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Panasonic DP-190, Operating Instructions Manual

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4

Getting To Know Your Machine

Symbols/Icons

The following Symbols/Icons are used throughout this operating instructions manual. 

 

Getting to know your machine 
Before starting

 

Facsimile Features

 

Internet Fax Features

 

When setting the machine 
modes

 

When printing the Journals 

 

and Lists

 

 

Problem solving

 

 

Appendix
(Specifications, Glossary,
 Index, etc.)

 

Place original(s) on the ADF

 

Place original on the Platen

 

(Sheet)

Press any Hard Key on the Control 
Panel

Press Hard Key

Input numbers

• Telephone Number
• Email Address, etc.

Input text with a Keyboard

Go to next step

Go to next step (below)

Ensure that the FAX indicator lamp of 
the FAX/EMAIL button is ON. If not, 
press the FAX/EMAIL mode button 
until FAX lights up.

Ensure that the EMAIL indicator lamp 
of the FAX/EMAIL button is ON. If not, 
press the FAX/EMAIL mode button 
until EMAIL lights up.

5

Summary of Contents for DP-190

Page 1: ...chine Problem Solving Operating Instructions Digital Imaging System Model No English Before operating this equipment please read these instructions completely and keep these operating instructions for future reference For Facsimile and Internet Fax Email Printing Journals and Lists Advanced Internet Fax Features Appendix ...

Page 2: ...le Internet Fax Operating Instructions manual whenever a Fax Internet Fax function requires intervention For example How to send receive a Fax Email or when a trouble message appears etc Print Other Advanced Functions Use the information provided on the enclosed CD for an explanation of how to use as a Network Printer Network Scanner Edit Directory Dialing Feature Device Settings Network Status Mo...

Page 3: ...ee pages 106 127 Setting Adjusting or Customizing Your Machine Adjusting the Volume etc User Parameters One Touch Abbreviated Dialing Numbers Fax Parameters See pages 128 157 Printing Journals Fax Parameter Program and Phone Book One Touch ABBR List See pages 158 167 Troubleshooting Information Codes etc See pages 168 177 Specifications Glossary Index etc See pages 178 194 Getting To Know Your Mac...

Page 4: ...fications Glossary Index etc Place original s on the ADF Place original on the Platen Sheet Press any Hard Key on the Control Panel Press Hard Key Input numbers Telephone Number Email Address etc Input text with a Keyboard Go to next step Go to next step below Ensure that the FAX indicator lamp of the FAX EMAIL button is ON If not press the FAX EMAIL mode button until FAX lights up Ensure that the...

Page 5: ... To Stop the Transmission 24 To Cancel the Direct Transmission Reservation 24 Receiving Documents 26 Automatic Reception 26 Manual Reception 26 Print Reduction Setting 26 Substitute Memory Reception 26 Duplex 2 Sided Receiving 27 Timer Controlled Communications 28 General Description 28 Deferred Transmission 28 Deferred Polling 28 Batch Transmission 30 General Description 30 Real Time Batch Transm...

Page 6: ...Basic Parameters 52 User Parameters Internet Parameters 52 Sending Documents 54 Manual Email Addressing 54 One Touch Abbreviated and Search Email Addressing 56 Entering the Email Header 58 Returned Email 60 Receiving Documents 62 General Description 62 Internet Fax Received on a PC 62 Receiving Email from a POP Server 64 Setting the POP Parameters 64 Unattended Email Reception from the POP Server ...

Page 7: ...e Reception 90 Department Code 92 General Description 92 Setting the Department Code 92 Changing or Erasing the Department Code 94 Sending Document with Department Code 94 Printing a Department Code Journal 96 Edit File Mode 98 General Description 98 Printing or Viewing a List 98 Changing the Start Time or the Station of a File 100 Deleting a File 100 Printing Out a File 102 Adding Documents into ...

Page 8: ... One Touch Abbreviated Dialing Numbers 132 Entering One Touch Abbreviated Dialing Numbers 132 Entering One Touch Abbreviated Email Address 132 Printing Out Directory Sheet 134 Changing or Erasing the Settings of the One Touch Abbreviated Dialing Numbers 136 Fax Parameters 138 General Description 138 Setting the Fax Parameters 138 Access Code 146 General Description 146 Setting the Access Code 146 ...

Page 9: ...tion Code 170 Email ABBR Programming Errors 174 Error Message Sent to the Sender 174 Internet Fax Return Receipt Error Messages 175 Verification Stamp and Flash Memory Card 176 Verification Stamp 176 Installing the Flash Memory Card 176 Specifications 178 FCC Notice for Users in USA 180 Notice to Users in Canada 182 Glossary 184 ITU T Image No 1 191 Index 192 Printing Journals and Lists Problem So...

Page 10: ...age 142 4b 4a Quick Name Search Dialing see Note 3 When Fax Parameter No 119 is set to 2 Quick Name Search see page 142 Enter a letter of a name you wish to search Ex S or Manual Number Dialing Up to 50 stations Directory Search Dialing see Note 3 4d When the Telephone number s or Email address es are registered in the One Touch Abbreviated Dialing or or 4c or For FAX Telephone number or For EMAIL...

Page 11: ...e standard size P portion The portion labelled P that exceeds the standard documents size is not sent 2 3 Select the desired Transmission setting See the right column 4a 4b 4c 5 6 The document s is stored into memory with a file number Then starts sending the document s 4d Transmission settings When an original is scanned from the Platen Glass the message ANOTHER ORIGINAL is shown Place another or...

Page 12: ...the Comm Journal printout condition change the setting of Fax Parameter No 12 See page 140 1 2 COMMUNICATION STOP 1 YES 2 NO SAVE AS IMCOMP FILE 1 YES 2 NO 3 Save the file Delete the file 1 2 If Fax Parameter No 31 Incomplete File Save is Valid see page 141 To retry an Incomplete File see page 104 ...

Page 13: ...TE 2 If the email transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed 4 PRINT COMM JOURNAL 1 YES 2 NO Print Communication Journal COMM JOURNAL Stop the transmission 5 ...

Page 14: ... show the function See page 142 FUNCTION 2 1 3 6 Deferred Communication 1 Deferred XMT see page 28 2 Deferred Polling see page 28 3 Advanced Communication Advanced Communication 2 Confidential Communication see page 70 4 Sub Address XMT see page 78 5 LAN Relay XMT see Note 1 see page 122 Polling 1 Polling see page 34 2 Polled see page 32 Print Out 1 Journal Print View see page 158 2 One Touch Abbr...

