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Sharp MX-FR44U, Operation Manual

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Sharp MX-FR44U Operation Manual Download Page 24

23

Document Control Setting

Step 2: Tap the [Start] key.

Settings for the document 
control function.

"Others" screen

Document Control Print 
Select (Copy) setting

[Document Control] key display

Following steps

[Not Printing]

Grayed out

Not available

[Always Print]

Highlighted

When the key is tapped, a beep 
sounds to indicate that the key 
is not available.

[Allow User to Select]

Normal display

When tapped, the key is 
highlighted and the function is 
enabled.

When combining the document control function with other functions (e.g., B/W 
Reverse, Mirror Image), document control pattern is always printed at the same 
pattern, regardless of the other functions' settings. For example, B/W Reverse 
reverses black and white of the copy image, but does not reverse the document 
control pattern printing.

Summary of Contents for MX-FR44U

Page 1: ...Security Settings in the FTP Pull Print Function 8 Transferring copied data 8 Product Key 9 Security settings 10 Using the security settings in the setting mode administrator 10 Settings added to the security settings 10 Clear Data Area 12 Other Settings 15 Document Control Setting 19 Document control 19 Modes to which the document control function can be added 20 Enabling the document control fun...

Page 2: ...or written permission is prohibited except as allowed under copyright laws Note Settings Administrator in this manual refers to the setting mode that require logging in with administrator rights and Settings General refers to the setting mode that can be logged in by general users including the administrator Icons used in the manuals The icons in this manual indicate the following types of informa...

Page 3: ...g the setting mode administrator be sure to tap the Logout key to quit the setting mode administrator The administrator of the machine should inform users that they are not to access the setting mode administrator without permission The customer bears responsibility for control of copies of documents made on the machine and faxes received on the machine Even when the data security kit is installed...

Page 4: ...ess to pages that require entry of the users or admin password will be prohibited for 5 minutes Some of the procedures for operating the machine change when the data security kit is installed The manuals for the machine explain the procedures for operating the machine when data security kit is not installed This manual explains the changes to those procedures when the data security kit is installe...

Page 5: ...l function is used to embed a document control pattern on the paper when print jobs copies and received faxes are printed The embedded document control pattern prevents secondary copying faxing and other operations of a printed document For more information see Document Control Setting page 19 of this manual Document Filing To use the document filing function to store jobs in the machine when the ...

Page 6: ...and for each job type To enable a filing mode tap the checkbox of the mode to select it After selecting the desired checkboxes tap the OK key Protecting passwords When the data security kit is installed passwords entered from the operation panel of the machine or the Web pages can be protected Administrator Password User Password When the data security kit is installed password entry will be locke...

Page 7: ...the message The print of this job is disabled Delete the job will appear Tap the Yes button to delete the print job Tap the No button to cancel deletion of the print job To unlock the print job use Release Lock on File Folder Operation page 18 of this manual FTP Pull Print When the FTP Pull Print function is used to directly print a file on an FTP server a User Name and Password must be entered wh...

Page 8: ...t the data security kit is installed Tandem copying Tandem printing Slave machine Data security kit Yes Data security kit No Master machine Data security kit Yes The tandem function can be used Data is encrypted and cleared from both the master and slave machines The tandem function cannot be used Data security kit No The tandem function can be used Data is encrypted and cleared from the slave mac...

Page 9: ...nted from the touch panel of the machine When the FTP server is selected in step 3 of DIRECTLY PRINTING A FILE ON AN FTP SERVER in PRINTER in the User s Manual PC a screen will appear prompting you to enter your user name and password for the FTP server Tap the User Name key to enter your user name and the Password key to enter your password A letter entry screen will appear in each case When you ...

Page 10: ... use System Settings in the setting mode administrator to enter the product key password The name of the system setting used for this purpose is DATA SECURITY KIT Please ask your dealer for the product key This work is performed by a service technician at the time of installation of the data security kit ...

Page 11: ...e data security kit installed entry of the administrator password will be locked for 5 minutes Setting Page Explanation Clear Data Area 12 Use this to manually clear stored data from each area of the machine s memory and hard drive Clear All Memory 12 Clear All Data in Jobs Completed List 13 Clear Document Filing Data 13 Clear Address Book and Registered Data 14 Other Settings 15 Select data clear...

Page 12: ...y Setting 17 Use this to select whether or not the job status completed job screen is displayed Job Status Display Setting 18 Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen Release Lock on File Folder Operation 18 Use this to release locked files and folders The Other Settings in the above settings can also ...

