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Sharp FO DC535 - B/W Laser - Fax Network Manual Download Page 99

Sending an Image Using a Rapid Key 

97

3. Netw

or

k 

Scanner

Storing an e-mail address in a Rapid Key or Speed Dial 
number

This section explains how to store e-mail addresses in Rapid Key and Speed 
Dial numbers using the operation panel of the machine. This will allow you to 
send documents to e-mail recipients without having to manually enter the e-
mail address each time.

♦

This procedure cannot be used to store an FTP or Desktop destination 
(these can only be stored as explained on page 85).

1

Press 

 and then 

 or 

 

until ENTRY MODE is selected in the 
display.

2

Press 

. Make sure that 

DESTINATION SETTING is selected.

3

Press 

. Make sure that SET is 

selected.

4

Press . 

MENU

START/
ENTER

START/
ENTER

START/
ENTER

Display:

MENU MODE

1:RECEIVE MODE 
2:LISTING MODE
3:ENTRY MODE

ENTRY MODE

01:DESTINATION SETTING
02:PASSCODE SETTING
03:OWN PASSCODE SET

DESTINATION SETTING

1=SET
2=CLEAR

DESTINATION SET
 PRESS RAPID OR SPEED

Summary of Contents for FO DC535 - B/W Laser - Fax

Page 1: ...ION SYSTEM OPERATION MANUAL 1 Installation 2 Sending and Receiving Documents 3 Network Scanner Option 4 Network Printer Option 5 Making Copies 6 Special Functions 7 Optional Settings 8 Printing Lists and Reports 9 Maintenance 10 Troubleshooting ...

Page 2: ...1 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information 1 The date and time of transmission 2 Identification of either the business business entity or individua...

Page 3: ...smission time Approx 2 seconds Toner cartridge yield continuous printing 4 page coverage letter paper Initial starter cartridge included with machine Approx 3000 pages Replacement cartridge FO 50ND Approx 6000 pages Drum cartridge yield continuous printing 4 page coverage letter paper Initial starter cartridge included with machine 20 000 pages ave Replacement cartridge FO 47DR 20 000 pages ave Re...

Page 4: ...Vertical 391 lines inch 15 4 lines mm Input document size Automatic feeding Width 5 8 to 10 1 148 to 257 mm Length 5 0 to 14 3 128 to 364 mm Manual feeding Width 5 8 to 11 0 148 to 279 mm Length 5 0 to 38 0 128 to 966 mm maximum length 19 483 mm when ultra fine resolution is used Effective Scanning width 10 257 mm max Effective Printing width 8 0 203 mm max Printing speed 16 ppm Reception modes Au...

Page 5: ...ing this equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service personnel This machine...

Page 6: ...cannot safely remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of ...

Page 7: ...assword 30 Volume Adjustment 33 2 Sending and Receiving Documents 35 Transmittable Documents 35 Loading the Document 37 Adjusting the Resolution and Contrast 38 Sending a Fax by Normal Dialing 40 Programming Auto Dial Numbers 42 Sending a Fax by Automatic Dialing 48 Creating and Using Personal Books 57 Cover Sheet 64 Batch Page Numbering Page Counter 66 Receiving Faxes 67 Substitute Reception to M...

Page 8: ...LDAP Server Searching for Destinations and User Authorization 112 4 Network Printer Option 123 Installing the Printer Driver 124 Setting Up Status and Alert Messages 140 Printing from a Computer 142 Opening the Printer Driver 144 Printer Driver Settings 145 5 Making Copies 150 6 Special Functions 153 Broadcasting 153 Confidential Operations 159 Polling 164 Timer Operations 170 Batch Transmission 1...

Page 9: ...Scanning Glass and Rollers 218 The Housing 218 Replacing the Verification Stamp 219 10 Troubleshooting 220 Problems and Solutions 220 Messages and Signals 227 Clearing Paper Jams 230 FCC Regulatory Information 233 QUICK REFERENCE GUIDE 237 GUÍA DE REFERENCIA RÁPIDA 238 GUIDE DE RÉFÉRENCE RAPIDE 239 Index 240 ...

Page 10: ... the end of its life This lights steadily when all paper sources are empty the print compartment cover is open or a paper jam has occurred A message will appear in the display to indicate the problem LINE IN USE light FO DC535 only This lights when the machine is using the telephone line DATA light This blinks when the machine is receiving a print job over the network only when the network printer...

Page 11: ...te CONTRAST key Press this key to adjust the contrast before sending or copying a document E mail key Press this key to send a scanned document to an e mail recipient Only available when the network scanner option is installed RESOLUTION key Press this key to adjust the resolution before sending or copying a document An indicator will light next to the selected setting HALFTONE STANDARD FINE SUPER...

Page 12: ...try mode PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CONFIDENTIAL key Press this key to send or print out a confidential document Middle panel Rapid Key pad 14 15 12 13 Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M com SHIFT Space _ DEL Q W E R T Y U I O P SYMBOL A S D F G H J ...

Page 13: ... fax transmission jobs copy jobs and fax receptions This key can also be used to cancel a job REPORT key Press this key before sending a fax or a Scan to E mail FTP Desktop transmission when the network scanner option is installed to have a transaction report printed out after the transmission is finished DOCUMENT key Press this key to transmit a document directly from the feeder without reading i...

Page 14: ...e screens and return to the date and time display press one or more times as needed DUPLEX SCAN key Press this key to transmit copy or scan a two sided document PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission BROADCAST key Press this key to send a document to a group of fax machines or to a group of e mail recipients if t...

Page 15: ...ax numbers REDIAL key Press this key to automatically redial the last number dialed SPEAKER key Press this key when faxing a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine START ENTER key Press this key to begin fax transmission when using Speed Dialing Direct Keypad Dialing or Normal Dialing This key is also used to select settings in the MEN...

Page 16: ... to keep in mind when setting up Do not place the machine in direct sunlight Do not place the machine near heaters or air conditioners Keep dust away from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To...

Page 17: ...dedicated power outlet The power outlet must not be shared with any other devices In particular do not use an extension cord to connect multiple devices to the outlet Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores 1 2 Pre...

Page 18: ...ther end into a standard RJ11C single line wall telephone jack Note The machine is set for touch tone dialing If you are on a pulse dial rotary line you must set the machine for pulse dialing by changing Option Setting 22 See page 207 Connecting a telephone optional If desired you can connect a telephone to the TEL SET jack on the back of the machine ...

Page 19: ...that the protrusion on the left side of the machine goes into the hole on the left side of the ADF exit tray Pull out the tray extension Attaching the received document tray Slide the received document tray into the machine as shown When it stops lift the end slightly and push in so that the tray locks into place Important The received document tray must be attached for the machine to operate prop...

Page 20: ...1 Press the cover release to open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compartment 2 If you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step 5 if you are only replacing the toner cartridge and not the ...

Page 21: ... its packaging Make sure the drum cartridge is inserted in as far as it will go 5 If you are installing a new toner cartridge remove the new toner cartridge from its packaging Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up 6 Shake as indicated by the arrows to distribute the toner evenly within the cartridge If the toner is still lumpy after sha...

Page 22: ... display and then twice Note The toner counter automatically resets each time you replace the toner cartridge There is normally no need to reset the toner counter manually Should you find it necessary to manually reset the toner counter press flip up the Rapid Key overlay or until TONER COUNTER CLEAR is selected and then twice LIFE V START ENTER LIFE V START ENTER GREEN BLUE Note The print compart...

Page 23: ...se the following replacement toner cartridge Sharp FO 50ND toner cartridge Hint When the toner cartridge nears empty try taking it out of the machine and shaking it This may increase the number of pages that can be printed before the toner runs out When to replace the drum cartridge When the drum cartridge nears the end of its life the ALARM indicator on the operation panel will blink and REPLACE ...

Page 24: ...e as an option Up to 500 sheets of letter or legal paper can be loaded in the paper cassette FO DC535 A paper cassette is included as a standard feature FO DC635 One paper cassette is included as a standard feature A second paper cassette is available as an option To have a second cassette installed consult your dealer Important Do not use the back side of paper that has already been printed on No...

Page 25: ... be attached for the machine to operate properly Loading paper in the paper cassette if installed Note To use A4 paper in the paper cassette you must have a service technician adjust the cassette 1 Grasp the hand hold on the cassette and pull the cassette out until it stops 2 Push the pressure plate down until it locks into position Attach a letter or legal label here to indicate the paper size ...

Page 26: ... the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs If it is remove some of the paper If you find it difficult to load the paper remove the cassette from the machine Pull the cassette out as far as it will go grasp the left side of the cassette with your left hand and then lift it up and out with both hands 5 Push the cassette back into the machine making ...

Page 27: ...e this information automatically at the top of your fax messages Note If you have installed the dual line option use the procedure on page 70 to enter your name and the number of each line 1 Press and then or until ENTRY MODE is selected in the display 2 Press and then or until OWN PASSCODE SET is selected 3 Press Note On the FO DC635 perform Steps 6 and 7 first and then Steps 4 and 5 4 Enter your...

Page 28: ...h press SYM will appear in the display and then the letter key press again to turn off symbol entry mode To move the cursor press or To switch between letter insertion and letter replacement mode when the cursor is in the middle of a sequence of letters press 7 Press 8 Press twice to return to the date and time display START ENTER Caps Lock S H A R P Space Caps Lock DEL SYMBOL SYMBOL MENU START EN...

Page 29: ...ected 3 Press 4 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example March To correct a mistake press to move the cursor back to the mistake and then enter the correct number 5 Enter a two digit number for the day 01 to 31 Example The 5th MENU START ENTER START ENTER 0 3 0 5 The currently set date and time appear ENTRY MODE 01 DESTINATION SETTING 02 PAS...