Page 15: ...mber Time Zone Internet Parameters 2 One Touch Abbreviated Numbers see page 132 3 Program Keys see page 36 4 Fax Parameters see page 138 Select Mode see Note 2 1 Communication Journal OFF ON INC see page 160 2 Delivery Notice OFF ON see page 48 144 3 Cover Sheet OFF ON see page 80 4 Password XMT OFF ON see Note 2 see page 82 84 5 RCV to Memory OFF ON PRINT see page 86 6 File Type and Name TIFF JPE...

Page 16: ...DSET jack on the back of the machine External Telephone Jack You can connect an additional standard single line telephone to the machine To connect the telephone break off the protective tab on the TEL jack Ethernet LAN Cable 10Base T 100Base TX Not included RJ 11C Telephone Jack ACTIVITY Lamp Blinks when there is data traffic on the LAN Optional Handset Kit UE 403171 Power Switch After connecting...

Page 17: ...ment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STORM THERE MAY BE A REMOTE RISK OF ELECT...

Page 18: ...rch the station name for Quich Name Search and Directory Search Dialing Confirm the entered station for multi station communication Select functions Confirm the current communication modes e g Page number ID Dialed Telephone number or Email address File number when the unit is ON LINE MONITOR Key Used to start On Hook Dialing See page 128 FLASH SUB ADDR Key Used to separate the Sub Address from th...

Page 19: ... Lights Machine detected a trouble status No paper in the selected tray or toner has run out Machine detected trouble such as paper misfed or jammed Flashes Machine detected an alarm status No paper in the Tray Tray not selected Toner is getting low etc PRINT DATA LED GREEN Flashes When receiving printing data Lights While printing Keyboard Used to input the Characters To switch between Upper Lowe...

Page 20: ...d in the One Touch Abbreviated Dialing or For FAX Telephone number Up to 36 digits DIRECTRY SEARCH ENTER LETTER S SA or or 100 SALES 3 5551234 005 SALES 2 5551234 001 SALES 5551234 4a 4c Quick Name Search Dialing see Note 2 When Fax Parameter No 119 is set to 2 Quick Name Search see page 142 Enter a letter of a name you wish to search Ex S or 100 SALES 3 5551234 005 SALES 2 5551234 001 SALES 55512...

Page 21: ...e ejected In the factory default setting Fax Parameter No 82 Quick Memory XMT is set to Valid the machine will transmit the stored documents automatically when transmitting to one station If Fax Parameter No 82 is set to Invalid and transmitting to one station the machine will change the transmission mode from Memory to Direct XMT automatically when it detects that memory overflow will occur In th...

Page 22: ...tting 1 2 If you are in a rush to send an urgent document however there are many files in the memory use Direct Transmission Reservation to send The urgent document will be sent immediately after the current communication is finished If your machine s memory is full use Direct Transmission Note You cannot send document s to multiple stations Transmit Does not store original s in memory 5 MEMORY XM...

Page 23: ...CTRY SEARCH ENTER LETTER S SA 5 Manual Number Dialing Directory Search Dialing see Note 2 Telephone number Up to 36 digits or or 100 SALES 3 5551234 005 SALES 2 5551234 001 SALES 5551234 6a or 6b 6c Quick Name Search Dialing see Note 2 When Fax Parameter No 119 is set to 2 Quick Name Search see page 142 Enter a letter of a name you wish to search Ex S 100 SALES 3 5551234 005 SALES 2 5551234 001 SA...

Page 24: ...ou will hear a dial tone through the monitor speaker 3 Select the original size when placing the document on the Platen or Only 1 page can be sent from the Platen in this mode 1 2 If you wish to send the document after talking with the other party first use Voice Mode Transmission Your machine requires an optional fax handset or an external telephone Select the original size when placing the docum...

Page 25: ...oice of the other party tell the other party to prepare to receive a document 3 Then when you hear a beep press and hang up the handset START Telephone number 4 5 PRINT COMM JOURNAL 1 YES 2 NO SAVE AS INCOMP FILE 1 YES 2 NO 3 Save the file Delete the file If Fax Parameter No 31 Incomplete File Save is Valid see page 141 1 2 Print Communication Journal COMM JOURNAL Stop the transmission 4 3 After t...

Page 26: ...nually change the Fax Parameter No 17 Receive Mode to Manual see page 140 You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine Transmit Transmitted Document Received Document Oversized Document Reduced to fit the loaded paper size See Note 2 If the recording paper runs out jams or if th...

Page 27: ...the Duplex Print setting it will switch from Duplex to Single side printing Rings Lift the handset 1 2 4 3 Press then hang up the telephone Start receiving the document s START Remove any documents from the ADF Automatic Reduction Based on the document length your machine will automatically calculate the suitable reduction ratio 70 to 100 Set Fax Parameter No 24 Print Reduction to Auto See page 14...

Page 28: ...ng NOTE 1 To change or cancel the Deferred Communication settings see page 100 1 2 DEFERRED XMT START TIME Enter the start time from the keypad then press use a 4 digit 24 hour clock Ex and SET 2 3 3 0 SET 4 Store document s in memory 1 Calling at predetermined time 1 2 Transmit or Receive 1 3 1 2 4 DEFERRED POLLING PASSWORD Enter a 4 digit polling password then press SET Store document s in memor...

Page 29: ... Search Directory Search Dialing See page 20 Ex One Touch Q 01 or 6 5 4 To store document s into the memory 3 6 01 Station name 5551234 DEFERRED POLLING START TIME Enter the start time from the keypad Use a 4 digit 24 hour clock Ex and 2 3 3 0 SET 5 Dial by any combination of the following methods One Touch ABBR Dialing Quick Name Search Directory Search Dialing See page 20 Ex One Touch Q 01 or EN...

Page 30: ...nt documents for the same destination s to be transmitted in a single phone call Real Time Batch Transmission NOTE 1 The machine cannot Batch to a file s that is are Waiting to Redial or is currently being sent but it will Batch to files that are pending to dial to NY to LA to London to LA to London Transmit to NY Transmit to LA Transmit to LONDON Time ...

