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ER-260/265 Electronic Cash Register AU

Program Mode Programming

•

Clerk Programming Example

To set Clerk 5 with a code of

5 6 7

, enter:

X/TIME

CLERK

C ASH/

TEND

Printing Clerk Codes:

If you need to verify clerk codes:

Turn the control lock to the

PGM

position.

Press the

CLERK

key.

The printer will print as in the example below:

____

THANK

YOU

___

CALL

AGAIN

CLERK 1

CLERK 2

CLERK 3

CLERK 4

CLERK 5

567

CLERK 6

CLERK 7

CLERK 8

CLERK 9

CLERK 10

_______

PROGRAM TERMINATE

16:36 03-01-2006
000058 00

Changing the Secret Clerk Code.

You can change the existing sercret code of a clerk.

By inputting the old secret No. followed by the new secret No. of the clerk.

* If you inputting 0 in a New Secret code #, the secret No. of the clerk is initialized to the
clerk number.

X/TIME

CLER K

CASH/

TEND

Repeat for each clerk

Old

Secret

code #

New

Secret

code #

Summary of Contents for ER-260 SERIES

Page 1: ...R 260 265 Electronic Cash Register AU Operation and Programming Manual All specifications are subject to change without notice JK68 60980A Rev 3 07 Jun11 From ER260 265 v01 000 Up to ER260 265 v05 000...

Page 2: ...and local laws it may be illegal to dispose of the battery into the municipal waste system Check with your local solid waste officials for details concerning recycling options or proper disposal WARNI...

Page 3: ...ut of place or frayed wiring Do not change the spacing between components and the printed circuit board Check the AC power cord for damage Make sure that leads and components do not touch thermally ho...

Page 4: ...instrument chassis ground before connecting the positive lead always remove the instrument s ground lead last 1 3 Precautions for Electrostatic Sensitive Devices ESDs 1 Some semiconductor solid state...

Page 5: ...Clear 16 Memory All Clear RAM Clear 16 Initial Clear Status Clear 17 Operating Instructions 19 Function Key Descriptions 19 Clerk Operations 21 Clerk Sign On 21 Clerk Sign Off 21 Basic Operations 22...

Page 6: ...tions 36 Paid Out Operations 36 Totaling a Cash Sale 37 Tendering a Cash Sale 37 Tendering a Check Sale 38 Totaling a Charge Sale 38 Totaling and Tendering 39 Subtotaling a Sale 39 Totaling a Cash Sal...

Page 7: ...2 and Key Programming 74 Minus Key Programming 75 CANCEL Key Programming 76 Programming the CANCEL Key 76 Currency Conversion Programming 77 Clerk Programming 78 Register Number Programming 80 Descrip...

Page 8: ......

Page 9: ...eed to do is covered in this section For information about reports and balancing see Reports This manual also includes detailed information about many additional features that will help you solve the...

Page 10: ...Programming Manual 3 Remove the cardboard protectors from the cash drawer 4 Plug the register into a grounded outlet three prong insert a control key and turn the key to the REG control lock position...

Page 11: ...firmly 5 Tear off the excess paper and close the platen roller If you wish to use the printer to print a sales journal insert the paper into the paper take up spool Wind the paper two or three turns a...

Page 12: ...information below 1 Remove the printer cover 2 For proper feeding through the print head cut or tear a straight even edge on the end of the paper roll Be sure to remove any paper with glue residue Pl...

Page 13: ...ssible to feed automatically when you rock the paper levers and insert paper Replace the printer cover If you wish to use the printer to print a sales journal insert the paper into the paper take up s...

Page 14: ...Electronic Cash Register AU In case of Paper Jam refer to below figure A Open the paper lever and open the cap printer B Remove the jamming paper Be carefull not to get burned in the hand because it i...

Page 15: ...position Flat Keyboard 1 station Thermal 32 column printer Cash Drawer ER 265B Morden design cash drawer with 4 Bill 4 Coin configuration ER 26xALB Sturdy Metal Cash Drawer with removable 4 Bill 8 Co...

