Sam4s ER-260 SERIES Operator'S And Programming Manual Download Page 78

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Advanced Programming Instructions

ER-260 Electronic Cash Register

Setting a Register Number

You can program a two digit register number that will print on the lower right corner of each
transaction. If you are using more than one cash register, the register number can be used to identify
the register where the transaction was entered.

15:53 03-02-2006

000028 99

To set a register identification number:

1. Turn the control lock to the

PGM

position.

2. Enter register number and press the

#/NS

key:

#/NS

3. Press the

CASH/TEND

key to end programming.

CASH/

TEND

Summary of Contents for ER-260 SERIES

Page 1: ...ER 260 Electronic Cash Register Operator s and Programming Manual All specifications are subject to change without notice...

Page 2: ...of place or frayed wiring Do not change the spacing between components and the printed circuit board Check the AC power cord for damage Make sure that leads and components do not touch thermally hot...

Page 3: ...o the instrument chassis ground before connecting the positive lead always remove the instrument s ground lead last 1 3 Precautions for Electrostatic Sensitive Devices ESDs 1 Some semiconductor solid...

Page 4: ......

Page 5: ...ing a Taxable Department 16 Basic Operations 17 Registering Items 17 Totaling a Cash Sale 18 Tendering a Cash Sale 18 Tendering a Cheque Sale 19 Totaling a Charge Sale 19 Advanced Operating Instructio...

Page 6: ...Cash Sale 37 Tendering a Cash Sale 38 Tendering a Cheque Sale 38 Totaling a Charge Sale 39 Cheque Cashing 39 Split Tender 40 Post Tender 41 Currency Conversion 42 Receipt On Off and Receipt on Request...

Page 7: ...ory Allocation 82 PC Online Mode 82 Reports 85 Report Summary 85 Running a Report 87 Cash In Drawer Declaration 87 Declaring Cash 87 Report Samples 88 Financial Report 88 Hourly Sales Report 91 PLU Re...

Page 8: ......

Page 9: ...his section For information about reports and balancing see Reports on page 85 This manual also includes detailed information about many additional features that will help you solve the special calcul...

Page 10: ...nic Cash Register Basic Features and Functions Keyboard PAPER FEED RECPT ON OFF TAX CURR CONV RA PO CLERK VOID CANCEL RETURN NS 5 10 15 CLEAR X TIME PLU CHRG 4 9 14 7 8 9 CHEQ 3 8 13 4 5 6 SUB TOTAL 2...

Page 11: ...ect RETURN If you wish to return or refund an item press Return Merchandise then re enter any item you wish MINUS Register a negative amount by entering a price then pressing the MINUS key For example...

Page 12: ...QUE Press to total a transaction paid by cheque Also if the cheque amount is over the amount purchased enter the amount of the cheque then press the CHEQUE key The drawer will open and the cash change...

Page 13: ...to read register reports Z Use to read register reports and reset totals to zero PGM Use to program the register The SAM4s ER 260 includes two sets of keys that may be used to access the following key...

Page 14: ...s an item has been repeated AMOUNT Displays the amount the amount of the item subtotal or total CLERK If the clerk system is implemented one of 10 lines illuminate indicating which clerk is active Dis...

Page 15: ...the packing the following items 1 roll of paper 1 rewind spindle 1 set of control keys 3 Remove the cardboard protectors from the cash drawer 4 Plug the register into a grounded outlet three prong in...

Page 16: ...r roll Be sure to remove any paper with glue residue Place the paper roll in the paper holder so that the paper will feed from the bottom of the roll 3 Insert the end of the paper into the paper slot...

Page 17: ...up 9 If you wish to use the printer to print a sales journal insert the paper into the paper take up spool Wind the paper two or three turns around the spool shaft and install the spool in the mount I...

Page 18: ...60 Electronic Cash Register A Open the paper lever and open the cap printer B Remove the jamming paper Be carefull not to get burned in the hand because it is very hot in the cap printer Be careful of...

Page 19: ...ls to be erased Memory All Clear 1 Unplug the register 2 Turn the control lock to the S position 3 Press and hold the key position where the A key is located on the default keyboard layout 4 Continue...

Page 20: ...m an initial clear The register is in an unknown state and you wish to exit the current program or transaction without following normal procedures You have performed a function that includes a compuls...

