Panasonic KX-FP205AL Operating Instructions Manual Download Page 28 | Manualshive

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4. Fax

28

when the unit rings for the 3rd time. You can then
hang up without being charged for the call.

4.8 Using the unit with an
answering machine (KX-FP205
only)

4.8.1 Setting up the unit and an answering
machine

1

Connect the answering machine (

1

).

L

Answering machine is not included.

L

Remove the stopper (

2

) if attached.

2

Set the number of rings on the answering machine to
less than 4.

L

This will allow the answering machine to answer
the call first.

3

Record a greeting message on the answering
machine.

L

We recommend you record a message up to 10
seconds long, and not to pause for more than 4
seconds during the message. Otherwise, both
machines will not function correctly.

4

Activate the answering machine.

5

Set the unit to the desired receiving mode (page 26).

L

If you set to FAX ONLY mode,

change the ring

setting in FAX ONLY mode to more than 4
(feature #06 on page 38).

6

Check all or part of the following are not the same:
–

the remote access code of the answering
machine

–

the fax activation code (feature #41 on page 41)

2

1

FP205-215AL-PFQX2516ZA-en.book Page 28 Thursday, July 13, 2006 9:31 AM

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Summary of Contents for KX-FP205AL

Page 1: ... are compatible with Caller ID To use this feature you must subscribe to the appropriate service of your service provider FOR NEW ZEALAND USERS Operating Instructions Compact Plain Paper Fax Model No KX FP205AL Compact Plain Paper Fax with Digital Answering System Model No KX FP215AL This pictured model is KX FP205 Be sure to use the telephone line cord included in this unit ...

Page 2: ... use an eraser on the printed side of recording paper as the print may smear L This model is designed for the Australian and New Zealand network Note L The suffix in the model number will be omitted in these instructions L Most figures shown in these operating instructions are based on a KX FP205 Copyright L This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for ...

Page 3: ...AN AUTHORISED SERVICE CENTRE DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT AND RECONNECT THE POWER FIRST NO 111 OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER FAILURE IMPORTANT NOTICE Under power failure conditions this telephone may not operate Please ensure that a separate telephone not dependent on local power is ...

Page 4: ...See Fig 4 If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment your installation is completed You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall phone or an old style telephone which is not connected by means of a modern plug and socket In such cases a new socket will need to be installe...

Page 5: ...owing conditions occur A When the power cord is damaged or frayed B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorised service centre E If the unit has been dropp...

Page 6: ...ceiving Faxes 4 5 Selecting the way to use your fax machine 25 4 6 Receiving a fax manually Auto answer OFF 26 4 7 Receiving a fax automatically Auto answer ON 26 4 8 Using the unit with an answering machine KX FP205 only 28 4 9 Receive polling retrieving a fax placed on another fax machine 29 4 10 Junk fax prohibitor preventing fax reception from undesired callers 29 5 Distinctive Ring Distinctiv...

Page 7: ...Table of Contents 7 12 Index 12 1 Index 58 ...

Page 8: ...ent indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that a...

Page 9: ...o insert a pause during dialling I RECALL L To access special telephone services or for transferring extension calls L The recall time can be changed feature 72 on page 43 J CALLER ID L To use Caller ID features page 19 K STOP L To stop an operation or programming session L To erase a character number page 16 Press and hold to erase all characters numbers L BROADCAST L To send a document to multip...

Page 10: ...nk film roll into the front left slot of the unit 2 and the white gear of the ink film roll into the rear left slot of the unit 3 L The ink film is safe to touch and will not rub off on your hands like carbon paper 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support 5 Recording paper exit 6 Recording paper entrance 7 Microphone KX FP215 only 8 Front cover 9 Document entran...

Page 11: ...tion of the arrow until the ink film is tight 5 and at least one layer of ink film is wrapped around the blue core 6 6 Close the back cover securely by pushing down on the dotted area at both ends 7 7 Close the front cover securely 3 2 4 5 Correct Incorrect 6 Tight 1 turn No ink film is wrapped around the blue core Slack Crease Reverse 7 ...