Page 30: ...2006 7 Enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 Example 9 25 8 Press to select A M or to select P M 9 Press to start the clock 10 Press twice to return to the date and time display 2 0 0 4 6 0 9 2 5 START ENTER STOP ...

Page 31: ...r to turn it off 5 Press twice to return to the date and time display MENU START ENTER START ENTER 1 2 STOP Daylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time Display MENU MODE 1 RECEIVE MODE 2 DESTINATION SETTING 3 ENTRY MODE 02 PASSCODE SETTING 03 OWN PASSCODE SET 04 DATE TIME SET 05 DAY LIGHT SAVING D...

Page 32: ...can also be set and enabled in the Web page see page page 84 Setting an administrator password MENU MENU 1 Press the following sequence of keys This is a hidden operation and therefore error beeps may sound and the display may not respond normally when you press several of the above keys Disregard the error beeps and display while pressing the keys If password protection page 32 is already enabled...

Page 33: ... will return to the date and time display 5 Enter the new password The characters cannot be used in the password 6 Press 7 To enable protection require entry of the password now press to select YES and press If you do not wish to enable protection yet you can enable protection later using the procedure on the following page make sure that NO is selected and press The machine will print out the pas...

Page 34: ...assword entry screen will appear after you press Continue to press the above keys without entering the password 2 Press to select PASSWORD PROTECTION and press 3 To enable protection require entry of the password press to select YES and press To disable protection make sure that NO is selected and press 4 Press the numeric keys and or the letter keys to enter the password 5 When you have finished ...

Page 35: ... volume of the speaker and ringer using and Speaker 1 Press 2 Press or to select the desired volume level 3 Press to turn off the speaker SPEAKER SPEAKER Display ONHOOK DIAL MODE SPEAKER VOLUME HIGH ONHOOK DIAL MODE SPEAKER VOLUME MIDDLE ONHOOK DIAL MODE SPEAKER VOLUME LOW ...

Page 36: ...inger will ring once at the selected level and then the date and time will reappear in the display 2 If you selected RINGER VOLUME OFF to turn off the ringer press to confirm your selection SPEAKER START ENTER Display RINGER VOLUME HIGH RINGER VOLUME MIDDLE RINGER VOLUME LOW RINGER VOLUME OFF IF OK PRESS ENTER KEY ...

Page 37: ...n the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Loading multiple pages at once letter size max 50 pages legal size max 20 pages Minimum size Maximum size Note When ULTRA FINE resolution is used the maximum length is 19 Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 5 0 128 mm 5 8 148 mm 1...

Page 38: ...and bottom of the document Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn small...

Page 39: ...one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding If there are folds on the document smooth out the folds before loading the document Unsmoothed folds may prevent correct scanning When scanning a very long document gently hold the sides of the document while it feeds into the scanner to prevent skewing 1 Adjust the document...

Page 40: ...ill be used The resolution settings are only effective for transmitting and copying a document They are not effective for receiving a document STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or v...

Page 41: ...y AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background CONTRAST HALF TONE STANDARD FINE SUPER FINE ULTRA FINE CONTRAST RESOLUTION To adjust the resolution setting press one or more times until the indicator light next to the desired setting comes on RESOLUTION JAN 10 MON 09 34 AM M 00 AUTO JAN 10 MON 09 34 AM M 00 DARK JAN 10 MON...

Page 42: ...be able to speak to them through the phone before sending a fax Note If you press to dial you will not be able to speak using an extension phone connected to the machine in the event that a person answers SPEAKER SPEAKER SPEAKER 1 Load the document s Note If desired you can load the document after dialing in Step 3 below SEND READY will appear in the display Press and or to set the resolution and ...

Page 43: ...ne press on the machine If a person answers and you are using an extension phone ask them to press their Start key When you hear the fax tone press on your machine REDIAL START ENTER START ENTER Using the REDIAL key You can press to redial the last number dialed To send a document press when you hear the fax tone after the connection is established Note that the speaker is automatically activated ...

Page 44: ...ed for shared use on the FO DC635 You can also create personal books for auto dial numbers Up to 59 Rapid Keys and 16 Speed Dial numbers can be stored in each personal book For information on creating and using personal books see page 57 SPEED DIAL Display 3 ENTRY MODE ENTER 01 10 MENU MODE 1 RECEIVE MODE 2 LISTING MODE 3 ENTRY MODE ENTRY MODE 01 DESTINATION SETTING 02 PASSCODE SETTING 03 OWN PASS...

Page 45: ...ption is installed SELECT DESTINATION TYPE will appear in the display Make sure that FAX is selected press or if needed and then press To program an e mail address in an auto dial number see page 93 7 Enter the fax number by pressing the numeric keys maximum of 60 digits including pauses To clear a mistake press If a pause is required between any of the digits to access a special service or an out...

Page 46: ...or press or To switch between letter insertion and letter replacement mode when the cursor is in the middle of a sequence of letters press 10 Press 11 Press or to select YES if the number programmed is an area code or access code to be used for Chain Dialing see Chain Dialing at the end of this procedure Select NO if the number is a regular fax number After making the selection press Caps Lock S H...

Page 47: ...e label above the Rapid Key START ENTER STOP Chain Dialing for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure In Step 10 select YES to set the number as a Chain Dialing number After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing the machine will wait ...

Page 48: ...change the number s and or name s when they appear in the display Steps 7 and 9 Clearing auto dial numbers Note You cannot clear a number if it is used in a program or timer operation or if it is included in a Group Key First clear the number from the operation or group then perform the following clearing procedure To check where the number is used print out the Program Group List or the Timer Lis...

Page 49: ...ey To clear a Speed Dial number press and then enter the number with the numeric keys If you enter less than three digits press to complete the entry 6 Press 7 Return to Step 5 to clear another number or press repeatedly to return to the date and time display SPEED DIAL START ENTER START ENTER STOP ...

Page 50: ...l previously stored jobs are completed you can press after loading your document Your document will be transmitted immediately after the current job is finished If you don t want the document to be transmitted from memory you can press after loading the document Your machine will call the receiving fax machine immediately after the current job is finished ahead of any previously stored jobs in mem...

Page 51: ...ution and contrast if needed To send the document ahead of other documents waiting for transmission press To send the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down 2 Press the appropriate Rapid Key The name of the receiving party will appear in the display If the destination is not correct press The document will be automatically transmitted...

Page 52: ... send the document ahead of other documents waiting for transmission press To send the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down 2 Press and then enter the Speed Dial number by pressing the numeric keys If you enter less than 3 digits for the Speed Dial number press to complete the entry 3 Check the display If the destination shown is co...

Page 53: ... press To send the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 3 Check ...

Page 54: ...y or a Program Key START ENTER 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed 2 Press to search from the beginning of the alphabet or to search from the end Note If the network scanner option is installed and your network has an LDAP server see page 112 the left arrow key is used to search for a destination on the LDAP server 3...

Page 55: ...ess appropriate Rapid Keys in the proper order For example press Rapid Key 01 set for Chain Dialing then Rapid Key 02 not set for Chain Dialing Press a Rapid Key set for Chain Dialing and then manually enter a number by pressing appropriate numeric keys Press after the final numeric key to begin transmission If the memory becomes full If the memory becomes full while a document is being scanned ME...

Page 56: ...ansmission or reception To cancel a fax transmission or reception that is currently in progress press so that the status of the transmission or reception appears in the FAX STATUS display and then press Checking and canceling stored transmission jobs To display information on fax jobs that are waiting in memory for transmission follow the steps below You can also use this procedure to cancel a fax...

Page 57: ...e preceding procedure MEM STATUS B START ENTER 1 Press flip up the Rapid Key overlay and then or until MESSAGE CLEAR is selected in the display 2 Press 3 Enter the 3 digit memory number of the job you wish to cancel 4 Press MEM STATUS B START ENTER START ENTER 3 Press or to scroll through the list of jobs To cancel a job press or to select the job press and then press 4 When you have finished chec...

Page 58: ...n error or power failure occurs during transmission of a cover sheet retransmission will not take place To cancel retransmission cancel the job as explained in Checking and canceling stored transmission jobs on page 54 Automatic redialing If you use automatic dialing including Direct Keypad Dialing and the line is busy the machine will automatically redial the number The machine is set at the fact...

Page 59: ...ntered to use or edit the book Creating a personal book To create a new personal book follow the steps below You can also use this procedure to edit a previously created book In Step 5 enter the number of the book 1 Press and then or until ENTRY MODE is selected in the display 2 Press and then or until BOOK ENTRY MODE is selected in the display 3 Press Make sure that SET is selected 4 Press MENU S...

Page 60: ...e header of faxes sent using the book Select NO to use the sender s name entered on page 25 9 Press 10 If the network scanner option has been installed and user authentication is enabled in the machine s Web page see page 118 go to Step 11 Otherwise go to Step 15 11 The screen at right will appear Press or to select YES if you wish to store your login name for user authentication in the book Selec...

Page 61: ...ram a passcode for the book in Step 15 below which must be entered to open the book When your login name is stored in your personal book the sender name and sender address entered in Steps 16 and 18 below are used as the sender name and sender e mail address for Scan to E mail from the book Note If you do not use your personal book to log in and instead directly enter your login name the default s...

Page 62: ... special characters may prevent transmission on some networks For example the following characters cannot be used if any computers involved in the transmission are running Windows XP This sender s name and the e mail address entered in Step 18 will be used in place of the default name and address entered in the procedure on page 88 These are used whenever a sender s name and e mail address are not...

Page 63: ...fax a document as explained on page 49 Use a Speed Dial number to fax a document as explained on page 50 Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book see page 156 Broadcast a fax to multiple destinations using Rapid Keys Speed Dial numbers or a Group Key in your book see page 153 Set up a Program Key in your book see page 178 Note Only Rapid Keys and Speed...

