Ricoh FAX4500L Operator'S Manual Download Page 151

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QUICK REFERENCE

FUNCTION LIST

✂

NO.

FUNCTION

Confidential Transmission

Transfer Request

Secured Polling Transmission

Free Polling Transmission

Polling Reception

Direct Fax Number Entry

Erasing Memory Files

Erasing Polling Reception Files

Erasing Polling Transmission Files

Printing the Contents of a Memory File

Printing the Contents of a Polling File

Programming Quick Dial/Printing the Quick Dial List

Programming Speed Dial/Printing the Speed Dial
List

Programming Groups/Printing the Group Dial List

Keystroke Programs and Function Programs:
Labeling and Erasing

Programming User Function Keys/Printing the User
Function Key List

Printing the TCR

Printing the File List

Printing the Quick Dial List

Printing the Speed Dial List

Printing the Group Dial List

Printing the Program List

Printing the User Function List

Printing a Confidential Message*

Printing from Memory Lock*

NO.

FUNCTION

Functions 60 and above can only be used after a
password has been entered.

System Set-up: Your Country Code, Your Fax
Terminal’s Telephone Number, Your Inter-city
Access Code, Next Transfer Station **, ID Code,
Confidential ID*, Memory Lock ID*, Secure ID, RTI,
TTI, CSI

Programming Personal Codes/Printing the
Personal Code List

Programming Authorized Reception/Printing the
Authorized Reception List

Programming the Economy Transmission
Time/Programming the Night Timer

Programming Forwarding/Printing the Forwarding
List*

Programming Specified Cassette Selection/Printing
the Specified Cassette Selection List***

Programming the Number for Multi-sort Document
Reception*

On/Off Switches

Programming the User Parameters/Printing the
User Parameter List

Programming the Date and Time

Adjusting the Speaker and Buzzer Volume

Selecting the Language on the Display and Reports

Checking the Counters

*: Memory card or hard disk required
**: Group 4 kit required
***: At least one optional extra paper feed unit required

BASIC TRANSMISSION PROCEDURE

MEMORY TRANSMISSION

IMMEDIATE TRANSMISSION

Make sure that the machine is in standby mode.

Check that the Memory indicator is lit.
If it is not lit, press

Memory

Check that the Memory indicator is not lit.
If it is lit, press

Memory

Carefully place the document in the feeder.

Select the contrast and resolution (and halftone if necessary).

You may select one or more of the following options. To select an option, press the

↓

arrow on the scroll key, then

press one of the following combinations of keys.

Personal Code

0, 1

TTI On/Off

0, 7,

↓

Send Later

0, 2

ID Transmission

7, ↓↓

TRD

0, 3

Economy Transmission

0, 7,

↓↓↓

Page Count

0, 4

Voice Request

0, 7

, ↓↓↓↓

Automatic Reduction

0, 7

Destination Check

0, 8

Enter the telephone number in one of the following ways

Quick Dial
Speed Dial
Group Dial
Ten Key Pad
Handset
On Hook Dial

Quick Dial
Speed Dial
Ten Key Pad
Handset
On Hook Dial

Press

Yes

Press

Start

Either:
Dial another number; go to step 6.
Press

Start.

The machine stores your message in memory, then
sends it to each terminal in sequence.

The machine dials, then your message is fed,
scanned, and sent to the other terminal.

Summary of Contents for FAX4500L

Page 1: ...OPERATOR S MANUAL RICOH FAX4500L Please read all of these instructions and keep this manual by your machine A laser recording facsimile with dual access expandable memory and optional Group 4...

Page 2: ...e hard disk can be added Paper Feed Unit Up to 4 extra 500 sheet paper feed units can be added to the machine Also this option allows you to use Letter Legal A4 or B4 size paper paper of width up to 1...

Page 3: ...to cause harmful interference in which case the user will be require to correct the in terference at his own expense CAUTION Use of control or adjustments or performance of procedures other than those...

Page 4: ...2 wire non grounded type of plug is used 10 Do not allow anything to rest on the power cord Do not locate this product where persons will walk on the cord 11 If an extension cord is used with this pr...

Page 5: ...ER CASSETTES 12 OPERATING PRECAUTIONS 12 GENERAL 12 LOCATION 13 SECTION 1 COMPONENT GUIDE 1 EXTERNAL VIEW 14 2 OPERATION PANEL 16 SECTION 2 ROUTINE OPERATION 1 SENDING A FAX MESSAGE 18 1 1 Recommended...