Page 21: ...format you have selected and press the X TIME key 3 Press CASH TEND D D M M X TIME Y Y CASH TEND Date Setting Example If the date is January 3 2006 enter 0 3 0 1 X TIME 0 6 CASH TEND The date you have...

Page 22: ...g zeros For example for 6 enter 06 000 or 6 000 3 Enter 00 4 Enter 1 to set tax rate 1 2 to set tax rate 2 3 to set tax rate 3 4 to set tax rate 4 5 Press the TAX key 6 Press the CASH TEND key to end...

Page 23: ...is 20 percent enter 0 TAX 0 3 0 0 0 0 2 If tax 4 is 12 5 percent enter 2 TAX 0 4 0 5 0 0 1 Press the CASH TEND key to end programming CASH TEND The rates you have entered will display and print on th...

Page 24: ...No 0 5 Press the X TIME key 6 Press the Department button you wish to program 7 Repeat steps 3 to 6 for each department you wish to program 8 Press the CASH TEND key to end programming Taxable Departm...

Page 25: ...1 1 Repeating an Item 3 To register a second item exactly as the first press the department key a second time For example press department 1 1 Registering Multiple Items 4 Enter the quantity of items...

Page 26: ...OTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 CASH 14 30 16 51 03 01 2006 000002 00 Tendering a Cash Sale 1 Register the items you wish to sell 2 To display and print the subtotal of the sale including ta...

Page 27: ...AIN DEPT 1 T1 2 99 DEPT 1 T1 2 99 4 X 1 99 DEPT 2 7 96 SUBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 TOTAL 14 30 CHEQUE 20 00 CHANGE 5 70 16 53 03 01 2006 000005 00 Totaling a Charge Sale 1 Register t...

Page 28: ......

Page 29: ...ight be used when only one operator uses the register at a time and a different operator begins when a work shift is changed Pop up means that the clerk is automatically signed off an the end of each...

Page 30: ...e decimal key For example for 2 99 enter 2 9 9 2 Press a department key For example press department 1 1 THANK YOU CALL AGAIN DEPT 1 T1 2 99 TAXABLE1 2 99 TAX1 AMOUNT 0 18 CASH 3 17 16 55 03 01 2006 0...

Page 31: ...CALL AGAIN DEPT 1 T1 2 99 DEPT 1 T1 2 99 TAXABLE1 5 98 TAX1 AMOUNT 0 36 CASH 6 34 17 01 03 01 2006 000006 00 Multiplication When several of the same items are to be entered into the same Department y...

Page 32: ...OU CALL AGAIN 3 750 X 0 99 DEPT 1 T1 3 71 TAXABLE1 3 71 TAX AMOUNT 0 22 CASH 3 93 17 04 03 01 2006 000008 00 Split Pricing When items are priced in groups i e 3 for 1 00 you can enter the quantity pur...

Page 33: ...ll ticket sales are one item sales you can assign open or preset department single item department for ticket sales After each registration the drawer will immediately open and a separate receipt is p...

Page 34: ...2 99 enter 2 9 9 3 Press the PLU key again PLU THANK YOU CALL AGAIN PLU2 T1 2 99 TAXABLE1 2 99 TAX1 AMOUNT 0 18 CASH 3 17 17 09 03 01 2006 000032 00 Preset Price PLU 1 Enter the PLU number press the P...

Page 35: ...4 X TIME 2 Enter the PLU number press the PLU key For example enter 1 PLU THANK YOU CALL AGAIN 4 X 1 99 PLU1 T1 7 96 TAXABLE1 7 96 TAX AMOUNT 0 48 CASH 8 44 17 15 03 01 2006 000036 00 PLU Multiplicati...

Page 36: ...e the correct price 1 Enter the quantity purchased press the X TIME key For example enter 2 X TIME 2 Enter the quantity of the group price press the X TIME key For example if the items are priced 3 fo...

Page 37: ...cimal key For example for 2 99 enter 2 9 9 2 Press a taxable department key For example press department 1 1 3 Press Subtotal SUB TOTAL 4 Enter the number for the tax you wish to exempt Press 1 to exe...

Page 38: ...Department or PLU Item In this example the key is preset with a rate of 10 00 1 Register the discounted item 2 Press the key 3 The discount is automatically subtracted THANK YOU CALL AGAIN DEPT 2 10 0...

Page 39: ...0043 00 Return Merchandise Registrations If you wish to return or refund an item press Return Merchandise then re enter any item you wish You can return merchandise as part of a sale or you can return...