Page 12: ...et cord 1 1 7 Paper tray Pull up the metal recording paper guide 1 then install the paper tray 2 L Make sure the arrows on the paper tray and the unit match 1 8 Paper support Hold open the paper support 1 then insert the ends into the holes on the paper tray 2 1 2 1 1 2 ...

Page 13: ...mation on recording paper 1 Fan the paper to prevent paper jams 2 Insert the paper gently print side down 1 L Do not force the paper into the paper tray L If the paper is not inserted correctly remove all of the installed paper and re install it gently Otherwise the paper may jam Note L Remove all of the installed paper before adding paper Correct Slant 1 ...

Page 14: ...sturb the network condition of the device L If you use the unit with a computer and your internet provider instructs you to install a filter please connect the telephone line cord as follows page 47 1 Telephone line cord L Connect to a single telephone line jack 2 Power cord L Connect to a power outlet 220 240 V 50 60 Hz 3 EXT jack KX FP205 only L You can connect an answering machine or a telephon...

Page 15: ...r B Speaker volume While using the monitor speakerphone press A or B Initial Programming 2 3 Date and time 1 MENU i 0 1 i SET D 01 M 01 Y 06 TIME 00 00 2 Enter the current date month year hour minute by selecting 2 digits for each Press repeatedly to select AM PM or 24 hour clock format Example 10 August 2006 10 15 PM 12 hour clock format 1 Press 1 0 0 8 0 6 1 0 1 5 D 10 M 08 Y 06 TIME 10 15 2 Pre...

Page 16: ...the cursor to the next space and press 5 3 times LOGO BIL L To switch between uppercase or lowercase letters Pressing the button will change the letter input to uppercase or lowercase alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO B I 3 Press LOGO B i 4 Press 5 3 times LOGO Bi l To correct a mistake Press or to move the cursor to the incorrect character and make the correction L To er...

Page 17: ... Enter your fax number up to 20 digits L To enter a press L To enter a space press L To enter a hyphen press RECALL L To erase a number press STOP 3 SET 4 Press MENU to exit To correct a mistake Press or to move the cursor to the incorrect number and make the correction L To erase all of the numbers press and hold STOP SET RECALL STOP MENU ...

Page 18: ...isplay the desired item i MENU 3 L If you do not need to edit the name skip to step 5 4 Edit the name For further details see the storing procedure on page 18 5 SET L If you do not need to edit the telephone number skip to step 7 6 Edit the telephone number For further details see the storing procedure on page 18 7 SET 3 4 Erasing a stored item 3 4 1 Erasing a specific item 1 PHONEBOOK 2 Press A o...

Page 19: ...within your company Caller information will not be presented on incoming fax calls if Telecom FaxAbility is used Although Telecom New Zealand and TelstraClear do not currently send caller name information the caller s name will be displayed as stored in the directory when a call from that caller is received L The name display service may not be available in some areas For further information pleas...

Page 20: ... may need to be deleted before calling back This may only apply to some areas To edit the number see page 21 The display will show the number of new calls in standby mode Example 10 CALLS 10 59 1 CALLER ID 2 Press B to search from the recently received caller information L If you press A the display order will be reversed 3 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset to return the...

Page 21: ...y 0 to 9 or to enter the editing mode and edit the telephone number 5 Press MONITOR KX FP205 SP PHONE KX FP215 or lift the handset to call back the edited number L The unit will start dialling automatically L To send a fax insert the document FACE DOWN and press FAX START L To store the number in the phonebook follow from step 3 of the storing procedure below 3 9 Erasing caller information 3 9 1 E...

Page 22: ...ert the first 10 pages of the document Add the other pages up to 10 at a time on top of the previously inserted pages while the last page is being fed into the unit Pre dialling a fax number 1 Enter the fax number 2 Insert the document 3 FAX START Sending from memory Quick scan feature To use this feature activate feature 34 page 41 beforehand 1 Insert the document 2 Enter the fax number i FAX STA...