Page 16: ...dicates the number of times an item has been repeated AMOUNT Displays the amount the amount of the item subtotal or total CLERK If the clerk system is implemented one of 10 lines illuminate indicating...

Page 17: ...Register AU Getting Started 9 Total of Sale AMOUNT DPT RPT Negative Entry 2 of items link to department 1 total at 5 00 has been void AMOUNT DPT RPT Numbered Error Conditions E8 reperesent Printer Err...

Page 18: ...on and view the sale total The rear display is for easy customer viewing Rear Display Information Item Count The number of times an item has been repeated is displayed Amount The amount of the item su...

Page 19: ...ER 260 265 Electronic Cash Register AU Getting Started 11 Negative Entry 2 of items link to department 1 total at 5 00 has been void Numbered Error Conditions E8 reperesent Printer Error No Paper...

Page 20: ...260 265 Electronic Cash Register AU Display Messages C Change Due E Error Negative entry Total E1 Input Error E3 Printer Error paper jam E4 Non Add required E5 Cash Declaration required E6 Cash Drawe...

Page 21: ...ormal registrations X Use to read register reports Z Use to read register reports and reset totals to zero PGM Use to program the register S The S Position is a hidden position reserved for dealer acc...

Page 22: ...e protective plastic cover and or keycaps C CONV RETURN CANCEL VOID 1 6 11 CLEAR X TIME CHARGE PLU 2 7 12 7 8 CHECK 9 PAPER FEED ADD CHECK TAX NS CLERK PO RA 4 9 14 1 2 CASH TEND 3 5 10 15 0 00 3 8 13...

Page 23: ...Register AU Getting Started 15 Alpha Keyboard Overlay for EPROM v1 010 Earlier sp _ Dbl ABC 1 DEF 6 GHI 11 CLEAR X TIME PLU JKL 2 MNO 7 PQR 12 7 8 CHECK 9 Space Double 4 9 14 1 2 CASH TEND 3 5 10 15 0...

Page 24: ...e plugging the register into a power source 5 After hear a beep release the Subtotal key then press the upper left key Paper Feed of the keyboard then the lower left key Department 5 then the upper ri...

Page 25: ...ou may want to perform an initial clear The register is in an unknown state and you wish to exit the current program or transaction without following normal procedures You have performed a function th...

Page 26: ......

Page 27: ...number up to 8 digits on the printer paper X TIME Enter a quantity then press the X TIME key to enter multiple items Also use to enter split pricing items such as 1 item at 3 for 89 VOID Press to void...

Page 28: ...decided to use a clerk sales tracking system See Clerk Programming SUB TOTAL Press to see the subtotal of a sale CHARGE EFTPOS Press to total a transaction paid by charge or credit card Change name to...

Page 29: ...gister at a time and a different operator begins when a work shift is changed Pop up means that the clerk is automatically signed off at the end of each transaction Therefore to begin a transaction yo...

Page 30: ...ress the department key a second time For example press department 1 1 ____THANK_YOU ___CALL_AGAIN DEPT 1____________T1 2 99 ROUND 0 01 GST AMOUNT 0 27 CASH 3 00 16 52 03 01 2006 000003 00 Registering...

Page 31: ...99 ROUND 0 01 GST AMOUNT 0 27 CASH 3 00 16 52 03 01 2006 000005 00 1 Enter an amount on the ten key pad Do not use the decimal key For example for 2 99 enter 2 9 9 2 Press a department key For example...

Page 32: ...To register a second item exactly as the first press the department key a second time For example press department 1 1 Multiplication When several of the same items are to be entered into the same De...

Page 33: ...For example if the price is 99 per kilo enter 9 9 3 Press a department key For example press department 1 1 Split Pricing When items are priced in groups i e 3 for 1 00 you can enter the quantity purc...

Page 34: ...one item sales you can assign open or preset department single item department for ticket sales After each registration the drawer will immediately open and a separate receipt is printed See Departmen...

Page 35: ...he ten key pad Do not use the decimal key For example for 2 99 enter 2 9 9 3 Press the PLU key again PLU Preset Price PLU 1 Enter the PLU number press the PLU key For example enter 1 PLU ____THANK_YOU...

