Royal Sovereign RCR-75CA Owner'S Manual Download

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9 Cash Register Reports

You are obliged to keep the daily Z reports for submission to the revenue authorities. Otherwise, estimations of sales figures may be used within the scope of tax audits.

9.1 types of report

Reports can be printed in X or Z mode.

X-mode / X-reports

The key is set to position X. Reports are printed but the memories are not deleted.

Z-mode / Z-reports

The key switch is set to position Z. Reports are printed and, at the same time, the memories are deleted and cannot be restored.

Daily reports

These are reports which are printed at the end of the day.

Note: A daily Z-report must be printed every day in order to accumulate the totals in the memory for a monthly report.

Monthly reports

These are reports which are printed at the end of the month.

9.2 Report overview

All reports can be printed as X or Z reports with the exception of the Receipt Issue (report number 98).

Report number

Report (view according to display)

Explanation

01.FINANCIAL REP.

Daily X or Z financial report

02.FINA. REP. MON.

Monthly X or Z financial report

03.DEPT. REP.

Daily X or Z department report

04.DEPT. REP. MON.

Monthly X or Z department report

05.PLU REP.

Daily X or Z PLU report

06. PLU REP. MON.

Monthly X or Z PLU report

08.CLERK REP.

Daily X or Z clerk report

09.CLERK REP. MON.

Monthly X or Z clerk report

86.TRAINING REP.

Daily X or Z training report

87.TRAINING REP. MON.

Monthly X or Z training report

96.EJ.DETAIL REP.

Electronic journal, print details (X/Z)

97.EJ.SUM REP.

Electronic journal, only print totals (X/Z)

98.RE-PRINT RECEIPT

Print copy of receipt/bill (in X-mode only)

9.3 Report contents

The system options enable you to define numerous settings to adapt the content of the receipts and reports to your specific needs.

9.4 Printing reports

OFF

PRG

REG

• Set the key switch to position X or Z.
• Select the report to be printed: Use the

▲

and

▼

keys to scroll through the menu to

the required position or use the digit keys to
enter the report number.

• Confirm by pressing

CASH

The information which can be deleted appears in
the display.

• Confirm by pressing

CASH

The report first appears, together with the
totals, in the display.

• Press the

▲

and

▼

keys to view all the

report totals in the display.

• Press the

CASH

key to start printout.

Input

Display

=X Report - 1=

=Z Report - 1=
01.FINANCIAL REP.
02.FINA. REP. MON.
03.DEPT. REP.
04.DEPT. REP. MON.

05.PLU REP.

06.PLU REP. MON.

08.CLERK REP.

09.CLERK REP. MON.
86.TRAINING REP.
87.TRAINING REP. MON.
96.EJ.DETAIL REP.

97.EJ.SUM REP.

98.RE-PRINT RECEIPT

OFF

PRG

REG

CASH

▲

▼

CASH

SUB-TOTAL

Summary of Contents for RCR-75CA

Page 1: ...h Register User s Instructions Owner s Manual Please read and retain these instructions To register your product please go to www royalsovereign com USA Click the Customer Support Tab then Registratio...

Page 2: ...ming Part C Operation instructions Please take a few moments and read the operating instructions and programming instructions thoroughly to ensure you expand your use of our cash register NEED HELP HA...

Page 3: ...ramming PLUs 19 5 5 3 Deleting a PLU 21 5 6 Clerk system 22 5 6 1 Programming clerks 22 5 6 2 Activating Deactivating the clerk system 24 5 6 3 Logging on to the cash register as a clerk 24 5 7 Progra...

Page 4: ...and void 43 6 8 1 EC error correction 43 6 8 2 Void 43 6 8 3 Complete cancellation 43 6 8 4 Refunds 44 6 9 Received on account operations 44 6 10 Paid out operations 44 6 11 Printing numbers 44 6 12...

Page 5: ...RCR 75CA 5 CONTENTS 12 1 1 Saving data on an SD card 51 12 1 2 Loading data from an SD card 51 12 2 Rechargeable battery 51 12 2 1 Technical data 52 12 2 2 Installation of the rechargeable battery 52...

Page 6: ...ash register to an authorized service centre Do not insert any objects into the cash register This could damage the cash register and also exposes you to the risk of an electrical shock Do not use wat...

Page 7: ...the main power supply Note The run time for cash register by the battery depends on the quantity and length of the receipts printed When the battery capacity is too low L Low appears in the cash regi...

Page 8: ...X Z clerk report X Z training report Opertator 5 line alpha numeric LCD Blue Backlit Customer display Numeric 10 Digit LCD Printer Thermal 50 mm per second Programmability Department PLU Clerk Tender...

Page 9: ...ferent positions OFF PRG REG X Z OFF PRG REG X Z OFF PRG REG X Z OFF PRG REG X Z OFF PRG REG X Z OFF REG X Z PRG The cash register is off Registration mode This is the mode when doing standard transac...