Page 23: ...ne to copy the original document onto A4 or letter sized paper then sending the copied document 4 3 Sending a fax using the phonebook and one touch dial Before using this feature store the desired names and telephone numbers into the phonebook page 18 and one touch dial page 18 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FAC...

Page 24: ...ress A or B repeatedly to display the desired item you want to erase L To cancel erasing press STOP 4 SET i SET i STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press A or B repeatedly to select the desired resolution page 22 3 BROADCAST L After transmission the unit will automatically print a report Broadcast sending report Note L If ...

Page 25: ...ax FAX ONLY mode Your situation You have a separate telephone line just for faxes Setup Set the fax machine to FAX ONLY mode page 26 by pressing AUTO ANSWER repeatedly L The AUTO ANSWER indicator turns ON Note L Make sure feature 77 is set to FAX ONLY page 43 beforehand KX FP215 only How faxes are received All incoming calls will be answered as faxes 4 5 3 Use mostly as a telephone TEL mode Your s...

Page 26: ...Replace the handset To stop receiving Press STOP How to receive faxes with an extension telephone 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press 9 default fax activation code firmly 3 Replace the handset Note L To receive fax documents using the extension telepho...

Page 27: ...onnection code can be changed in feature 49 on page 42 L Even when you answer a call with the extension telephone and press the auto disconnection code the answering machine may continue answering the call depending on the type of an extension telephone Press STOP on the fax machine to talk with the calling party Receiving a voice message and fax document in one call The caller can leave a voice m...

Page 28: ...swering machine to answer the call first 3 Record a greeting message on the answering machine L We recommend you record a message up to 10 seconds long and not to pause for more than 4 seconds during the message Otherwise both machines will not function correctly 4 Activate the answering machine 5 Set the unit to the desired receiving mode page 26 L If you set to FAX ONLY mode change the ring sett...

Page 29: ...ING 2 SET 3 Dial the fax number 4 FAX START L The unit will start reception 4 10 Junk fax prohibitor preventing fax reception from undesired callers If you subscribe to Caller ID service page 19 this feature prevents fax reception from calls that do not show caller information Additionally the fax machine will not accept faxes originated from numbers that match the one on a programmable junk fax p...

Page 30: ...4 Fax 30 2 Press repeatedly to display JUNK LIST DISP i SET 3 Press A or B repeatedly to display the desired item i L To cancel erasing press STOP then press MENU 4 SET i MENU ...

Page 31: ... this service is called FaxAbility The Distinctive Ring service gives you an additional phone number on a single telephone line with a different ringing pattern When you wish to use the additional phone number as a facsimile telephone number set the ring pattern detection feature to ON When the unit detects a call matching the Distinctive Ring pattern it will receive a fax automatically 1 MENU i 3...

Page 32: ...e default setting is OFF L If the document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned OFF automatically To stop copying Press STOP 6 1 1 More copying features To enlarge a document 1 Insert the document 2 COPY i 3 Press A repeatedly to select 150 or 200 i START L The unit will enlarge the centre of the upper part of the document T...

Page 33: ...e Making 2 copies of a 4 page original document Note L The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages Collated pages Uncollated pages 4 3 2 1 4 3 2 1 1 1 2 2 3 3 4 4 ...

Page 34: ... If you change the setting to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press 9 before starting the fax transmission If you change the setting from 60 seconds to 16 seconds your current greeting message will be deleted The pre recorded greeting message will be played when a call is received L If you change the maximum recording time of incoming messages t...

Page 35: ...temporarily Press STOP L If you press PLAYBACK within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the unit will announce the day of the week and time that each message was recorded If you subscribe to Caller ID service During playback you can call back the displayed name or number using the unit 1 Press MENU during playback L The unit stops p...

Page 36: ... operation ID during or after the TAM FAX greeting message 3 Enter a remote command within 10 seconds Note L When you press a key press firmly 1 If pressed within the first 5 seconds of a message the previous message will be played 2 To resume operation press a command key within 10 seconds otherwise the marker message recording will start Recording a marker message After playing back the messages...

