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Sharp FO-5900, Operation Manual

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Sharp FO-5900 Operation Manual Download Page 110

Printing Lists and Reports

108

Explanation of headings

SENDER/
RECEIVER

The name or fax number of the other machine involved in the 
transaction.

START

The time at which transmission/reception started.

TX/RX TIME

Total time taken for transmission/reception.

PAGES

Number of pages transmitted/received.

TYPE

CONF. TX

 - A confidential operation was performed.

(T)

 - A timer operation was performed.

(D)

 - The document was sent directly from the feeder, not 

from memory.

NOTE

(One of the following notes will appear under 

NOTE

 in the 

report to indicate whether the transaction was successful, 
and if not, the reason for the failure.)

OK

 - Transmission/reception was successful.

P.FAIL

 - A power failure prevented the transaction.

JAM

 - The printing paper or document jammed, preventing 

the transaction.

BUSY -

 The fax was not sent because the line was busy.

COM.E-0 to COM.E-31

 - A telephone line error prevented 

the transaction. See 

Line Error

 in 

Problems and Solutions

 in 

Chapter 9.

all.book

Page 108

Wednesday, February 19, 2003

1:34 PM

Summary of Contents for FO-5900

Page 1: ...MODEL FO 5900 OPERATION MANUAL FACSIMILE 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Special Functions 6 Optional Settings 7 Printing Lists 8 Maintenance 9 Troubleshooting ...

Page 2: ...pillage vermin infestation software use of consumables other than those approved by Sharp or any alterations made to the product which are not authorised by Sharp Please retain your sales documentation as this should be produced to validate a warranty claim This warranty is in addition to and in no way limits varies or excludes any express and implied rights and remedies under any relevant legisla...

Page 3: ... Approx 2 seconds Toner cartridge yield continuous printing 4 page coverage A4 paper Initial starter cartridge included with fax machine Approx 3000 pages Replacement cartridge FO 59DC Approx 6000 pages Drum cartridge yield Initial starter cartridge included with fax machine 20 000 pages ave Replacement cartridge FO 47DR 20 000 pages ave Resolution Horizontal 8 pels mm Vertical Standard 3 85 lines...

Page 4: ...ngth 128 to 483 mm Effective Scanning width 208 mm max Effective Printing width 203 mm max Reception modes Auto Manual Instascan speed 1 3 sec page A4 paper scan time only excludes document feeding time Full Dual Access Yes Copy function Single Multi Sort 99 copies page Power requirements 230 240 V AC 50 Hz Operating temperature 10 30 C Humidity 20 to 85 RH Power consumption Standby 9 W Maximum 76...

Page 5: ... When using your facsimile equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service personnel This machine must only be connected to a 230 240 V 50 Hz earthed 3 prong outlet Connec...

Page 6: ...oid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or...

Page 7: ... a different circuit to that which the receiver is connected Consult the dealer or an experienced radio TV technician for help For Australia The Ringer Equivalence Number REN for this equipment is written on the back of the machine The sum of all Ringer Equivalence Numbers REN s on your telephone line should not exceed 3 to assure correct service from your telephone company IMPORTANT NOTICE FOR NE...

Page 8: ...g the Date and Time 26 Volume Adjustment 28 2 Sending Documents 30 Transmittable Documents 30 Loading the Document 32 Adjusting the Resolution and Contrast 33 Sending a Fax by Normal Dialling 35 Programming Auto Dial Numbers 36 Sending a Fax by Automatic Dialling 41 Creating and Using Personal Books 50 Cover Sheet 55 Batch Page Numbering 57 3 Receiving Documents 58 Using AUTO Reception Mode 58 Usi...

Page 9: ...partment Control 95 Blocking Reception of Unwanted Faxes 97 Distinctive Ring Requires Subscription to Service 98 6 Optional Settings 99 7 Printing Lists and Reports 107 8 Maintenance 112 Cleaning the Scanning Glass and Rollers 112 The Housing 112 Replacing the Verification Stamp 113 9 Troubleshooting 114 Problems and Solutions 114 Messages and Signals 119 Clearing Paper Jams 122 QUICK REFERENCE GU...

Page 10: ...tridge nears empty and lights steadily when the toner cartridge needs replacement LINE IN USE light This lights when the fax machine is using the telephone line CONTRAST key Press this key to adjust the contrast before sending or copying a document RESOLUTION key Press this key to adjust the resolution before sending or copying a document An indicator will light next to the selected setting HALFTO...

Page 11: ...key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CONFIDENTIAL key Press this key to send or print out a confidential document 10 9 8 7 Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M au SHIFT Space _ DEL Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock PAGE COUNTER CONFIDENTIAL TIMER COVER S...

