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Retell MailBox & Multi Function Answering Machine with Flexi speech, Instructions For Use Manual

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Retell MailBox & Multi Function Answering Machine with Flexi speech Instructions For Use Manual Download Page 9

Initial operation 

5

 

 

 

4

 

If you want to record outgoing messages from an external source, plug the jack plug of the copying lead in the “IN” jack and 
plug the phono plug in the audio output of the external device (tape recorder, audio device). 

5

 

If you want to copy the electronic telephone book of your Retell 340 to another Retell 340, use a copying lead with two jack 
plugs (accessory). Plug one end of the copying lead into the “OUT” jack and plug the other end of the copying lead into the 
“IN” jack of the second Retell 340.  

 

 

 

Summary of Contents for MailBox & Multi Function Answering Machine with Flexi speech

Page 1: ...MailBox Multi Function Answering Machine with Flexi speech...

Page 2: ...r sources of electrical interference Only connect approved accessories to the device Never open the device Do not touch the plug contacts with sharp or metal objects Only use a soft slightly moist clo...

Page 3: ...use of a second function In the electronic telephone book the button serves to enter letters and numbers or Control or arrow buttons up down To open the electronic telephone book to navigate and make...

Page 4: ...Operating elements IV Operating elements...

Page 5: ...ayback of all incoming messages 15 Repetition 15 Interrupting the playback 15 Search Skip 16 Scan function Flexi Speech 16 Direct connection to the caller 16 Erasing individual incoming messages 16 Er...

Page 6: ...lectronic telephone book 36 Automatic redialling Call back on busy 37 Code lock 38 Locking the device change PIN 38 Unlock the device 39 Message and VIP function 40 Message function 40 VIP function 41...

Page 7: ...rding general Remaining recording capacity Time control is active switching times Secondary function Message transfer is active Inserting a telephone number from the electronic telephone book Selected...

Page 8: ...ause patches In such cases please use a non slip pad under the device Connection Before you can take your Retell 340 into operation you need to connect all necessary cables 1 Plug the small plug of th...

Page 9: ...no plug in the audio output of the external device tape recorder audio device 5 If you want to copy the electronic telephone book of your Retell 340 to another Retell 340 use a copying lead with two j...

Page 10: ...ou can limit the time a caller has at disposal to speak a message Call screening Yes or no Here you can select whether you want to allow call screening during incoming mes sage recording or not Ringin...

Page 11: ...nsion of the telephone system Internal call back code Here you can enter the call back code of your telephone system e g 79 Up to 6 digits are available for your entry Dialling mode DTMF dual tone mul...

Page 12: ...is being dis played The display shows the current setting or When entering numbers press the select button next to the corresponding line The cursor blinks Use the arrow buttons up down to change the...

Page 13: ...ent The brightness of the display light can be adjusted when the device is in the idle state Press the button for the secondary function The display shows the symbol for the secondary function Adjust...

Page 14: ...outgoing message An OGM without incom ing recording announcement only is just used for information purposes without giving the caller the option to leave a message Examples of outgoing messages OGM w...

Page 15: ...ing recording and without incom ing recording To continue recording your outgoing message press the OGM button again and keep it pressed which is not pos sible for recordings with quality level 4 The...

Page 16: ...Start the playback function at the external signal source The display shows the duration of the current recording in min utes and seconds To stop the recording release the OGM button The display shows...

Page 17: ...he bot tom right side Press the OGM button briefly The OGM is being played back The display shows the play back symbol the current duration and the OGM number You can adjust the volume by pressing the...

Page 18: ...eing displayed during a call the display will show this telephone number instead If the tele phone number in question matches with one of the telephone numbers of the electronic telephone book also th...

Page 19: ...red the display will show it as additional information If the telephone number in question matches with one of the telephone numbers of the electronic telephone book also the corresponding name will b...

Page 20: ...ction to the caller During playback press the select button next to the tele phone number or name The telephone number is being dialled directly The call can be taken over by picking up the handset Er...

Page 21: ...next to the symbol for recording The device starts recording The display shows a handset that is picked up that shall indicate the recording process In addition the duration of the current recording...

Page 22: ...for recording Start speaking your dictate or personal information keep a distance of about 25 cm to the microphone The display shows the duration of your recording in minutes and seconds Press the st...

Page 23: ...ntry indicates that no switching time has been programmed Weekday Here you can set the weekday on which the function is to be executed As for the entry no change will be effected on that day Answering...

Page 24: ...d for hours Use the arrow buttons left right to switch between the hours minutes and the weekdays on which the switching times shall be valid The cursor switches between hours minutes and weekdays A h...

Page 25: ...p several times The display resumes the initial state Example of time control settings Your Retell 340 shall turn on every day from Monday to Friday answering calls with outgoing message 1 The active...

Page 26: ...ton The display shows a symbol showing a clock that shall indicate the active time control function The time control sets the cur rent functional state To deactivate the time control press the time co...

Page 27: ...ber again as a reminder If no remote interrogation is performed your Retell 340 will repeat the reminder process once twice or not at all depending on the programmed default value Programmable paramet...

Page 28: ...ry point and enter further numbers The cursor jumps to the next entry point If you need to move the cursor to the left e g to over write a number you can do that by pressing the arrow button left The...

Page 29: ...on code is automatically dialled before each telephone number see also Settings Telephone systems access identification code In order to avoid that this is done also for internal extension numbers you...