Page 6: ...RANSMISSION 32 1 1 Broadcasting 32 1 2 Keystroke Programs 33 1 3 Confidential Transmission 36 1 4 Polling Transmission 37 1 4 1 Free Polling 37 1 4 2 Secured Polling 37 1 4 3 Stored ID Override 38 1 5...

Page 7: ...d or Hard Disk required 67 1 9 Memory Lock ID Memory Card or Hard Disk required 67 1 10 RTI 68 1 11 TTI 69 1 12 CSI 70 1 13 Telephone Line Type 70 2 SETTINGS 71 2 1 On Off Switches 71 2 2 User Paramet...

Page 8: ...LOOKING AFTER THE MACHINE 1 REPLACING PAPER 96 2 REPLACING THE TONER CASSETTE 97 3 REPLACING THE MARKER 99 4 CHANGING THE PAPER SIZE OF THE CASSETTE 100 4 1 Upper Cassette 100 4 2 Lower Cassette s 102...

Page 9: ...S B 1 2 GENERAL B 1 3 OPERATION B 2 4 SPECIFICATIONS B 2 APPENDIX C ISDN OPTION TYPE 40 C 1 1 INTRODUCTION C 1 2 OPERATION C 2 Dialing and Storing Telephone Numbers C 2 3 TROUBLESHOOTING C 6 Call Prog...

Page 10: ...econstructs your letter from the received signal and prints it The quality of the printed message is not as good as the original but it is good enough for most purposes If you are worried about whethe...

Page 11: ...ssages seen on the display are shown in a larger box Example A The keys that can be pressed are shown on the screen in small boxes In this example you can press the Yes No or Clear keys or the downwar...

Page 12: ...alphabet and Quick Dial 30 as a spacebar If you wish to enter a digit from 0 to 9 use the ten key pad The cursor appears on the screen as a black dash below the cursor position If you wish to move the...

Page 13: ...e in will be stored as lower case let ters To change back to upper case letters press 32 again IF YOU MAKE A MISTAKE If you make a mistake when inputting a name or number either Press No to erase the...

Page 14: ...red 5 In some countries this can only be used by a technician Reference Column User You can switch this feature on or off Refer to the indicated page number in this manual Service If you wish to switc...

Page 15: ...ansmission 1 8 Direct Fax Number Entry 1 9 Forwarding 2 1 1 User p 71 Authorized Reception 2 2 User p 71 Reception Mode Switching Timer 2 3 Copying an Original 3 1 Night Timer 3 2 User p 71 Function P...

Page 16: ...unction Keys 3 36 Communication Result Display 3 37 Inch to mm Conversion 3 38 Service Ordering Toner 3 39 PROGRAMMING Sect 3 Language Selection 1 1 Date and Time 1 2 Telephone Line Type 1 3 5 RTI TTI...

Page 17: ...Speed Dial List 2 3 Group List 2 4 Personal Code List 2 5 File List 2 6 Authorized Reception List 2 7 Forwarding List 2 8 1 Specified Cassette Selection List 2 9 3 User Parameter List 2 10 Program Lis...

Page 18: ...ime For example if there is a broadcasting operation in memory using 95 full numbers you can only input one more full number for any operation including storage in groups until the broadcast has finis...

Page 19: ...odes Codes from 0001 9999 can be used Page Retransmission 255 times Default setting 3 times Batch Transmission Up to 200 files can be placed in batches There is no limit on the size of the batch other...

Page 20: ...A and must be less than 5 5 yds long 6 Do not connect other equipment to the same extension cord 7 Be sure that the power cord is not in a posi tion where it would trip some one Grounding Ground the m...

Page 21: ...Turn the power on Do not use the machine near a humidifier THUNDERSTORMS With proper grounding about 90 of lightning damage can be prevented However if possi ble during severe electric storms turn the...

Page 22: ...ps staples or other small metallic objects to fall inside the machine GENERAL Since some parts of the machine are supplied with high voltage make sure that you do not attempt any repairs or attempt to...

Page 23: ...power outlet 115 Volts 60 Hz With the clearance as shown on the right IMPORTANT POINTS ABOUT POWER CONNECTION The supply from the wall outlet must not fluctuate by more than 20V either side of 115 Vac...

Page 24: ...Release 4 Telephone optional 11 Cassette 5 Manual Feed Button 12 Copy Tray 6 Document Tray 13 Lower Cassette s or Drawers optional see the next page Up to 4 units can be added below the upper cassette...

Page 25: ...13 14 1 SECTION 1 COMPONENT GUIDE 15...