Page 12: ...al number of pages printed by the fax machine MEM STATUS key Press this key to check the status of fax transmission jobs copy jobs and fax receptions This key can also be used to cancel a job REPORT key Press this key to print out a report on the most recently completed transmission or reception DOCUMENT key Press this key to transmit a document directly from the feeder without reading it into mem...

Page 13: ...ey to transmit or copy a two sided document PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission BROADCAST key Press this key to send a fax to a group of receiving fax machines JKL ABC 1 DEF WXYZ 9 GHI 4 5 MNO 6 PQRS 7 TUV 8 0 2 3 OPER PERSONAL BOOK SPEED DIAL REDIAL SPEAKER JOB STATUS DUPLEX SCAN PRIORITY BROADCAST MENU UP Z ...

Page 14: ...ur fax machine Dial keypad numeric keys Use these keys to dial and program fax numbers REDIAL key Press this key to automatically redial the last number dialed SPEAKER key Press this key when transmitting a document by Normal Dialling to listen to the line and verify the response of the receiving fax machine START ENTER key Press this key to begin fax transmission when using Speed Dialling Direct ...

Page 15: ...mind when setting up Do not place the machine in direct sunlight Do not place the machine near heaters or air conditioners Keep dust away from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the ...

Page 16: ...icular do not use an extension cord to connect multiple devices to the outlet The power outlet must be installed near the machine and must be easily accessible When disconnecting the machine unplug the telephone line cord before unplugging the power cord Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and tele...

Page 17: ...changing Option Setting 22 See page 104 In New Zealand only tone dialling is used Moving your fax and reconnecting Should it be necessary to move your fax to a new location first disconnect the telephone line cord before disconnecting the power lead When reconnecting it is necessary to connect the power lead before connecting the telephone line cord Connecting a telephone optional If desired you c...

Page 18: ...to place Important The received document tray must be attached for the fax machine to operate properly 1 3 2 Verification Stamp option Note This feature is available as an option Consult your dealer if you wish to use this feature When transmitting a document you can have the fax machine stamp each document page as it is scanned After scanning you can check to see if all documents have been stampe...

Page 19: ...ges 1 Press the cover release to open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compartment 2 If you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step 6 if you are only replacing the toner cartridge and not ...

Page 20: ...ckaging Make sure the drum cartridge is inserted in as far as it will go 5 If you are installing a new toner cartridge remove the new toner cartridge from its packaging Remove the tape from the cartridge and then open the cartridge handle so that it stands straight up 6 Shake as indicated by the arrows to distribute the toner evenly within the cartridge If the toner is still lumpy after shaking th...

Page 21: ...Rapid Key overlay and Note The toner counter automatically resets each time you replace the toner cartridge There is normally no need to reset the toner counter manually Should you find it necessary to manually reset the toner counter press flip up the Rapid Key overlay and LIFE V 3 START ENTER LIFE V 2 START ENTER GREEN BLUE Note The print compartment cover may become noticeably warm if a large n...

Page 22: ...the following replacement toner cartridge Sharp FO 59DC toner cartridge Hint When the toner cartridge nears empty try taking it out of the machine and shaking it This may increase the number of pages that can be printed before the toner runs out When to replace the drum cartridge When the drum cartridge nears the end of its life the ALARM indicator on the operation panel will blink and DRUM LIFE R...

Page 23: ...d up to 250 sheets of A4 paper 80 g m2 in the paper tray A paper cassette is available as an option Up to 500 sheets of A4 paper can be loaded in the paper cassette To have the cassette installed consult your dealer Important Do not use the back side of paper that has already been printed on Note If you need to add paper to the tray or cassette while paper still remains remove the remaining paper ...

Page 24: ... received document tray must be attached for the fax machine to operate properly Loading paper in the paper cassette if installed 1 Grasp the hand hold on the cassette and pull the cassette out until it stops 2 Push the pressure plate down until it locks into position ...

Page 25: ...ke sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs If it is remove some of the paper If you find it difficult to load the paper remove the cassette from the machine Pull the cassette out as far as it will go grasp the left side of the cassette with your left hand and then lift it up and out with both hands 5 Push the cassette back into the machine ...

Page 26: ...s To enter a press To clear a mistake press 4 Press 5 Flip the Rapid Key overlay down if it is up and enter your name by pressing the appropriate letter keys as shown below Max of 24 characters Example SHARP MENU 3 0 3 STOP START ENTER Caps Lock S H A R P Display 3 ENTRY MODE ENTER 01 10 03 OWN PASSCODE SET ENTER FAX ENTER SENDER S NAME Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C ...

Page 27: ...cter to the right of the slash press SYM will appear in the display and then the letter key press again to turn off symbol entry mode To move the cursor press or To switch between letter insertion and letter replacement mode when the cursor is in the middle of a sequence of letters press 6 Press 7 Press twice to return to the date and time display Space Caps Lock DEL SYMBOL SYMBOL MENU START ENTER...

