Ricoh FT3813, FT4615, FT4618 Operating Instructions Manual Download Page 55

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COPYING WITH USER CODES

The user code function allows you to restrict the copy operator and control
the number of copies made. If the user code function is on, operators must
input an authorized code before the machine can operate.

❐

Please contact your service representative to set the user code mode, or to get
more information.

❐

U2 is indicated in the copy counter until an user is entered.

Input your user code (3 digits)
using the Number keys. Press
the Auto Image Density key.

❐

If you input the wrong number, press
the Clear/Stop key. Then, input the
correct number.

Make your copies.

To prevent others from making
copies using your user code,
press the Clear/Stop and Clear
Modes/Energy Saver key simul-
taneously after copying.

❐

Regarding user codes,

☛

see page

63.

❐

To set your copier for user codes,
contact your service representative,
see page 63.

KF2Jr-AE-6

COPYING WITH USER CODES

Summary of Contents for FT3813, FT4615, FT4618

Page 1: ...76 46279482794 76 46279482794 76 46279482794 76 46279482794 OPERATING INSTRUCTIONS...

Page 2: ...of the machines do not appear in the following pages Check the model of your machine before reading this manual For details see page ix Type 1 FT3813 Type 2 FT4615 Type 3 FT4618 Centain types might no...

Page 3: ...In accordance with IEC 60417 this machine uses the following symbols for the main power switch a means POWER ON c means STAND BY...

Page 4: ...ions should always be followed Safety During Operation In this manual the following important symbols are used WARNING Ignoring this warning could cause serious injury or even death CAUTION Ignoring t...

Page 5: ...manual Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists You spill something into the equipment You suspect that your equipme...

Page 6: ...do not dispose of the equipment or ex pended supply waste at household waste collection points Dis posal can take place at an authorized dealer or at appropriate col lection sites The inside of the m...

Page 7: ...power Mode This product automatically lowers its power consumption 1 minute after the last copying job has been completed To exit Low power mode press the Clear Modes Energy Saver key For how to chang...

Page 8: ...R 14 Available Paper Sizes 14 Non recommended Copy Paper 14 Notes For Copy Paper 15 Paper Storage 15 TONER 16 Notes For Toner 16 Toner Storage 16 ORIGINALS RECOMMENDED ORIGINALS AND NON RECOMMENDED OR...

Page 9: ...ging In 1 Steps Zoom 35 MAKING TWO SHEETS COPIES FROM BOOK ORIGINALS SERIES COPIES 36 FINISHING OPTION OF TYPE 2 AND 3 38 Sorting Into Sets 123 123 123 Sort 38 Stacking Together All Copies Of A Page 1...

Page 10: ...ess User Tools 58 How To Change Adjustment Values Or Modes 59 User Tool Menu 60 SERVICE REPRESENTATIVE SETTINGS 68 MAINTAINING YOUR COPIER DO S AND DON TS WHERE TO PUT YOUR COPIER REMARKS MAINTAINING...

Page 11: ...REMARKS 76 Copier 76 10 bin Sorter Option 76 SPECIFICATIONS COPIER 78 DOCUMENT FEEDER OPTION 82 10 BIN SORTER OPTION 83 INDEX INDEX 86 TROUBLESHOOTING 90 TABLE OF CONTENTS viii...

Page 12: ...ake sure which model you have see the inside front cover Copy speed Type 1 13 copies minutes A4 8 1 2 x 11 Type 2 15 copies minutes A4 8 1 2 x 11 Type 3 18 copies minutes A4 8 1 2 x 11 Paper tray capa...

Page 13: ...nly Sorting into sets 123 123 123 1 See pages 38 39 Stacking together all copies of a page 111 222 333 1 See pages 40 41 Making one sided copies from facing pages See pages 36 37 Reducing and enlargin...

Page 14: ...cing pages and stick them on the wall The bypass feed table is open You can copy from it Copying photographic originals See pages 30 32 See page 29 Reducing using preset ratios Enlarging using preset...

Page 15: ...WHERE IT IS WHAT IT IS COPIER EXTERIOR AND INTERIOR 13 14 WHERE IT IS WHAT IT IS 2...

Page 16: ...and indicators are located here 8 Front cover Open to access the inside of the copier 9 10 bin sorter Option of Type 2 and 3 Completed copies are sorted or stacked here 10 Document feeder Option Inse...