Page 26: ...present Reception Mode Selector Key Press to select Auto Receive or Manual Receive Marker Key Press to enable or disable the marker feature Line Fail Indicator Blinks when transmission fails Clear Co...

Page 27: ...red before transmission If it is not lit your document will be sent immediately without being stored Press the key to change the mode Copy Key Press this to copy the document now in the feeder 4 Quick...

Page 28: ...Size Thickness 2 to 8 mils 20 lb paper 1 6 to 16 mils using MDF mode Length Up to 47 2 in can be fed manually This limit can be set to 328 ft by a service technician If the document is too short place...

Page 29: ...made with a copier that uses silicone oil may cause a misfeed To avoid this do not scan such copies until five or ten minutes after copying Flatten DOG EARED BINDING HOLES Trim the edges Make copies C...

Page 30: ...hind a PBX dial the access code then a pause then the telephone no For an international number press the Pause key after entering the country code 4 Start The machine stores your fax message 5 The mac...

Page 31: ...Start press Stop immediately If you haven t pressed Start yet either No The entire number is deleted Enter a new number Clear Only the last digit is deleted One of the following is displayed If the C...

Page 32: ...a photograph or complex shading There are two types of halftone the Basic Halftone Process and the Error Diffu sion Halftone Process See page 71 for how to select which halftone type you wish to use 1...

Page 33: ...nction Keys to acti vate this feature See page 56 for how to do this _ PERSONAL CODE PRESS YES OR NO 7362 SMITH The LCD shows the name that was stored with the code that you selected In this example i...

Page 34: ...smission a report will be printed 1 5 4 Page Count Immediate Transmission only 1 Press 0 4 2 Example 10 pages 1 0 3 Yes Note If you do not select Immediate Transmission Page Count is automatically ena...

Page 35: ...nished Note You may program a User Function Key to bring up the TTI on off selec tion and you can program another to bring up the Economy Transmission on off selection See page 56 for how to do this 1...

Page 36: ...rough the numbers in the AI Redial memory using the and arrows of the scroll key To select a number Yes x 2 4 Either Select another number go to step 3 Start Using AI Redial to make a telephone call 1...

Page 37: ...nuously until you answer the call Pick up the handset 2 If you hear a voice from the other end speak in reply If you hear a tone every few seconds the other end is a fax terminal Note Remove any docum...

Page 38: ...er the machine has been returned to normal operation 2 3 Confidential Reception Memory Card or Hard Disk Required If the Confidential File indicator is lit do the following to print the message 1 Func...

Page 39: ...o your machine s built in speaker When the other party answers pick up the handset 4 Replace the handset when you have finished 3 1 2 Using the Handset 1 Pick up the handset 2 Dial See page 20 for how...

Page 40: ...sly 1 Pick up the handset and speak to the other party Note If you hear a high pitched tone a fax is coming in Press Start then hang up 2 If the caller wants to send you a fax press Start after speaki...

Page 41: ...igh pitched tone press Start 6 Replace the handset Note If you wish to speak to the other party again do not replace the handset When your machine emits a tone press Stop then speak 3 3 2 To Talk Afte...

Page 42: ...then the re quired Group number If your machine is behind a PBX dial the access code then a pause then the telephone no For an international number place a pause after the country code To input a pau...

Page 43: ...e program 3 Press the Quick Dial key that you wish to store the program in Example 01 Note Make sure that this key is va cant 4 To complete the program Yes Note The procedure that you just programmed...

Page 44: ...h to label Example 01 Yes 3 Input your label using the Quick Dial keys 4 Yes 5 Either Label another program Go to step 2 Return to standby Function PROGRAM CHOOSE KEY PRINT LIST NO TO CANCEL _ PROGRAM...

Page 45: ...Erasing a Program 1 Function 3 4 2 Press the Quick Dial key that holds the program that you wish to erase Example 08 3 To delete the program Clear Yes 4 Either Erase another program Go to step 2 Retur...

Page 46: ...ride is only effective for this one transmission If OPTIONS is displayed 1 0 5 2 Enter the Confidential ID that you wish to use for this message Example 2 5 6 7 Yes 3 Dial and press Start For how to u...

Page 47: ...ll be asked to enter an ID Code Proceed in the same way as for step 3 in Stored ID Override on the next page 2 Start Your fax message is stored and held on polling standby Note If you see SAME ID FILE...

Page 48: ...ge on Secured Polling Standby To erase the old message Yes The old message is erased and your new one is stored To keep the old message No Input another ID Code 4 Start Your fax message is stored and...