Page 28: ...h To correct a mistake press to move the cursor back to the mistake and then enter the correct number 4 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example March 5 Enter the year four digits Example 2003 6 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 MENU 3 0 4 0 5 0 3 2 0 0 3 0 9 2 5 The cu...

Page 29: ...Setting the Date and Time 27 1 Installation 7 Press to start the clock 8 Press twice to return to the date and time display START ENTER STOP ...

Page 30: ...You can adjust the volume of the speaker and ringer using and Speaker 1 Press 2 Press or to select the desired volume level 3 Press to turn off the speaker SPEAKER SPEAKER Display SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW ...

Page 31: ...ssed The ringer will ring once at the selected level and then the date and time will reappear in the display 2 If you selected RINGER VOLUME OFF OK to turn off the ringer press to confirm your selection SPEAKER START ENTER Display RINGER VOLUME HIGH RINGER VOLUME MIDDLE RINGER VOLUME LOW RINGER VOLUME OFF OK PRESS START ...

Page 32: ...eight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Loading multiple pages at once A4 size max 50 pages Minimum size Maximum size Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 52 g m 128 mm 148 mm ...

Page 33: ... and bottom of the document Other restrictions The scanner cannot recognise yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smal...

Page 34: ...ent consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will...

Page 35: ...If it doesn t the next best available setting will be used The resolution settings are only effective for transmitting and copying a document They are not effective for receiving a document STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE f...

Page 36: ...he display AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background CONTRAST CONTRAST HALF TONE STANDARD FINE SUPER FINE RESOLUTION LIGHT M 00 SEND READY DARK M 00 SEND READY AUTO M 00 SEND READY To adjust the resolution setting press one or more times until the indicator light next to the desired setting comes on RESOLUTION ...

Page 37: ... you will be able to speak to them through the phone before sending a fax Note If you press to dial you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers SPEAKER SPEAKER SPEAKER 1 Load the document s Note If desired you can load the document after dialling in Step 3 below SEND READY will appear in the display Press and or to set the ...

Page 38: ...L START ENTER REDIAL Programming Auto Dial Numbers You can dial a fax number by simply pressing a Rapid Key or by pressing and entering an abbreviated Speed Dial number To use a Rapid Key or Speed Dial number you must first program the full fax number in the Rapid Key or Speed Dial number It is usually convenient to program your most frequently dialed numbers in Rapid Keys Up to 59 Rapid Keys can ...

Page 39: ...s max of 60 digits including pauses To clear a mistake press If a pause is required between any of the digits to access a special service or an outside line press two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 6 Press 7 Enter the name of the party by pressing the letter entry keys max of 20 characters Make sure the Rapid Key overlay is flipped down E...

Page 40: ...Press 9 Press if the number programmed is an area code or access code to be used for Chain Dialling see Chain Dialling at the end of this procedure Press or if the number is a regular fax number 10 Return to Step 4 to program another number or press repeatedly to return to the date and time display If you programmed a Rapid Key number you can write the name of the party on the label above the Rapi...

Page 41: ... Rapid Key or Speed Dial number The maximum number of digits that can be dialed at one time by Chain Dialling is 60 Editing auto dial numbers To make changes in a number previously stored repeat the programming procedure Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4 and then change the number s and or name s when they appear in the display Steps 5 and 7 Cle...

Page 42: ... a Speed Dial number press and then enter the number with the numeric keys If you enter less than two digits press to complete the entry 5 Press 6 Return to Step 4 to clear another number or press repeatedly to return to the date and time display SPEED DIAL START ENTER START ENTER STOP ...

Page 43: ...have an urgent transmission and do not want to wait until previously stored jobs are completed you can press after loading your document Your document will be transmitted immediately after the current job is finished If you don t want the document to be transmitted from memory you can press after loading the document Your machine will call the receving fax machine immediately after the current job...

Page 44: ...the document ahead of other documents waiting for transmission press To send the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down 2 Press the appropriate Rapid Key The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press The document will be automaticall...

Page 45: ...needed To send the document ahead of other documents waiting for transmission press To send the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down 2 Press and then enter the Speed Dial number by pressing the numeric keys If you enter less than 2 digits for the Speed Dial number press to complete the entry 3 Check the display If the name or number...

Page 46: ...end the document directly from the feeder not through memory press Flip up the Rapid Key overlay if it is down 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 3 Check the display...

Page 47: ...t any point in a transmission or polling procedure where you need to press a Group Key or a Program Key START ENTER 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed 2 Press to search from the beginning of the alphabet or to search from the end 3 Enter the first character of the stored name by pressing the appropriate letter entry...