Page 36: ...items being purchased press the X TIME key For example enter 4 on the numeric key pad and press the X TIME key 4 X TIME 2 Enter the PLU number press the PLU key For example enter 1 PLU PLU Multiplicat...

Page 37: ...ect price ____THANK_YOU ___CALL_AGAIN 2 3 X 1 29 PLU1______________T1 0 86 ROUND 0 01 GST AMOUNT 0 08 CASH 0 85 16 52 03 01 2006 000017 00 1 Enter the quantity purchased press the X TIME key For examp...

Page 38: ...f 10 000 1 Register the discounted item 2 Press the key 3 The discount is automatically subtracted ____THANK_YOU ___CALL_AGAIN DEPT 2____________T1 10 00 10 000 1 00 ROUND 0 00 GST AMOUNT 0 82 CASH 9...

Page 39: ...pplied ____THANK_YOU ___CALL_AGAIN DEPT 2____________T1 10 00 SUBTOTAL 10 00 15 000 1 50 ROUND 0 00 GST AMOUNT 1 05 CASH 11 50 16 52 03 01 2006 000020 00 1 Register the items you wish to sell 2 Press...

Page 40: ...0 27 CASH 3 00 16 52 03 01 2006 000021 00 1 To return an item press RETURN RETURN 2 Enter the price of the item you wish to return then press the department key where it was registered originally For...

Page 41: ...sed is automatically corrected The CANCEL key may be inactivated through programming see CANCEL Key Programming 1 Register the items you wish to sell 2 Press the CANCEL key CANCEL ____THANK_YOU ___CAL...

Page 42: ...Minus key NOTE You can program the minus key so that tax is charged on the gross amount or on the net amount after the subtraction See Minus Key Programming ____THANK_YOU ___CALL_AGAIN DEPT 1________...

Page 43: ...digits on the printer paper You can enter the number any time during a transaction For example if you wish to record a charge account number enter the number and press the NS key before totaling the s...

Page 44: ...N RECEIVED ON 20 00 16 52 03 01 2006 000029 00 1 Enter the amount of cash you are receiving For example enter 0 0 0 2 2 Press RA RA 3 The drawer will open and the receipt will print as in the example...

Page 45: ...for total the drawer will open and the receipt will print as in the example on the right Tendering a Cash Sale _______THANK_YOU ___CALL_AGAIN DEPT 1____________T1 2 99 DEPT 1____________T1 2 99 4 X 1...

Page 46: ...example for 20 00 enter 0 0 0 2 4 Press CHECK CHECK 5 The display will indicate C for change the drawer will open and the receipt will print as in the example on the right Totaling a Charge Sale ____...

Page 47: ...al a cash sale press CASH TEND CASH TEND 3 The display will indicate for total the drawer will open and the receipt will print as in the example on the right ____THANK_YOU ___CALL_AGAIN DEPT 1________...

Page 48: ...1 7 96 SUBTOTAL 13 94 GST AMOUNT 1 27 TOTAL 13 94 CHECK 20 00 CHANGE 6 05 16 52 03 01 2006 000038 00 Totaling a Charge Sale 1 Register the items you wish to sell 2 Press CHARGE CHARGE 3 The display wi...

Page 49: ...sale by different payment methods For example a 20 00 sale could be split so 10 00 is paid in cash and the remaining 10 00 is charged If necessary you can make several different payments NOTE If a por...

Page 50: ...o allow post tendering you must set system option 14 to a value of 1 See System Option Programming ____THANK_YOU ___CALL_AGAIN DEPT 1____________T1 2 00 SUBTOTAL 2 00 ROUND 0 00 GST AMOUNT 0 18 CASH 2...

Page 51: ...ng Currency Exchange Rates to set a conversion rate ____THANK_YOU ___CALL_AGAIN DEPT 1____________T1 2 00 SUBTOTAL 2 00 ROUND 0 00 GST AMOUNT 0 18 TOTAL 2 00 FOREIGN AMT 10 00 CHANGE RATE 1 3720 HOME...