Page 49: ...tomatic Reduction TTI Polling Standby Duration KEEP The message is kept in memory until you erase it yourself using Function 23 see page 54 ONCE The message is erased from memory after it has been pol...

Page 50: ...1 0 1 Yes Speed Dial Code 10 1 0 Yes Group 01 0 1 Yes NOTE See the table on page 8 concerning the limitations to this feature Continued on the next page MEMORY TRANS OPTIONS ENTER FAX NUMBER _ TRANSFE...

Page 51: ...le You wish to dial XYZ CO LONDON 1 Place your document in the feeder 2 Speed Dial Tel Directory 3 Press the first letter of the name X Quick Dial Key 24 Press X repeatedly until the correct number is...

Page 52: ...4 Press Start This feature only works of the machine at the other end is equipped with the same feature 1 8 Direct Fax Number Entry This feature allows you to enter a fax number before you place the d...

Page 53: ...d that you wish to use for this operation Example 2 5 6 7 Yes 3 Dial and press Start For how to use other options such as Send Later for delayed polling see page 23 NOTE To switch on continuous pollin...

Page 54: ...Go to step 3 Finish No Go to step 2 AUTHORIZ RX SELECT DEST 6 PRINT LIST 1 RTI PROG 2 RTI NO TO CANCEL DEST 6 on the opposite display shows that there are 6 RTIs CSIs programmed so far In a new machi...

Page 55: ...ek Example Press twice to go to Tuesday 3 Program the first timer for Tuesday Both timers for each day have an ON OFF setting ON means that the heater will switch on at the time indicated OFF means th...

Page 56: ...rd or Hard Disk Required This section shows you how to set up your machine to forward incoming fax mes sages to another location or locations After you have done this procedure you must switch Forward...

Page 57: ...to be forwarded to this station input their RTIs or CSIs mes sages from senders other than these will not be forwarded to this station 1 Go to step 6 View the RTIs CSIs that you have stored so far 2...

Page 58: ...to this feature After you have finished programming Forwarding you must switch it on for it to take effect See page 71 for how to do this After switching Forwarding on FORWARDING is displayed on the o...

Page 59: ...tep 6 To view or delete RTIs CSIs allo cated to this number 2 Go to step 5 Continued on the next page FORWARDING SET FORWARD CODE No PRINT LIST NO TO CANCEL _ FORWARDING YES OR CLR NO No 01 2125553456...

Page 60: ...st also delete the forwarding station If you do not do this all incoming messages will be forwarded to that station 6 Type in an RTI or CSI then press Yes 7 Either Store this RTI as a wild card Yes Ot...

Page 61: ...er another RTI or CSI Go to step 3 Finish No Go to step 2 CST SELECT SELECT DEST 6 PRINT LIST 1 RTI PROG 2 RTI NO TO CANCEL DEST 6 on the opposite display shows that there are 6 RTIs CSIs programmed s...

Page 62: ...put using the above procedure will be printed using the upper cassette If there is no paper in the upper cassette substitute reception will take place If there is no paper in the lower cassette s the...

Page 63: ...have installed Example Press 3 Place your original in the feeder 4 Input the number of copies that you re quire Example 3 copies press 3 NOTE Maximum number of copies 99 5 Start COPY MODE NO OF COPIE...

Page 64: ...display Using Function 21 2 Either Print a list of files Start Scroll through the files on the display until the required file appears Then press Yes If you know the file number input it di rectly 0...

Page 65: ...tion 24 2 Either Print a list of files Start Scroll through the files on the dis play until the required file ap pears Then press Yes If you know the file number input it di rectly 0 0 0 2 3 Start PRI...

Page 66: ...ed confidential message 16 Input a Subaddress G4 mode only 08 Do a Transfer Request 17 Not used 09 Do a Polling Reception 18 Use Secure Transmission 1 Function 3 5 Note At this time you can print a Us...

Page 67: ...tion Using a Function Program 1 F5 2 Use the function as normal Deleting a Function Program 1 Function 3 5 2 Press the key that you wish to erase Example F5 3 Yes No Function SPEED DIAL ENTER SPEED CO...

Page 68: ...in standby mode If you switch Memory Lock on Forwarding will be automatically disabled 3 6 Tonal Signals Before you can use this feature you must program one of the User Function Keys as the Tone key...

Page 69: ...3 Other Press 01 Pause 02 Pause Speed Dial 1 0 Pause then 3 3 3 3 3 8 Restricted Access If you have switched Restricted Access on the display is as shown below when the machine is in standby mode Befo...