Page 64: ...s 93 and 95 REDIAL Closing a book A book will automatically close when the operation performed from the book is completed If you need to close a book before performing an operation press The display will show Make sure that YES is selected and then press If an operation is not performed within minute after opening a book the book will automatically close STOP START ENTER Canceling an operation per...

Page 65: ...Y MODE is selected in the display 2 Press and then or until BOOK ENTRY MODE is selected in the display 3 Press and then or to select CLEAR 4 Press 5 Enter the 2 digit number of the book you wish to clear 6 If the book has a passcode enter the passcode 7 Press 8 Press repeatedly to return to the date and time display MENU START ENTER START ENTER START ENTER START ENTER STOP Display MENU MODE 1 RECE...

Page 66: ... number is used the sender s name and number and the total number of pages Your name and number must be programmed in order for them to appear on the cover sheet see page 25 To have the recipient s name appear you must dial using a Rapid Key or Speed Dial number with the name programmed 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if n...

Page 67: ... to SEND READY To cancel the cover sheet selection press 3 Dial the receiving party and transmit the fax COVER SHEET C STOP If desired you can set your fax to automatically send a cover sheet with every transmission you do not have to press each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained on page 204 COVER SHEET C ...

Page 68: ...e Rapid Key overlay if it is down 3 Enter the total number of pages 01 to 99 by pressing the numeric keys Example 5 pages If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 4 Dial the receiving machine and transmit the document If you need to cancel a batch number entry remove the document from the feeder or press If the number...

Page 69: ...lls including faxes must be answered by picking up the extension phone Setting the reception mode The reception mode is initially set to AUTO To change the reception mode follow the steps below If you have the dual line option use the procedure on page 73 to select the reception mode Note that the reception mode can only be selected for Line 1 Line 2 is fixed at AUTO 1 Press Make sure that RECEIVE...

Page 70: ...e document will be transmitted 3 When RECEIVING appears in the display hang up START ENTER START ENTER START ENTER Using MANUAL Reception Mode Using AUTO Reception Mode In AUTO reception mode the machine automatically answers all calls on one ring and receives incoming faxes You can change the number of rings on which the machine answers calls by changing Option Setting 2 see page 202 If you pick ...

Page 71: ...r or toner or a paper jam occurs incoming faxes will be received to memory Confidential faxes see page 160 are also received to memory When you have received a fax to memory FAX RCVD IN MEMORY will appear in the display along with NO PAPER REPLACE TONER CARTRIDGE or PAPER JAM When you add paper replace the toner cartridge or clear the jam the stored faxes will automatically print out You can displ...

Page 72: ...d if installed This will damage the LAN board Manual fax transmission Normal Dialing using the SPEAKER key or an extension phone connected to the machine and manual fax reception are only possible on Line 1 An extension phone connected to the machine uses Line 1 The machine will only ring when a call is received on Line 1 When a call is received on Line 2 the FAX 2 indicator will blink Entering yo...

Page 73: ...ter the symbol on a letter key the character to the right of the slash press SYM will appear in the display and then the letter key press again to turn off symbol entry mode 5 Press START ENTER START ENTER Caps Lock S H A R P Space Caps Lock DEL SYMBOL SYMBOL START ENTER ENTRY MODE 01 DESTINATION SETTING 02 PASSCODE SETTING 03 OWN PASSCODE SET OWN PASSCODE SET SENDER S NAME Q W E R T Y U I O P SYM...

Page 74: ... display STOP START ENTER START ENTER STOP OWN PASSCODE SET LINE 2 SENDER S NUMBER Selecting the line If you wish to use a particular line to fax a document press one or more times before dialing until the desired line appears in the display The selections will appear in the following order in the display LINE 1 SELECTED LINE 2 SELECTED LINE AUTO SELECTED If you select LINE AUTO SELECTED or do not...

Page 75: ...rride a line selection programmed into a Rapid Key or Speed Dial number LINE LINE 1 Press and then so that LINE SETTING MODE is selected in the display 2 Press Line 1 is intially selected If you wish to adjust the setting for Line 2 press to select LINE 2 MENU START ENTER Display MENU MODE 1 LINE SETTING MODE 2 LISTING MODE 3 ENTRY MODE LINE SETTING MODE 1 LINE 1 2 LINE 2 Restricting a line to tra...

Page 76: ...UTO ONLY 4 RX MANU ONLY Settings for Line 2 LINE 2 SETTING 1 TX AND RX AUTO 2 TX ONLY 3 RX ONLY Verification Stamp Option When transmitting a document you can have the machine stamp each document page as it is scanned After scanning you can check to see if all documents have been stamped to verify that no double feeds occurred A double feed occurs when two pages are fed through the scanner at once...

Page 77: ...computer The PC Fax driver is installed from the CD ROM in the FO LN1 network interface kit The Status Monitor can also be installed to monitor the status of faxes sent from your computer using the PC Fax driver The Status Monitor notifies you when transmission is completed and alerts you if an error occurs System requirements To use the PC Fax driver you must have one of the following versions of...

Page 78: ...ct SHARP FO DC Series FAX for the printer and then click OK A window will appear to let you enter the destination fax number or select it from the address book and select any other fax settings When finished click OK The document will be sent to the machine which will then dial the fax number and fax the document to the recipient For detailed information on using the PC Fax function open the Help ...

Page 79: ...st be connected to a network Depending on the file format selected for the image the recipient can view it with Adobe Acrobat Reader any Tiff compatible viewer such as Imaging or in the case of Scan to Desktop SharpDesk Scan a document and transmit the image file to An FTP server for downloading by recipients at their convenience Your computer desktop for processing as you desire Any e mail addres...

Page 80: ... in the machine using a Web browser on a computer connected to the same network This procedure is explained on page 83 Obtain the information from your network administrator The IP address or host name of your e mail server IP address Host name The IP address of your DNS server Your domain name Your network administrator s e mail address 4 Scan to E mail setup must be completed as explained on pag...

Page 81: ... used it is recommended that the DHCP lease time for the IP address be set to unlimited To check the IP address currently assigned to the machine when DHCP is used print out the network setting list as explained on page 82 1 Press and then or until NETWORK SETTING is selected in the display 2 Press Make sure that NETWORK CONFIG SET is selected 3 Press Make sure that IP ADDRESS SETTING is selected ...

Page 82: ...ine and then turn it back on to make the new setting take effect Before turning off the power make sure the machine is not in the middle of a job 1 check whether the machine is printing and 2 press and check the display to see if the machine is sending or receiving a fax 7 If you are entering a permanent IP address press 8 Enter the IP address of your machine to move the cursor to the right press ...

Page 83: ...oard NIC does not need to be initialized returned to the factory default settings In the event that you do need to initialize the board follow the Steps 1 to 3 of the previous procedure to access NETWORK CONFIG SET press to select INTIALIZE THE NIC and then press Press to select YES and then press Wait while the machine writes the setting to the NIC board DO NOT POWER DOWN will appear in the displ...

Page 84: ...U START ENTER START ENTER START ENTER Display MENU MODE 5 PROGRAM GROUP MODE 6 SERIAL POLLING MODE 7 MEMORY POLL MODE 8 NETWORK SETTING NETWORK SETTING 1 NETWORK CONFIG SET 2 SCAN TO E MAIL SET UP 3 NETWORK SETTING LIST NETWORK SETTING LIST 1 PRINT NETWORK SETTINGS 2 PRINT NIC INFORMATION Printing out the Network Settings You can print lists showing the current network settings and network interfa...

Page 85: ... the address If you need to check the IP address of the machine print out the network settings as explained on page 82 Mail server and DNS server To configure your mail server and DNS server settings click E mail DNS Setup in the menu at the left of the Web page Enter the IP address or host name of your e mail server in E mail Server the e mail address of your network administrator in System Admin...

Page 86: ...rn the machine power off and then back on The next time you attempt to access the Web page you will be prompted for the password For the User name enter user if you are accessing the page as a user or admin if you are accessing the page as an administrator For more information on setting passwords click Help at the bottom of the Web page menu Network Scanning and Sender E mail settings The network...

Page 87: ...reviously stored in a Rapid Key or Speed Dial number A Scan to FTP destination can only be stored in a Rapid Key or Speed Dial number using the Web page To use Scan to Desktop the Network Scanner Tool and SharpDesk programs must be installed in the destination computer During installation and setup the Network Scanner Tool automatically stores the computer as a Scan to Desktop destination and for ...

Page 88: ...ok To select a Rapid Key or Speed Dial number select the Location Assigned Manually checkbox and select a Rapid Key or Speed Dial number from the list Enter the information required for the destination type and click Submit To edit or delete a destination click Destination Management in the Web page menu select the destination you wish to edit or delete and click Edit or Delete at the bottom of th...

Page 89: ... page Enter the required information and click Submit Information on using Scan to Desktop Unlike the case where a scanner is directly connected to your computer scanning using Scan to Desktop cannot be directly initiated from a scanning application in your computer Instead scanning is begun by pressing the Rapid Key or Speed Dial number on the machine that contains your computer as a Scan to Desk...

Page 90: ...edure Important To use Scan to E mail sender information must be set using the following procedure or using the Web page as explained on page 84 even if a sender is manually entered at the time of transmission Note In the event that your e mail server is unable to successfully complete a Scan to E mail transmission your server will send notification to the sender e mail address that you enter in t...

Page 91: ...n the cursor is in the middle of a sequence of letters press 6 Press Make sure that E MAIL SENDER is selected 7 Press 8 Press the letter keys to enter the sender name see Step 5 Note Do not include special characters or symbols in the sender name special characters may prevent transmission on some networks For example the following characters cannot be used if any computers involved in the transmi...

Page 92: ... many viewer programs PDF is a widely used format that requires Adobe Acrobat Reader to view G4 provides the greatest amount of compression and works well with most black and white files If the recipient cannot open a G4 compressed file or experiences other difficulties try G3 or NO COMPRESSION 14 Press and then press repeatedly to return to the date and time display START ENTER START ENTER START ...