Page 40: ...T 0 14 CASH 2 43 17 27 03 01 2006 000045 00 Void Previous Item This function allows you to correct an item registered previously in a transaction 1 Register an item Then register a second item 2 To co...

Page 41: ...CANCEL 17 29 03 01 2006 000047 00 Void Position Operations You can use the Void control lock position to correct any complete transaction To correct any transaction 1 Turn the control lock to the VOID...

Page 42: ...he Minus key Note You can program the minus key so that tax is charged on the gross amount or on the net amount after the subtraction See Minus Key Programming on page 59 1 Register the items you wish...

Page 43: ...o 8 digits on the printer paper You can enter the number any time during a transaction For example if you wish to record a charge account number enter the number and press the NS key before totaling t...

Page 44: ...of cash you are receiving for example enter 0 0 0 2 2 Press RA RA 3 The drawer will open and the receipt will print as in the example on the right THANK YOU CALL AGAIN RECEIVED ON 20 00 17 40 03 01 2...

Page 45: ...subtotal of the sale including tax press SUBTOTAL SUB TOTAL 3 The subtotal will display with indicated in the left digit position of the display Totaling a Cash Sale 1 Register the items you wish to s...

Page 46: ...1 2 99 4 X 1 99 DEPT 2 7 96 SUBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 TOTAL 14 30 CASH 20 00 CHANGE 5 70 17 45 03 02 2006 000002 00 Tendering a Cheque Sale 1 Register the items you wish to sell 2...

Page 47: ...E1 5 98 TAX1 AMOUNT 0 36 CHARGE 14 30 17 50 03 02 2006 000006 00 Cheque Cashing Cheque cashing means exchanging cash for a cheque Normally this function is not allowed If you wish to allow Cheque cash...

Page 48: ...ent must be entered last 1 Register the items you wish to sell 2 Enter the amount of cash tendered by the customer For example enter 10 00 and press CASH TEND CASH TEND 0 0 1 0 3 The display will indi...

Page 49: ...to allow post tendering you must set system option 14 to a value of 1 See System Option Programming on page 52 1 Register the items you wish to sell 2 Press CASH TEND CASH TEND 3 The display will ind...

Page 50: ...ing Currency Exchange Rates on page 62 to set a conversion rate 1 Register the items you wish to sell 2 Press SUBTOTAL to display the amount due in your home currency SUB TOTAL 3 To convert the amount...

Page 51: ...eipt Off With the control lock in the REG position press RECPT ON OFF RECPT ON OFF To Turn the Receipt On With the control lock in the REG position press RECPT ON OFF again RECPT ON OFF Printing a Rec...

Page 52: ......

Page 53: ...ts Open departments accept amount entries Use open departments to enter different priced items into the same category Preset departments automatically register a preprogrammed price when the departmen...

Page 54: ...u want a preset or single item department If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by adding the status digits for...

Page 55: ...les For example set department 1 open taxable by rate 1 department 4 preset taxable by rate 2 department 9 negative preset taxable by rate 3 To set Department 1 enter 1 1 0 0 X TIME 0 SUB TOTAL 100 To...

Page 56: ...ing a preset department You can set the preset price The price you program here is the amount that is automatically registered when the department key is pressed Programming a Department Entry Limit o...

Page 57: ...cessary CASH TEND Department Entry Limit or Price Programming Examples For example set department 1 open with a entry limit of 50 00 department 4 preset for 2 50 department 9 preset for 0 99 To set De...

Page 58: ...automatically set to 0 and because your most likely option selections require a status setting of 0 you do not need to program this section unless you wish to change the default status Programming a S...

Page 59: ...ons 51 System Option Programming Examples Set the following options Option 15 Allow Cheque cashing Option 19 Enforce cash or Cheque tender at totaling To set option 16 PO RA 1 5 1 To set option 19 PO...

Page 60: ...1 5 Skip totals with zero value on X Z report YES 0 NO 1 6 Reset the grand total after a Z report NO 0 YES 1 7 Print the subtotal when pressed YES 0 NO 1 8 Cash must be declared before X Z report NO 0...

Page 61: ...0 Allow clerk function Clerk stay down mode 1 Allow clerk function Clerk pop up mode 2 Please note when this flag is changed the Clerk secret codes will need to be re programmed 17 Allow receipt after...