Page 17: ...e reproduction ratio in 1 steps See page 35 4 Zoom Down key Press or hold down to reduce the reproduction ratio in 1 steps See page 35 5 Reduce and Enlarge keys See page 34 6 Full Size key See page 26...

Page 18: ...the copy number entered While copy ing press to stop copying This key is also used to clear data 13 Start key Press to start copying Use to set the Auto Start See page 33 14 Clear Modes Energy Saver k...

Page 19: ...Indicators Type 1 Type 2 Type 3 WHERE IT IS WHAT IT IS 6...

Page 20: ...occurs it is lit See pages 52 54 8 Misfeed Location display Shows the location of misfed paper See pages 52 54 9 Ready indicator Lights when the machine is ready to make copies See page 10 10 Wait ind...

Page 21: ...WHERE IT IS WHAT IT IS 8...

Page 22: ...BASICS KF2Jr AE 3 STARTING THE COPIER 10 When The Main Switch Is In The Standby Position 10 When The Energy Saver Indicator Is On 11 BASICS 9...

Page 23: ...ion 1 Turn on the main switch 2 Wait for the copier to warm up During the warm up period less than 35 seconds for Type 1 and 2 less than 45 seconds for Type3 the u Wait indicator is on 3 After warm up...

Page 24: ...ion For details about Energy Saver see page 43 The following actions will also return the copier to the ready condition Opening or closing the optional document feeder Setting originals in the optiona...

Page 25: ...STARTING THE COPIER 12...

Page 26: ...COPY PAPER AND TONER COPY PAPER 14 Available Paper Sizes 14 Non recommended Copy Paper 14 Notes For Copy Paper 15 Paper Storage 15 TONER 16 Notes For Toner 16 Toner Storage 16 COPY PAPER AND TONER 13...

Page 27: ...per of the types or in the conditions listed below are not recom mended for this copier Thicker than 90 g m2 24 lb Paper tray Thinner than 64 g m2 17 lb Paper tray Thicker than 157 g m2 42 lb Bypass f...

Page 28: ...py paper if your fingers are wet or oily finger prints may appear on the copy When making two sided copies do not load paper in the paper tray for copying the reverse side Use the bypass feed table Pa...

Page 29: ...f children R CAUTION Our products are engineered to meet high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorized dealer If you...

Page 30: ...8 Recommended Originals 18 Non recommended Originals For The Optional Document Feeder 18 SETTING ORIGINALS ON THE EXPOSURE GLASS 19 SETTING ORIGINALS IN THE OPTIONAL DOCUMENT FEEDER 20 Setting A Stack...

Page 31: ...28 lb Originals thinner than 52 g m2 14 lb Originals larger than A3 11 x 17 Originals smaller than B5 51 2 x 81 2 Paper with any kind of coating such as carbon on the back Folded curled creased or da...

Page 32: ...use marks to be copied 1 Lift the platen cover or the op tional document feeder When lifting the platen cover hold it in the center 2 Set the original face down on the exposure glass The original shou...

Page 33: ...ompletely dried Not taking this precaution could mark the exposure glass and cause marks to be copied The original might become dirty if it is written with a pencil or similar tools 1 Correct any curl...

Page 34: ...eeder until the Insert Original indicator goes off The last page should be on the bot tom The guides must touch both sides of the originals Do not stack originals above the limit mark ORIGINALS SETTIN...

Page 35: ...ls 1 Correct any curl fold or crease in the originals before setting 2 Confirm that the Insert Original indicator is lit before setting the originals 3 Confirm that no previous originals remain on the...

Page 36: ...next original The original is auto matically fed and copied If you have set more than two origi nals the Auto Feed indicator is not lit after the last original is fed In this case press the Start key...

Page 37: ...SETTING ORIGINALS IN THE OPTIONAL DOCUMENT FEEDER 24...

Page 38: ...uto Start 33 REDUCING AND ENLARGING 34 Reducing And Enlarging Using Preset Ratio Preset R E 34 Reducing And Enlarging In 1 Steps Zoom 35 MAKING TWO SHEETS COPIES FROM BOOK ORIGINALS SERIES COPIES 36 F...

Page 39: ...page 19 or 20 2 Make sure that the Paper Size indicator is lit If not press the Select Paper Tray key 3 Enter the number of copies re quired using the Number keys To change the number entered press th...