Page 93: ...P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M com SHIFT Space _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Display SCAN TO E MAIL TO Scan to E mail Using the E mail Key Use the e mail key when you wish to manually enter the e mail address of a recipient for Scan to E mail The scanned image will be sent as an e mail ...

Page 94: ...ss and press FILE FORMAT Press to select the desired combination of file format TIFF or PDF and compression G3 G4 or NO COMPRESSION and then press MESSAGE Use the letter entry keys to enter a message see Step 5 on page 89 maximum of 256 characters A line break can be entered by pressing When finished press 7 When you have finished changing the options press or to select START SCANNING START ENTER ...

Page 95: ...g on page 88 of this manual If you are sending the image to an e mail destination and need to change the subject use the procedure on page 88 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed The default resolution is FINE Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning 2 Press the a...

Page 96: ... option as follows FROM Enter your name press enter your e mail address and press FILE FORMAT Press to select the desired combination of file format TIFF or PDF and compression G3 G4 or NO COMPRESSION and then press MESSAGE Use the letter entry keys to enter a message maximum of 256 characters A line break can be entered by pressing When finished press 5 When you have finished changing the options...

Page 97: ...al If you are sending the image to an e mail destination and need to change the subject use the procedure on page 88 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed The default resolution is FINE Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning 2 Press and then enter the Speed Dial ...

Page 98: ...e selected option as follows FROM Enter your name press enter your e mail address and press FILE FORMAT Press to select the desired combination of file format TIFF or PDF and compression G3 G4 or NO COMPRESSION and then press MESSAGE Use the letter entry keys to enter a message maximum of 256 characters A line break can be entered by pressing When finished press 5 When you have finished changing t...

Page 99: ...l address each time This procedure cannot be used to store an FTP or Desktop destination these can only be stored as explained on page 85 1 Press and then or until ENTRY MODE is selected in the display 2 Press Make sure that DESTINATION SETTING is selected 3 Press Make sure that SET is selected 4 Press MENU START ENTER START ENTER START ENTER Display MENU MODE 1 RECEIVE MODE 2 LISTING MODE 3 ENTRY...

Page 100: ...to select E MAIL 7 Press 8 Enter the e mail address of the recipient by pressing the letter entry keys for details see Step 5 on page 89 max of 60 characters Make sure the Rapid Key overlay is flipped down To clear a mistake press 9 Press SPEED DIAL START ENTER START ENTER DEL START ENTER DESTINATION SET SELECT DESTINATION TYPE 1 FAX 2 E MAIL DESTINATION SET SELECT DESTINATION TYPE 1 FAX 2 E MAIL ...

Page 101: ...ed a Rapid Key number you can write the name of the destination on the label above the Rapid Key START ENTER START ENTER STOP DESTINATION SET SELECT FILE FORMAT 1 TIFF G4 2 TIFF G3 3 TIFF NO COMPRESSION 4 PDF G4 5 PDF G3 Editing a Rapid Key or Speed Dial number To make changes in a Rapid Key or Speed Dial number repeat the programming procedure Select the Rapid Key or Speed Dial number for which y...

Page 102: ...rom the network scanner or documents created using word processing or spreadsheet application software Some of the important features of Sharpdesk are Sharpdesk works with your scanner to let you read paper documents into your computer using a full featured set of scanning controls and options Sharpdesk makes editing of your images and documents quick and easy A text image scanned into Sharpdesk c...

Page 103: ...ot already installed in your computer you can install Acrobat Reader from the CD ROM Note If Acrobat Reader 3 0 is already installed in your computer uninstall it before installing the new version from the CD ROM Installing Acrobat Reader 1 Quit any software applications and or resident programs that are running on your computer 2 Insert the CD ROM into your CD ROM drive If the Sharpdesk installat...

Page 104: ...d installation of Sharpdesk select Typical in the installation type selection screen Network Scanner Tool will also be installed You can also select Custom installation and install only Network Scanner Tool If your computer does not currently have Internet Explorer version 5 01 or later installed Sharpdesk will install a minimal version of Internet Explorer 5 01 on your computer 1 Quit any softwar...

Page 105: ...ional Edition and Sharpdesk Imaging use common registry entries and installing Imaging for Windows Professional Edition after Sharpdesk has been installed may cause abnormal operation In this case uninstall Sharpdesk and Sharpdesk Imaging and then install Imaging for Windows Professional Edition After that reinstall Sharpdesk Setting up Network Scanner Tool When installation of the software is com...

Page 106: ...sh to change the prefix enter a name in 6 characters Enter any letter for the Initial the initial is not used on the FO DC535 635 however an entry is necessary 3 Select the Process Definitions that you wish to use and click Next Each process that you select will be assigned a Rapid Key or Speed Dial number on the machine Network Scanner Tool is shipped with 3 pre defined sets of instructions calle...

Page 107: ...our computer this is the default 4 Select the machine or machines that you wish to use as a network scanner The name that initially appears is the machine name set during the installation of the network scanning function If a name was not set FO DC500 600 or a higher number if there are multiple FO DC535 635 machines on the network will appear Click the Properties button and then the Advanced butt...

Page 108: ...e to clear the Rapid Key or Speed Dial number that contained your computer as a Scan to Desktop destination Uninstalling the software programs with the Sharpdesk Uninstaller Click Start and then point to Programs All Programs in Windows XP Sharpdesk and then Uninstall Follow the instructions on the screen If an additional FO DC535 635 machine is installed on the network If an additional FO DC535 6...

Page 109: ... address or addresses Up to 41 groups can be stored To be used a stored group must be activated When a fax is received from one of the sender s fax numbers in an activated group the fax is converted to e mail and sent to each of the forwarding e mail addresses in that group When multiple groups are stored the machine checks each activated group and forwards the fax as appropriate You can also conf...

Page 110: ...08 Storing transfer groups Transfer groups are stored in the machine s Web page To store a transfer group click Fax Transfer under Setup in the menu at the left of the Web page The Fax Transfer Setup page will appear ...

Page 111: ...u wish to have only faxes from specified senders transferred select Transferred fax data from the following TSI and then click the Input TSI button The TSI Number Input screen will appear Enter the fax number of the sender that you wish to specify in the TSI Number box and click Add Repeat for any additional senders that you wish to add To delete a sender select the fax number and click Delete Whe...

Page 112: ...ify groups of forwarding e mail addresses with different activation selections When finished click the Submit button Deleting a group To delete a group select the group in the Transfer Group List and click Delete Click Yes in the confirmation screen that appears If the group is in a personal book select the book in Personal Address Book first and then perform the above steps Editing a group To edi...

Page 113: ...forwarded If desired you can change this setting to have the machine print only faxes that are not successfully forwarded See Option Setting 37 on page 210 File format The file format when a fax is converted to e mail is PDF or TIFF as selected in SCAN TO E MAIL SET UP see page 88 The compression method is fixed at G4 ...

Page 114: ...can search for destinations on the LDAP server and or use the LDAP server for user authorization LDAP server settings To use an LDAP server to search for destinations and for user authorization you must first configure your LDAP server settings in the Web page of the machine Open the Web page in your browser on your computer see page 83 and click LDAP under Setup in the menu at the left of the pag...

Page 115: ...x destinations or both When finished click Submit to store the settings Searching for a destination on an LDAP server Global Address Book Search Once the LDAP server settings have been completed as explained in the previous section you can search for a destination on the LDAP server when faxing or sending an image by Scan to E mail Destinations on the LDAP server are searched for by name You can a...

Page 116: ... is set to e mail only or fax only in the LDAP settings in the machine s Web page only e mail or only fax destinations will appear If no matches were found for your keyword NO MATCHING ADDRESS FOUND will appear in the display Press to clear the message and try a different keyword If the machine was unable to establish communication with the LDAP server an error message will appear Follow the instr...

Page 117: ...ed name go to Step 8 below If only an e mail address or only a fax number is listed go to Step 9 8 If both an e mail address and a fax number are listed for the selected name the screen at right will appear Press or to select the destination type and press START ENTER START ENTER SELECT DESTINATION TYPE 1 E MAIL 2 FAX GLOBAL ADDRESS SEARCH Jo Smith MORE THAN 16 MATCHES FOUND CONTINUE SELECTING AGA...

Page 118: ...Select another destination in Step 3 or go on to Step 4 of the Broadcast procedure 10 If you pressed in Step 9 to change e mail options or enter a message the screen at right will appear Press to select the option that you wish to change and then press Change the selected option as follows FROM Enter your name press enter your e mail address and press FILE FORMAT Press to select the desired combin...

Page 119: ...destination in a Rapid Key or Speed Dial number you can search an LDAP server for the destination Note Searching an LDAP server is only possible when using the Web page to store a destination in a Rapid Key or Speed Dial number not when using the operation panel of the machine In the E mail Destination Control or Fax Destination Control page click E mail or Fax under Destination Management in the ...

Page 120: ... required must be entered at the machine s operation panel in order to transmit a document After configuring the LDAP server settings as explained on page 112 click Network Scanning under Setup in the machine s Web page menu The following page will appear Select the Enable User Authentication checkbox and then select whether a login name password and e mail address must entered for user authentica...

Page 121: ...on from the book If a login name is not stored login will be required at the time of transmission from the book but not when the book is opened When is pressed to send a fax after answering a call on an extension phone connected to the same line as the machine Follow the steps below to log in START ENTER e mail REDIAL SPEAKER START ENTER START ENTER START ENTER 1 When the screen at right appears l...

Page 122: ...n procedure taking care that all entries are correct If an incorrect login name or password is entered three times in a row USER LOCK OUT will appear and it will not be possible to operate the machine for 1 minute If the machine was unable to establish communication with the LDAP server an error message will appear Follow the instructions in the message you may need to check the LDAP settings in t...

