Philips DPM-9300 User Manual Download

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Page 1: ...DPM 9350 00 User Manual International Edition ...

Page 2: ...l other names are trademarks registered trademarks or service marks of their respective owners DISCLAIMER AND NOTICES Philips Speech Processing has carried out extensive testing with most popular configurations However since PC add ons and device drivers change very rapidly we are unable to guarantee conflict free operation The CE mark confirms that the device corresponds to the relevant guideline...

Page 3: ...nu 16 Power Save mode 28 Chapter 4 Basic Operations 29 Recording 29 Finishing a dictation EOL and Priority 32 Recording mode Insert Overwrite 34 Playback 35 Fast Forward and Fast Rewind 36 Deleting 37 Recording format Standard Play Long Play 39 Voice activated recording 40 Skip Forward and Skip Back 41 Chapter 5 Advanced Operations 42 Assigning Keywords 42 Transferring data between DPM and PC 45 A...

Page 4: ...iv DPM 9350 00 User Manual ...

Page 5: ...gital voice recorder for the professional user Digital recording allows instant access to any point in the dictation and enables you to make precise deletions from sound files and to correctly place insertions The DPM 9350 00 provides workflow management capabilities for easy transfer of files to the PC 4 Position Switch for single handed operation and ease of use User defined information Keywords...

Page 6: ...or Windows 98 SE Windows Me Windows NT 4 0 Windows 2000 and Windows XP A leather pouch 2 Philips AAA batteries A USB cable DPM 9350 00 User Manual DPM 9350 00 Quick Reference Accessories available from your vendor Power Supply LFH 9145 DPM Docking Station 9110 Rechargeable batteries LFH 9144 For more information about Philips Philips Speech Processing and the available products go to www philips c...

Page 7: ...pter 2 Introducing the DPM 3 Chapter 2 Introducing the DPM This chapter introduces the DPM 9350 00 DPM graphic The following graphics show the device and the names of the various parts 1 2 4 5 6 7 8 3 9 10 ...

Page 8: ...ard and Skip Back accessing the DPM menu moving between menu entries and confirming selections 6 4 Position Switch positions from top to bottom Fast Forward Play Stop and Fast Rewind with Lock Hold switch functionality 7 INS OVR button for switching between Insert and Overwrite mode 8 DEL button Delete 9 USB socket 10 Battery compartment ...

Page 9: ...Chapter 2 Introducing the DPM 5 11 12 13 14 15 16 17 ...

Page 10: ... Memory card slot 12 L P button for assigning the End of Letter attribute and Priority 13 MIC microphone socket 14 EAR earphone socket 15 REC button Record 16 DL S button for PC download 17 Power supply socket for Philips LFH 9145 ...

Page 11: ...layback Voice activated recording EOL End of Letter Priority Write protected SD card Insert mode Batteries 100 Batteries 80 Batteries 60 Batteries 40 Batteries 20 Batteries empty The status indication bar may appear as follows note that the following overview only lists the most common displays of the status indication bar A dictation is being recorded A sound file is being played back A section o...

Page 12: ...from the mains power supply The power indicator on the display may appear as follows The batteries are full 100 4 5 of the battery power is available 80 3 5 of the battery power available 60 2 5 of the battery power available 40 1 5 of the battery power available 20 The batteries are empty and should be replaced If the batteries are dangerously low and should be replaced or recharged this symbol i...

Page 13: ...the Lock Hold switch Deactivating the DPM starts the recharging process Important The DPM can become quite warm during fast recharging Slow recharge The DPM can be connected to the mains power supply with the Philips power supply LFH 9145 at any time even when recording dictations The batteries will recharge but at a slower rate The recharging process is indicated on the DPM display with these alt...

Page 14: ...ivating the DPM The DPM can be turned on and off via the Lock Hold switch If the device is locked it is not possible to use any of the DPM buttons and none of the buttons can be pressed accidentally The device is unlocked The device is locked When you work with the DPM for the first time insert the batteries and unlock the Lock Hold switch The device is now operational and you can insert the memor...

Page 15: ...y card The DPM 9350 00 operates with a memory card of the type MMC or SD The DPM supports MMC and SD cards of all storage capacities It is delivered with a 16 MB memory card of the type MMC This card supports about 156 minutes of recording time in Standard Play mode or 234 minutes of recording time in Long Play mode If there is no memory card inserted into the DPM this screen is displayed After in...