Page 31: ...mile Features During memory transmission this machine searches its memory for reserved files up to 5 files to transmit to the same destination automatically batching and transmitting them in a single phone call ...

Page 32: ...ile see page 102 3 To delete a polled file see page 100 4 If you have set the polling password in Fax Parameter No 26 the password will appear on the display You can still change the password temporarily by overwriting it with a new one 1 2 POLLED PASSWORD 4321 6 To store document s into the memory To allow other stations to poll your machine you must prepare your machine by storing a document in ...

Page 33: ... NOTE 5 If a password is not set in the polled station you may poll the other station even though your machine has a password 5 4 3 POLLING NO 1 POLLING 2 POLLED POLLED PASSWORD Enter a 4 digit polling password Ex 4 3 2 1 6 ...

Page 34: ...polling password in Fax Parameter No 26 the password will appear on the display You can still change the password temporarily by overwriting it with a new one 1 2 6 ENTER STATION S THEN PRESS START Enter the stations by any combination of the following methods Quick Name Search One Touch ABBR Dialing Manual Number Dialing Directory Search Dialing For details see page 20 Ex One Touch Q 01 Store doc...

Page 35: ...not set in the polled station you may poll the other station even though your machine has a password 3 5 4 POLLING NO 1 POLLING 2 POLLED POLLING PASSWORD Enter a 4 digit polling password Ex 4 3 2 1 6 POLLING PASSWORD 4321 7 01 Station name 5551234 ...

Page 36: ...One Touch key To set the Manual POP RCV see page 68 Setting for Group Dialing NOTE 1 Press to delete a Group Dial or Program Dial 1 2 The Program Keys are useful if you frequently need to send or poll the same group of stations 6a 6b ENTER STATION S THEN PRESS START Enter the stations by using Quick Name Search or One Touch For details see page 20 Ex One Touch Q 01 ENTER STATION S THEN PRESS START...

Page 37: ...tings cancel the communication first by using the Edit File Mode See page 100 3 To print a Program List see page 164 4 3 PROGRAM P PRESS PROGRAM KEY PROGRAM 1 5 ENTER NO OR 7a 01 Station name 5551234 010 Station name 5551234 7b 5 Ex P1 You can now set other Program Keys by repeating the procedures from Step 4 or return to standby mode by pressing STOP 8 ...

Page 38: ...n has finished To change or erase the settings cancel the communication first by using the Edit File Mode See page 100 1 2 PROGRAM P1 PRESS FUNCTION KEY 5 Use Program Keys to store a sequence of stations to be polled or when setting up a deferred transmission sequence 6 PROGRAM P1 NAME ENTER NAME Enter the program name up to 15 characters by using the Character keys then press Ex PROG A SET FUNCTI...

Page 39: ...nication see page 28 Advanced Communication see pages 70 78 and 122 Polling Communication see page 32 3 PROGRAM P PRESS PROGRAM KEY PROGRAM 1 5 ENTER NO OR 4 5 FUNCTION 1 3 ENTER NO OR You can now set other Program Keys by repeating the procedures from Step 4 or return to standby mode by pressing STOP Ex P1 ...

Page 40: ...first by using the Edit File Mode See page 100 1 2 PROGRAM 1 5 ENTER NO OR 6 P1 SALES ENTER TEL NO Enter a telephone number or an email address Ex 9 555 1234 3 or To change the Program key settings follow the procedure on setting a program key on pages 36 to 40 Start time or station s for deferred transmission Station s for normal polling Start time or station s for deferred polling Station s for ...

Page 41: ... ENTER NAME Enter the station name up to 15 characters by using the Character keys then press Ex SALES SET 6 PROGRAM P PRESS PROGRAM KEY 5 7 P1 SALES 9 555 1234 You can now set other Program Keys by repeating the procedures from Step 4 or return to standby mode by pressing STOP Ex P1 ...

Page 42: ... using ITU T SUB Address see Inbound Routing on page 112 Route received G3 fax message s automatically to the preprogrammed Email address or G3 fax machine using the sender s fax ID Code see Inbound Routing on page 112 Relay an Internet Email to a G3 fax machine via regular fax transmission see Relayed Transmission on page 116 Scan to Email To utilize the above functions your machine needs to be s...

Page 43: ...eturns to its Default setting See pages 54 to 57 NOTE 1 To function as an SMTP Mail Server your machine s email address must include its unique Host Name within your company domain This unique Host Name must be registered within your network s DNS Domain Name System Server Example Internet_Fax fax01 panasonic com 2 Automatically refers to immediate SMTP transfer or immediate POP3 retrieval Manuall...

Page 44: ...ail Server your machine s email address must include its unique Host Name within your company domain This unique Host Name must be registered within your network s DNS Domain Name System Server Example Internet_Fax fax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS Server is not available change the Genera...

Page 45: ... Address POP User Account Name POP Password Email Transmission from your machine to a PC Email Reception from a PC to your machine NOTE 3 The email address format can be the same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet_Fax panasonic com SMTP01 panasonic com POP02 panasonic com SMTP POP3 SMTP01 panasonic com POP02 ...

Page 46: ...to enter the IP Address of the SMTP Server 3 If required the MAC Address of your machine can be obtained from the 3rd page of the Fax Parameter List printout Press User Information Company Name Address Dept City Tel No Fax No Internet Parameters See page 52 1 IP Address 2 Subnet Mask 3 Default Gateway IP Address 4 Primary DNS IP Address 5 Secondary DNS IP Address 6 Email Address 7 SMTP Server Name...

Page 47: ...name Available for some countries only 15 LDAP Password LDAP Password Up to 10 characters Ex password Available for some countries only 16 LDAP Search Base LDAP Search Base Up to 60 characters Ex cn users dc company dc com Available for some countries only 17 Host Name Domain Name The name assigned to your machine Up to 60 characters 18 Default Subject The information to be added to the Subject Li...

Page 48: ...confirmation it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications that s...

Page 49: ...net are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct SMTP attractive because it can operate throughout the organization s Intranet Internet Mail Reception Your machine allows you to receive and print a PC tr...

Page 50: ...to your machine 2 The erroneous mail may take a long time to return 20 to 30 minutes depending on the destination location traffic on the network or LAN system configuration 3 Depending on the Mail Server it is also possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to conf...