Page 123: ...TER THE INFORMATION appears in the display your login name e mail address if required or password does not match the corresponding entry in the LDAP server Press to clear the message Check your personal book to make sure that your login name and sender e mail address if required are entered correctly see the following section Repeat the login procedure taking care to enter the correct password If ...

Page 124: ... in Login Name Optional in the Personal Address Book Setup page to open this page click Personal Address Book under Setup in the Web page menu and then click Add in the page that appears To check or edit the entries in a previously created personal book click Personal Address Book under Setup in the Web page menu select the name of the book in the Book Name List and then click Edit To check or edi...

Page 125: ...om the CD ROM that is included in the network printer kit The procedures for installing the printer driver and configuring print settings are explained in this chapter Setting the IP address of the machine To allow computers to communicate with the printer over the network the printer must be assigned an IP address This procedure should be performed by the network administrator or administrator of...

Page 126: ... driver Printing out the IP address of the printer In some cases it is necessary to enter the IP address of the machine when installing the printer driver To check the IP address follow the procedure in Printing out the Network Settings on page 82 Computer IBM PC AT or compatible computer equipped with an Ethernet interface Operating System Windows 98 Second Edition Windows Me Windows NT 4 0 Works...

Page 127: ...printer driver on client computers Follow the appropriate procedure for your server s operating system Windows 2000 Server Windows Server 2003 Note Printing is not possible on a client server network that uses Windows Server 2003 Web Edition as there is no printer sharing function Peer to peer printing is possible 1 Windows 2000 Server Click the Windows Start button point to Settings and then clic...

Page 128: ...rinter Port Wizard will appear Click Next 6 Enter the IP address of the printer the port name is filled in automatically If you need to check the IP address follow the procedure in Printing out the Network Settings on page 82 Make sure that the printer has been turned on and has been configured for network printing and then click the Next button ...

Page 129: ...er Driver 127 4 Network Printer 7 Select Custom and then click the Settings button 8 The Configure Standard TCP IP Port Monitor window will appear Select LPR for the protocol and enter any name for the queue name Click OK ...

Page 130: ...s and manufacturers Click the Have Disk button 12 Insert the PRINTER UTILITIES CD ROM into your CD ROM drive If the Language Selection window appears click Cancel to close the window 13 Enter the path Q Option English 2kxp_pclxl substitute the letter of your CD ROM drive for Q and click the OK button 14 The printer driver name will appear in the Add Printer Wizard Click Next ...

Page 131: ...uld like to change the name enter a new name this must be 8 characters or less to allow sharing with Windows 98 Me computers Click Next 16 Enter a location and comment if desired click Next and then follow the instructions on your screen to finish installing the printer driver If the following window appears at any time click Yes to continue the installation ...

Page 132: ...nel 2 In the Control Panel window double click Network to open the Network window Click the Services tab If Microsoft TCP IP Printing already appears in the list close the Network window and go to Step 6 If Microsoft TCP IP Printing does not appear click the Add button 3 The Select Network Service window shows a list of services Select Microsoft TCP TP Printing and click the OK button ...

Page 133: ... point to Settings and then click on Printers 7 Double click Add Printer in the Printers window to run the Add Printer Wizard Select My Computer and then click Next 8 A list of the ports will appear Click the Add Port button 9 The Printer Ports window will show a list of the available ports Select LPR Port and click the New Port button 10 The Add LPR compatible printer window will appear Enter the...

Page 134: ...l display a list of printer models and manufacturers Click the Have Disk button 14 Insert the PRINTER UTILITIES CD ROM into your CD ROM drive If the Language Selection window appears click Cancel to close the window 15 Enter the path Q Option English Nt_pclxl substitute the letter of your CD ROM drive for Q and click the OK button 16 The printer driver name will appear in the Add Printer Wizard Cl...

Page 135: ...ways to install the printer driver on a client computer on a client server network using the Integrated Installer in the PRINTER UTILITIES CD ROM or using Add Printer in the Printers folder in Windows If you are installing the printer driver on a Windows 2000 XP client when the server is NT Server see page 136 Important The printer driver must be installed on the server before it can be installed ...

Page 136: ...ext 7 The name of the printer driver to be installed from the CD ROM will appear Click Start 8 When the Type of Model window appears select your model and tray casette configuration for the FO DC535 select FO DC500 ser Tray Cassette for the FO DC635 select FO DC600 ser Tray Cassette 9 Follow the instructions on the screen When the following window appears click Browse and select SHARPFO DC500 600 ...

Page 137: ...when the printer driver was installed in the server 5 Follow the instructions on your screen If the Language Selection window appears when you insert the PRINTER UTILITIES CD ROM into your CD ROM drive click Cancel to close the window When you are asked to specify the path of the driver refer to the following table Printer Driver Path Substitute the letter of your CD ROM drive for Q in the path 6 ...

Page 138: ...rinter Peer to Peer Network Installing the Printer Driver Follow the appropriate procedure for your operating system to install the printer driver on a computer on a peer to peer network Windows 2000 XP Follow Steps 1 through 14 of the procedure for installing the printer driver on Windows 2000 Server In Step 15 select Do not share this printer click Next and then follow the instructions on your s...

Page 139: ...M drive for Q and click OK 4 Follow the instructions in the Setup program If the Setup program detects a previous installation of the IP Peer to Peer Redirector the program asks whether to delete the old driver and continue the installation procedure Click Yes or No 5 When the Peer to Peer Setup screen appears click Find Printers 6 Select the name of the printer to install Then click Select and Pe...

Page 140: ...ct the port you added when you installed the IP Peer to Peer Redirector and click Next 16 Follow the instructions on your screen to finish installing the printer driver Printer Status Monitor and Printer Administration Utility The Printer Status Monitor allows you to monitor the status of print jobs that you send to the printer The Printer Administration Utility provide tools for the administrator...

Page 141: ... click Next 6 Select Printer Status Monitor or Printer Administration Utility as appropriate and click Next 7 The name of the component to be installed from the CD ROM will appear Click Start 8 Follow the instructions on your screen to complete the installation Printing a Test Page from Your Computer You can print a test page to make sure that the printer and your computer are communicating correc...

Page 142: ...saging access the machine s Web page from a computer that is connected to the same network as the machine The Web page can be displayed with your Web browser Internet Explorer 4 0 or later or Netscape Navigator 4 0 or later To access the Web page in the machine type in the IP address of the machine in your browser in the format http XXX XXX X X where the X s are the IP address the number of digits...

Page 143: ...p at the bottom of the Web page menu Next click Status Message Parameters in the Web page menu Enter the e mail addresses to which status messages are to be sent and select the schedule 1 or 2 for sending status messages Schedules 1 and 2 can be set up at the bottom of the page To set up alert messaging click Alert Message Parameters in the Web menu Enter the e mail addresses to which alert messag...

Page 144: ... the application 3 The Properties appear Adjust the settings as desired and then click OK The settings are explained in the following pages and in on screen Help 4 Select the print range and adjust any other settings as desired in the Print dialog box 5 When you are ready to begin printing click Print or OK in the Print dialog box Note When you adjust the print settings as explained above in Step ...

Page 145: ... job in spite of the problem Canceling a print job 1 Press twice to display the NETWORK PRINT STATUS screen 2 Press once to switch the machine off line 3 Press 4 Press to select YES JOB STATUS ON LINE STOP 1 Continuing a print job when the ALARM light is on Note If the ALARM light has come on because the machine does not have the size of paper specified for the job and you continue the job anyway ...

Page 146: ...on each tab 5 Click the OK button to store the settings and close the properties Opening the printer driver from the Start menu When you adjust the printer driver settings from the Start menu your changes will remain in effect for all subsequent jobs 1 Open the Printers folder click the Start button point to Settings and select Printers the exact steps may vary depending on your operating system 2...

Page 147: ...the application normally takes precedence Fit to Paper Check Fit to Paper to adjust the size of the image sent from the application to the paper size specified in Output Paper Size Limitations When one of following is selected the Fit to Paper function can not be selected Scaling Any setting except 100 N Up Any setting except Off All Raster On Note When Fit to Paper is selected the paper size spec...

Page 148: ...nly Cassette 1 and Cassette 2 are not available When the Input Option setting is Tray Cassette Cassette 2 is not available Scaling Scaling allows you resize an image on the paper Limitation When one of following is selected Scaling can not be selected N Up Any setting except Off Fit to Paper On All Raster On Copies Use this box to specify the number of copies from 1 to 99 Collate at Printer Select...

Page 149: ...is selected with N up borderlines are printed around each document page on the sheet of N up output Limitation The borderline feature cannot be selected when N up is set to Off Details of N up Click the Details of N up button to open the Details of N up window This allows you to select the layout order for N up printing Limitation Details of N up cannot be selected when N up is set to Off Watermar...

Page 150: ...image on the paper Use the up and down arrows to select amount of the shift in the X and Y directions from 10 to 10 Quality tab Resolution The resolution is fixed at 600 dpi All Raster Select On to print images using Raster Graphics the image will consist of a group of dots similar to bitmap data or an image captured with a scanner Limitation When any of the following settings are selected the All...

Page 151: ... the paper sources that are installed in the machine The sources that you specify here will be available for selection in the Paper Source setting in the Paper tab For example if Tray Cassette is selected the selections in the Paper Source list will be Tray Cassette 1 and Auto Notify Job End Select this checkbox if you wish to be notified through the Printer Status Monitor when your print jobs are...

Page 152: ...g jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE or ULTRA FINE by changing Option Setting 30 see page 209 1 Load the document SEND READY will appear in the display Press and or to set the resolution and contrast if needed 2 Press If you are only making a single copy of the original or of each original press Copying will ...