Page 30: ...ransfer button The display shows the symbol for message transfer To deactivate the message transfer press the message transfer button again The symbol for message transfer is no longer displayed Durin...

Page 31: ...communications network provider or your telephone system manufacturer Programmable parameters for the call forwarding function Activation Here you can enter the code to activate the call forwarding fu...

Page 32: ...er numbers The cursor moves to the next entry point If you need to move the cursor to the left e g to overwrite a number you can do that by pressing the arrow button left The cursor moves to the left...

Page 33: ...ing the rhombus button Activation 21 Deactivation 21 Destination number 021024712 Example 2 You have a telephone system Tiptel 810 where the answering machine is connected at extension 23 Now you want...

Page 34: ...shows the entry field for the individual ringing tone Press the select button next to ringing tone until the desired ringing tone number is shown The display shows the different ringing tones i e 1 t...

Page 35: ...ing tone is played back To delete the ringing tone press the select button next to the delete symbol The ringing tone is deleted To exit the menu press the stop button The display resumes the initial...

Page 36: ...or no Here you can activate or deactivate the function All calls Yes or no If you set No only incoming calls will be recorded Confirm storage Yes or no If you set Yes you will have the option to conf...

Page 37: ...y you might change the assignments by press ing the arrow button up see table Overview of possible characters and numbers The display shows the possible assignments ABC capital letters abc small lette...

Page 38: ...n do that by pressing the arrow button left The cursor moves to the left side Use the arrow button down to insert a character or num ber A blank is inserted at the left side of the cursor To delete a...

Page 39: ...9 0 Searching for entries Press the arrow button down or up The electronic telephone book opens with the letter A or the let ter Z Use the arrow buttons up down to search for the de sired entry You br...

Page 40: ...ake out your changes To end the entry press stop several times The changes are saved The display resumes the initial state Dialling via the electronic telephone book You can dial all numbers stored in...

Page 41: ...aracter numeric string e g HOOK FLASH 37 to activate the call back on busy function This string needs to be pre set as described under Settings You make an outgoing call and the target subscriber num...

Page 42: ...lect the menu item Code lock using the arrow but tons up down Press the select button next to Code lock The display shows the entry field for the PIN Use the arrow buttons up down to enter the first d...

Page 43: ...se the arrow buttons to enter a new PIN The current entry is shown in the display To complete your entry press stop several times The new PIN is now valid The display resumes the initial state Unlock...

Page 44: ...ngs Call the Retell 340 You hear the outgoing message Enter the message code via the telephone keypad If you entered a wrong number accidentally you can erase your entry by pressing the button and sta...

Page 45: ...ce acknowledgement is given After having entered the complete code press the rhom bus button A special information signal is heard for about 50 seconds through the loudspeaker of the Retell 340 During...

Page 46: ...n by entering the corresponding function code number A confirmation is given for any button pressed To end a function press function code 8 The current function is being interrupted Press the and the...

Page 47: ...ng function Persons pre sent in the room can hear you through the loudspeaker Activation or deactivation of the message transfer Press and 4 consecutively The current status ON or OFF is informed by s...

Page 48: ...the call forwarding function Enter the new destination number For special characters press the following buttons consecu tively Each number is confirmed Wait for dialling tone 3 seconds pause Flash In...

Page 49: ...he can find the requested information mailbox 1 2 3 or 4 In addition to that you have the option to record extremely long outgoing messages up to 15 minutes by combining the outgoing message of the a...

Page 50: ...ursor position stops blinking To complete the entry press the stop button several times The display resumes the initial state If you use mailboxes the VIP message and remote control codes should not b...

Page 51: ...nal answering machine func tionality press the select button next to the mailbox symbol several times until no mailbox symbol blinks in the display The mailboxes stop blinking Remote control of the ma...

Page 52: ...telephone book via the function erase electronic telephone book The function Software download serves to load the latest program version via the telephone network Here the former program is replaced...

Page 53: ...or repair except by Retell 3 RETELL EXPRESSLY EXCLUDES TO THE EXTENT PERMITTED BY LAW LIABILITY FOR CONSEQUEN TIAL LOSS DAMAGE OR INJURY ARISING FROM OR IN CONNECTION WITH ANY OF ITS PRODUCTS NO LIAB...

Page 54: ...phone system No ringing signal set Check the telephone system s programming parameters Humming sounds or other interferences during playback Interference source nearby the device e g through a cordles...

Page 55: ...Take out the setting or check and change them if necessary Ask your telecommunications provider or your telephone system manufacturer whether the function is possible or needs to be released No telep...

Page 56: ...emote pre interrogation No Remote activation of the answering mode No Remote erase Yes Room monitoring Yes Message code VIP code Redialling interval 10 seconds Call back external Exchange identificati...

Page 57: ...Outgoing messages OGMs Number of OGMs 10 Length of the OGM 3 seconds 3 minutes Recordings Recording procedure digital 58 8 6 6 5 or 4 kbit s Total recording capacity about 4 25 35 or 60 minutes Number...

Page 58: ...ransfer 23 OGM with incoming recording 10 OGM without incoming recording 10 Operating elements IV Outgoing message with incoming recording 43 Outgoing message without incoming recording 43 Own telepho...

Page 59: ...ck calendar and timetable set to match hours of business Unlimited time on outgoing incoming message Up to 30 time date selectable outgoing messages Each message is time and date stamped Auto Attendan...

Page 60: ...k all messages Set the desired volume Erasing incoming messages or Press the select button during playback to erase the current incoming message Press the select button for 2 seconds to erase all inco...

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