Page 51: ...be printed on separate pages Sending a Document to a PC via LAN When transmitting a document to an email address the following instructions are sent as text message in addition to the TIFF F formatted image file An Image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL address http panasonic co jp pcc en Note If the document s be...

Page 52: ...P Auth Password Up to 10 characters Available when Fax Parameter No 170 SMTP AUTHENTICATION is Valid 11 POP Server Name The name of the POP Mail Server Up to 60 characters 12 POP Server IP IP Address of the POP Mail Server Available when DNS setting is OFF 13 POP User Name User Name assigned to your machine Up to 40 characters 14 POP Password Password assigned to your machine Up to 10 characters 1...

Page 53: ... 10 Enter up to 10 Domain Names that can be selected using the or key during Manual email addressing Up to 30 characters 23 Remote Password This is a security password that allows Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via an Email Up to 10 characters 24 Relay XMT Password A password that provides Network security for your Relay Station used e...

Page 54: ...sing Default Domain Using the Domain List Enter the User portion of the email address and press The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters i e will add panasonic com to the email address Ex abc SET If you want to send to a different Domain enter the first part of an email address ex abc press or to display domain names in the S...

Page 55: ...ly change the File Type and File Name by using XMT File Type and Name You can select TIFF JPEG or PDF File Type and then change the File Name When sending to Internet Fax select TIFF JPEG PC select TIFF JPEG or PDF FUNCTION 8 6 4 Selecting the desired Transmission setting See page 11 5a 5b 5c When an original is scanned on the Platen Glass the message ANOTHER ORIGINAL is shown Place another origin...

Page 56: ...see Note 3 When Fax Parameter No 119 is set to 1 One Touch see page 142 4b When the Telephone number s or Email address es are registered in the One Touch Abbreviated Dialing or ABBR No 3 digit or Directory Search Dialing see Note 3 4c DIRECTRY SEARCH ENTER LETTER s SA 100 SALES 3 sales panasonic co 005 SALES 2 sales panasonic co 001 SALES sales panasonic co When sending via LAN the Directory Sear...

Page 57: ... change the File Type and File Name by using XMT File Type and Name You can select TIFF JPEG or PDF File Type and then change the File Name When sending to Internet Fax select TIFF JPEG PC select TIFF JPEG or PDF FUNCTION 8 6 3 Selecting the desired Transmission setting See page 11 4c 4a 4b When an original is scanned from the Platen Glass the message ANOTHER ORIGINAL is shown Place another origin...

Page 58: ...Parameter setup to the Subject Line of all outgoing emails If you would like for the machine to prompt you for the Subject before each email transmission change the Fax Parameter No 159 SUBJECT LINE ENTRY to Valid See page 144 1 nn STN S ARE SET ADD MORE OR START 2 ENTER CC STATION S THEN PRESS START 00 Enter the CC station s and then press SET Confirm the destinations 5a 5b 10 01 TO1 to1 co jp 02...

Page 59: ...me Search One Touch ABBR Dialing Manual Number Dialing Directory Search Dialing For details see pages 54 to 56 SET 5b 7a 7b ENTER BCC STATION S THEN PRESS START Enter the BCC station s and then press SET Confirm the destinations 9 04 CC1 cc1 co jp 05 CC2 cc2 co jp 06 CC3 cc3 co jp then press to return to Step 6 SET ...

Page 60: ...U 15 AUG 2003 14 52 54 0900 from nwpc31 rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems error nwr39 rdmg mgcs mei co jp unrecoverable error Transcript of session follows while talking to nwr39 rdmg mgcs mei co jp RCPT To error nwr39 rdmg mgcs mei co jp 550 error nwr39 rdmg mgcs mei co jp User unknown 550 error nwr39 rdmg mgcs mei co jp User unknown Original message f...

Page 61: ...61 memo Internet Fax Features ...

Page 62: ... email using SMTP protocol the email can only be received and printed unattended Internet Fax Received on a PC Figure 1 Outlook Express Inbox Sample The Subject column in the above example shows samples of email messages received on a PC from your machine and Internet Fax For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different...

Page 63: ... PC from the following URL address http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full responsibility for sele...

Page 64: ...page 143 No 146 POP Timer Enter the interval to check and retrieve email from the POP Server 0 to 60 minutes 0 minute Will not query the POP Server for email No 147 Auto POP Receive The machine will retrieve email from the POP Server and print the email unattended 1 Invalid Will not retrieve automatically No 148 Delete POP Receive Email Select whether the email is deleted from the POP Server after...

Page 65: ...is in the Shutdown mode it cannot wakeup when receiving Email 146 POP TIMER 3 min 0 60 3 8 4 5 149 DEL POP ERR MAIL 1 INVALID Enter the desired download interval 0 60 FAX PARAMETER 1 183 NO 7 Select desired Setting and press SET To return to standby ...

Page 66: ...ther than the name set in the user parameter When the Fax Parameter No 146 POP TIMER is set to a value between 1 and 60 minutes and Fax Parameter No 147 AUTO POP RCV is set to Valid the machine will query the POP Server at the specified interval for new email See page 143 Any email on the POP Server is retrieved and printed unattended 1 Use the following procedure for manual email retrieval from t...

Page 67: ... the Fax Parameter No 146 POP TIMER is set to 0 the machine will not query the POP Server and the email is not retrieved automatically With this setting email must be retrieved manually from the POP Server 1 NEW MAIL S 2 3 MMM dd yyyy 17 15 00 MMM dd yyyy 17 15 NEW MAIL S NO NEW MAIL If the POP Server has not received any new email the following message is displayed 3 ON LINE RCV ID abc panasonic ...

Page 68: ...er the POP Password when the Program Key is pressed to retrieve email This function allows others to share your machine to retrieve their emails from the POP Server by preprogramming their POP User Names and POP Passwords into the Program Keys P1 to P8 Their emails can be retrieved by simply pressing their associated Program Key See Note 1 2 5 POP PASSWORD Ex PANA123 and press SET POP USER NAME Ex...

Page 69: ...ess 1 2 SET PROGRAM 1 5 ENTER NO OR 5 7 To return to standby Ex P1 4 POP RCV USER NAME kate 3 If the POP Password is not entered in the program key enter the POP Password Up to 10 characters and press START 5 nn NEW MAIL S NO NEW MAIL If the POP Server has not received any new email the following message is displayed If the POP Server received new email the machine will display the number of email...