Page 70: ...cassette Maximum reducible incoming page length Letter 11 14 4 Legal 14 15 1 If the received image is longer than the above limits there is no reduction and the image is printed on two sheets of paper...

Page 71: ...with their codes see page 88 Program labels with the Speed Dial and Quick Dial numbers see the proce dures starting on pages 76 and 79 When you make a transmission use a Quick or Speed Dial and selec...

Page 72: ...in Quick Dial Key 32 See page 76 for how to store a number in a Quick Dial Key After you have done that you can automatically fax an order for new toner when ever you need to When you need to order do...

Page 73: ...ocation contact a service technician 1 1 Language Selection 1 Function 6 0 2 2 2 2 9 4 2 Use the and arrows on the scroll key to select the correct language Press Yes Function to finish CAUTION Once y...

Page 74: ...AM to PM and vice versa move the cursor to the time and press or Press Yes Function when the display is correct 1 3 Country Code 1 Function 6 0 2 2 2 2 6 1 2 Yes 3 Input only your country code Do not...

Page 75: ...en the area code and the local num ber Use the Pause key to add a pause 4 Yes Function 1 5 Area Code Prefix 1 Function 6 0 2 2 2 2 6 1 x 2 2 Yes 3 Input the area code prefix 4 Yes Function OWN ANALOG...

Page 76: ...e commu nication are not the same the communication will fail 1 Function 6 0 2 2 2 2 6 1 then until the screen is as shown opposite 2 Yes 3 Input the ID Code that you will be using Example 4 3 6 3 Do...

Page 77: ...m Memory Lock see page 58 CONFIDENTIAL ID YES TO SET PREVIOUS NO TO CANCEL NEXT If no memory card or hard disk is in stalled you will not see this prompt CONFIDENTIAL ID ID SETTING YES TO END _ CONFID...

Page 78: ...he screen is as shown opposite 2 Yes 3 Input the RTI that you will be using Example XYZ COMPANY Note Not more than 20 characters 4 Yes Function RTI YES TO SET PREVIOUS NO TO CANCEL NEXT RTI NO TO CANC...

Page 79: ...I Go back to step 2 Input a new TTI or edit the TTI that is already there 1 Go to step 4 4 Input the TTI that you will be using Example XYZ COMPANY HEAD OFFICE Note Not more than 32 characters 5 Yes F...

Page 80: ...ur telephone number Note Not more than 20 digits If you wish to input a sign to signify your international dial ac cess code 31 4 Yes Function 1 13 Telephone Line Type Change this using Function 81 On...

Page 81: ...itches may not be seen depending on the options that you have installed with the machine Memory or hard disk required Optional cassette required Feature Feature Telephone Line Type None Night Timer 5...

Page 82: ...to 7 corresponding to the digit that you wish to change Example 0 The value of the digit changes in this case from 0 to 1 Each switch contains 8 digits which act as on off switches for various feature...

Page 83: ...g of various items on received messages Digit Purpose 0 Mark to distinguish messages that were sent to your machine through a forwarding station Memory card or hard disk required 0 Off 1 On 1 Center m...

Page 84: ...use the procedure on page 62 If you wish to use Quick Dial 32 for a number other than that of your dealer set this bit to 0 Quick Dial Key 32 can now be programmed in the same way as other Quick Dial...

Page 85: ...e current setting Start Press Stop when you have fin ished the test Accept Yes 3 Repeat step 2 for the other monitors and the buzzer MONITOR VOLUME SET VOLUME TRANSMISSION PRESS START YES TO END MONIT...

Page 86: ...a New Quick Dial 1 Function 3 1 2 Press the Quick Dial Key that you wish to program Example 01 Press No if you pressed the wrong key 3 Yes 4 Enter the telephone number at the op eration panel s ten ke...

Page 87: ...ick Dial key that you wish to edit Example 01 3 Yes QUICK DIAL ENTER LABEL 01 ABC _ QUICK DIAL OPTION SETTING LABEL INSERTION ON OFF SELECT YES TO END QUICK DIAL CHOOSE KEY PRINT LIST NO TO CANCEL _ Q...

Page 88: ...p 2 Finish Function Erasing a Quick Dial Key 1 Function 3 1 2 Press the Quick Dial key that you wish to erase Example 01 Note If the wrong number is dis played use the and keys to scroll through the Q...

Page 89: ...m 00 to 99 Example 0 0 Press No if you input the wrong code 3 Yes 4 Enter the telephone number at the op eration panel s ten key pad If your machine is behind a PBX include the access code and a pause...