Page 40: ...t key to resume copy ing or press the Clear Stop key again to clear the entered copy num ber 6 Remove the copies from the copy tray The copy tray holds approximately 100 sheets If you make B4 81 2 x 1...

Page 41: ...is lit the copier automat ically controls the image density If the indicator is not lit press the Auto Image Density key Manual image density If you require darker or lighter copies adjust the image d...

Page 42: ...e Use this mode when you copy the photographic originals 1 Press the Photo Mode key 2 If you wish to adjust the image density use the Lighter left key or Darker right key KF2Jr AE 6 COPYING BASIC FUNC...

Page 43: ...of sheets that can be set at one time Standard paper 80sheets 80 g m2 20 lb OHP transparencies 10sheets Adhesive labels 1 sheet Translucent paper 1sheet Post card 1sheet Fan OHP transparencies and tra...

Page 44: ...e copy paper a skew image or paper jam might occur Fan OHP transparencies or translucent paper to get air between them to avoid multi sheet feed multiple sheets fed together at the same time 5 Lower t...

Page 45: ...6 Press the Start key KF2Jr AE 6 BASIC FUNCTIONS 32...

Page 46: ...tart key during the warm up period the v Ready indicator will blink then the copier will start copying after the warm up period Set your copy settings during warm up pe riod then press the Start key T...

Page 47: ...ther with this function see page 44 Reducing And Enlarging Using Preset Ratios Preset R E Reducing Press the Reduce key to select the preset reduction ratios Enlarging Press the Enlarge key to select...

Page 48: ...Type 1 from 50 to 200 Type 2 and 3 in 1 steps Press the Zoom Up key re peatedly or hold down the key continuously to increase the ratio in 1 steps Press the Zoom Down key repeatedly or hold down the k...

Page 49: ...o Be sure to select copy paper and reproduction ratio suitable for the original Reducing functions cannot be used together with this fuction see page 44 1 Press the Series Copies key to light the Seri...

Page 50: ...onal document feeder see pages 20 or 22 3 Make sure that the Paper Size indicator is lit if not press the Select Paper Tray key 4 Press the Start key KF2Jr AE 6 COPYING MAKING TWO SHEETS COPIES FROM B...

Page 51: ...ize A3 11 x 17 Minimum paper size A5 81 2 x 11 Maximum paper weight 90 g m2 24 lb Minimum paper weight 64 g m2 17 lb Maximum capacity of bins Maximum number of copies A4 81 2 x 11 or smaller 20 copies...

Page 52: ...e 19 or 20 3 Enter the number of copies re quired using the Number keys The maximum number of copy sets that can be entered is 10 4 Set other settings 5 Press the Start key If you set your originals o...

Page 53: ...mum paper size A5 81 2 x 11 Maximum paper weight 90 g m2 24 lb Minimum paper weight 64 g m2 17 lb Maximum capacity of bins Maximum number of copies A4 81 2 x 11 or smaller 20 copies B4 F 81 2 x 14 15...

Page 54: ...19 or 20 3 Enter the number of copies re quired using the Number keys Regarding the number of copies that can be entered see page 38 4 Set other settings 5 Press the Start key If you set your original...

Page 55: ...ted in the copy counter until an user is entered 1 Input your user code 3 digits using the Number keys Press the Auto Image Density key If you input the wrong number press the Clear Stop key Then inpu...

Page 56: ...ions will cancel the energy saver mode 1 Press the Clear Modes Energy Saver key more than one second to enter the Energy Saver condi tion All indicators exept the Energy Saver indicator turn off KF2Jr...

Page 57: ...e after you select will be the mode you re working in means that these modes cannot be used together 1 2 3 4 5 Mode before you select Preset Reduce Enlarge Zoom Series Copies Sorting Bypass Feed Copyi...

Page 58: ...AS YOU WANT 46 IF YOU CANNOT MAKE COPIES AS YOU WANT 48 LOADING PAPER 49 Loading Paper In The Paper Tray 49 ADDING TONER 51 CLEARING MISFEEDS 52 Check The Misfeed Location Display 52 When A B Or C Is...

Page 59: ...machine is in the Energy Saver condition Press any key except the Start key to return to the ready condition U code is displayed on the copy counter U1 Close the right side cover U2 The copier is set...

Page 60: ...aper in the paper tray Paper size and weight must be within the specifications for this copier Is folded wrinkled damp or curled paper in the paper tray Always use dry undamaged paper Is the paper pro...

