connect the extension phone as shown below 9 USING AN EXTENSION PHONE Connect an extension phone that has a modular socket Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit into the socket on your extension phone contact your dealer or nearest author...

Page 124: ...n your extension phone 1 When you hear ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends System Settings for Fax Fax Receive Settings To use remote fax reception set this setting to Manual Reception Fax Receive Settings page 161 System Sett...

Page 125: ...CTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone socket When connecting the telephone line cord insert the end of the cord with the core into the socket LINE on the machine Insert the other end with no core into the wall telephone socket In some countries an adapter is required to connect the telephone line cable to the wall t...

Page 126: ...lar if reception or timer transmission will take place at night always keep the main power switch in the On position CHANGING THE SENDER FAX NUMBER If your fax number changed change the sender fax number Your telephone line type can also be set manually System Settings for Fax Administrator Dial Mode Setting page 179 This Setting can only be activated in Canada After setting the dial mode do not c...

Page 127: ...o change automatically at the beginning and end of daylight saving time select the Daylight Saving Time Setting checkbox For more information see Daylight saving time setting page 127 If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit ...

Page 128: ...M United Kingdom France Germany Sweden Last Sunday in March 1 00 to 2 00 AM Last Sunday in October 1 00 to 0 00 AM Australia New Zealand Last Sunday in October 2 00 to 3 00 AM Last Sunday in March 3 00 to 2 00 AM Other countries Select the Daylight Saving Time Setting checkbox so that a checkmark appears The clock setting is configured on the one hour faster When the is selected return to a normal...

Page 129: ...ax Displaying the number of pages faxed System settings that can be configured by the administrator To configure these settings login as an administrator is required For example the following settings can be configured Settings for peripheral devices installed on the machine Transmission reception settings for fax Settings for general users Settings for administrators Administrator password To mai...

Page 130: ... of the settings see the following pages of this chapter System settings screen factory default state To quit the system settings touch the Exit key in the top right corner of the screen User authentication is initially disabled factory default setting DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT SYSTEM SETTINGS key PRINT READY DATA LINE DATA System Settings Exit Admin Passwor...

Page 131: ... Touch the E mail Address key and enter your e mail address which is stored on the LDAP server in same way as you entered the password When finished touch the OK key Please enter your login name password User Authentication Login Name User Name Password Auth to OK Please enter your login name E mail address password User Authentication Login Name E mail Address User Name Password Auth to OK Admin ...

Page 132: ...your login name directly or change the login destination touch the Auth to key The following screen appears when the key is touched Select the desired key and touch the OK key Authenticate to cannot be changed when an LDAP server has not been stored Users for which the authentication destination is LDAP cannot select Login Locally This completes the login procedure After login the system settings ...

Page 133: ...mpletes the login procedure After login the system settings can be used For the procedure following login see When User Authentication is not Enabled page 129 To configure and store LDAP settings click Network Settings and then LDAP Settings in the Web page menu Administrator rights are required When Auto Clear activates logout automatically takes place To logout Press the LOGOUT key Except when e...

Page 134: ...age 166 Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page List Print User 135 Sending Address List 135 X Individual List X Group List X Program List X Memory Box List X All Sending Address List Address Control 136 Direct Address Program X Individual 136 Fax Search Number Name Initial Index Fax No K...

Page 135: ...ing Memory 150 Box Name Sub Address Confidential 152 Box Name Sub Address Print PIN Relay Broadcast 155 Box Name Sub Address Recipient X Amend Delete 158 Polling Memory Confidential Relay Broadcast Custom Index 160 X User 1 X User 2 X User 3 X User 4 X User 5 X User 6 Fax Data Receive Forward 161 Fax Receive Settings Auto Reception 161 Fax Data Forward Item Factory default setting Page ...

Page 136: ...ppears and printing begins To cancel printing Touch the Cancel key in the message screen that appears after you touch one of the keys SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All C...

Page 137: ...tton that appears Select Fax in Address Type and then store the address 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the Direct Address Program key 4 Touch the Individual key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Setti...

Page 138: ...als 1 Touch the Initial key 2 Enter initials on the text entry screen that will appear Enter up to 5 characters For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The initials you enter here determine the position of the one touch key in the ABC index 8 Touch the Index key Direct Address Individual E mail Fax Internet Fax Next Exit 1 2 Search Number 001 Name Initial Index ...