Page 70: ...3000 DP 3010 DP 3510 DP 3520 DP 4510 DP 4520 DP 6010 DP 6020 DX 600 DX 800 UF 280M UF 312 UF 322 UF 332 UF 333 UF 342 UF 344 UF 550 UF 560 UF 585 UF 590 UF 595 UF 733 UF 744 UF 745 UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 1 2 5 CONFIDENTIAL XMT CONF CODE Confidential Code 4 digit Ex 2233 or AAA AAA AAA AAA BBB BBB BBB BBB BBB BBB AAA AAA These do...

Page 71: ...any one of the following methods Quick Name Search One Touch ABBR Dialing Manual Number Dialing Directory Search Dialing For details see page 20 If required inform the receiving person of the Confidential Code 3 4 5 8 CONFIDENTIAL XMT CONF CODE 2233 CONF COMM 1 5 ENTER NO OR ...

Page 72: ... same confidential code both documents are stored together in the same confidential mailbox 3 We recommend that optional flash memory card be installed when this function is used See page 178 on Image Memory Capacity 4 If confidential faxes were received in the mailbox of UF 733 you cannot poll those documents The UF 733 is designed to print out the received confidential document locally only Afte...

Page 73: ...y whether the unit has received a confidential fax by printing out the File List CONF RCV REPORT DATE MMM dd yyyy TIME 15 00 NOTICE OF CONFIDENTIAL DOCUMENT HELD 1 2 3 4 FILE NO RECEIVED FROM PAGES TIME RECEIVED 040 PANAFAX 001 MMM dd 15 00 PANASONIC HEAD OFFICE 201 555 1212 1 File number 001 to 999 2 Received remote station s ID Character ID or Numeric ID 3 Number of pages received 4 Received dat...

Page 74: ... Fax Parameter No 42 CONF POLLED FILE SAVE to Valid See page 141 Once the confidential document is stored in your machine it can be polled by another machine 2 1 CONFIDENTIAL POLLED CONF CODE 5 or Confidential Code 4 digit and press SET After you have been notified that someone has transmitted a confidential document to your machine s mailbox use the following procedure to print the confidential d...

Page 75: ...LE SAVE is changed to Valid See page 141 3 4 6 CONF COMM 1 5 ENTER NO OR STORE NO 002 PAGES 001 01 The document s will be stored into memory If required inform the receiving party of the confidential document and tell them the confidential code needed to poll the document 5 3 4 PRINT CONF FILE CONF CODE CONF COMM 1 5 ENTER NO OR 5 Confidential Code 4 digit and press SET ...

Page 76: ...xes stored in your machine by using the following procedure There are two types of confidential file deletions one is to delete the file individually by its Confidential Code and the other is to delete all confidential files in memory 2 1 DELETING CONF CODE 2233 5 To delete a file using Confidential Code To delete all confidential files from memory 2 1 DELETE ALL CONF FILES 1 YES 2 NO 5 DELETING A...

Page 77: ...77 Advanced Facsimile Features 3 4 DELETE CONF FILE CONF CODE 3 CONF COMM 1 5 ENTER NO OR CONF COMM 1 5 ENTER NO OR 5 4 DELETE CONF FILE CONF CODE 5 Confidential Code 4 digit and press Ex 2233 SET ...

Page 78: ...g Transmission 3 The Sub address is not transmitted during Manual Redial Mode Sending a Fax with Sub Address Setting the Sub Address into an Phone Book 2 1 or 2 1 5 01 5551234s2762 6 01 ENTER TEL NO Enter the telephone number press then enter the Sub address Up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub address Ex 5551234 2762 SUB ADDR SUB ADDR SUB ADDR aaa...

Page 79: ...lephone number press then enter the Sub address Up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub address Ex 5551234 2762 SUB ADDR SUB ADDR 1 ONE TOUCH 2 ABBR NO 3 4 ONE TOUCH PRESS ONE TOUCH 5 01 ENTER NAME 5551234s2762 7 You can send the document using a One Touch ABBR Dialing with a preset Sub Address Ex Q 01 TEL NO Sub Addr 01 SALES DEPT 5551234s2762 8 Ente...

Page 80: ...ameter No 56 see page 142 2 Page 1 2 Page 1 2 1 Sample Fax Cover Sheet FACSIMILE COVER SHEET 1 MMM dd yyyy 15 00 2 Message To SALES DEPT 3 Message From PANASONIC 201 555 1212 4 02 Page s Following This Cover Page 5 ENTER STATION THEN PRESS START 00 Dial by any one of the following methods Quick Name Search One Touch ABBR Dialing Manual Number Dialing Directory Search Dialing For details see pages ...

Page 81: ...and Color functions are not available when the Fax Cover Sheet is set 3 5 6 Explanation of Contents 1 Starting time of communication 2 Recorded name in the Phone Book station 3 Your LOGO up to 25 characters and ID Number up to 20 digits 4 The number of pages to follow 4 COVER SHEET OFF 1 OFF 2 ON Cover Sheet is not attached Cover Sheet is attached 1 2 ...

Page 82: ...600 DX 800 FP D250F FP D350F UF 160 UF 160M UF 170 UF 260 UF 270 UF 270M UF 280M UF 300 UF 312 UF 322 UF 550 UF 560 UF 585 UF 590 UF 595 UF 650 UF 733 UF 745 UF 750 UF 750D UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 UF 790 UF 880 UF 885 UF 890 UF 895 UF 990 UF 9000 UF M500 AAA 1234 1234 BBB No Password Password Matching Password 5 2 1 43 PASSWORD XMT 1 OFF 1234 OFF password is not checked ON passw...

Page 83: ...he password press in step 4 Then reenter a new one 5 3 4 FAX PARAMETER 1 183 NO 43 PASSWORD XMT 6 4 digit Transmission Password and press Ex 1234 SET 3 FAX PARAMETER 1 183 NO 6 4 44 PASSWORD RCV 5 4 digit Reception Password and press Ex 1234 SET CLEAR ...

Page 84: ...n It is either always OFF or ON until the setting is changed 2 1 5 Use the following procedure to select whether the password is checked PASSWORD XMT OFF or ON for each Transmission ENTER STATION S THEN PRESS START 00 Dial by any one of the following methods Quick Name Search One Touch ABBR Dialing Manual Number Dialing Directory Search Dialing For details see page 20 or Advanced Facsimile Feature...