Page 61: ...age 28 The image density is too light Damp or rough grain paper is used Use dry paper without rough grain The same copy area is dirty whenever making copies The platen cover exposure glass or document...

Page 62: ...Paper In The Paper Tray 1 Pull out the paper tray until it stops In case of Type 1 and 3 lower the bottom plate 2 Square the paper and set in the paper tray Do not stack paper above the limit mark in...

Page 63: ...3 Lift the tray slightly and then re insert the tray gently until it stops KF2Jr AE 7 LOADING PAPER 50...

Page 64: ...cts are engineered to meet high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorized dealer NOTE Before setting the new toner ca...

Page 65: ...eds do not turn off the main switch If you do your copy settings are cleared NOTE After clearing misfeeds make sure that all units and levers are re turned to their original positions and all covers a...

Page 66: ...s tration 3 Remove misfed paper following the instructions on the sticker When R Is Lit 1 Open the sorter 2 You will see a sticker with Y at the top explaining how to re move the misfed paper on the c...

Page 67: ...optional document feeder as shown in the illustration 2 Remove the misfed original refer ring to the sticker 3 The number of originals that should be reset is displayed in the Three Digit indicator R...

Page 68: ...CHANGING PAPER SIZE 56 How To Change The Paper Size Of Paper Tray 56 USER TOOLS 58 How To Access User Tools 58 How To Change Adjustment Values Or Modes 59 User Tool Menu 60 SERVICE REPRESENTATIVE SETT...

Page 69: ...Pull the paper tray out until it stops 2 Remove the copy paper In case of Type 1 and 3 lower the bottom plate 3 Square the paper and set in the tray Do not stack paper over the limit mark In case of T...

Page 70: ...ntil the front and rear guides securely hold the paper 6 Adjust the paper size selector If the paper size you need is not there select on the paper size selector The following sizes are on the paper s...

Page 71: ...own the Clear Stop key for more than three seconds 3 Enter the required user tool num ber using the Number keys For the user tool number refer to pages 60 67 Example 7 Counter up down This is the user...

Page 72: ...ee Digit indicator Enter the required setting using the Number keys For the settings refer to pages 60 67 If you input a wrong number press the Clear Stop key Then enter the correct number 3 Press the...

Page 73: ...on on If you turn this function on the narrowest paper size you can set is about 45mm For how to change settings see page 59 Default Mode Off Setting 0 Setting Mode 0 Off 1 On 3 Auto Reset Time Set As...

Page 74: ...rgy saver is set 5 Auto Off You can set the copier to turn off after the selected time to conserve energy For how to change settings see page 59 Default 30 minutes Setting 0 Setting Definition 0 30 mi...

Page 75: ...The density represented by the right indicator can be made darker For how to change settings see page 59 Default Normal Setting 0 Setting Modes 0 Normal 1 Dark 13 Energy Saver Level You can select the...

Page 76: ...Modes Energy Saver key simultaneously after copy ing 8 User Code Counter Check You can check the number of copies made using each user code 1 Access the user tool 8 See page 58 2 1 is displayed in th...

Page 77: ...his user code are displayed in the Three Digit indi cator Example when 123456 copies are made under one user code 456 is displayed in the Three Digit indica tor 4 To exit from the user tools press the...

Page 78: ...Press 1 on the Number keys If you enter a wrong number press the Clear Stop key 3 Press the Auto Image Density key and the Darker key simulta neously All user code counters are cleared 4 To exit from...

Page 79: ...wn key to choose the index of the user code you wish to register 3 Enter the user code with the Number keys 1 999 If you input the wrong code press the Clear Stop key Then input the correct code 4 Pre...

Page 80: ...he index of the user code you wish to change 3 Enter the new user code with the Number keys 1 999 4 Press the Auto Image Density key The old user code is changed to the new one 5 12 is blinked in the...

Page 81: ...to Reset When you set one original at a time in the optional document feeder the Auto Feed indicator lights for a selected time after an original is fed to show that the document feeder is ready for a...

Page 82: ...THERS MAINTAINING YOUR COPIER 70 Copier 70 Document Feeder Option 71 WHERE TO PUT YOUR COPIER 72 Copier Environment 72 Power Connection 73 Access To Copier 74 DO S AND DON TS 75 Copier 75 Document Fee...