Page 10: ...lace the existing key label with a new label 3 Replace the transparent cap back on the key 4 2 Keyboard RETOUR EC PLU DP SHIFT X FC Receipt ISSUE CHECK CARD Receipt ON OFF NS VOID CLERK PO CLR CASH SU...

Page 11: ...ecorded in the financial report RETOUR The RETOUR key is used for refund transactions The refund total is recorded in the financial report VOID The VOID key is used to complete the cancellation of an...

Page 12: ...to print a copy of the receipt CHECK The CHECK key is used for transactions made with a cheque FC The FC key is used for converting amounts into a foreign currency NS The NS NS No Sale is used for ope...

Page 13: ...gram tax rates 31 LOGO MESSAGE Program top of line logo text For example you may want to program your business name address phone number and GST HST PST numbers to print on every receipt 32 AD MESSAGE...

Page 14: ...ou can select the letter by scrolling to it with the and keys 4 Save each letter by pressing the CASH key 5 The digits in brackets indicate how many characters have been entered first number and the m...

Page 15: ...o enter digits and special characters 0 Press to enter digits and special characters 00 SP Press to enter a space DEL Press to delete the last character entered CLR Press to delete the entire input 5...

Page 16: ...PARTMENT AREA PLU AREA E JOURNAL AREA ALL REPORT AREA ALL AREA Use the and keys to select ALL AREA Confirm by pressing CASH CASH Execute deletion by pressing CASH to cancel press the SUB TOTAL button...

Page 17: ...y Assigning tax rates i e You should assign each department a Tax Group status The department items may for example be tax exempt pay federal tax only or pay both federal and provincial tax We suggest...

Page 18: ...ABC Programming a department fixed price 0 00 PRICE 3 W X Y Z DEL 9 D E F 9 D E F CASH 3 99 PRICE Assigning a TAX rate 1 TAX GROUP 2 T U V CASH 2 TAX GROUP Defining department status 5 STATUS 0 CASH 0...

Page 19: ...the item should you wish to track inventory of this specific PLU sku 5 5 2 Programming PLUs Note an example of Programming Price Look Ups PLU follows this explanation OFF PRG REG X Z Set the key to PR...

Page 20: ...ral times to switch between the memory locations for the programmed PLU Press the DP SHIFT key to access the same position for the next programmed PLU Example PLU no 22 should be known as PIE with a p...

Page 21: ...5 3 Deleting a PLU OFF PRG REG X Z Set the key to PRG Select program number 03 Confirm by pressing the CASH key Use the and keys to move to the input area for the PLU number Enter the number of the PL...

Page 22: ...to PRG Select program number 06 Confirm by pressing CASH The first clerk appears in the display Input Display 0 6 M N O CASH CLERK 1 1 1 PASS CODE Press the CASH key to access the required clerk memo...

Page 23: ...and keys to move to the top line Press the CASH key to access the next clerk memory location Switch back to the clerk memory location you have just programmed CASH Use the and keys to scroll downward...

Page 24: ...Enter the status number 0 in order to deactivate the clerk system 1 STATUS or 0 STATUS Save Confirm by pressing CASH CASH Please Continue Conclude programming by pressing the SUB TOTAL key Note Once y...

Page 25: ...pressing CASH Input Display 0 1 P Q R S CASH TENDER MEDIA 1 1 CASH Select the tender medium required Switch between the various tender media by pressing the CASH key CASH TENDER MEDIA 2 1 CARD Use th...

Page 26: ...amming by pressing the SUB TOTAL key SUB TOTAL Note In order for Step 5 8 and 5 9 to function you will need to Register the Surcharges and discounts 5 9 Programming a discount as an amount This functi...

Page 27: ...Q R S 0 DEL 0 0 2 00 DISCOUNT Confirm by pressing CASH CASH Conclude programming by pressing the SUB TOTAL key SUB TOTAL 5 11 Programming a discount as a percentage This function programs a discount...

Page 28: ...ing CASH CASH Conclude programming by pressing the SUB TOTAL key SUB TOTAL 5 13 System options 5 13 1 Programming system settings The programming system setting options allow you to set the cash regis...

Page 29: ...oss price including tax 4 0 Time 24 hour format 1 Time 12 hour format 5 0 Display illumination remains on 1 Display illumination goes out after two minutes of inactivity energy save mode 6 0 Print num...

Page 30: ...ing 2 Tax rounding rounding down 15 Reserved 16 0 Zero skip printing for Z report 1 No zero skip printing for Z report 17 0 Print total taxable amount print 1 Print total taxable amount no print 18 0...

Page 31: ...No extra line is printed for Number X in the Z report 1 Extra line is printed for Number X in the Z report 39 0 Standard font normal height 1 Double font height for DP and PLU 2 Double font height for...