Page 48: ...ling Press a Rapid Key set for Chain Dialling and then manually enter a number by pressing appropriate numeric keys Press after the final numeric key to begin transmission If the memory becomes full If the memory becomes full while a document is being scanned MEMORY FULL will appear in the display If Option Setting 23 Quick On line is set to ON scanning will automatically resume when memory become...

Page 49: ...ently in progress press so that the status of the transmission or reception appears in the display and then press Checking and canceling stored transmission jobs To display information on jobs that are waiting in memory for transmission follow the steps below You can also cancel a transmission job with this procedure JOB STATUS JOB STATUS JOB STATUS STOP 1 Press flip up the Rapid Key overlay and t...

Page 50: ... the preceding procedure 1 Press flip up the Rapid Key overlay and then 2 Enter the 3 digit memory number assigned to the transmission you wish to cancel 3 Press MEM STATUS B 4 START ENTER 4 MESSAGE CLEAR ENTER MESSAGE Display 3 When you have finished checking the list press twice to return to the date and time display Note To print out a list of the documents waiting in memory for transmission pr...

Page 51: ...tatus in the display make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right and then press JOB STATUS STOP Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the fax machine will automatically redial the number The fax machine will make 2 redialling attempts...

Page 52: ...l book by pressing and then entering the book s 4 digit passcode if it has a passcode or by selecting the book with or and pressing After opening the book simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual Creating a personal directory book To create a new personal directory book follow the steps below PERSONAL BOOK S...

Page 53: ...e a passcode press to skip this step 8 Press if you wish to use the book name in the header of faxes sent using the book Press to use the sender s name entered on page 24 9 Return to Step 4 to create another book or press repeatedly to return to the date and time display Caps Lock S H A R P START ENTER START ENTER 1 2 STOP Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M au SHI...

Page 54: ... on page 42 Use a Speed Dial number to fax a document as explained on page 43 Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book see page 65 Broadcast a fax to multiple destinations using Rapid Keys Speed Dial numbers or a Group Key in your book see page 63 Set up a Program Key in your book see page 85 Note Only Rapid Keys and Speed Dial numbers from your book c...

Page 55: ...leted If you need to close a book before performing an operation press The display shows Press to confirm that you want to close the book Note that a book will also close automatically after one minute if no operation is performed STOP 1 CANCEL BOOK 1 YES 2 NO Canceling an operation performed from a book To cancel an operation that was set up from a book you must first open the book as explained o...

Page 56: ...at uses a number in a book the book cannot be cleared until the operation is completed or cancelled 1 Press and 2 Press and 3 Press to select CLEAR 4 Enter the 2 digit number of the book you wish to clear 5 If the book has a passcode enter the passcode 6 Press 7 Press repeatedly to return to the date and time display MENU 3 1 0 2 START ENTER STOP Display 3 ENTRY MODE ENTER 01 10 2 BOOK CLEAR MODE ...

Page 57: ...r Speed Dial number is used the sender s name and number and the total number of pages Your name and number must be programmed in order for them to appear on the cover sheet see page 24 To have the recipient s name appear you must dial using a Rapid Key or Speed Dial number with the name programmed 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and c...

Page 58: ...DY To cancel the cover sheet selection press 3 Dial the receiving party and transmit the fax COVER SHEET C STOP If desired you can set your fax to automatically send a cover sheet with every transmission you do not have to press each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained on page 102 COVER SHEET C ...

Page 59: ...d Key overlay if it is down 3 Enter the total number of pages 01 to 99 by pressing the numeric keys Example 5 pages If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 4 Dial the receiving machine and transmit the document If you need to cancel a batch number entry remove the document from the feeder or press If the number of pa...

Page 60: ... up the extension phone Setting the reception mode The reception mode is initially set to AUTO To change the reception mode follow these steps 1 Press and 2 Press to select AUTO or to select MANUAL MENU 1 1 2 1 RECEIVE MODE 1 AUTO 2 MANUAL Using AUTO Reception Mode In AUTO reception mode the fax machine automatically answers all calls on 2 rings and receives incoming faxes You can change the numbe...

Page 61: ...irst speaks with you perform Step 2 after speaking Perform Step 2 before the sender presses their Start key to begin fax transmission If there is a document in the feeder remove the document before peforming Step 2 otherwise the document will be transmitted 3 When RECEIVING appears in the display hang up 5 START ENTER Using MANUAL Reception Mode Note In New Zealand not all standard telephones will...

Page 62: ... The number of received faxes appears here Substitute Reception to Memory In situations where printing is not possible such as when the fax machine runs out of paper or toner or a paper jam occurs incoming faxes will be received to memory When you have received a fax to memory FAX RCVD IN MEMORY will appear in the display alternating with NO PAPER REPLACE TONER or PAPER JAM When you add paper repl...