Page 16: ...memory card delivered with your DPM 9350 00 has already been preformatted Important Any memory card used with the DPM should be formatted by the DPM itself and not any other device For more information about reformatting the memory card refer to the corresponding section in the DPM menu chapter in this manual Full memory card If only 2 minutes of recording time are left on the memory card the rema...

Page 17: ...splayed when the DPM is in Stop mode Note The screen above is a fictional screen with the maximum number of symbols which could appear 1 Battery power 2 Recording format Standard Play or Long Play 3 Write protected SD memory card 4 Voice activated recording mode is enabled 5 Insert mode is activated 6 AM or PM symbol if the US time format is used 7 Current time in HH MM hours minutes ...

Page 18: ...for the space left on the memory card When recording playback winding etc is done in the sound file this bar displays the corresponding symbols and actions 12 Remaining recording time on the memory card depending on the setting for the recording mode Standard Play or Long Play 13 The current Keyword 1 assignment If you inserted and formatted a new memory card moving the Jog Dial Skip Forward or pr...

Page 19: ...gram For more information refer to the DPM Download Configuration Online Help The Standard display option uses larger symbols without showing the status indication bar The Advanced display option uses smaller symbols It enables to view more information about the current dictation and shows the status indication bar This bar provides visual feedback when a dication for example is recorded or played...

Page 20: ...ording format Enabling and disabling the DPM device beep Setting the microphone sensitivity Voice activated recording Backlight on off Changing the contrast Displaying the remaining time Reformatting the memory card Note The setting for the DPM display appearance Standard display and Advanced display options can only be made via the DPM Download Configuration program ...

Page 21: ...he selection This enables you to access the menu entry and change the settings for it Confirm the changes by pressing the Jog Dial this returns you to the DPM main menu To exit a menu entry selection without confirming the changes press the DEL button on the DPM This exits the DPM main menu and discards any changes Note If no menu entry selection is made within 10 seconds the DPM automatically exi...

Page 22: ... content a selection of author names the current Keyword assignment is the author name Jones When you confirm the menu entry selection by pressing the Jog Dial the list of all defined author names is displayed For more information about assigning DPM Keywords refer to the chapter Assigning Keywords in this manual Note If no Keywords are defined the menu selection starts with the menu entry for set...

Page 23: ...YYYY MM DD year month day and HH MM hours minutes The menu entry for the date and time displays the current date setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows 1 Set the year by moving the Jog Dial up or down Confirm the setting by pressing the Jog Dial 2 Set the month and the day ...

Page 24: ... can proceed to the MM month setting by pressing the Jog Dial When you change the batteries for the DPM a built in power storage will keep the clock active for 10 hours After that the time setting has to be repeated as described above Alternatively you can also connect the DPM to the PC and enable the Synchronize DPM time with PC time option in the Program Options dialog box of the DPM Download Co...

Page 25: ...he menu entry for the recording format the current setting is indicated with large bold letters Confirm the menu entry selection by pressing the Jog Dial and proceed as follows Set the Long Play mode Set the Standard Play mode Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information about the recording format refer to the Recording format chapter in this...

Page 26: ...he memory card is almost full This is the menu entry for the device beep a check mark next to the symbol indicates that the beep function is enabled The symbol always shows the current setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows Enable the device beep this is the default setting Disable the device beep Confirm the setting by pressing the Jog Dial and to...

Page 27: ...nt setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows Set the microphone sensitivity to low when recording dictations in a noisy environment Set the microphone sensitivity to medium when recording dictations in a normal environment this is the default setting Set the microphone sensitivity to high when for example recording at a conference Confirm the setting ...

Page 28: ...s enabled The symbol always shows the current setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows Enable voice activated recording Disable voice activated recording this is the default setting Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information about the voice activated recording mode refer to the Voice activated...

Page 29: ...bled The symbol always shows the current setting Confirm the menu entry selection by pressing the Jog Dial and proceed as follows Enable the backlight this is the default setting When you press a button on the DPM the DPM display will be backlit for about 6 seconds Disable the backlight this setting guarantees a longer lifetime for the DPM s batteries Confirm the setting by pressing the Jog Dial a...