Page 62: ...NO 0 YES 1 28 Print in high density NO 0 Note 1 This option lowers the printing speed 2 This option can affect to the life cycle of printer head YES 1 29 Pre Print graphic logo on receipt NO 0 YES 1...

Page 63: ...cash register is not calculating tax accurately contact your local SAM4s Dealer for assistance Tax Rate Programming You can program up to four separate taxes on the SAM4s ER 260 Set tax rate s here P...

Page 64: ...ASH TEND Tax Rate Examples If tax 1 is 6 percent enter TAX 0 1 0 0 0 0 6 If tax 3 is 8 percent enter TAX 0 3 0 0 0 2 8 Press the CASH TEND key to end programming CASH TEND The rates you have entered w...

Page 65: ...centage to be entered inactivate the key Programming the or Key 1 Turn the control lock to the PGM position 2 Enter the percentage rate you wish to preset or 0 if you only wish to enter the percentage...

Page 66: ...g Instructions ER 260 Electronic Cash Register or Key Programming Example Set the discount Key preset for 50 and so that tax is calculated after the discount is applied and override is allowed Enter C...

Page 67: ...m amount that may be entered into the Minus key For example setting a 3 digit limit means the maximum you can enter is 9 99 This is referred to as the High Digit Lock Out or HDLO Programming the Minus...

Page 68: ...tronic Cash Register Minus Key Programming Example Set the Minus key with a three digit HDLO 9 99 and so that tax is calculated after the Minus key amount is entered In other words tax is calculated o...

Page 69: ...er you may wish to deactivate it for security reasons Programming the CANCEL Key 1 Enter 0 to activate the CANCEL key 1 to deactivate the CANCEL key 2 Press the CANCEL key 3 Press the CASH TEND key to...

Page 70: ...gn currency in pounds or pounds in foreign currency Use the rate stated in pounds in foreign currency when you are programming this section Programming Currency Exchange Rates 1 Turn the control lock...

Page 71: ...rks might use the register during the same shift and clerk sales information is required With the clerk system activated you can operate up to 10 clerks The clerk registering a transaction is printed...

Page 72: ...as in the example below THANK YOU CALL AGAIN CLERK 1 1 CLERK 2 2 CLERK 3 3 CLERK 4 4 CLERK 5 567 CLERK 6 6 CLERK 7 7 CLERK 8 8 CLERK 9 9 CLERK 10 10 15 25 03 02 2006 000017 00 Changing The Secret Cle...

Page 73: ...that you wish to record Use open PLUs when you wish to enter different priced items into a larger number of categories Programming PLU Status There are two parts to PLU programming PLU status is set...

Page 74: ...PLU is Disabled Yes 4 No 0 4 Decide if you want a preset or single item PLU If you do not want any of these options enter 0 If you wish to select any of these options complete the table below by addin...

Page 75: ...h sales reported to department 2 PLU 30 preset single item taxable by rate 2 with sales reported to department 4 PLU 6 open not single item non taxable with sales reported to department 9 To set PLU 1...

Page 76: ...preset price The price you program here is the amount that is automatically registered when the PLU is entered Programming a PLU Entry Limit or Price 1 Turn the control lock to the PGM position 2 Ent...

Page 77: ...rogramming Examples For example set PLU 1 with a preset price of 1 99 PLU 30 with a preset price of 10 00 PLU 6 with a entry limit of 5 00 To set PLU 1 enter 9 X TIME 9 1 1 PLU To set PLU 30 enter 0 X...

Page 78: ...each transaction If you are using more than one cash register the register number can be used to identify the register where the transaction was entered 15 53 03 02 2006 000028 99 Register Number To...

Page 79: ...Program Overlay on Page 74 Programming a Custom Logo 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Type in the text as per the letters printed on the key tops Alternatively Refe...

Page 80: ...character you wish to print 2 Find the first entry digit for the character by following the column to the top of the table 3 Find the second entry digit for the character by following the row to the...

Page 81: ...trol lock to the PGM position 2 Press the X TIME key 3 Type in the text using the letters printed on the keys Alternatively if the system flags are set for alpha code To center the message on the rece...

Page 82: ...descriptor with a custom descriptor up to 12 characters in length For example you could program your own descriptors like this GROCERY T1 2 99 MEAT T1 1 99 Programming a Department Descriptor 1 Turn...

Page 83: ...character you wish to print 2 Find the first entry digit for the character by following the column to the top of the table 3 Find the second entry digit for the character by following the row to the...