Page 85: ...85 Advanced Facsimile Features 5 3 ENTER STATION S THEN PRESS START 00 PASSWD XMT OFF 1 OFF 2 ON 4 OFF password is not checked ON password is checked 1 2 6 ...

Page 86: ...machine will not prompt you to enter the password The document s will be printed immediately after pressing press in Step 4 This feature is used to secure all received documents by storing them into memory To print the document s received in memory the authorized operator must enter the correct password Setting RCV To Memory Password Setting the RCV To Memory Printing Documents After receiving doc...

Page 87: ...TO MEMORY feature to OFF first Then change the password See page 141 3 4 FAX PARAMETER 1 183 NO 37 RCV TO MEMORY 4 digit RCV to Memory Password Ex 1234 5 See Note 4 3 4 RCV TO MEMORY OFF 1 OFF 2 ON 3 PRINT RCV TO MEMORY ON 1 OFF 2 ON 3 PRINT 5 MMM dd yyyy 15 00 RCV TO MEMORY 3 4 RCV TO MEMORY ON 1 OFF 2 ON 3 PRINT RCV TO MEMORY PRINT 1 OFF 2 ON 3 PRINT 5 INPUT PASSWORD 4 digit RCV to Memory Passwo...

Page 88: ... enter a PIN code before any dialing Selecting the Access Method Prefix or Suffix Dialing with a PIN Code NOTE 1 The PIN code is shown as on the display when dialing the number aaa PBX PIN Personal Identification Number 1 4 39 PIN CODE ACCESS 1 NONE Suffix Code Prefix Code Ex 2 3 2 PIN code Transmit 1 2 5 ENTER PIN CODE ENTER PIN CODE 9876 6 PIN code Up to 36 digits Ex 9876 or ...

Page 89: ...mode 2 FAX PARAMETER 1 183 NO 3 5 4 39 PIN CODE ACCESS 2 SUFFIX 6 ENTER STATION S THEN PRESS START 00 01 Station name 5551234 3 4 5 7 Starts dialing with PIN code Dial by any one of the following methods Quick Name Search One Touch ABBR Dialing Manual Number Dialing Directory Search Dialing For details see page 20 Ex One Touch Q 01 ...

Page 90: ...a match is found your machine will start receiving the document If a match is not found your machine will cancel the reception and an Information Code 406 will be recorded on the Journal Setting the Selective Reception NOTE 1 When the Selective Reception is set your machine can receive only from those stations which are programmed in the built in auto dialer aaa aaa bbb ID A xxxxx1234 B xxxxx9876 ...

Page 91: ...ed Facsimile Features NOTE 2 If your ID number has not been set your machine might not be able to receive from some models To set your ID Number see page 130 3 4 FAX PARAMETER 1 183 NO 46 SELECT RCV 1 INVALID 5 ...

Page 92: ...e Transaction Journal will be sorted by the Department Code number 1 50 when it is printed Setting the Department Code NOTE 1 The Department Code List can be printed out with the Fax Parameter List To enable the printing of the Department Code List change the setting of Fax Parameter No 77 Department Code to Valid in advance See pages 142 and 166 aaa 1 4 77 DEPARTMENT CODE 1 INVALID INPUT DEPT NAM...

Page 93: ...4 DEPT CODE 1 50 ENTER NO OR 6 7 INPUT DEPT CODE 12 INPUT DEPT NAME 13 Enter the Department Code number 1 to 50 and press Ex 12 SET To record another Department Code repeat steps 6 and 7 To return to standby press STOP 8 Up to 8 digit Department Code Ex 12345678 ...

Page 94: ...O OR 5 Enter the Department Code number you wish to change or erase 1 to 50 and press Ex 12 SET then enter a new Department Code and press Ex 12345678 CLEAR SET 7 INPUT DEPT CODE 12 Previous Code Requires the input of a preset Department Code 8 digit maximum 1 2 INPUT DEPT CODE 5 8 digit Department Code Ex 12345678 or Requires the input of a preset Department Code 8 digit maximum ...

Page 95: ... change or erase another Department Code repeat steps 5 to 7 To return to standby press STOP 3 01 Station name 5551234 4 5 6 The document is sent with the header of the selected Department Name The selected Department Name is printed on the COMM Journal and Individual Transmission Journal Dial by any one of the following methods Quick Name Search One Touch ABBR Dialing Manual Number Dialing Direct...

Page 96: ...COMM PAGES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 19 OK 001 001 017 00 00 13 XMT 5551234 MMM dd 10 10 C0044903C0000 30 OK 011 011 045 00 08 15 XMT SERVICE DEPT MMM dd 13 10 C0044903C0000 TOTAL PAGES 000012 TOTAL TIME 00 08 28 PANASONIC HEAD OFFICE 201 555 1212 Sample Department Code Journal Received Calls DEPT CODE JOURNAL DATE MMM dd yyyy TIME 15 00 P 02 RECEIVED CALLS MMM dd TO MM...

Page 97: ...ceived for this machine 3 Total transmitted received time for this machine 4 Department Code Number 5 Department Name 6 Number of total pages transmitted received for this department 7 Total transmitted received time for this department 1 2 PRINTING JOURNAL 4 JOURNAL 1 PRINT 2 VIEW 3 3 Prints a Journal Journal View Ex 1 2 1 ...

Page 98: ... 1 2 3 4 5 6 FILE COMM TYPE CREATED TIME START TIME PAGES DESTINATION S No 001 MEM POLLED XMT MMM dd 13 20 20 30 001 002 MEM DEF XMT MMM dd 13 20 22 30 003 011 012 013 016 017 PANASONIC HEAD OFFICE 201 555 1212 1 File number If the file is now being executed a is indicated on the left of the file number 2 Communication type 3 Stored date time Date time that these files were stored 4 Executing time...

Page 99: ... FILE 4b Prints a File List View a File List 1 2 123 XMT 12 00 P001 B SALES Type of Communication XMT Transmission RCV TO MEM Receive to memory POLL Polling POLLED Polled FWD Fax Forward RMT Remote Diagnostic Start Time File Number Station No Station Name Number of Pages Scroll Marker Latest transaction Oldest transaction ...