Page 139: ...ss key appears 3 Enter the sub address with the numeric keys maximum of 20 digits 4 Touch the Sub Address key appears 5 Enter the passcode with the numeric keys maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and characters However only the first 32 digits will appear ...

Page 140: ...ou do not know the line conditions do not change this setting International Correspondence Mode None Mode 1 Mode 2 or Mode 3 can be selected for the International Correspondence Mode When sending a fax to a foreign country telephone line conditions can sometimes distort the fax or interrupt the transmission If errors frequently occur when sending a fax to a foreign country try each of modes 1 to 3...

Page 141: ...wish to store another destination Touch the Next key and repeat the procedure from step 6 Direct Address Individual Next Exit 2 2 Key Name AAA AAA 33 6 kbps None Mode E mail Fax Internet Fax Search Number 001 Registration is completed ...

Page 142: ...or the name For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The lowest number not yet used is automatically entered as the Search Number If you wish to change the search number touch the Search Number key and enter a 3 digit number with the numeric keys A search number that has already been stored cannot be used SYSTEM SETTINGS System Settings Admin Password Default Set...

Page 143: ...wer keys are for selecting whether or not to include the group in the Frequent Use index It is convenient to include frequently used addresses and groups in the Frequent Use index 9 Touch the Address key Direct Address Group Search Number Group Name 001 BBB BBB Initial Next Exit Index Address Key Name Direct Address Group Search Number Group Name Initial Next Exit Address Key Name Index 001 B BBB ...

Page 144: ...acters appearing next to the Key Name key will be displayed in the group key Initially the first 18 characters of the group name entered in step 6 appear 12 Touch the Exit key To store another group Touch the Next key and repeat the procedure from step 5 A total of 999 one touch keys and group keys can be stored It will not be possible to store a group if this has been prohibited using Disable Reg...

Page 145: ...rom the group touch the displayed destination A message will appear to confirm the deletion Touch the Yes key If Disable Direct Entry page 190 has been enabled in the system settings for fax administrator it will not be possible to directly enter a destination fax number Direct Address Group Select address OK Direct Entry Address Review Sort Address UVWXYZ OPQRST JKLMN EFGHI ABCD CCC CCC BBB BBB A...

Page 146: ...Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the Direct Address Program key 4 Touch the Program key 5 Enter a program name 1 Touch the Program Name key 2 Enter a program name on the text entry screen that will appear Enter up to 18 characters for the name For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The program number that automatically appea...

Page 147: ...at you wish to store in the program 8 Touch the Exit key To store another program Touch the Next key and repeat the procedure from step 5 A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Up to 48 programs can be stored Program Program Name Settings Next Exit Address CCC CCC Resolution No 1 Exposure Special Mod...

Page 148: ... that you wish to edit or delete B If you wish to edit or delete a program touch the Program key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Memory Box Custom Index Direct Addr...

Page 149: ... E mail Search Number Initial Index Fax No Name AAA AAA A 0123456789 001 2 1 Direct Address Amend Delete Search Number 001 Group Name Initial Index Key Name Address User 1 Delete Exit BBB BBB B BBB BBB 3 Addresses 1 2 Program Exit Delete No 1 Program Name CCC CCC Address 4 Addresses Resolution Standard Text Erase Special Modes Exposure Settings 3 5 1 1 2 Direct Address Amend Delete 1 2 Exit Delete...

Page 150: ...n Editing and Deleting F code Memory Boxes page 158 The key is specified as a forwarding destination as explained in FORWARDING A RECEIVED FAX TO AN E MAIL ADDRESS Inbound Routing Settings page 104 If the key is used in a reserved transmission or a transmission that is in progress cancel the transmission or wait until it is completed and then edit or delete the key If the key is included in a grou...

Page 151: ...y boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 158 A passcode does not need to be stored if the other machine does not use a passcode 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the F Code Memory Box key 4 Touch the Polling Memory key in the Store upper row of keys SYSTEM SETTINGS System Se...

Page 152: ...ot need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Pass Code key is touched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 8 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memory Box Polling Memory No 001 Exit Next Box Name Sub Addres...