Page 37: ...atures Features Summary 8 1 Programming 1 MENU 2 Press and the 2 digit code 3 Press the desired command to display the desired setting L This step may be slightly different depending on the feature 4 SET 5 To exit programming press MENU MENU SET ...

Page 38: ...port will be printed only when a fax transmission fails Changing the ring count in FAX ONLY mode KX FP205 only 0 6 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 Changing the ring count in FAX ONLY mode KX FP215 only 0 6 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 Note L Set feature 77 to FAX ONLY page 43 beforehand Changing the ring count in TAM FAX mode KX FP215 only 0 6 0 TOLL SAVER 2 2 default 3 3 4 4 5 ...

Page 39: ...FP215 only 1 1 1 MENU i 1 1 2 To activate the remote operation feature enter a 3 digit remote operation ID L To deactivate the remote operation feature press 3 SET i MENU Setting the ringer tone 1 7 1 TONE 1 default 2 TONE 2 3 TONE 3 Feature Feature code Selection ...

Page 40: ... higher than usual Sending a fax at a specified time 2 5 This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time 0 OFF default 1 ON To send a document 1 Insert the document 2 If necessary press A or B repeatedly to select the desired resolution page 22 3 MENU i 2 5 4 Press 1 to selec...

Page 41: ...ing paper the unit can reduce the document and print it Select the desired reduction rate 1 72 2 86 3 92 default 4 100 Setting Recording paper size Original document size 100 A4 Letter 92 default A4 A4 86 A4 A4 72 A4 Legal Note L The information of the sending party is printed on the top of each page Therefore even if the original document is the same size as the recording paper the document will ...

Page 42: ... mode page 27 activate this feature and program the code 0 OFF 1 ON default 1 MENU i 4 9 2 Press 1 to select ON i SET 3 Enter your code from 2 to 4 digits using 0 9 and L The default code is 0 4 SET i MENU Changing the recording time for your TAM FAX greeting message KX FP215 only 5 4 1 16s default Maximum recording time is 16 seconds 2 60s Maximum recording time is 60 seconds See page 34 for deta...

Page 43: ... trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use those tones to confirm the status of the other party s machine 0 OFF Deactivates this feature 1 ON default You will hear connecting tones Note L If the ring back tone continues the other party s machine may not be a fax machine or may have run out of paper Check with the o...

Page 44: ...arty s fax machine Check with the other party JUNK FAX PROH REJECT L The junk fax prohibitor feature of this unit rejected fax reception MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 13 install ink film page 10 or remove the jammed paper page 52 NO DOCUMENT L The document was not fed into the u...

Page 45: ...lack of ink film or a recording paper jam Install paper page 13 install ink film page 10 or remove the jammed paper page 52 You will lose all faxes in memory if the power is removed Check with power connected FAX MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 13 install ink film page 10 or remov...

Page 46: ... paper Try again REMOVE DOCUMENT L The document is jammed Remove the jammed document page 53 L Press STOP to eject the jammed paper TRANSMIT ERROR L A transmission error occurred Try again L If you send a fax overseas try the following Use the overseas transmission mode feature 23 on page 40 Add 2 pauses at the end of the telephone number or dial manually UNIT OVERHEATED L The unit is too hot Stop...

Page 47: ... or ID number L All or part of the numbers are the same as another code or ID Change the number remote operation ID feature 11 on page 39 fax activation code feature 41 on page 41 auto disconnection feature 49 on page 42 The unit beeps L The memory reception alert of feature 44 is ON page 42 and the unit has a document in memory Press STOP to stop the beeps then see the displayed message instructi...

Page 48: ...line Hang up the extension telephone and try again L Try copying the document with this unit If the copied image is clear there may be something wrong with the other party s machine L Adjust the scan contrast using feature 58 page 42 The other party complains that black lines white lines or smudges appear on their received document L The scanner glass or rollers are dirty with correction fluid etc...

Page 49: ... Letters on the received document are distorted L If your line has special telephone services such as call waiting the service may have been activated during fax reception Connect the unit to a line that does not have these services I cannot receive documents by pressing 9 on an extension telephone L You must set remote fax activation to ON feature 41 on page 41 beforehand L You may have changed t...