Page 83: ...Clean the exposure glass with a damp cloth and wipe it with a dry cloth Platen cover Clean the platen cover with a damp cloth and wipe it with a dry cloth Corona wire Do the following when white stre...

Page 84: ...s 2 and 3 several times 5 Close the front cover Document Feeder Option Feed in unit Clean the original table and origi nal guide with a damp cloth and wipe it with a dry cloth Belt Lift the document f...

Page 85: ...umidity 15 90 A strong and level base The copier must be level within 5 mm 0 2 both front to rear and left to right To avoid possible build up of ozone make sure to locate the copier in a large well v...

Page 86: ...damaged under the equipment R CAUTION When you disconnect the power plug from the wall outlet always pull the plug not the cable When the main switch is in the Standby position the optional anticonde...

Page 87: ...To Copier Place the copier near the power source providing clearance as shown KF2Jr AE 9 Copier More than 30 cm 11 9 More than 70 cm 27 6 More than 10 cm 4 0 More than 30 cm 11 9 WHERE TO PUT YOUR COP...

Page 88: ...t turn off the main switch If you do your copy settings will be cleared After clearing misfeeds make sure that all units and levers are returned to their original positions and all covers are closed D...

Page 89: ...shown in the illustration When the original is set on the exposure glass When the original is set into the optional document feeder Full Size magnification a 2 5 2 0 mm b1 b2 2 2 mm a 2 5 2 0 mm b1 b2...

Page 90: ...SPECIFICATIONS KF2Jr AE 10 COPIER 78 DOCUMENT FEEDER OPTION 81 10 BIN SORTER OPTION 82 SPECIFICATIONS 77...

Page 91: ...Tray Type 1 250 sheets or less than 30mm Type 2 500 sheets or less than 56mm Type 3 250 sheets or less than 30mm Bypass feed table 80 sheets 80g m2 20 lb 10 sheets OHP transparencies 1 sheet Adhesive...

Page 92: ...ion Inch Version Enlargement 200 1 200 141 155 122 129 Full size 100 100 Reduction 93 93 82 74 71 65 50 1 50 1 Not available to Type 1 Power consumption Copier only Full system Warm up 0 95 kW 0 95 kW...

Page 93: ...ng copying 59 dB A 60 dB A Type 2 Copier only Complete System 4 During copying 59 dB A 61 dB A Type 3 Copier only Complete System 4 During copying 59 dB A 62 dB A 1 The above measurements were made in...

Page 94: ...bin sorter Weight Type 1 Copier only approximately 40 5kg 89 3 lb Without the copy tray and toner bottle Full system approximately 46 5kg 102 6 lb With the document feeder Type 2 Copier only approxima...

Page 95: ...ght 52 8g m2 14 lb 64 0g m2 17 lb 81 4g m2 22 lb 105g m2 28 lb Maximum number of originals to be set 30 sheets 30 sheets 30 sheets 20 sheets Original set Face up First sheet on top Original transport...

Page 96: ...s Maximum number of copies A4 81 2 x 11 or smaller 20 copies B4 F 81 2 x 14 15 copies A3 11 x 17 10 copies Paper that cannot be used post cards translucent paper OHP transparencies and adhesive labels...

Page 97: ...KF2Jr AE 10 10 BIN SORTER OPTION 84...

Page 98: ...INDEX INDEX 85...

Page 99: ...Do s and don ts 75 document feeder DF 3 E E code 46 Energy Saver 43 Exposure glass 3 F FINISHING OPTION 38 41 sort 38 stack 40 Front cover 3 full size copying 30 Fusing Unit 3 I image density adjustin...

Page 100: ...SPECIFICATIONS 77 Stack 40 STARTING THE COPIER 10 12 T TONER 16 Toner Storage 16 toner adding 51 U U code 46 User Code copying with 42 User code counter check 63 User code counter clear 65 User code n...

Page 101: ...INDEX 88...

Page 102: ...INDEX INDEX 89...

Page 103: ...age 49 E and number are alternately displayed on the copy counter Turn the main switch off wait a few seconds then turn it on If the E code appears again contact your service representative When XX Is...

Page 104: ...ouse 1 Plane Tree Crescent Feltham Middlesex TW13 7HG Phone 44 0 181 261 4000 Germany RICOH DEUTSCHLAND GmbH Mergenthalerallee 38 40 65760 Eschborn Spain RICOH ESPA A S A Av Litoral Mar 12 14 08005 Ba...

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