Page 90: ...wish to use another letter input the letter Example Change to L for London Clear L Yes 8 Switch Label Insertion on or off Use the and arrows on the scroll key to select the required setting Then Yes...

Page 91: ...el Edit the existing label then press Yes Keep the label as it is Yes 6 Either Change the letter in the INPUT col umn for example to P Clear P Yes Do not change the letter Yes Go to step 7 SPEED DIAL...

Page 92: ...ugh the Speed Dial Codes on the screen 3 Yes 4 Erase the number No After erasing a number store a new one to replace it if you wish If you do not wish to store a new num ber press No again then go to...

Page 93: ...3 3 Note At this time you can print a Group List if you press Start 2 Input the number of the group that you wish to program There are 10 groups from 01 to 10 Example 0 1 Yes If this is a pre existing...

Page 94: ...s can be stored in a group 4 Either Input another number Go to step 2 Finish storing numbers in this group No GROUP DIAL ENTER FAX NUMBER G 01 08 DEST 0 NO TO CANCEL _ GROUP DIAL YES OR CLR NO G 01 08...

Page 95: ...er Group Programming mode as explained on page 83 Then 1 Press 3 2 Input a label for the group using the Quick Dial keys Example DISTRIBUTORS 3 Press Yes 4 Now you can use another module press a key f...

Page 96: ...at the keypad Example Quick Dial 25 press 25 3 Yes 4 Now you can use another module press a key from 1 to 5 or start working on another Group press Yes then go to step 2 of the procedure on page 83 Y...

Page 97: ...ng mode as explained on page 83 Then 1 Press 5 2 Either To delete the group Yes To keep the group No 3 Now you can use another module press a key from 1 to 5 or start working on another Group press Ye...

Page 98: ...message they can override the machine s Confiden tial ID with the Confidential ID stored with your Personal Code if you inform them of your code If so the machine will print a report that will inform...

Page 99: ...s user Example 4 6 5 6 If you do not wish to store an ID No Go to step 8 7 Yes 8 Either Enter another code Go to step 2 Finish Function PERS CODE YES OR CLR NO 5477 JOHNSON ABC _ PERS CODE CONF ID SET...

Page 100: ...ed with this code When the name is correct press Yes 5 Edit the Confidential ID stored with this code When the ID is correct press Yes 6 Either Enter another code Go to step 2 Finish Function PERS COD...

Page 101: ...er Switch 02 digit 4 ON Power Failure Report ON TCR User Parameter Switch 02 digit 7 ON Transmission Deadline Report ON Polling Confirmation List ON Transmission Result Report Immediate Transmission U...

Page 102: ...R Apr 28 1992 11 40AM TTI XYZ COMPANY TX Date Time Address Mode Time Page Result Pers Code File Apr 28 9 48AM XYZ NEW YORK G4TES 1 11 P 5 OK JOHNSON 0005 9 54AM XYZ LONDON G3TES 0 27 P 1 OK SMITH 0007...

Page 103: ...om Transfer Requester prior to broadcasting CNF_RX Confidential Reception RPT_RX Reception of Transfer Result Report Also in the Address and Group Name column of the File List for a Transfer Re quest...

Page 104: ...the bottom of the report This code and mes sage indicate that a problem occurred The codes are explained below CODE MESSAGE EXPLANATION 1 HANG UP OR LINE FAIL The other party either a hung up b had no...

Page 105: ...n List 1 Function 4 7 Start 2 8 Personal Code List 1 Function 6 0 2 2 2 2 7 1 Start 2 9 Authorized Reception List 1 Function 6 0 2 2 2 2 7 2 Start 2 10 Forwarding List 1 Function 6 0 2 2 2 2 7 5 Start...

Page 106: ...a large flat surface CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out If there is a paper feed problem in the lower cassette entrance please slide out the cas...

Page 107: ...t it is time to install a new toner cassette 1 Switch off the machine 2 Take off the tray and document table 3 Open the front cover Push up the lever on the cover 4 Slide out the old toner cassette ho...

Page 108: ...e new toner cassette into the machine along the rails until it stops CAUTION Do not touch the cleaning blade A Do not touch the gear B 7 Close the front cover 8 Put the tray and document table back th...

Page 109: ...below 1 Remove the document tray 2 Open the scanner cover 3 Replace the marker If tweezers are not available you may press the point of a pencil down vertically into the marker and remove it by liftin...