Page 153: ...cast can be stored When 100 memory boxes are stored no further memory boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 158 A passcode does not need to be stored if the other machine does not use a passcode 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the F Code Memory Box key 4 Touch the Confide...

Page 154: ...meric keys maximum of 20 digits If you do not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Pass Code key is touched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 8 Touch the Print PIN key F Code Memory Box Confidential No 001 Exit Next Box Name Sub Address Print PIN F Code Memory Box Confidenti...

Page 155: ...our dealer or nearest authorised service representative 10 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memory Box Confidential Enter the print PIN via the 10 key pad then press OK No 001 Print PIN Exit OK Next Cancel 1 2 F Code Memory Box Confidential No 001 Exit Next Box Name Sub Address Print PIN 000000 111111 0000 Confidential ...

Page 156: ...st can be stored When 100 memory boxes are stored no further memory boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 158 A passcode does not need to be stored if the other machine does not use a passcode 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the F Code Memory Box key 4 Touch the Relay Bro...

Page 157: ...eys maximum of 20 digits If you do not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Pass Code key is touched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 8 Touch the Recipients key F Code Memory Box Relay Broadcast No 001 Exit Next Box Name Sub Address Recipient F Code Memory Box Relay Broadca...

Page 158: ... that have been entered touch the Address Review key in the address selection screen To delete an end receiving machine touch the key of the machine that you wish to delete and then touch the Release key When you have finished checking the end receiving machines touch the OK key 10 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memor...

Page 159: ...SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Memory Box Custom Index Direct Address Program System Settings F Code Memory Box OK Confidential Polling Memory Confidential Polling Memory...

Page 160: ...e 152 Programming an F code Memory Box Relay Broadcast page 155 To delete the box Touch the Delete key and then touch Yes key in the deletion confirmation screen To edit or delete another memory box After finishing the above step repeat the procedure from step 5 7 Example Editing deleting a memory box for polling memory Touch the Exit key No 001 Exit Delete F Code Memory Box Polling Memory Box Nam...

Page 161: ...mum of 6 characters For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The factory default names for the custom indexes are User 1 to User 6 To change another custom index repeat this procedure SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printe...

Page 162: ...e key of the desired receive mode 2 Select output settings When the checkbox of a setting is selected the setting can be used The settings that appear here are the settings that are configured in Fax Output Settings page 186 in the system settings for fax administrator 3 Touch the OK key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print Use...

Page 163: ...for entering text see 6 ENTERING TEXT in the User s Guide 1 Press the SYSTEM SETTINGS key 2 Touch the Admin Password key 3 Log in 1 Touch the Password key and enter the administrator password 2 Touch the OK key SYSTEM SETTINGS System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Add...

Page 164: ...xit key to quit the system settings User authentication is initially disabled factory default setting System Settings Exit Logout Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control 1 3 List Print User Document Filing Control System Settings Exit Logout Operation Settings Network Settings Document Filing Settings 2 3...

Page 165: ...key and go to step 3 Login by user number Touch the Admin Login key In addition to login in by touching the Admin Login key the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For these login procedures see When User Authentication is Enabled page 130 P...

Page 166: ... activates logout will automatically take place To logout Press the LOGOUT key Except when entering a fax number System Settings Admin Password Enter the administrator password From 5 to 32 characters Password OK Cancel 1 2 SYSTEM SETTINGS System Settings Exit Fax Data Receive Forward USB Device Check Default Settings Total Count Tray Settings Printer Condition Settings Address Control Document Fi...

Page 167: ...g Varies depending on country and region 172 Disabling of Job Priority Operation Not used in fax mode Disable 172 Disabling of Bypass Printing Disable 173 Key Operation Setting 0 0 sec 173 X Disable Auto Key Repeat Disable Disabling of Clock Adjustment Disable 173 Disabling of Covers Inserts Mode Not used in fax mode Disable 173 Customize Key Setting 173 X Fax 173 Customize 1 Special Modes Customi...

Page 168: ...Text 176 Moiré Reduction Configuring the setting is only possible in scanner mode Disable 176 X Must Input Next Address Key at Broadcast Setting Disable 177 X Scan Complete Sound Setting Middle 177 X The Number of File Name Subject Body Keys Displayed Setting 6 177 X The Number of Direct Address Keys Displayed Setting 6 177 X Disable Switching of Display Order Disable 177 X Hold Setting for Receiv...