Page 100: ...llowing message is shown on the display Press to change the file type to deferred communication Use the following procedure to change the start time and or stations in a communication file 1 2 5 DEFERRED XMT START TIME 22 30 then enter a new START Time and press Ex 0600 6 00am CLEAR SET Use the following procedure to delete the file from memory 1 2 5 DELETE FILE NO 001 1 YES 2 NO DELETING FILE NO ...

Page 101: ...ER FILE NO OR FILE NO 001 7 5 File No or Scroll Ex 0 0 1 TEL NO 5551234 6 keys to scroll the entered Station If you wish to delete Station s press Or enter new Station s CLEAR or ENTER FILE NO OR FILE NO 3 4a ENTER FILE NO OR FILE NO 001 5 ENTER FILE NO OR FILE NO File No or Scroll Ex 0 0 1 4b to delete all files then press SET DELETE ALL FILES 1 YES 2 NO Enter the next file number you want to del...

Page 102: ...ile it is being sent 2 Your machine cannot add document s into a file while it is being sent or waiting to redial Use the following procedure to print the contents of the communication file 1 2 5 PRINTING PAGE 001 003 Use the following procedure to add documents into the file 1 STORE NO 001 PAGES 002 10 2 ENTER FILE NO OR FILE NO 001 5 6 or ...

Page 103: ...103 Advanced Facsimile Features ENTER FILE NO OR FILE NO 3 4 ENTER FILE NO OR FILE NO 001 ENTER FILE NO OR FILE NO 3 4 File No or Scroll Ex 0 0 1 5 5 File No or Scroll Ex 0 0 1 or or ...

Page 104: ...led when this function is used See page 179 If a memory communication has been unsuccessful due to a busy line or no answer the document you stored is automatically erased from memory after the last redial If you need to retain the document even if the communication failed change the setting of Fax Parameter No 31 Incomplete File Save to Valid in advance See page 141 Use the following procedure to...

Page 105: ...105 Advanced Facsimile Features ENTER FILE NO OR FILE NO 3 4 ENTER FILE NO OR FILE NO 001 5 File No or Scroll Ex 0 0 1 or ...

Page 106: ...ress match within its auto dialer and will route the documents to the corresponding stations email address s and or telephone number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI Routing within its auto dialer and will route the documents to the corresponding stations email address es and or telephone number s NOTE 1 I...

Page 107: ...e is recommended by the Internet Fax standard To improve and make the system robust Authentication through encryption based techniques are provided as a typical solution The techniques may be associated with the transmission channel such as by using Simple Authentication and Security Layer SASL Some Internet Service Providers ISP take advantage of Internet mail service by providing an Authenticati...

Page 108: ...ar G3 fax machine Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF F format file and then transmit this file attached to an email To convert applications into a TIFF F formatted file however requires you to first download the software printer driver from the web site listed below The second part requires you to install the softwa...

Page 109: ...109 memo Advanced Internet Fax Features ...

Page 110: ...l Addresses before a transmission The selected User Name is printed on the Header of each page sent and on the Comm Journal When sending email the selected user name and or email address appears in the From field of the email message 1 5 2 SENDER SELECTION ENTER NO OR Enter the Sender Selection number 01 to 24 2 digit Ex 1 2 ENTER USER NAME 12 Enter your User Name up to 25 characters and digits to...

Page 111: ... See page 143 and 166 5 4 145 SENDER SELECTION 1 INVALID ENTER USER NAME 13 7 To record another User Name repeat steps 5 and 6 To return to standby press STOP ENTER EMAIL ADDRESS 12 Enter an email address up to 60 characters to be printed on the From field of the mail message then press Ex abc panasonic com SET 3 8 FAX PARAMETER 1 183 NO File No Scroll 12 PANASONIC SALES abc panasonic com SELECT S...

Page 112: ...ress Routing Set this parameter to perform an ITU T Sub address query within its auto dialer and to route the received document s to the corresponding stations email address es or telephone number s Telephone Line To Sub address 001 To ID Number 9999 ID Number 9999 Sub address 001 or Telephone Line 2 1 3 1 ONE TOUCH 2 ABBR NO One Touch dialing number email address ABBR dialing number email address...

Page 113: ... of the routed email Relay Station The routing station s email address will appear in the From field of the routed email No 155 Print Routed Document Set this parameter to select whether a received fax to be routed is always printed on your machine or only when the routing operation fails 4 ONE TOUCH PRESS ONE TOUCH Ex Q 01 To change the input mode 5a 01 ENTER EMAIL ADDRESS Enter an email address ...

Page 114: ...station registered in the one touch or abbreviated dialing number Once the faxes or emails are received in the memory the machine will forward the received document s to the telephone number or the email address registered in the one touch or abbreviated dialing number This function is convenient when you would like to receive faxes or emails in another place i e your home at night or during a hol...

Page 115: ...eatures NOTE 3 It is not possible to receive a document if the memory of your machine overflows or is about 95 used Relayed Transmission 3 7 4 FAX PARAMETER 1 183 NO 6 MMM dd yyyy 15 00 FAX FORWARD 54 FAX FORWARD 1 INVALID 5a 5b ...

Page 116: ... or machine you can send documents to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or machine receives a COMM Journal from the Relay Station This COMM Journal confirms whether the Internet Relayed Transmission was successful Example 2 Fax Server Intranet Relay Transmission 1 Initiate...

Page 117: ...y activity information is sent by email from the Relaying Internet Fax to its Manager s Email Address which is programmed in the Relaying Internet Fax machine s User Parameters See page 53 To use the Internet Relayed Transmission just follow the set up procedure described on pages 119 to 127 and obtain certain information provided by the Relaying machine operator A sample network is shown in Figur...

Page 118: ...ey 61 2 111 1234 Singapore Relay Table 3 Sample Parameter and Phone Book Dialing Number Table for London Relaying Station Telephone Number 71 111 1234 Email Address SMTP Ifax london panasonic co uk Host Name london Relay XMT Password uk rly Station Name Email Address Telephone Number Relay Station Address New York ifax newyork panasonic com Stockholm 46 8 111 1234 London Relay Singapore Ifax singa...

Page 119: ...x of Relay Station Address is Relay XMT Password Host Name Domain Name 5 Manager s Email Address User s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email addre...