Page 32: ...V 0 1 P Q R S 2 T U V Date DD MM YYYY 17 09 2012 Enter the hour The cash register automatically switches to the input area for the minute 1 P Q R S 3 W X Y Z Time HH MM 13 00 Enter the minute The cas...

Page 33: ...a FC0x FC02 Confirm by pressing CASH CASH FC02 Delete the existing text CLR Enter the new foreign currency text 2 x 2 T U V then CASH U 4 x 1 P Q R S then CASH US 1 x 9 D E F then CASH USD Conclude te...

Page 34: ...only calculated and printed on the receipt when the tax rate is actually assigned to the departments 5 17 Programming Top Of Line Receipt Information e g Business Name address phone number The logo me...

Page 35: ...g CASH Input Display 3 W X Y Z 2 T U V CASH AD MEASSAGE 1 THANK The programmed end lines appear in the display The end line is already selected For further details refer to Chapter 5 17 5 19 Selecting...

Page 36: ...rammable keys The following keys can be programmed Function keys Tender media keys method of payment Foreign currency keys Code numbers Each function has a code number which identifies its uniqueness...

Page 37: ...Training 1 P Q R S 5 J K L 3 W X Y Z 153 VALUE CODE Confirm by pressing CASH The display switches to the next input area KEY BE ASSIGNED CASH 0 KEY BE ASSIGNED Press the CASH key CASH Pls Input Redef...

Page 38: ...fixed price to a specific department so that the clerk simply presses a specific department and the price is fixed Example 100 50 should be registered to Department 1 OFF PRG REG X Z Set the key to R...

Page 39: ...value between 1 and 9999 6 4 Concluding receipt Method of payment 6 4 1 Paying with cash and displaying the change OFF PRG REG X Z Set the key to REG Complete all the registrations Produce the subtota...

Page 40: ...id by the customer is higher than the actual amount due the cash register automatically calculates the amount of change due after pressing the CASH key and shows it in the display Note If the customer...

Page 41: ...P Q R S FC FC 6 5 2 Paying in a foreign currency with change Example A bill totalling 37 04 in department 1 is paid with 100 US OFF PRG REG X Z Set the key to REG Produce the subtotal Enter the forei...

Page 42: ...he key to REG Register the goods to which an amount related urcharge or discount is to be granted Enter the amount related surcharge or discount Press the Amount Discount and Amount Surcharge key If t...

Page 43: ...ms were registered after the item to be cancelled Example Three items have been registered 10 00 for department 1 20 00 for department 2 and 30 00 for department 3 The second item needs to be cancelle...

Page 44: ...G Enter the amount paid in 5 J K L 0 0 00 SP RA 500 00 17 07 2012 12 Press the RA key RA Note The number and total sum of received on account operations are recorded in the financial report 6 10 Paid...

Page 45: ...ceipt ISSUE key Input Receipt ON OFF 7 Training Mode Activate Training mode to practice using the cash register It is important to activate Training mode when practising to ensure the actual sales fig...

Page 46: ...e digit keys to enter 9 and 6 9 D E F 6 M N O CASH X Report 1 01 FINANCIAL REP 02 FINA REP MON 03 DEPT REP 04 DEPT REP MON 05 PLU REP 06 PLU REP MON 08 CLERK REP 09 CLERK REP MON 86 TRAINING REP 87 TR...

Page 47: ...P 06 PLU REP MON 08 CLERK REP 09 CLERK REP MON 86 TRAINING REP 87 TRAINING REP MON 96 EJ DETAIL REP 97 EJ SUM REP 98 RE PRINT RECEIPT Note The receipts stored are deleted when the electronic journal i...

Page 48: ...or Z PLU report 06 06 PLU REP MON Monthly X or Z PLU report 08 08 CLERK REP Daily X or Z clerk report 09 09 CLERK REP MON Monthly X or Z clerk report 86 86 TRAINING REP Daily X or Z training report 8...

Page 49: ...0 00 Dawer Total CASH 6 067 22 No Sale Act 1 CARD 53 00 CHECK 10 00 USD 394 40 E C R Reset Term TAX1 RATE TAXABLE1 WT TAXABLE1 WO TAX1 Net Refund Cancels Discount Service Charge Add Price Reduce Price...

Page 50: ...oll L The battery capacity is too low Charge the battery B Receipt printing is switched off Press the Receipt ON OFF key to switch receipt printing on again T The cash register is in Training mode Pre...

Page 51: ...During transfer Please Wait appears in the display Never interrupt this process 12 1 2 Loading data from an SD card OFF PRG REG X Z Set the key to PRG Select program number 81 Confirm by pressing CASH...

Page 52: ...not transferable This warranty shall apply only if the Cash Register is used in accordance with the factory provided instructions which accompany it EXCLUSIONS This warranty excludes and does not cove...

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