Page 169: ...ode Disable Selection from the Address Book E mail 3 Disable FTP 3 Disable Desktop 3 Disable Network Folder 3 Disable Internet Fax 2 Disable Fax Disable Disable Direct Entry E mail 3 Disable Internet Fax 2 Disable Fax Disable Disable PC I Fax Transmission 2 Disable Disable PC Fax Transmission Disable Fax Settings X Fax Default Settings 179 Fax Own Name and Number Set 179 Dial Mode Setting 4 Tone 1...

Page 170: ...tion Print Out Notice Page Activity Report Print Select Setting 180 Auto Print at Memory Full Disable Print Daily at Designated Time Disable ECM Enable 180 Distinctive Ring Detection 4 Disable 181 PBX Setting 4 Disable 181 X Fax Send Settings 181 Auto Reduction Sending Setting Enable 181 Rotation Sending Setting All Enable 181 Quick On Line Sending Enable 181 Printing Page Number at Receiver Enabl...

Page 171: ...py X Print X Image Send X Document Filing X Common X All Administrator Settings List Image Sending Activity Report 188 X Image Sending Activity Report Scanner 3 X Image Sending Activity Report Internet Fax 2 X Image Sending Activity Report Fax Anti Junk Fax Number List 188 Anti Junk Mail Domain Name List 3 188 Inbound Routing List 3 188 Document Admin List 3 188 Web Setting List 3 188 Metadata Set...

Page 172: ...sable Registering Destination on Web Page 189 Group Disable E mail 3 Disable FTP 3 Disable Desktop 3 Disable Network Folder 3 Disable Internet Fax 2 Disable Fax Disable Disable Registration Using Network Scan Tools 3 X Settings to Disable Transmission 190 Disable Resend on Fax Image Send Mode Disable Selection from the Address Book E mail 3 Disable FTP 3 Disable Desktop 3 Disable Network Folder 3 ...

Page 173: ...If you do not want Auto Clear to operate select the Cancel Timer checkbox Message Time Setting The duration of time that messages appear in the display the time until a message is automatically cleared can be set to any number of seconds from 1 to 12 Specify the time with the keys and touch the OK key To make the number change quickly keep your finger on the or key Display Language Setting The lan...

Page 174: ...he OK key Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function To enable this setting select the checkbox and touch the OK key This setting is not used in fax mode Customize Key Setting Short cuts to functions that are frequently used can be displayed as keys in the lower right corner of the base screen of each mode 1 Touch the key of the mod...

Page 175: ...e to the customized key The name of the key can also be changed 5 Touch the OK key If you wish to change the name of the customized key touch the Key Name key and enter the desired name The customized keys in the base screen of the selected mode will change to reflect the settings System Settings Customize Key Setting Fax Customize 2 Select function to be set up Special Modes Program Other Cancel ...

Page 176: ...disable two sided printing such as when the duplex module malfunctions To enable this setting select the checkbox and touch the OK key Disabling of Large Capacity Cassette When a large capacity cassette is installed This setting is used to prohibit the use of the large capacity cassette such as when the cassette malfunctions To enable this setting select the checkbox and touch the OK key Selection...

Page 177: ...i 200 x 200dpi 200 x 400dpi 400 x 400dpi 600 x 600dpi Fax Standard Fine Super Fine Ultra Fine When using a stored image file select the Apply the Resolution Set when Stored checkbox and touch the OK key to use the resolution set when the file was stored Default Exposure Settings This setting is used to set the default exposure level for scanning originals in image send mode Exposure The exposure c...

Page 178: ... of one touch keys that are displayed in the Address Book screen The number of keys can be set to 6 or 9 Select one of the keys and touch the OK key Disable Switching of Display Order This is used to prohibit changes to the order of display order search number ascending descending in the Address Book When this setting is enabled touching a tab in the Address Book screen does not change the order T...

Page 179: ...key Settings to Disable Transmission These settings are used to disable the following transmission operations Disable Resend on Fax Image Send Mode Disable the use of the Resend key on the basic screen of image send mode To enable this setting select the checkbox and touch the OK key Disable Selection from the Address Book This is used to disable selecting the destination from the Address Book To ...