Page 52: ...52 03 01 2006 000044 00 ____THANK_YOU ___CALL_AGAIN DEPT 2____________T1 5 00 ADD CHECK 5 00 GST AMOUNT 0 45 16 52 03 01 2006 000045 00 1 Register the items you wish to sell on the first receipt 2 Pr...

Page 53: ...e Receipt Off With the control lock in the REG position press PO PO To Turn the Receipt On With the control lock in the REG position press PO again PO Printing a Receipt after the Sale After the sale...

Page 54: ......

Page 55: ...D mode 1 Turn the control lock to the REG or VOID position 2 Enter 100 on the numeric keypad and press the SUB TOTAL key 3 Enter a first number for calculation on the numeric keypad 4 Choose one out o...

Page 56: ......

Page 57: ...ly and Z or read reset to zero Some reports are available in both types The following table summaries the reports available on the SAM4s ER 260 265 Running a Report 1 Find the report you wish to run f...

Page 58: ...Key Financial X or Z CASH TEND Period to Date Financial X or Z CHARGE Hourly Sales X or Z X TIME All PLU X or Z PLU Clerk X or Z CLERK String Report Financial PLU Time and Clerk reports in sequence Z...

Page 59: ...D 0 1 3 PRINT EJ CHECK X CASH TEND 0 2 3 PRINT EJ CHARGE X CASH TEND 0 3 3 PRINT EJ X CASH TEND 0 4 3 PRINT EJ RA PO X CASH TEND 0 5 3 PRINT EJ RETURN X CASH TEND 0 6 3 PRINT EJ EC VOID X CASH TEND 0...

Page 60: ...e cash counted press the SUBTOTAL key SUB TOTAL 7 9 9 8 3 The printer will print the declared amount the cash in drawer total from the cash register and compute the difference 4 Proceed to run the rep...

Page 61: ...iew Memory Allocation enter 60 and then press the SBTL key 6 SUB TOTAL 0 3 Press CASH key CASH EPROM Information Program 50 EPROM Information 1 Turn the control lock to the S position 2 To Scan EPROM...

Page 62: ......

Page 63: ...LUs are taxable and preset without entry limits by default status programming of 110 All system options are set to 0 in default programming unless otherwise noted Change only the options that will dev...

Page 64: ...section Setting the Date The date sequence is Day Month Year 1 Turn the control lock to the PGM position 2 Enter the date in the format you have selected and press the X TIME key 3 Press CASH TEND D...

Page 65: ...hour and minute in military time 24 hour time and press the X TIME key 3 Press CASH TEND H H X TIME M M CASH TEND Time Setting Example If the time is 3 25 PM enter 1 6 X TIME 3 6 CASH TEND The time y...

Page 66: ...tax 4 rate 5 Press the TAX key 6 Press the CASH TEND key to end programming 7 See tax rate program examples Tax Rate Programming Flowchart TAX 0 1 Tax Rate Tax 1 4 CASH TEND Please Note After program...

Page 67: ...nt priced items into the same category Preset departments automatically register a preprogrammed price when the department key is pressed Use preset departments to register an individual item quickly...

Page 68: ...Yes 4 No 0 0 0 4 Decide if you want a preset or single item department If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by...

Page 69: ...xable by rate 1 department 4 preset taxable by rate 2 department 9 negative preset taxable by rate 3 To set Department 1 enter 1 0 0 1 X TIME 0 100 SUB TOTAL To set Department 4 enter 4 2 0 1 X TIME 0...

Page 70: ...ming a preset department You can set the preset price The price you program here is the amount that is automatically registered when the department key is pressed Programming a Department Entry Limit...

Page 71: ...example set department 1 open with a entry limit of 50 00 department 4 preset for 2 50 department 9 preset for 0 99 To set Department 1 enter 1 0 5 0 0 To set Department 3 enter 4 0 2 5 To set Departm...

Page 72: ...you wish to inventory Use open PLUs when you wish to enter different priced items into a larger number of categories Programming PLU Status There are two parts to PLU programming PLU status is set he...

Page 73: ...Entry Yes 2 No 0 0 PLU is Disabled Yes 4 No 0 0 0 4 Decide if you want a preset or single item PLU If you do not want any of these options enter 0 If you wish to select any of these options complete t...