Page 50: ...ments or recording paper frequently misfeed L Clean the document feeder rollers recording paper feeder and rubber flap page 54 Problem Cause Solution I cannot receive documents automatically L Your greeting message on the answering machine is too long Shorten the message Record a message up to 10 seconds long L The answering machine rings too many times Set to 1 or 2 rings I cannot receive voice m...

Page 51: ...tored L If any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased The other party complains that they cannot leave a voice message L The recording time is set to GREETING ONLY Select 1 MINUTE 2 MINUTES or 3 MINUTES feature 10 on page 38 L The memory is full Erase unnecessary messages...

Page 52: ...tray beforehand otherwise the paper may misfeed or jam 1 Open the front cover 1 push the green button 2 then open the back cover 3 2 Remove the jammed recording paper 4 3 Turn the blue gear 5 in the direction of the arrow until the ink film is tight 6 and at least one layer of ink film is wrapped around the blue core 7 2 1 3 4 Correct Incorrect 5 6 7 Tight 1 turn No ink film is wrapped around the ...

Page 53: ...13 10 1 2 When the recording paper was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Insert the paper then press SET to clear the message 10 2 Document jams 1 Open the front cover Remove the jammed document carefully 1 2 Close the front cover securely Note L Do not pull out the jammed paper forcibly before opening the front...

Page 54: ...reen button 2 then open the back cover 3 3 Clean the document feeder rollers 4 and rubber flap 5 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass 6 with a soft dry cloth Caution L Do not use paper products such as paper towels or tissues 4 Clean the recording paper feeder roller 7 with a cloth moistened with isopropyl rubbing alcohol an...

Page 55: ...one line cord 2 Open the front cover 1 push the green button 2 then open the back cover 3 3 Remove the ink film 4 4 Clean the thermal head 5 with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution L To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 5 Re install the ink film and close the covers see s...

Page 56: ... width A4 202 mm Transmission speed 1 KX FP205 Approx 12 s page ECM MMR 2 KX FP215 Approx 8 s page ECM MMR 2 Scanning density Horizontal 8 pels mm Vertical 3 85 lines mm standard resolution 7 7 lines mm fine photo resolution 15 4 lines mm super fine resolution Photo resolution 64 levels Scanner type Contact Image Sensor Printer type Thermal Transfer on plain paper Data compression system Modified ...

Page 57: ...r weight 64 g m2 to 80 g m2 Note for recording paper L Do not use the following types of paper Paper with cotton and or fibre content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains P...

Page 58: ...racter table 16 Cleaning 54 Connecting tone Feature 76 43 Connections 14 Copy 32 Collation 32 Enlarge Reduce 32 D Date and time Feature 01 15 Delayed transmission Feature 25 40 Display Contrast Feature 39 41 Error messages 45 Distinctive Ring service Feature 31 31 40 Document size 23 E ECM selection Feature 68 42 Error messages 44 Extension telephone 26 F FaxAbility 31 40 Fax activation code Featu...

Page 59: ... 56 Reset Feature 80 43 Resolution 22 32 Ring count FAX ONLY Feature 06 38 TAM FAX Feature 06 38 Ringer tone Feature 17 39 S Scan contrast Feature 58 42 Sending faxes Broadcast 24 From memory 22 Manually 22 One touch 23 Phonebook 23 Sending report Feature 04 22 SETUP LIST 56 Storing Broadcast 24 One touch 18 Phonebook 18 T TAM FAX mode 25 27 TEL mode 25 26 Toll saver 27 V Voice guidance Feature 47...

Page 60: ...rigal Road Belrose NSW 2085 Australia Sales Department 350 Te lrirangi Drive East Tamaki Private Bag 14911 Panmure Auckland New Zealand Panasonic New Zealand Limited Note for Australian users r Panasonic Australia operates a toll free Customer Care Centre Please visit the website for assistance at http www panasonic com au or please call 132600 Note for New Zealand users r Panasonic New Zealand op...

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