Page 180: ...le this setting select the checkbox and touch the OK key Pause Time Setting This setting is used to select the duration of pauses that are inserted in destination fax numbers If the Pause key is touched when dialling or storing a fax number a pause of 2 seconds is inserted The duration of each pause can be set to any number of seconds from 1 to 15 Specify the number with the keys and touch the OK ...

Page 181: ...cally print at a specified time once a day only Both settings can be selected When the Auto Print at Memory Full checkbox is selected the Image Sending Activity Report will automatically print when the number of transactions reaches 200 To have the report print automatically at a specified time select the Print Daily at Designated Time checkbox The Hour and Minute keys will appear at the right Tou...

Page 182: ... Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine If the setting is disabled faxes are sent at full size Because the size is not adjusted to match the size of the printing paper part of the received fax may be cut off To enable this setting select the checkbox and touch the OK key Rotation Sendi...

Page 183: ... sender name touch the Next key and repeat the procedure from step 2 5 Touch the Exit key 1 Touch the Amend Delete key 2 Touch the desired sender name key 3 Touch the Name key 4 Edit the sender name and touch the OK key The edited sender name is stored 5 Touch the Exit key 1 Touch the Amend Delete key 2 Touch the sender name key that you wish to delete 3 Touch the Delete key 4 Touch the Yes key 5 ...

Page 184: ... 9 and the interval between attempts can be set to any number of minutes from 1 to 15 Specify each number with the keys To make the number change quickly keep your finger on the or key If you do not wish to have recalling take place select the Turn off Recall checkbox and touch the OK key The number of recall attempts and the interval between attempts that can be set in each country are shown in t...

Page 185: ...ey Auto Receive Reduce Setting When a fax is received that includes the sender s name and number the received image is slightly larger than the standard size This setting is used to automatically reduce the image to fit the standard size To enable this setting select the checkbox and touch the OK key Standard sizes are sizes such as A4 and B5 8 1 2 x 11 and 8 1 2 x 5 1 2 Print Style Setting This s...

Page 186: ...s enabled and an A3 11 x 17 size fax is received the fax is reduced to letter width before printing When the program is enabled W letter is considered to be the same size as A3 11 x 17 thus W letter faxes are also reduced before printing To enable this setting select the checkbox and touch the OK key Anti Junk Fax Setting This setting is used to block fax reception from specified fax numbers anti ...

Page 187: ...touch the keys for the desired staple position and paper size This setting can only be used when the Multiple Set Print and Staple checkbox is selected in the Fax Receive Settings page 161 The number of sheets that can be stapled when a saddle stitch finisher is installed is 30 for A4 8 1 2 x 11 and B5 5 1 2 x 8 1 2 sizes For other sizes the number of sheets is 25 When a finisher is installed the ...

Page 188: ...eys a message will appear and no further numbers can be stored First delete a number that is no longer needed and then store the new number 3 Press the numeric keys to store the fax number Up to 20 digits can be entered To enter a hyphen touch the Pause key To enter a space touch the Space key To enter press the key If you make a mistake press the CLEAR key and re enter the correct digits 4 Touch ...

Page 189: ...g Anti Junk Fax Setting page 185 in the system settings for fax administrator Anti Junk Mail Domain Name List When the Internet Fax expansion kit is installed This prints a list of the anti junk addresses domain names that have been stored using Anti Junk Mail Domain Name Setting in the System Settings Guide Inbound Routing List This prints a list of the Inbound Routing Settings Document Admin Lis...

Page 190: ...the Web page and storing from a computer can each be separately prohibited Disable Registering Destination from Operation Panel Disables address control from the machine To use this setting select the desired items and touch the OK key Group E mail Internet Fax Fax When the Select Cancel All key is touched all settings become When the key is touched in the checked condition all settings become Dis...

Page 191: ...ll key is touched all settings become When the key is touched in the checked condition all settings become Disable Direct Entry This prohibits the direct entry of the address To use this setting select the checkboxes of the desired items from the following and touch the OK key E mail Internet Fax Fax When the Select Cancel All key is touched all settings become When the key is touched in the check...

Page 192: ...MX FXX1 MODEL MX2700 GB FAX Z1 Facsimile Guide ...

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