Page 74: ...t 2 PLU 30 preset single item taxable by rate 2 with sales reported to department 4 PLU 6 open not single item non taxable with sales reported to department 9 To set PLU 1 enter 1 1 0 1 PLU 0 2 To set...

Page 75: ...reset price The price you program here is the amount that is automatically registered when the PLU is entered Programming a PLU Entry Limit or Price 1 Turn the control lock to the PGM position 2 Enter...

Page 76: ...1 with a preset price of 1 99 PLU 30 with a preset price of 10 00 PLU 6 with a entry limit of 5 00 To set PLU 1 enter 9 X TIME 9 1 1 PLU To set PLU 30 enter 0 X TIME 0 1 0 PLU 3 0 To set PLU 6 enter...

Page 77: ...tion unless you wish to change the default status Programming a System Option 1 Turn the control lock to the PGM position 2 Enter the option number of the system option you wish to change 3 Press the...

Page 78: ...Z report NO 0 YES 1 7 Print the subtotal when pressed YES 0 NO 1 8 Cash must be declared before X Z report NO 0 YES 1 9 Allow X reports YES 0 NO 1 0 none 1 1 place 2 2 places 10 Decimal point position...

Page 79: ...e Print from Newest 2 Prompt operator when Electronic Journal is full NO 0 YES 1 Stop operations when Electronic journal is full NO 0 YES 2 24 Send reset report to Electronic journal NO 0 YES 4 SUM 25...

Page 80: ...ately contact your local SAM4s Dealer for assistance Tax Rate Programming You can program up to three separate taxes on the SAM4s ER 260 Set tax rate s here Programming Tax Rates and Status 1 Turn the...

Page 81: ...1 0 0 0 0 6 If tax 3 is 8 percent enter TAX 0 3 0 0 0 2 8 Press the CASH TEND key to end programming CASH TEND The rates you have entered will display and print on the printer ____THANK_YOU ___CALL_A...

Page 82: ...wish to preset or 0 if you only wish to enter the percentage Press the or key depending on which key you are programming Be sure not to enter the decimal point while setting a rate i e enter 3 3 3 3...

Page 83: ...enter is 9 99 This is referred to as the High Digit Lock Out or HDLO Programming the Minus Key 1 Turn the control lock to the PGM position 2 Enter the High Digit Lock Out entry limit digit from the t...

Page 84: ...r you may wish to inactivate it for security reasons Programming the CANCEL Key 1 Enter 0 to activate the CANCEL key 1 to inactivate the CANCEL key 2 Press the CANCEL key 3 Press the CASH TEND key to...

Page 85: ...foreign currency in dollars or dollars in foreign currency Use the rate stated in dollars in foreign currency when you are programming this section Programming Currency Exchange Rates 1 Turn the contr...

Page 86: ...rks might use the register during the same shift and clerk sales information is required With the clerk system activated you can operate up to 10 clerks The clerk registering a transaction is printed...

Page 87: ...____THANK_YOU ___CALL_AGAIN CLERK 1 1__ CLERK 2 2__ CLERK 3 3__ CLERK 4 4__ CLERK 5 567 CLERK 6 6__ CLERK 7 7__ CLERK 8 8__ CLERK 9 9__ CLERK 10 10_ _______PROGRAM TERMINATE 16 36 03 01 2006 000058 00...

Page 88: ...more than one cash register the register number can be used to identify the register where the transaction was entered ____THANK_YOU ___CALL_AGAIN MACHINE NO 99 _______PROGRAM TERMINATE 16 36 03 01 2...

Page 89: ...e Overlay layout EPROM v1 013A and Later 1 According to the Alpha overlay find the character you wish to print 2 Press the bottom with the character you need F L S U W Space Y E 1 K 6 R 11 CLEAR X TIM...

Page 90: ...7 key once will give you an M twice will give you an N three times will give you an O 7 This will give an M 7 7 This will give an N Another example press Department 15 key once will give a twice will...