Page 153: ...h of three originals A B C A B C A B C A B C C C C B B B A A A Originals Sorted SORT COPY Not sorted MULTI COPY 1 Press flip up the Rapid Key overlay Make sure that COPY STATUS is selected in the display 2 Press The copy jobs appear To print out the list of jobs press MEM STATUS B START ENTER REPORT N Display MEMORY STATUS REPORT 1 COPY STATUS 2 MEMORY TX STATUS 3 MEMORY RX STATUS 4 MESSAGE CLEAR ...

Page 154: ...Press or to scroll through the list of jobs To cancel a job press or to select the job press and then press 4 When you have finished checking the list press twice to return to the date and time display DEL START ENTER STOP ...

Page 155: ...ansmission this is called I SEND MODE An e mail address can be entered directly or specified using a Rapid Key or Speed Dial number 1 Load the document s SEND READY will appear in the display 2 Press 3 Select the destinations using any of the following methods Press a Rapid Key Press and enter a Speed Dial number If you enter less than 3 digits for the number press to complete the entry Press a Gr...

Page 156: ...e sending the document to only fax destinations press twice Transmission will begin If e mail recipients are included in the destinations press once and go to Step 7 7 If you are sending the document to e mail destinations the display at right will appear to let you adjust the e mail settings To adjust a setting press or to select the setting and then press see Step 6 on page 92 When you are ready...

Page 157: ...ess and or to set the resolution and contrast if needed 2 Press the appropriate Group Key If the key contains only fax destinations transmission will begin If the key contains e mail addresses you can set e mail options as explained in Step 7 of the Broadcasting procedure Press WITHIN 5 SECONDS after pressing the Group Key RESOLUTION CONTRAST When broadcasting to fax destinations a Transaction Rep...

Page 158: ...O DC635 If the network scanner option is installed e mail addresses can also be stored in a Group Key To store a fax number or e mail address in a Group Key it must be previously stored in a Rapid Key or Speed Dial number Fax numbers and e mail addresses cannot be directly entered 1 Press and then or until PROGRAM GROUP MODE is selected in the display 2 Press and then or to select GROUP ENTRY MODE...

Page 159: ...stinations using any of the following methods Press a Rapid Key Press and enter a Speed Dial number If you enter less than 3 digits for the number press to complete the entry Note If you need to delete a destination press or to select the destination and then press Note Scan to FTP and Scan to Desktop destinations cannot be selected START ENTER START ENTER START ENTER SPEED DIAL START ENTER STOP E...

Page 160: ...p by repeating the programming procedure for the Group Key Select SET in Step 3 and select the Group Key in Step 5 Add or delete numbers as explained in Step 8 9 Press 10 Return to Step 5 to program another Group Key or press repeatedly until you return to the date and time display START ENTER STOP ...

Page 161: ...To use this function your name and fax number OWN PASSCODE must be entered in your machine as explained on page 25 Some machines have multiple mailboxes for receiving confidential faxes If you are sending to a machine with multiple confidential mailboxes contact the receiving party in advance for the appropriate mailbox number 1 Load the document s SEND READY will appear in the display Press and o...

Page 162: ...hat appears and then press Enter a full fax number with the numeric keys and press Transmission will take place when the connection is established START ENTER SPEED DIAL START ENTER START ENTER START ENTER Confidential reception When another machine sends you a document by confidential transmission your machine holds it in memory instead of immediately printing it out The document cannot be printe...

Page 163: ...etters see Step 6 on page 26 CONFIDENTIAL Z START ENTER START ENTER Caps Lock S H A R P Programming the confidential passcode To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passcode Note Be sure to inform the transmitting party of your 2 digit mailbox number in advance The transmitting party will need this number to send you confidential faxes Q W ...

Page 164: ... you want to clear 4 Enter the 4 digit passcode of the mailbox with the numeric keys 5 Press CONFIDENTIAL Z START ENTER START ENTER 7 Press Note After entering the passcode the machine will print it out for your records If you forget the passcode and have kept no record contact your Sharp dealer START ENTER Display CONFIDENTIAL FUNCTION 1 CONFIDENTIAL TX 2 CONFIDENTIAL DATA PRINT 3 CONFIDENTIAL CO...

Page 165: ...en follow the steps below to print out the document 1 Press flip up the Rapid Key overlay if it is down and then or until CONFIDENTIAL DATA PRINT is selected in the display 2 Press 3 Enter your mailbox number 4 Enter your confidential passcode 5 Press Printing will begin After printing the document will be erased from memory CONFIDENTIAL Z START ENTER START ENTER Display CONFIDENTIAL FUNCTION 1 CO...

Page 166: ...p of fax machines this is called Serial Polling a maximum of 179 fax machines can be polled in one operation on the FO DC535 or 279 fax machines on the FO DC635 1 Press and then or until SERIAL POLLING MODE is selected in the display 2 Press 3 Dial the number s of the fax machine s you want to poll using any of the following methods Press a Rapid Key Press and enter a Speed Dial number If you ente...

Page 167: ...hine poll your machine you must first store the document s in memory using the following procedure Transmission will take place when the other fax machine calls your machine and activates polling You can choose whether to allow polling only once or an unlimited number of times In the latter case your machine can be used as an electronic bulletin board Multiple documents can be stored for memory po...

Page 168: ...mory polling documents have been stored select 1 TIME to allow polling only once or REPEAT to allow polling an MENU START ENTER START ENTER Display MENU MODE 4 OPTIONAL SETTING 5 PROGRAM GROUP MODE 6 SERIAL POLLING MODE 7 MEMORY POLL MODE MEMORY POLLED SET 1 1 TIME 2 REPEAT Display when no other memory polling documents are stored MEMORY POLLED SET 1 APPEND 2 CANCEL Display when another document i...

Page 169: ... fax will go on polling standby START ENTER START ENTER RESOLUTION CONTRAST START ENTER START ENTER 1 Press and then or until MEMORY POLL MODE is selected in the display 2 Press and then or to select CLEAR 3 Press twice to clear the documents MENU START ENTER START ENTER Clearing a document To clear a memory poll document or documents from memory follow the steps below Display MENU MODE 4 OPTIONAL...

Page 170: ... Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 as explained on page 203 Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine s list of permitted numbers 1 Press and then or until ENTRY MODE is selected in the display 2 Press and then or until PASSCODE SETTING is selected 3 Press Make sure that SE...

Page 171: ...nter in the next step Clearing Enter the 2 digit number which identifies the fax number you want to clear and go to Step 7 6 Enter the fax number max 20 digits by pressing the numeric keys 7 Press 8 Return to Step 3 to enter or clear another number or press repeatedly to return to the date and time display START ENTER START ENTER STOP ...

Page 172: ...ion Initial procedure To store a timer job first perform the following procedure After you have completed this procedure go to the procedure for the specific job you want to store see the following pages 1 Press Flip up the Rapid Key overlay if it is down 2 Make sure that SET is selected and then press 3 Press or to select the desired operation and then press Note CONFIDENTIAL TX MODE stands for c...

Page 173: ... ENTER Transmission SEND MODE Continued from Initial procedure 8 Dial the receiving machine using one of the following methods Press a Rapid Key Press and enter a Speed Dial number if you enter less than 3 digits press to complete the entry Enter a full fax number with the numeric keys 9 Press 10 Press and or to adjust the resolution and contrast if desired and then press 11 Load the document and ...

Page 174: ...ete the entry Enter a full fax number with the numeric keys and then press Press a Group Key Note If you need to delete a destination press or to select the destination and then press 9 Press 10 Press and or to adjust the resolution and contrast if desired and then press 11 Load the document and then press The document will be scanned into memory SPEED DIAL START ENTER START ENTER STOP START ENTER...

Page 175: ...ing one of the following methods Press a Rapid Key Press and enter a Speed Dial number if you enter less than 3 digits press to complete the entry Enter a full fax number with the numeric keys 11 Press 12 Press and or to adjust the resolution and contrast if desired and then press 13 Load the document and then press The document will be scanned into memory START ENTER SPEED DIAL START ENTER START ...

Page 176: ...olling Continued from Initial procedure 8 Dial the machines to be polled using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 3 digits for a Speed Dial number press to complete the entry Enter one or more full fax numbers with the numeric keys pressing after each full number Press one or more...

Page 177: ...on in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See page 212 1 Press flip up the Rapid Key overlay if it is down and then or to select CLEAR 2 Press 3 Enter the 2 digit number assigned to the operation 4 Press 5 Press repeatedly until you return to the date and time display TIMER X START ENTER START ENTER STOP ...

Page 178: ...Batch Key If you specify a day of the week in your program the transmission will be performed every week on that day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs on page 178 In Step 10 of the initial procedure select Batch transmission Clearing a Batch ...

Page 179: ...ent stored for a batch transmission before transmission takes place To do so you will need to know the message number assigned to the document If you don t remember the message number print out the Batch Transmission List see page 212 Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M com SHIFT Space _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25...

Page 180: ...can be selected This is not possible if a timer setting is included To clear a mistake in the procedures that follow press Initial procedure To program a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages STOP 1 Press and then or until PROGRAM GROUP MODE is selected in ...

Page 181: ...ion to take place if you want the operation to take place within the next 24 hours select WITHIN A DAY 11 Press 12 Press or to select one of the following operations and then press Transmission SEND MODE Broadcast I SEND MODE if the network scanner option is installed and a timer setting is not included Confidential transmission Polling Serial Polling Batch transmission only possible if a timer se...

Page 182: ...n and contrast if desired and then press 17 If you want the document to be sent through memory press If you want the document to be sent directly from the feeder press This is not possible if you included a timer setting or are sending the document to an e mail FTP or Desktop destination 18 Press repeatedly until you return to the date and time display SPEED DIAL START ENTER e mail START ENTER STA...