Page 63: ...l previous printing jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE by changing Option Setting 30 see page 106 1 Load the document SEND READY will appear in the display Press and or to set the resolution and contrast if needed 2 Press If you are only making a single copy of the original or of each original press Copying w...

Page 64: ... C B B B A A A Originals Sorted SORT COPY Not sorted MULTI COPY 1 Press flip up the Rapid Key overlay and then 2 Press or to scroll through the list of copy jobs The time the original was scanned into memory will appear in the display together with the 3 digit memory number assigned to the job To cancel a copy job press and then while the copy job appears in the display 3 When you have finished ch...

Page 65: ...nes using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 2 digits for a number press to complete the entry Enter one or more full fax numbers with the numeric keys max 60 digits per full number pressing after each full number Maximum of 20 full numbers less if a large number of programs timer...

Page 66: ...TRAST START ENTER Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key see Storing numbers in Group Keys which follows you can perform the broadcasting operation using the following simplified procedure 1 Load the document s SEND READY will appear in the display Press and or to set the resolution and contrast if needed 2 Pres...

Page 67: ...d 1 Press and then 2 Press to program a Group Key Press to clear a Group Key 3 Press any Rapid Key not already programmed to select it as a Group Key If you are clearing a Group Key press it and go to Step 5 4 Enter a name for the Group Key by pressing the letter entry keys see Step 5 on page 24 Maximum of 20 characters If you don t want to enter a name go directly to Step 5 5 Press MENU 5 2 1 2 S...

Page 68: ...ber with or and then press 1 STOP 6 Enter fax numbers using one or both of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers with the numeric keys pressing before each number if you enter less than 2 digits for a number press to complete the entry Note If you need to delete a number press or until the destination appears in the display and then press 7 Press 8...

Page 69: ...ving machine is a Sharp model with confidential reception capability To use this function your name and fax number OWN PASSCODE must be entered in your fax machine as explained on page 24 Some fax machines have multiple mailboxes for receiving confidential faxes If you are sending to a machine with multiple confidential mailboxes contact the receiving party in advance for the appropriate mailbox n...

Page 70: ... appears and then press Enter a full telephone number with the numeric keys and press Transmission will take place once the connection is established START ENTER SPEED DIAL START ENTER START ENTER START ENTER Confidential reception When another fax machine sends you a document by confidential transmission your fax machine holds it in memory instead of immediately printing it out The document canno...

Page 71: ... machine will print it out for your records If you forget the passcode and have kept no record contact your Sharp dealer CONFIDENTIAL Z 3 START ENTER Caps Lock S H A R P START ENTER Programming the confidential passcode To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passcode Note Be sure to inform the transmitting party of your 2 digit mailbox numb...

Page 72: ...fidential document RCVD CONF FAX will appear in the display Print out the Confidential Reception List as explained on page 107 to see which mailbox has received the document and then follow the steps below to print out the document 4 CONF CODE CLEAR ENTER BOX 00 99 1 Press flip up the Rapid Key overlay if it is down and 2 Enter your mailbox number 3 Enter your confidential passcode 4 Press Printin...

Page 73: ... is called Serial Polling a maximum of 154 fax machines can be polled in one operation 1 Press and then 2 Dial the number s of the fax machine s you want to poll using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 2 digits press to complete the entry Press one or more Group Keys Enter one or...

Page 74: ...ber of times In the latter case your fax machine can be used as an electronic bulletin board Multiple documents can be stored for memory polling To add a document to others already stored simply repeating the storing procedure note that if Department Control is activated documents cannot be added by a department other than that which stored the first document When polling is initiated the polling ...

Page 75: ...ontrast if desired and then press 7 Press The document will be scanned into memory and your fax will go on polling standby 1 1 1 2 RESOLUTION CONTRAST START ENTER START ENTER 1 Press and then 2 Press to select CLEAR 3 Press to clear the documents MENU 7 2 START ENTER Clearing a document To clear a memory poll document from memory follow the steps below 1 MEMORY POLL SET 1 1 TIME 2 REPEAT Display 7...

Page 76: ...een programmed in the polling fax machine which matches your fax s System number System and ID numbers are 4 digit numbers which provide you with an alternate means of giving and receiving polling permission when you don t want to use fax numbers The steps for programming these numbers are described in the following pages Note System and ID numbers can only be used if the other fax machine is also...

Page 77: ...ess repeatedly to return to the date and time display START ENTER STOP Programming and clearing a System number One 4 digit System number can be programmed in your fax machine for giving and receiving polling permission Polling will take place if your System number matches the other fax machine s System number or one of its ID numbers 1 Press 2 Press to program the System number To clear the Syste...

Page 78: ...ys 5 Press 6 Return to Step 3 to enter or clear another number or press repeatedly to return to the date and time display MENU 3 0 6 1 2 START ENTER STOP 5 Press repeatedly to return to the date and time display STOP Storing and clearing ID numbers for polling permission Up to five 4 digit ID numbers can be programmed in your fax machine for giving and receiving polling permission Polling will tak...