Page 30: ...g the remaining time The DPM enables you to have an additional time displayed for the recording time which is left on the memory card The remaining recording time depends on the setting for the recording mode SP LP Note The remaining time is only displayed if you have set the Advanced display option for the DPM appearance in the DPM Download Configuration program This is the menu entry for the rem...

Page 31: ... entry for reformatting Confirm the menu entry selection by pressing the Jog Dial The following screen is displayed To reconfirm and start the reformatting process press the DEL button for at least 2 seconds This will erase all data on the memory card permanently Note You can cancel the reformatting process by removing the memory card or by moving the 4 Position Switch Note When reformatting a mem...

Page 32: ...oes not initiate the function of the corresponding button The only exception is if you move the 4 Position Switch to the Play position this will start playback When the device has been reactivated it will either display the start screen or reenter the mode which was active before it entered the Power Save mode Note If you have voice activated recording enabled and the DPM is in Record Standby mode...

Page 33: ...rts of a sound file and deleting entire sound files Finishing a dictation EOL and Priority Additional settings Recording With the DPM you can create high quality digital recordings Follow these steps to make a recording 1 Make sure that the 4 Position Switch is in the Stop position and that you have the memory card inserted 2 Press the REC button the device goes into Record Standby mode While the ...

Page 34: ... start dictating Speak clearly and keep a distance of approximately 4 inches ten centimeters between your mouth and the DPM While the device is in Record mode the Record LED shines permanently red Note In Record mode the following buttons are not available L P INS OVR DEL REC 4 Move the 4 Position Switch to the Stop position to return to Record Standby mode Note Pressing the REC button enables to ...

Page 35: ...st Rewind position or press the REC button 6 When you are finished and do not want to make any further changes to the dictation press the L P button to mark the current dictation as finished EOL indication Finishing a dictation via the L P button is also possible in Record Standby mode The file will be closed and a new empty file is automatically generated The file number is increased by one ...

Page 36: ... in the file Note Finishing a dictation via the L P button is also possible in Record Standby mode EOL indication End of Letter Priority indication The functions of the L P button are as follows If you press the L P button once the current file is marked as finished EOL indication The file is closed and a new empty file is created If you press the L P button twice within half a second the current ...

Page 37: ...tion or Priority assignment from a dictation follow these steps 1 Make sure the 4 Position Switch is in the Stop position 2 Go to the respective file by moving the Jog Dial up or down 3 To confirm the file selection and access the file press the Jog Dial 4 To either remove the EOL indication or the Priority assignment do one of the following To remove the EOL indication press the L P button once T...

Page 38: ... new speech replaces existing speech in the sound file from the insertion point forward If the mode setting is Overwrite the LED is red If the device is set to Insert mode the LED is green and an additional symbol is shown on the DPM display This is the DPM display in Stop mode and with Overwrite mode enabled This is the DPM display in Stop mode and with Insert mode enabled ...

Page 39: ... Switch to the Stop position When the end of the file is reached playback stops automatically Note In Playback mode the following buttons do not function L P DEL INS OVR REC and DL S Adjusting the volume Moving the Jog Dial up and down during playback adjusts the playback volume for the earphones and the built in loudspeaker While the volume is being adjusted a speaker symbol and volume slider are...

Page 40: ...ing and hold it at that position to carry out the winding operation When the end or beginning of the file is reached winding stops automatically This is the DPM display in Fast Forward mode This is the DPM display in Fast Rewind mode The winding speed starts at 5 times the playback speed After 2 seconds it is accelerated to 10 times the playback speed after 8 seconds to 20 times and after 30 secon...

Page 41: ...of a section which is to be deleted by using Fast Forward Fast Rewind or Play move the 4 Position Switch to the Stop position and press the DEL button once The beginning of the section is marked with X 2 Use either Play Fast Forward or Fast Rewind to go to the end of the section that is to be deleted and press the DEL button again The end of the section is marked with another X The open waste bin ...

Page 42: ...Dial up or down 2 Confirm the file selection by pressing the Jog Dial and make sure that the 4 Position Switch is in the Stop position 3 Press the DEL button for at least 2 seconds An X symbol appears at the beginning and the end of the file to indicate that the sound file is marked to be deleted 4 Confirm the operation by pressing the DEL button again for at least 2 seconds Note To cancel any del...