Page 183: ...y Enter a full fax number with the numeric keys 17 Press 18 Press and or to adjust the resolution and contrast if desired and then press 19 If you want the document to be sent through memory press If you want the document to be sent directly from the feeder press This is not possible if you included a timer setting 20 Press repeatedly until you return to the date and time display START ENTER SPEED...

Page 184: ... numeric keys 15 Press 16 Press repeatedly until you return to the date and time display SPEED DIAL START ENTER START ENTER STOP 14 Dial the machines to be polled using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 3 digits for a Speed Dial number press to complete the entry Enter one or mor...

Page 185: ...ng any of the following methods Press a Rapid Key Press and enter a Speed Dial number If you enter less than 3 digits for the number press to complete the entry Enter a full fax number with the numeric keys and then press Press a Group Key Press enter an e mail address and then press Only if the network scanner option is installed Note If you need to delete a number press or until the destination ...

Page 186: ...fax number with the numeric keys 15 Press 16 Press and or to adjust the resolution and contrast if desired and then press 17 Press 18 Press repeatedly to return to the date and time display SPEED DIAL START ENTER START ENTER RESOLUTION CONTRAST START ENTER START ENTER STOP 16 Press and or to adjust the resolution and contrast if desired and then press 17 Press 18 Press repeatedly until you return ...

Page 187: ... Press 18 Press repeatedly until you return to the date and time display 1 2 START ENTER RESOLUTION CONTRAST START ENTER START ENTER STOP Clearing a Program Key To clear a Program Key follow these steps 1 Press and then or until PROGRAM GROUP MODE is selected in the display 2 Press Make sure that PROGRAM ENTRY MODE is selected MENU START ENTER Display MENU MODE 2 LISTING MODE 3 ENTRY MODE 4 OPTION...

Page 188: ...l you return to the date and time display START ENTER START ENTER START ENTER STOP Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M com SHIFT Space _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 PROGRAM ENTRY MODE 1 SET 2 CLEAR PROGRAM CLEAR PRESS PROGRAM KEY ...

Page 189: ... _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow the steps below Note This procedure will not work for a document stored for a batch transmission To cancel a batch...

Page 190: ... can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not however be printed out 1 Load the document s Make sure the page s are front face down with the first ...

Page 191: ...low to program a Print Hold code 1 Press and then Make sure that PRINT HOLD is selected in the display 2 Press and then or until PRINT HOLD CODE SET is selected 3 Press 4 Press the numeric keys to enter the desired Print Hold code 4 digits 5 Press The machine will print out the Print Hold code for your records In the event that you forget the code and have kept no record contact your Sharp dealer ...

Page 192: ... HOLD FAX will appear in the display Follow the steps below to print the fax or faxes 1 Press and then Make sure that PRINT HOLD is selected in the display 2 Press Make sure that PRINT HOLD DATA PRINT is selected in the display 3 Press 4 Press the numeric keys to enter the Print Hold code 5 Press The received fax will print out MENU START ENTER START ENTER START ENTER Display MENU MODE 6 SERIAL PO...

Page 193: ...hen Make sure that PRINT HOLD is selected in the display 2 Press and then Make sure that PRINT HOLD CODE CLEAR is selected in the display 3 Press 4 Press the numeric keys to enter the Print Hold code 5 Press MENU START ENTER START ENTER START ENTER Display MENU MODE 6 SERIAL POLLING MODE 7 MEMORY POLL MODE 8 NETWORK SETTING 9 PRINT HOLD PRINT HOLD 1 PRINT HOLD DATA PRINT 2 PRINT HOLD CODE SET 3 PR...

Page 194: ...des Up to 99 different Department Codes can be programmed to allow access to the machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual A name must be assigned to each code Only the name not the code will appear on the Department Usage List Be sure to keep a record of each code and name If you...

Page 195: ...nt Code that you are currently using to access the machine It is also not possible clear a Department Code if only one code is programmed 6 Programming Enter a Department Code 4 digits or the number of digits set by Option Setting 27 as explained on page 208 Clearing Enter the Department Code that you wish to clear and go to Step 9 7 Press 8 Press the letter entry keys to enter a name for the Depa...

Page 196: ...fore using the machine If you do not begin the operation within one minute after entering the code the machine will return to controlled access mode Note You do not need to enter a Department Code to receive faxes manually by picking up an extension phone connected to the same line and pressing on the machine START ENTER ...

Page 197: ...Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 2 digit number that identifies it If you have forgotten this number print out the Anti Junk Number List as explained on page 212 1 Press and then or until ENTRY MODE is selected in the display 2 Press and then or until STORE JUNK FAX is selected 3 Press 4 Make sure that SET is selected and then press To cle...

Page 198: ...identifies the fax number that you will enter in the next step Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 7 6 Enter the fax number 7 Press 8 Return to Step 5 to enter or clear another fax number or press repeatedly to return to the date and time display START ENTER STOP ...

Page 199: ...for each group that will use the machine see Department Control on page 192 and then have your dealer activate Department Control After this set Option Setting 26 Telephone Billing Code to ON as explained on page 208 Direct billing code entry If you don t want to use Department Control for telephone billing you can have users enter an assigned billing code any number up 9 digits long each time the...

Page 200: ...e line max of 3 digits 3 Flip down the Rapid Key overlay and press enter the billing code max of 9 digits and then press again Note The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report 4 Press and or to adjust the resolution and contrast if desired 5 Dial the other party by the desired method and transmit the document SPEAKER Space Space R...

Page 201: ...om your normal number If you subscribe to a distinctive ring service you can set the machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is called follow the steps below 1 Press and then or until OPTIONAL SETTING is selected in the display 2 Press and 3 Pr...

Page 202: ... pattern OFF SETTING Turn distinctive ring off START ENTER STOP Selections in Canada In Step 3 of the above procedure the selections available in Canada are as follows RING PATTERN 1 Two short rings RING PATTERN 2 One short one long and one short ring RING PATTERN 3 Two short rings and one long ring RING PATTERN 4 Three very short rings RING PATTERN 5 Two very short rings STANDARD RING Your standa...

Page 203: ...ptional setting that you wish to change Note You can also press the Rapid Key that has the same number as the optional setting Example Optional Setting 01 OR Press or to scroll through the optional settings When the desired optional setting appears press 4 Enter a selection for the optional setting as explained in the following pages 5 After entering a selection the subsequent option setting will ...

Page 204: ...e machine will answer without ringing Initial setting 1 Setting 03 NUMBER OF RINGS MANUAL RECEPTION You can also have the machine automatically answer a call after a certain number of rings in MANUAL reception mode To turn on this function enter the desired number of rings any number from to To turn off the function enter Initial setting 0 off Setting 04 AUTO LISTING Select YES to have the machine...

Page 205: ...ait between automatic redials when the line is busy Enter for 1 minute for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 Setting 08 SECURITY SELECTION Select ON to turn polling security on or OFF to turn it off Press or to make the selection and then press Initial setting ON ERROR TIMER MEMORY A report will be printed after an error timer operation or memory operation SEND ONLY A ...

Page 206: ...ff Press or to make the selection and then press Initial setting NO Setting 11 FAX SCANNING WIDTH This setting selects the maximum scanning width Press or to select 10 inches or 8 3 inches and then press Initial setting 10 inches Setting 12 COPY SCANNING This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off Press or to select AUTO for autom...

Page 207: ...s turned off Press or to select one of the following settings and then press AUTO SELECTION The machine automatically selects the printing paper source tray or cassette according to the size of each page received or copied If a document consists of multiple pages of different sizes each page will be printed on the paper that best matches its size AUTO SELECTION 2 The machine automatically selects ...

Page 208: ...SION TIMES This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure Enter any 2 digit number from to or enter to turn off the function Initial setting 10 Setting 18 RETRANSMISSION INTERVAL You can select the number of minutes the fax waits between each memory retransmission attempt Enter for 1 minute for 2 minutes etc up...

Page 209: ...NE Setting 23 QUICK ON LINE When you transmit a multi page document this setting determines whether the machine will dial the receiving party and begin transmitting while scanning is still in progress or wait until all pages have been scanned before dialing Select ON to have the machine dial and begin transmission while scanning is still in progress or OFF to have the machine wait until all pages ...

Page 210: ...rn it off Press or to make the selection and then press Initial setting OFF If you selected ON the BILLING CODE DIAL selection will subsequently appear Select BEFORE if your PBX must receive the billing code before dialing a telephone number or AFTER if it must receive the billing code after dialling a telephone number and then press Refer to your PBX manual or consult your PBX adminstrator for th...

Page 211: ...ion the resolution used for copying if a setting is not made with Press or to select STANDARD FINE SUPER FINE or ULTRA FINE and then press Initial setting FINE Setting 31 SEPARATE MODE If desired you can have the machine draw a sheet of paper from one of the paper sources after each fax reception and after each print job if the network printer option is installed By loading colored or large paper ...

Page 212: ...ght turns off after the operation panel is used after a key is pressed Press or to select the amount of time 3 MINUTES 10 MINUTES or 15 MINUTES or select ALWAYS OFF if you never want the backlight to be on When finished press Initial setting 3 MINUTES Note Settings 33 through 36 are not used Setting 37 FAX TRANSFER This setting only appears if the network scanner option is installed Select ALWAYS ...

Page 213: ... YES and then press Note A Print Hold code must be programmed before YES can be selected To turn off the Print Hold function press or to select NO press enter the 4 digit Print Hold code and press Note NO cannot be selected if a received fax is being held in memory by the Print Hold function First print the fax and then turn off Print Hold Initial setting NO START ENTER START ENTER START ENTER ...

Page 214: ...ey that has the same number as the list Example Activity Report OR Press or to scroll through the lists When the desired list is selected press If you selected the Destination List 03 You can select the order in which the destinations the fax numbers programmed for automatic dialing appear Select NUMBER to have the destinations appear in the order of the Rapid Key and Speed Dial numbers or ALPHABE...