Page 79: ...tial procedure To store a timer job first perform the following procedure After you have completed this procedure go to the procedure for the specific job you want to store see the following pages DOCUMENT M 1 Press Flip up the Rapid Key overlay if it is down 2 Press to select SET 3 Enter a number as follows to select the desired operation or scroll to the desired operation with or and press Trans...

Page 80: ...ress and go to the specific procedure for your operation see the following pages 0 1 2 3 4 5 6 START ENTER Transmission Continued from Initial procedure 7 Dial the receiving machine using one of the following methods Press a Rapid Key Press and enter a Speed Dial number if you enter less than 2 digits press to complete the entry Enter a full fax number with the numeric keys 8 Press SPEED DIAL STAR...

Page 81: ...ential transmission Continued from Initial procedure 7 Enter the mailbox number 2 digits Go directly to Step 8 if the receiving machine does not have mailboxes 8 Press 9 Dial the receiving machine using one of the following methods Press a Rapid Key Press and enter a Speed Dial number if you enter less than 2 digits press to complete the entry Enter a full fax number with the numeric keys 10 Press...

Page 82: ...om Initial procedure 7 Dial the machine to be polled using one of the following methods Press a Rapid Key Press and enter a Speed Dial number if you enter less than 2 digits press to complete the entry Enter a full fax number with the numeric keys 8 Press SPEED DIAL START ENTER START ENTER Serial Polling Continued from Initial procedure 7 Dial the machines to be polled using one or more of the fol...

Page 83: ...e destination appears in the display and then press 8 Press SPEED DIAL START ENTER START ENTER STOP START ENTER Broadcasting Continued from Initial procedure 7 Dial the receiving machines using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 2 digits for a Speed Dial number press to complete t...

Page 84: ...a timer operation If you need to cancel a timer operation before it is performed follow the steps below You will need to know the number assigned to the operation in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See page 107 1 Press flip up the Rapid Key overlay if it is down and then 2 Enter the 2 digit number ass...

Page 85: ...eek in your program the transmission will be performed every week on that day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs on page 85 In Step 10 of the initial procedure select Batch transmission Clearing a Batch Key To clear a Batch Key follow the proc...

Page 86: ... for a batch transmission before transmission takes place To do so you will need to know the message number assigned to the document If you don t remember the message number print out the Batch Transmission List see page 107 Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M au SHIFT Space _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2...

Page 87: ...m a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages STOP 1 Press and 2 Press to select SET 3 Select a Program Key by pressing any Rapid Key that has not yet been programmed 4 Enter a name for the program by pressing the letter entry keys see Step 5 on page 24 Maximum...

Page 88: ...xt 24 hours Sunday Monday Tuesday Wednesday Thursday Friday Saturday 8 Press 9 Enter a number as follows to select the desired operation or scroll to the desired operation with or and press Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Batch transmission only possible if a timer setting was made Memory Polling only possible if a timer setting was not made 10 ...

Page 89: ... 12 Press 13 Press and or to adjust the resolution and contrast if desired and then press 14 If you want the document to be sent through memory press If you want the document to be sent directly from the feeder press This is not possible if you included a timer setting 15 Press repeatedly until you return to the date and time display SPEED DIAL START ENTER START ENTER RESOLUTION CONTRAST START ENT...

Page 90: ...full fax number with the numeric keys 14 Press 15 Press and or to adjust the resolution and contrast if desired and then press 16 If you want the document to be sent through memory press If you want the document to be sent directly from the feeder press This is not possible if you included a timer setting 17 Press repeatedly until you return to the date and time display START ENTER SPEED DIAL STAR...

Page 91: ...r with the numeric keys 12 Press 13 Press repeatedly until you return to the date and time display SPEED DIAL START ENTER START ENTER STOP 11 Dial the machines to be polled using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 2 digits for a Speed Dial number press to complete the entry Enter ...

Page 92: ...nes using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing before each number If you enter less than 2 digits for a Speed Dial number press to complete the entry Enter one or more full fax numbers with the numeric keys pressing after each full number Press one or more Group Keys Note If you need to delete a number press or until the de...

Page 93: ...er a full fax number with the numeric keys 12 Press 13 Press and or to adjust the resolution and contrast if desired and then press 14 Press 15 Press repeatedly to return to the date and time display SPEED DIAL START ENTER START ENTER RESOLUTION CONTRAST START ENTER START ENTER STOP 13 Press and or to adjust the resolution and contrast if desired and then press 14 Press 15 Press repeatedly until y...