Page 13: ...ory box is cleared by executing Clear All Memory Step 1 Tap the Clear key The confirmation message Clear all memory Exclusive of address book user list data will appear To return to the previous menu screen tap the Cancel key Step 2 Tap the OK key The message Please wait appears and then the message Clearing all memory is displayed During clearing progress will be shown as a percentage together wi...

Page 14: ...l Memory page 12 of this manual However it is not possible to cancel during clearing Clear Document Filing Data This function is used to clear data stored using the document filing function Data whose property is set to Protect or Confidential is also cleared File Data Including protected confidential files checkbox Select this checkbox to clear all files stored using File in the main folder and i...

Page 15: ...ling passcode number 1 3 Forward Information 4 1 The name may vary depending on the options that are installed 2 Can only be selected when the fax function is enabled 3 Can be selected when either the fax function or the Internet fax function is in use including polling passcode number is displayed only when the fax function is enabled 4 Select this when you only wish to erase stored forwarding in...

Page 16: ...tus Jobs Completed List Select the checkboxes of the data to be automatically cleared when the power switch is switched on When you have finished selecting the checkboxes tap the Submit key No checkboxes are initially selected When there is a stored image send job fax network scanning or Internet fax job Power Up Auto Clear will not take place when the power is turned on This includes received fax...

Page 17: ...actory setting is 1 Number of Times Power Up Auto Clear Program is Repeated The number of times Power Up Auto Clear is repeated can be set to any number from 1 to 7 The factory setting is 1 Number of Times Auto Clear at Job End Program is Repeated The number of times auto clear is repeated after each job is completed can be set to any number from 1 to 7 The factory setting is 1 This setting is onl...

Page 18: ...stored only printing will take place Disabling of List Print This program is used to disable printing of any of the following lists that are printed using List Print User in the setting mode general All Custom Setting List Sending Address List Document Filing Folder List Select the checkboxes of the lists for which you wish to disable printing After selecting the desired checkboxes tap the Submit ...

Page 19: ... to display this information for security reasons select the appropriate checkboxes Release Lock on File Folder Operation This function is used to release document filing folders and files and encrypted PDF files that are locked due to the entry of an incorrect password Tap the Release key to release all locked items After this is done the items can be manipulated When no items are locked the Rele...

Page 20: ...ve the following points Original The function may not operate correctly if the original consists of large proportion of photographs The document control function is intended to protect text data and thus it may not operate correctly if used to protect graphic data Paper on which the document control pattern is printed White paper is recommended If paper other than white paper is used the document ...

Page 21: ... steps Tap the SETTINGS key then tap the Security Settings key and the Other Settings key to display Document Control Setting and configure the settings Settings for printing files stored by document filing These settings are for printing the data of copy jobs and print jobs that have been stored on the machine s hard drive using the document filing function To have a document control pattern alwa...

Page 22: ...l function cannot be used for a particular printed image try changing the pattern setting patterns 1 to 5 Settings related to Internet Fax Receive Fax Receive List Print modes Settings related to Internet fax reception fax reception and list print modes can be configured in the Internet Fax Receive Fax Receive and List Print fields of the document control setting screen Document Control Print Sele...

Page 23: ...cause an odd number of pages were printed by 2 sided printing a document control pattern will not be printed on the blank page When using the covers inserts function including transparency inserts a document control pattern will be printed only on covers and inserts that are copied on A document control pattern is not printed when a copy is not made on a cover or insert After enabling the document...

Page 24: ...d a beep sounds to indicate that the key is not available Allow User to Select Normal display When tapped the key is highlighted and the function is enabled When combining the document control function with other functions e g B W Reverse Mirror Image document control pattern is always printed at the same pattern regardless of the other functions settings For example B W Reverse reverses black and...

Page 25: ...ng files stored by document filing see the User s Manual PC Step 1 Tap the Others key in the print settings screen and tap the Document Control key Step 2 Tap the Print and Delete the Data key or the Print and Save the Data key Document Control Print Select When Allow User to Select is selected the Document Control key can be tapped to select whether or not a document control pattern is printed Ho...

Page 26: ...cument control pattern is embedded according to the document control function settings Body text commands for E mail Direct Print The command below can be entered in the body text of a direct print e mail to specify whether or not a document control pattern is to be printed Function Command name Value Entry example Pattern printing ON OFF DOCUMENTCONTROL ON OFF DOCUMENTCONTROL ON ...

Page 27: ...EX1 ...

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