Page 215: ...nd and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the SEND REPORT which shows information on transmissions including Scan to E mail transmissions if the network scanner option is installed and the RECEIVE REPORT which shows information on receptions If Option Setting 4 Auto Listing is set to YES a report will be automatically printed out ...

Page 216: ...enting the transaction BUSY The fax was not sent because the line was busy COM E 0 to COM E 31 A telephone line error prevented the transaction See Line Error in Problems and Solutions in Chapter 9 CE 01 to CE 05 An error occurred when the machine attempted to establish a connection with your e mail server see page 229 for explanations of the errors CANCEL The transaction was cancelled because the...

Page 217: ...ocuments that are currently stored for batch transmission Department Usage List List 08 This list shows total transmission time and pages transmitted including polling time and pages polled for each department during the period indicated on the list The information is only available if Department Control has been activated Each time you print out the report the data is cleared and a new period beg...

Page 218: ...il FTP Desktop transmission press flip up the Rapid Key overlay if it is down before performing the steps of the transmission To cancel printing of the Transaction Report press The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The first page of the document will also appear below the report if the doc...

Page 219: ... Scan Print Counter List follow the steps below A list of the current counts will be printed and then the counts will be cleared 1 Press the following sequence of keys This is a hidden operation and therefore error beeps may sound and the display may not respond normally when you press several of the above keys Disregard the error beeps and display while pressing the keys If password protection pa...

Page 220: ... the scanning glass white backplate and rollers with a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol Scanning glass White backplate The Housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These...

Page 221: ...nit when it runs out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the ADF exit tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers 3 Insert the new ink cartridge into the machine make sure that the tab is facing out 4 Replace the ADF exit tray 1 3 2 ...

Page 222: ...or persists check the following Check the hookup The cord from the TEL LINE jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the machine to a different telephone line If the probl...

Page 223: ...telephone line cord is plugged into the TEL LINE jack and not the TEL SET jack If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Press the SPEAKER key and check for a dial tone Nothing is printed at the receiving end Make sure that the document ...

Page 224: ... replacement The printed image appears dirty and or the paper jams frequently Have a service technician clean the print compartment The power is on but no reception takes place Make sure that the wall jack is connected to the TEL LINE jack and not the TEL SET jack Received images are distorted If ECM mode Option Setting 9 is turned off noise on the telephone line may cause distortion Have the othe...

Page 225: ...ution Nothing appears in the display Make sure the power cord is properly plugged into a power outlet and the power switch is turned on Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Auto...

Page 226: ...r is not properly connected or there is a problem with the network cable Make sure the NIC is operating properly and is connected to the network cable Make sure that the cable is Category 5 cable and that it is connected in a straight connection no cross connections If the problem persists contact your administrator or dealer Network printer problems Problem Solution The printer function does not ...

Page 227: ... Paper tab of the printer driver The printed image is clipped or off the edge of the paper Was a different paper size used Select the same paper size as the document in the Paper tab of the printer driver and make sure that correct size of paper is loaded in the selected source Make sure the orientation setting in the Paper tab of the printer driver is the same as the orientation of the original d...

Page 228: ... mail is not successful check to see if an unsuccessful delivery message was sent to your specified sender s e mail address This may provide details on the problem To use Scan to Desktop the Network Scanner Tool must be installed Scan to E mail is not successful The image might have exceeded the file size limit set by your administrator for e mail Reduce the file size decrease the number of scanne...

Page 229: ...age appears when approximately 1000 pages can still be printed E MAIL TRANSFER This appears when the Fax Transfer function is set to forward all received faxes to e mail addresses and Option Setting 37 is set to only print forwarded faxes when an error occurs so that normally no received faxes are printed FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replac...

Page 230: ... If no paper source is indicated all paper sources are out of paper ONHOOK DIAL MODE The SPEAKER key has been pressed and the machine is waiting for you to dial OUTPUT TRAY OFF The received document tray is not attached Attach it as explained in Connections in Chapter 1 the tray must be attached for the machine to operate properly PAPER JAM The printing paper is jammed See the following section Cl...

Page 231: ...following error message will appear with an error code Error Code Description of the Error CE 01 The network interface board is not installed or is out of order CE 02 Cannot find the specified mail server or FTP server CE 03 The server was down during scanning of the original CE 04 An invalid account name or password for the FTP server was entered CE 05 An invalid directory in the FTP server was e...

Page 232: ...isplay first try pressing If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism START ENTER 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place ...

Page 233: ...ration Be careful not to touch the inside of the compartment 2 Remove the toner cartridge and place it on a sheet of paper 3 Remove the drum cartridge 4 Remove the jammed paper Make sure no torn pieces of paper remain in the print compartment and rollers Clearing jammed printing paper If the printing paper jams PAPER JAM will appear in the display Follow the steps below to clear the jam ...

Page 234: ...erted in as far as it will go 6 Replace the toner cartridge and then close the print compartment cover 7 If you have a paper cassette and the display still indicates that paper is jammed pull out the cassette and remove the jammed paper 8 Replace the paper cassette OR GREEN BLUE GREEN BLUE ...

Page 235: ...label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may...

Page 236: ...icle is removed If irritation does occur obtain medical advice Eye Contact Do not allow victim to rub eye s Flush with gently flowing water preferably lukewarm for 15 minutes or until particle is removed Have victim look right and left and then up and down If irritation does occur obtain medical attention DO NOT attempt to manually remove anything stuck to the eye s Ingestion If irritation or disc...

Page 237: ...ation Ingestion oral LD50 mg kg 5000 Rats Dermal LD50 mg kg 2000 Rats Eye irritation Non irritant Rabbits Skin irritation Non irritant Rabbits Skin sensitizer No data available Mutagenicity Negative AMES test Based on data for other Products with similar ingredients Local Effects see Chronic Toxicity or Long term Toxicity Chronic Toxicity or Long Term Toxicity Prolonged inhalation of excessive dus...

Page 238: ...ase Not required 76 769 EEC All chemical substances in this product comply with all applicable rules or order under 76 769 EEC Section 16 Other Information NFPA Hazard Rating The National Fire Protection Agency USA Health 1 Flammability 1 Reactivity 0 HMIS Rating The National Paint and Coating Association USA Health 1 Flammability 1 Reactivity 0 Recommended Uses Toner for Electrophotographic Equip...

Page 239: ...RS 1 Press and then or until ENTRY MODE is selected in the display 2 Press Make sure that DESTINATION SETTING is selected 3 Press Make sure that SET is selected To clear a number select CLEAR 4 Press 5 To store a Rapid Key number press the desired Rapid Key To store a Speed Dial number press and enter a number from 1 to 100 FO DC535 or 200 FO DC635 press if you entered less than 3 digits If cleari...

Page 240: ...OS DE FAX DE MARCACIÓN AUTOMÁTICA 1 Pulse y después o hasta que aparezca ENTRY MODE en el display 2 Pulse Asegúrese que DESTINATION SETTING esté seleccionado 3 Pulse Asegúrese que SET esté seleccionado Para borrar un número seleccione CLEAR 4 Pulse 5 Para memorizar un número de Tecla rápida pulse la Tecla rápida deseada Para memorizar un número de Marcación abreviada pulse e introduzca un número d...

Page 241: ...a touche et ensuite ou jusqu à ce que ENTRY MODE soit sélectionné à l écran 2 Pressez la touche Assurez vous que DESTINATION SETTING est sélectionné 3 Pressez la touche Assurez vous que SET est sélectionné Pour effacer un numéro sélectionnez CLEAR 4 Pressez la touche 5 Pour enregistrer un numéro à composition par touche rapide pressez la touche rapide souhaitée Pour enregistrer un numéro à composi...

Page 242: ...eet 64 Auto Cover Sheet 204 D Date setting 27 Daylight Saving Time 29 Default copy resolution 209 Department Code Digits 208 Department Control 192 194 Department Usage List 215 Destination List 215 Dial mode 207 Dialing Chain 45 53 Direct Keypad 51 Normal 40 Rapid Key 49 Speed 50 Direct Keypad Dialing 51 Distinctive ring 199 DNS server settings 83 Document feeder 37 Document guides 37 Document re...

Page 243: ...232 Paper loading 22 Passcode List 215 Password Protect setting 32 Pauses in automatic dialing 43 PC Fax function 75 Personal Book List 216 Personal books 57 63 Polling 164 169 Security Selection 203 Power Save mode 206 Print Hold 189 211 Print job canceling 143 Printer driver settings 145 149 Printer driver installing 124 138 Program and Group List 215 Programs 178 187 Q Quick On line 207 R Rapid...

Page 244: ...e Mode 209 Speaker volume 33 Speed Dialing 50 T TEL LINE jack 16 TEL SET jack 16 Telephone billing 197 Telephone Billing Code 208 Telephone line cord 16 Telephone connecting 16 Time setting 27 Timer 170 Timer List 214 Toner cartridge Installing and replacing 18 21 Toner cartridge indicator 21 Transaction Report 216 Print Selection 203 U User authentication 118 V Verification Stamp 74 209 Replacing...

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Page 247: ...R FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE SOFTWARE OR FIRMWARE EMBODIED IN OR USED IN CONJUNCTION WITH THIS PRODUCT Sharp is not responsible for any damages or loss either direct incidental or consequential which you the end user may experience as a result of your purchase or use of the hardware software or firmware embodied in or used in conjunction with this Product Yo...

Page 248: ...annia Road East Mississauga Ontario L4Z 1W9 http www sharp ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below for easy reference in case of loss or theft These numbers are located on the rear side of the unit Space is also provided for other relevant information Model Number FO DC535 FO DC635 Serial Number Date of Purchase Place of Purchase ...

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