Page 94: ...te and time display 1 2 START ENTER RESOLUTION CONTRAST START ENTER START ENTER STOP Clearing a Program Key To clear a Program Key follow these steps 1 Press and 2 Press to select CLEAR 3 Press the Program Key you want to clear MENU 5 1 2 Display 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR 2 PROGRAM CLEAR PRESS PROGRAM KEY Q W E R T Y U I O P SYMBOL A S D F G H J K L Caps Lock Z X C V B N M au SHIFT Space ...

Page 95: ... J K L Caps Lock Z X C V B N M au SHIFT Space _ DEL 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Canceling a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow the steps below Note This procedure will not work for a document stor...

Page 96: ... can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not however be printed out 1 Load the document s Make sure the page s are front face down with the first ...

Page 97: ...Up to 30 different Department Codes can be entered to allow access to the fax machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual A name must be entered for each code Only the name not the code will appear on the Department Usage List Be sure to keep a record of each code and name If you mi...

Page 98: ... to Step 8 6 Press 7 Press the letter entry keys to enter a name for the Department Code 8 Press 9 Return to Step 4 to enter or clear another Department Code or press repeatedly to return to the date and time display START ENTER START ENTER STOP Accessing the machine When Department Control is activated you must enter your Department Code before performing an operation If you do not begin the oper...

Page 99: ... Number List you need to know the 2 digit number that identifies it If you have forgotten this number print out the Anti Junk Number List as explained on page 107 1 Press 2 Press to enter a number in the Anti Junk Number List Press to clear a number from the list 3 Entering Enter a 2 digit number from 01 to 50 with the numeric keys This number identifies the fax number that you will enter in the n...

Page 100: ... AUTO RECEPTION setting the initial setting is 2 rings refer to page 100 When your voice number is dialled the fax machine will signal the call with the normal ringing sound to let you know that you must answer on a telephone connected to the same line The initial setting for distinctive ring is NO If set to YES both Australian Fax Duet and New Zealand FaxAbility distinctive ring are supported Imp...

Page 101: ... of the optional setting that you wish to change Example Optional Setting 01 OR Press or to scroll through the optional settings When the desired optional setting appears press 3 Enter a selection for the optional setting by pressing the numeric keys See the list that follows for an explanation of each of the optional settings 4 After entering a selection the subsequent optional setting will appea...

Page 102: ...o have the machine answer without ringing press Initial setting 2 Setting 03 NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode To turn on this function enter the desired number of rings any number from to To turn off the function enter Initial setting 0 off Setting 04 AUTO LISTING Press YES to hav...

Page 103: ...lephone line corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press NO to turn the function off Note If the transmission or reception is taking place in Super G3 mode ECM will operate regardless of the ECM setting Initial setting 1 ERROR TIMER MEMORY A report will be printed after an error timer operation or memory operation SEND ONLY A ...

Page 104: ...e fax machine will copy documents that are longer than the printing paper Press CONTINUE to have the remainder of the document printed on a second page or CUT OFF to cut off not print the remainder Initial setting 2 Setting 14 RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off Press AUTO for automatic reduction...

Page 105: ...rces When the 1ST PRIORITY setting appears press to have paper always drawn from the tray regardless of the size of the received or copied document or to have paper always drawn from the cassette When the 2ND PRIORITY setting appears press to have paper drawn from the other source in the event that the 1st priority source runs out of paper or NONE to have the incoming fax received to memory Note T...

Page 106: ... 23 QUICK ON LINE When you transmit a multi page document this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress or wait until all pages have been scanned before dialling Press to have the fax machine dial and begin transmission while scanning is still in progress or to have the fax machine wait until all pages have ...

Page 107: ...u subscribe to a distinctive ring service from your phone company and wish to have the machine automatically answer and receive faxes when your fax number is dialled Press to turn on distinctive ring or to turn it off See page 98 for detailed information on this feature Initial setting 2 Setting 29 VERIFICATION STAMP Press if you want the fax machine to stamp each original document page as it is s...

Page 108: ...t paper source to act as a separator sheet To turn on this function press and then select the paper source for the separator paper by pressing for the paper tray or for the paper cassette After turning on the function be sure to load appropriate paper in the selected paper source To turn off Seperate mode press Note that the function will turn off automatically if the selected paper source runs ou...

Page 109: ...t 01 This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the SEND REPORT which shows information on transmissions and the RECEIVE REPORT which shows information on receptions If Option Setting 4 Auto Listing is set to YES a report will be automatically printed out whenever info...

Page 110: ...was performed D The document was sent directly from the feeder not from memory NOTE One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY...

Page 111: ...bers that have been programmed into Group Keys Batch Transmission List List 07 The Batch Transmission List shows the documents that are currently stored for batch transmission CANCEL The transaction was cancelled because the STOP key was pressed no document was in the feeder or the other machine requested transmission using a function which your fax machine does not have CANCEL 3 Used for confiden...