Page 91: ...following the column to the top of the table 3 Find the second entry digit for the character by following the row to the left margin of the table For example enter code 1 4 for character 4 code 2 0 fo...

Page 92: ...010 and before refer to OLD Alpha Overlay enter the character you wish each character follow up with decimal point or Refer to the Code Table enter the two digits that represent each character you wis...

Page 93: ...each Line of the Logo Enter up to 32 characters X TIME Line Code X TIME v1 011 after CHECK CASH TEND Repeat for each Line of the Logo Up to 32 characters follow up with decimal point key X TIME Line C...

Page 94: ...s GRECERY___________T1 2 99 MEAT______________T1 1 99 Programming a Department Descriptor 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Enter up to 18 characters for a departmen...

Page 95: ...t X TIME Repeat for each department X TIME DEPT KEY CASH TEND Enter up to 18 characters v1 013A later X TIME Repeat for each department Up to 18 character with decimal point X TIME DEPT KEY CASH TEND...

Page 96: ...like this CIGARETTE_________T1 2 99 APPLES____________T1 1 99 Programming a PLU Descriptor 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Enter up to 18 characters for a PLU For...

Page 97: ...rt X TIME Repeat for each PLU X TIME Enter up to 18 characters PLU Code PLU CASH TEND v1 011 after X TIME Repeat for each PLU Up to 18 character with decimal point PLU Code X TIME PLU CASH TEND v1 010...

Page 98: ...Logo Descriptor To program descripton APPLE HOUSE the key sequence will be Using new alpha overlay entry method EPROM v01 013A and later For SINGLE SIZE X TIME A P P L E Space H O U S E X TIME For DOU...

Page 99: ...4 7 0 2 7 3 4 4 0 3 8 2 4 representing the text X TIME 2 0 3 5 3 5 3 1 2 4 7 0 2 7 3 4 4 0 3 8 2 4 X TIME In DOUBLE SIZE Enter the codes 7 9 2 0 7 9 3 5 7 9 3 5 7 9 3 1 7 9 2 4 7 9 7 0 7 9 2 7 7 9 3...

Page 100: ...sition 2 Press the CASH TEND key to print the program report PLU Programming Scan You can generate PLU PROGRAM SCAN 1 Turn the control lock to the PGM position 2 Enter 15 on the numeric keypad and pre...

Page 101: ...e Key Rate Minus Key Status Currency Conversion Exchange Rate Decimal Position System Option Value System Option Value System Option Value System Option Value is listed for each option System Option V...

Page 102: ......

Page 103: ...Report Name Report Type Reset X Z Counter Department Activity Counter Department Sales Total Department Counters and Totals are listed for each department Total of non taxable sales ____THANK_YOU ___C...

Page 104: ...t of canceled transactions Gross Sales Total of Cash sales Dollar amount of Cash sales of Check sales Dollar amount of Check sales of Charge sales Dollar amount of Charge sales of Rec d on Account tra...

Page 105: ...Name Report Type Reset X Z Counter Time Period Activity Counter Time Period Sales Total Counters and Totals are listed for each time period Activity count of all time periods Total of all time period...

Page 106: ...y Counter PLU tax status PLU price or limit Reporting Dept PLU Sales Total PLU Counters and Totals are listed for each PLU Activity count of all PLUs Total of all PLUs Time Date Transaction Counter Re...

Page 107: ...port Type Reset X Z Counter Total sales for the clerk Number of no sales performed Customer Count for the clerk Totals are listed for each CLERK Total count of all No Sales Total count of all customer...

Page 108: ...ransaction Counter Register Number ____THANK_YOU ___CALL_AGAIN CASH IN DRAWER CASH IN DRAWER 81 58 16 15 03 01 2006 000063 00 Check in Drawer Report Run a Check in Drawer report to quickly verify the...

Page 109: ...ADJST DEPT TTL Net Total ADJST DEPT TTL TAX1 AMOUNT TAX2 AMOUNT TAX3 AMOUNT TAX4 AMOUNT Surcharge Total Discount Total Minus Key Total NET TTL Gross Total NET TTL RETURN MDSE VOID KEY Surcharge Total...

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