Page 43: ...e it is possible to switch between the Standard Play and Long Play audio format on the DPM display This change will not take effect for the current file but from the next new file onwards From that point on any new files are recorded in the selected audio format until the setting is changed again The values for the two formats are as follows Standard Play SP 13 7 kbit s With this format about 156 ...

Page 44: ...when you start speaking again To operate the DPM in voice activated recording mode follow these steps 1 Enable voice activated recording in the DPM menu For more information refer to the corresponding section in the DPM menu chapter in this manual 2 Make sure that the 4 Position Switch is in the Stop position 3 Press the REC button the device is in Record Standby mode 4 Move the 4 Position Switch ...

Page 45: ... the end of file number 7 and so on Moving the Jog Dial down skips to the beginning of the current file Then moving the Jog Dial down will always skip to the beginning of the previous file For example the current file number is 5 Moving the Jog Dial down goes to the beginning of file number 5 Moving the Jog Dial further down goes to the beginning of file number 4 then to the beginning of file numb...

Page 46: ...eir usage definition and the content definitions for that usage All this information is stored in the configuration file which is transferred to the DPM On the DPM the authors can select from the predefined entries and assign them to their dictations These entries are saved together with the dictation and can finally be used by the transcriptionist for filtering the dictations For more information...

Page 47: ...ge definition for example Author Note If a Keyword assignment has already been made the current assignment is displayed as the menu entry for example AUTHOR Singh 2 Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed for example the author names Jones Singh Watson 3 Move the Jog Dial to scroll to the name you want to assign 4 Confirm your selectio...

Page 48: ...tored with your dictation Any new dictation you create will be assigned the same information unless you select different Keyword definitions You can select different Keyword definitions as long as no recording has been done in the file After recording has been done in the file it is possible to choose different Keyword definitions on the DPM display These changes will not take effect for the curre...

Page 49: ...ocess is either started automatically or by pressing the DL S button on the DPM You can also configure whether individual sound files or all of the sound files will be transferred from the DPM to the PC To transfer data from the DPM to the PC with the automatic download functionality enabled in the DPM Downlod Configuration program follow the steps below For more information about the automatic do...

Page 50: ...nloaded files on the DPM are deleted after transferring depends on the corresponding settings in the DPM Download Configuration program Additional information During transfer and as long as the DPM is connected to the PC all buttons and switches on the DPM are inactive For more information about the different download configuration options refer to the DPM Download Configuration Online Help or the...

Page 51: ...set the DPM remove the batteries from the device Wait for at least 5 seconds before you re insert the batteries DPM warnings If the DPM displays this warning screen the problem could be one of the following The memory card cannot be read Try a different memory card or a different type of memory card The memory card is not formatted or corrupted One of the DPM buttons could be stuck ...

Page 52: ...2 Button DEL 37 EOL 32 INS OVR 34 L P 32 Priority 32 REC 29 C Card 11 Configuration file 42 Configuration program 45 Contrast 26 D Data transfer 45 Date 19 DEL 37 DEL button 37 Delete File 38 Section 37 Delete operations 37 Dictation Create 29 Display 7 Download program 45 DPM Activate 10 Batteries 8 Formatting the memory card 12 Graphic 3 Keywords 42 Memory card 11 Overview 3 Reset 47 DPM display...

Page 53: ...tion 1 J Jog Dial 16 Keywords 43 Skip Back 41 Skip Forward 41 Volume 35 K Keywords 42 DPM menu 18 L L P 32 L P button 32 LCD display 7 LED Green 34 Red 34 Lock Hold switch 10 Long Play 21 39 M Memory card 11 Format 12 Insert 11 Reformat 27 Menu 16 Backlight 25 Contrast 26 Date and time 19 Device beep 22 Keywords 18 Microphone sensitivity 23 Reformatting the memory card 27 Remaining time 26 SP LP 2...

Page 54: ...write 34 Reformat Memory card 27 Remaining time 26 Reset DPM 47 S SD 11 Section sound file Delete 37 Skip Back 41 Skip Forward 41 Software DPM Download configuration 42 DPM Download Configuration 45 Sound file Delete file 38 Delete section 37 Playback 35 Skip Back 41 Skip Forward 41 Sound file format Long Play 21 39 Standard Play 21 39 SP LP 21 39 Standard display 15 Standard Play 21 39 Start scre...

Page 55: ...Index 51 ...

Page 56: ...Printed in Austria 5103 109 95481 ...

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