Page 112: ...een activated Each time you print out the report the data is cleared and a new period begins Confidential Reception List List 09 This list shows which mailboxes have received confidential documents and the total number of pages received Print this list out whenever RCVD CONF FAX appears in the display Anti Junk Number List List 10 This list shows the fax numbers from which reception is not allowed...

Page 113: ... Selection in Chapter 6 You can also print out the Transaction Report on demand by pressing flip up the Rapid Key overlay if it is down after the operation is completed The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The top part of the first page of the document will also appear below the report if...

Page 114: ... the scanning glass white backplate and rollers with a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol Scanning glass White backplate The Housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These...

Page 115: ...nit when it runs out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the ADF exit tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers 3 Insert the new ink cartridge into the machine make sure that the tab is facing out 4 Replace the ADF exit tray 1 3 2 ...

Page 116: ...s check the following Check the connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line If the p...

Page 117: ...elephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Press the SPEAKER key and check for a dial tone Nothing is printed at the receiving end Make sure that the docume...

Page 118: ...he power is on but no reception takes place Make sure that the wall socket is connected to the TEL LINE socket and not the TEL SET socket Received images are distorted If ECM mode Option Setting 9 is turned off noise on the telephone line may cause distortion Have the other party try sending the document again If the other machine has ECM mode make sure this feature is turned on in both fax machin...

Page 119: ...ution Nothing appears in the display Make sure the power cord is properly plugged into a power outlet and the power switch is turned on Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Auto...

Page 120: ...n the same line as the telephone or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector Should such a problem occur contact your authorised Sharp Service Centre for information ...

Page 121: ...ge appears when approximately 1000 pages can still be printed FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement you have run out of printing paper or the paper is jammed The fax will automatically print out when the problem is fixed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try again If the erro...

Page 122: ...tions in Chapter 1 the tray must be attached for the fax machine to operate properly PAPER JAM The printing paper is jammed See the following section Clearing Paper Jams RCVD CONF FAX A confidential fax has been received in memory Print the fax as explained in Confidential Operations in Chapter 5 REMOVE ORIGINAL S The original document is jammed See the following section Clearing Paper Jams SIZE E...

Page 123: ...s the end of transmission reception or copying Intermittent tone 3 beeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that an extension phone connected to the fax is off hook ...

Page 124: ...isplay first try pressing If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism START ENTER 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place ...

Page 125: ...ation Be careful not to touch the inside of the compartment 2 Remove the toner cartridge and place it on a sheet of paper 3 Remove the drum cartridge 4 Remove the jammed paper Make sure no torn pieces of paper remain in the print compartment and rollers Clearing jammed printing paper If the printing paper jams PAPER JAM will appear in the display Follow the steps below to clear the jam ...

Page 126: ...erted in as far as it will go 6 Replace the toner cartridge and then close the print compartment cover 7 If you have a paper cassette and the display still indicates that paper is jammed pull out the cassette and remove the jammed paper 8 Replace the paper cassette OR GREEN BLUE GREEN BLUE ...

Page 127: ...apid Key RESOLUTION CONTRAST SPEAKER START ENTER SPEED DIAL START ENTER START ENTER START ENTER BROADCAST Press a Group Key Press and enter a Speed Dial number press to complete entry if only one digit is entered Enter a full number and press 3 When finished press 4 Press or if needed 5 Press STORING AUTO DIAL NUMBERS 1 Press 2 Press to store a number Press to clear a number 3 To store a Rapid Key...

Page 128: ...g 102 Cover Sheet 55 Auto Cover Sheet 102 D Date setting 26 Department Code Digits 105 Department Control 95 96 Department Usage List 110 Destination List 109 Dial mode 104 Dialling Chain 39 46 Direct Keypad 44 Normal 35 Rapid Key 42 Speed 43 Direct Keypad Dialling 44 Distinctive ring 98 Document feeder 32 Document guides 32 Document restrictions 31 Document sizes 30 Document maximum scanning area...

Page 129: ... 110 Personal books 50 54 Polling 71 76 Security Selection 101 Power Save mode 103 Program and Group List 109 Programs 85 93 Q Quick On line 104 R Rapid Key Dialling 42 Receive Reduce 102 Reception mode Auto 58 Manual 58 59 Setting 58 Redialling 36 49 Resolution 33 Ringer volume 29 S Scanning glass cleaning 112 Search Dial 45 Seperate Mode 106 Speaker volume 28 Speed Dialling 43 T TEL LINE socket ...

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Page 131: ...339XHTZ SHARP CORPORATION OF AUSTRALIA PTY LTD A C N 003 039 405 1 Huntingwood Drive Huntingwood Blacktown N S W 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED 59 Hugo Johnston Drive Penrose Auckland New Zealand SHARP CORPORATION ...

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