Page 84: ...partment Descriptor Programming Example Program the department 1 descriptor to say GROCERY 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Type in the text as per the key tops Alt...

Page 85: ...ment descriptor with a custom descriptor up to 12 characters in length For example you could program your own descriptors like this CIGARETTE T1 2 99 APPLES T1 1 99 Programming a PLU Descriptor 1 Turn...

Page 86: ...character you wish to print 2 Find the first entry digit for the character by following the column to the top of the table 2 Find the second entry digit for the character by following the row to the...

Page 87: ...Descriptor Programming Example Program the descriptor for PLU 1 to say APPLES 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Type in the text as per the key tops Alternatively if...

Page 88: ...END PLU Descriptor Programming Example 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Enter up to 18 character Refer to below example TEXT PLU1 JUICE1 J U I C E 1 4 Press the X T...

Page 89: ...ou can generate a printed report of all the programming options 1 Turn the control lock to the PGM position 2 Press the CASH TEND key to print the program report You can generate PLU PROGRAM SCAN 1 Tu...

Page 90: ...2 ELECTRONIC JOURNAL 4 Enter the Number to allocate for the Memory Item and Press CASH key See the example data table below N CASH TEND MEMORY ITEM N PLU 1000 Max 1000 ELECTRONIC JOURNAL 800 Max 1600...

Page 91: ...charge Key Rate Minus Key Status Currency Conversion Exchange Rate Decimal Position System Option Value System Option Value System Option Value System Option Value is listed for each option System Opt...

Page 92: ......

Page 93: ...ng table summaries the reports available on the SAM4s ER 260 Report Control Lock Position Key Financial X or Z CASH TEND Period to Date Financial X or Z CHARGE Hourly Sales X or Z X TIME All PLU X or...

Page 94: ...QUE X CASH TEND 0 2 3 PRINT EJ CHARGE X CASH TEND 0 3 3 PRINT EJ X CASH TEND 0 4 3 PRINT EJ RA PO X CASH TEND 0 5 3 PRINT EJ RETURN X CASH TEND 0 6 3 PRINT EJ EC VOID X CASH TEND 0 7 3 PRINT EJ NO SAL...

Page 95: ...tals you are assured that all cash will be deposited System option 8 must be set to a value of 1 to enforce cash declaration See System Option Programming on page 50 to program system options Declarin...

Page 96: ...ystem option 5 Report Name Report Type Reset Z Counter Department Activity Counter Department Sales Total Department Counters and Totals are listed for each department THANK YOU CALL AGAIN DAILY REPOR...

Page 97: ...r tax rate 4 NONTAX TTL TAXABLE1 33 04 TAX AMOUNT 1 98 TAXABLE2 0 00 TAX AMOUNT 0 00 TAXABLE3 0 00 TAX AMOUNT 0 00 TAXABLE4 0 00 TAX AMOUNT 0 00 0 0 00 0 0 00 0 0 00 NET TOTAL 110 57 CREDIT TAX1 0 00...

Page 98: ...drawer amount Cheque in drawer amount Count of no sales Customer Count Grand Total Time Date Transaction Counter Register Number CURRENCY TOTAL 0 00 CASH IN DRAWER 81 58 CHEQUE IN DRAWER 19 99 NO SALE...

Page 99: ...me Report Type Reset Z Counter Time Period Activity Counter Time Period Sales Total Counters and Totals are listed for each time period Activity count of all time periods Total of all time periods Tim...

Page 100: ...ity Counter PLU tax status PLU price or limit Reporting Dept PLU Sales Total PLU Counters and Totals are listed for each PLU Activity count of all PLUs Total of all PLUs Time Date Transaction Counter...

Page 101: ...t Name Report Type Reset Z Counter Total sales for the clerk Number of no sales performed Customer Count for the clerk Totals are listed for each CLERK Total count of all No Sales Total count of all c...

Page 102: ...action Counter Register Number THANK YOU CALL AGAIN CASH IN DRAWER CASH IN DRAWER 81 58 16 15 03 01 2006 000063 00 Cheque in Drawer Report Run a Cheque in Drawer report to quickly verify the amount of...

Page 103: ...PT TTL Add All Negative Departments ADJST DEPT TTL Net Total ADJST DEPT TTL TAX1 AMOUNT TAX2 AMOUNT TAX3 AMOUNT Surcharge Total Discount Total Minus Key Total NET TTL Gross Total NET TTL RETURN MDSE V...

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