Page 110: ...this procedure 4 1 Upper Cassette 1 Remove the upper cassette CAUTION To avoid dropping the cassette hold it by the front and side while pulling it out 2 Push the white lever A in the direction shown...

Page 111: ...the two side fences C to match the new paper size 5 Change the paper size actuator D to the appropriate one 6 Push down the bottom plate E 7 Add paper and put back the cassette D C C E SECTION 6 LOOKI...

Page 112: ...ling it out 2 Remove the side fences F 3 Change the position of the bracket G NOTE If necessary hold up the bottom plate H 4 Install the two side fences in the appropriate position 5 Change the paper...

Page 113: ...ft damp cloth White Strip F Soft damp cloth Poor copy quality dirty background on copies and transmitted faxes R1 Roller H Soft damp cloth Document skew or dirt on the document R2 Roller H Soft damp c...

Page 114: ...5 2 User Maintenance Procedure 5 2 1 Scanner J H I F E SECTION 6 LOOKING AFTER THE MACHINE 104...

Page 115: ...fore turning off the main switch make sure that the remaining memory capacity is 100 If the machine is switched off for more than an hour any fax messages in the memory may be lost 3 Remove the docume...

Page 116: ...mp cloth CAUTION Do not damage the sensor actuator G black plastic below the white strip 8 Clean the R1 and R2 rollers H with the soft damp cloth To rotate the roll ers gently hold the cloth down on t...

Page 117: ...s I with the soft damp cloth 11 Clean the pick up and feed rollers J with the soft damp cloth while rotat ing the rollers in the direction shown in the diagram These rollers are near the decal 12 Clos...

Page 118: ...5 2 2 Main Body L U N T W SECTION 6 LOOKING AFTER THE MACHINE 108...

Page 119: ...t by the front and side while pulling it out 2 Clean the three registration roll ers L with the soft damp cloth while rotating them in the direc tion shown in the diagram CAUTION Do not damage the sen...

Page 120: ...hem 4 Put back the cassette 5 Open the front cover O 6 Remove the toner cassette P CAUTION To prevent your table from getting dirty lay a sheet of paper on it before removing the toner cassette Do not...

Page 121: ...home position all the way across to the right side of the machine Then move it back to the home position you will hear a click when the cleaner reaches home posi tion CAUTION Printout quality may det...

Page 122: ...e soft damp cloth while rotating it in the direction shown in the diagram CAUTION Do not damage the sensor actuator V black plastic 3 Clean the paper feed rollers W in the cassette with the soft damp...

Page 123: ...he top right hand corner of the screen press to see what the problem is 1 DOCUMENT JAMS If the Clear Original Indicator blinks There is a document jammed in the feeder Remove the jammed document and r...

Page 124: ...Numbers 1 through 5 are printed beside the scale Rotate the knob until the arrow points to the number which you want to select 1 Setting in accordance with the document type Document type Setting Thi...

Page 125: ...s Cassette entrance Inside the machine Copy feed out area Lower cassette entrance for machines with one or more lower paper feed units A Cassette Entrance 1 Pull open the cassette 2 Gently pull out th...

Page 126: ...or trailing edge or by the center if both edges are jammed CAUTIONS Do not touch the fusing unit the parts inside the machine colored orange It may be hot Do not touch the master belt Any toner on the...

Page 127: ...le and copy tray and pull open the cas sette 2 Open the copy feed out cover 3 Gently pull out the misfed paper Do not leave any pieces inside 4 Close the copy feed out cover Put back the document tabl...

Page 128: ...assette 2 Gently pull out the misfed paper Do not leave any pieces inside 3 Replace the cassette 3 COMMUNICATION PROBLEMS If the Line Fail indicator blinks Wait for the Communicating indicator to go o...

Page 129: ...ter user maintenance adjust the auto document feeder mechanism see page 114 Transmission cannot take place the Line Fail indicator blinks The other machine is out of order Check the error report Ask t...

Page 130: ...is installed See page 103 Stripes on copies Clean the exposure glass see page 103 Do user maintenance especially glass I and wire T see page 103 You can t receive phone calls the unit only rings once...

Page 131: ...Electricity Shuffle the document See page 20 User Maintenance Required Do user maintenance especially roller E See page 103 Adjustment Required Adjust the auto document feeder See page 114 Silicone Oi...

Page 132: ...ome numbers to make room if you wish then try again NOT PROGRAMMED Either This Quick Dial Key or Speed Dial Code does not contain a number This Quick Dial Key does not contain a Keystroke Program FAX...

Page 133: ...ode Possible Cause 0 01 Printer empty or jammed at the other end 0 04 Faulty machine at the other end Poor line condition 0 05 Poor line condition 0 06 Incompatible or faulty terminal at the other end...

Page 134: ...bad 4 01 Bad line Telephone line at rear of machine disconnected 4 02 The received page was too long 4 10 ID codes did not match Co ordinate ID codes with the other party 5 20 5 21 Insufficient memor...

Page 135: ...ils using MDF mode ADF Capacity 50 letter size sheets using 20 lb paper Cassette Capacity Upper Cassette 250 sheets Lower Cassettes 500 sheets per cassette Maximum Total 2250 sheets Memory Capacity Ba...

Page 136: ...PAPER in the main body of this manual COPY JAMS When a paper jam occurs in the machine and you have one or more optional pa per feed unit installed If the jam is at the top cassette entrance substitu...

Page 137: ...r 2 Mbyte memory card can be used if you install the hard disk unit This manual contains information about using the hard disk CAUTION 1 After the machine returns to standby you must wait for at least...

Page 138: ...l remain on the hard disk even if you switch off both the power to the machine and the hard disk unit 2 The hard disk can store up to 1 200 pages based on the CCITT number 1 test chart The memory capa...

Page 139: ...ents with just a few keystrokes The types of network that you can set up are described in the Facsimile Features Manual section 5 Note Your sales or service representative will be able to help program...

Page 140: ...TION When you dial a number using a Quick Dial or Speed Dial or using AI Redial check the two indicator lamps above the G4 G3 selector key to make sure that the correct mode is selected If it is not c...

Page 141: ...ess code and a pause before the number For an international number place a pause after the country code G4 numbers If you wish to enter a subaddress press the User Function Key that you have already p...

Page 142: ...G4 to the cor rect setting by pressing the G4 G3 Se lector key on the operation panel 4 Enter the telephone number at the op eration panel s ten key pad G3 numbers If your machine is behind a PBX inc...

Page 143: ...itch Label Insertion on or off Use the and arrows on the scroll key to select the re quired setting Then press Yes 9 Either Program another Quick Dial go to step 2 Finish Function QUICK DIAL ENTER LAB...

Page 144: ...AVAILABLE Try again later FAX NUMBER CHANGED Find out the new fax number REMOTE FAX REJECTED Contact the user at the other end UNABLE TO CONNECT Try again NO RESPONSE Try again NETWORK BUSY Try again...

Page 145: ...Copy Paper Replacement 96 Correcting Mistakes Dialing 3 21 25 Erasing a file from memory 54 Input 3 Wrong Function Number 3 Counters 60 Counters listed on reports 94 Call Progress Signals CPS C 6 CSI...

Page 146: ...CIL 73 Confidential File Report 71 Forwarding 71 Forwarding mark 73 Halftone 73 Image sample on reports 74 Marker 73 Memory Lock 71 Memory Storage Report 73 Multi sort Document Reception 74 Night Tim...

Page 147: ...lection 27 Substitute Reception 28 52 Reception Time on off 73 Redialing 9 17 26 Reduction automatic 25 Reduction length 60 Replacing Copy Paper 96 Replacing the Marker 99 Replacing the Toner Cassette...

Page 148: ...ing the Handset 29 Tonal Signals 58 Toner 12 Toner Cassette Replacement 97 Transfer Request 8 40 Transmission Basic Procedure 20 Broadcasting 32 Chain Dialing 59 Direct Fax Number Entry 42 Immediate 2...

Page 149: ...RTIFICATION LABEL Certification Label RICOH UNITECHNO CO LTD Complies with FDA radiation performance standards 21 CFR 713 Subchapter J TSURUGASONE YASHIO SHI SAITAMA KEN JAPAN MANUFACTURED PPC2100SL H...

Page 150: ...ll before han ging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Canadian Department of Communications label identifies certified equipment...

Page 151: ...ing the Forwarding List 76 Programming Specified Cassette Selection Printing the Specified Cassette Selection List 77 Programming the Number for Multi sort Document Reception 81 On Off Switches 91 Pro...

Page 152: ...ist 95 51 Printing a Confidential Message 28 52 Printing from Memory Lock 58 Functions 60 and above can only be used after a password has been entered 61 System Set up Your Country Code Your Fax Termi...

Page 153: ...recommended for the best performance Headquarters Ricoh Corporation 5 Dedrick Place West Caldwell NJ 07006 201 882 2000 U S Government Marketing Ricoh Corporation 1700 N Moore Street Suite 1200 Arlin...

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