Page 120: ...ling for Relayed Transmission Request 1 Enter the telephone number up to 36 digits If the Relay and the End Receiving Stations are both in the same area omit the Country Code and the Area Code from the End Receiving Station The End Receiving Station is a local telephone number as viewed from the Relay Station 01 ENTER TEL NO Ex 3961111234 and press SET 2 6 01 ENTER NAME 3961111234 Ex ROME and pres...

Page 121: ...NE TOUCH 3 Ex Q 01 Enter the 3 digit Abbreviated number of the Relay Station that you want to assign to this End Receiving Station The Abbreviated number must contain the Relay XMT Password of the Relay Station To return to standby press STOP 1 ONE TOUCH 2 ABBR NO Ex 1 5 7 ...

Page 122: ...ters setup 2 1 3 Enter only the telephone number s of the End Receiving Station s Quick Name Search One Touch ABBR Dialing Directory Search Dialing For details see page 20 Ex One Touch Q 01 or 2 1 The document s is stored into memory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receivin...

Page 123: ...ion completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful 01 STOCKHOLM 4681111234 4 LAN RELAY XMT ENTER STATION S 4 6 LAN RELAY XMT ENTER RELAY STATION 5 Assign a Relay Station by either one of the following methods Quick Name Search One Touch ABBR Dialing ...

Page 124: ...our PC sends the text document s to the Relay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s your PC receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful Phone Book Number and Program Key Number can be ...

Page 125: ...lication to the Internet Fax you have to convert the file into the format that the Internet Fax is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet Fax as an attached document Internet Fax Mailer allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet Fax You can down...

Page 126: ... If you transmit through more than one Relay Station you will receive a separate Result Report COMM JOURNAL DATE MMM dd yyyy TIME 15 00 1 2 3 MODE RELAYED TRANSMISSION START MMM dd 15 00 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROME 001 001 00 00 15 PANASONIC HEAD OF...

Page 127: ...x Features Sample Relayed Transmission Notification Email to a Manager Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s 2 1 MMM DD yyyy ...

Page 128: ...or Pulse Setting the Dialing Method Tone or Pulse Setting the Monitor Volume Setting the Ringer Volume 2 1 FAX PARAMETER 1 183 NO 3 2 1 3 MONITOR or repeatedly to raise or lower the volume 2 1 3 or repeatedly to raise or lower the volume MMM dd yyyy 15 00 00 RINGER VOLUME ...

Page 129: ...129 Setting Your Machine 5 06 DIALING METHOD 1 PULSE 06 DIALING METHOD 2 TONE for PULSE for TONE Ex 1 2 1 4 MONITOR VOLUME LOW HIGH 4 5 To return to standby 4 To return to standby ...

Page 130: ...ion Setting the User Parameters NOTE 1 The special characters of Å Ä Ö Ü Æ È and É cannot be used for Character ID 2 If you make a mistake use or to move the cursor beyond of the incorrect number press then reenter the new number 3 The current Date Time must be set because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of these Operating Instructions 4 Y...

Page 131: ...ry code 6 Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991 For details see FCC NOTICE at the end of these Operating Instructions 4 5 DATE TIME 04 06 2004 15 00 6 9 ID NO 10 ID NO 201 555 1212 Enter your ID max 20 digits Press for space Ex 201 555 1212 MONITOR MONITOR MONITOR To return to standby LOGO Enter your LOGO max 25 charact...

Page 132: ...Pulse to Tone after dialing the digit 2 1 1 ONE TOUCH 2 ABBR NO To record another number repeat steps 4 to 7 To return to standby press STOP 3 7 for One Touch for ABBR No Ex 1 2 1 ONE TOUCH PRESS ONE TOUCH 01 ENTER NAME 3961111234 Enter the station name up to 15 characters 6 2 1 1 ONE TOUCH 2 ABBR NO 022 ENTER NAME sales panasonic com ABBR ENTER ABBR NO 3 7 8 To record another number repeat steps ...

Page 133: ...on 3 The required 6 Basic Internet Parameters must be set when sending via LAN See page 52 Enter the telephone number up to 36 digits including pauses and spaces 4 01 ENTER TEL NO 6 ONE TOUCH PRESS ONE TOUCH Ex see Note 2 Q 01 5 Enter the email address up to 60 characters 4 022 ENTER EMAIL ADDRESS ABBR ENTER ABBR NO Ex 001 160 0 2 2 7 5 022 ENTER TEL NO 6 ...

Page 134: ...e Touch dialing numbers you can print the Directory Sheet which includes each station s name See Note 1 NOTE 1 If the Fax Parameter No 119 QWERTY KEYBOARD is set to 2 Quick Name Search the Directory Sheet will not print out See page 142 2 1 PRINTING DIRECTORY SHEET 3 Your machine prints the Directory Sheet See Note 1 ...

Page 135: ...ert into the Directory Holder It may be necessary to trim the edges a bit further for the sheet to fit into the holder better Cut the Directory Sheet along the dashed lines and insert into the Directory Holder Note It may be necessary to trim the edges a bit further for the sheet to fit into the holder better Directory Sheet Sample ...

Page 136: ...een the numbers to make it easier to read 3 If you have to change any of the One Touch ABBR No enter a new number email address or station name after pressing key in each steps 4 If you make a mistake use or to move the cursor beyond the incorrect number press then reenter the new number 1 2 01 SALES DEPT 9 555 2345 Press then enter a new telephone number s or email address and press CLEAR SET 3 1...

Page 137: ...the communication first by Edit File Mode See page 100 6 If your machine sounds an alarm pi pi pi in Step 4 this indicates that the One Touch has been registered for Scanner s station 4 5 ONE TOUCH PRESS ONE TOUCH 7a 01 PANAFAX 9 555 3456 Ex Q 01 7b ONE TOUCH PRESS ONE TOUCH To return to standby 6a 01 SALES DEPT 9 555 3456 Press then enter the station name using a Keypad up to 15 characters Ex PAN...

Page 138: ... by simple key operation just before a transmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below Setting the Fax Parameters NOTE 1 To scroll the Fax Parameters in step 3 press or 2 To print out a Fax Parameter List see page 166 2 1 6 FAX PARAMETER 1 183 NO 04 STAMP HOME ...

Page 139: ...139 Setting Your Machine NOTE 3 Fax Parameter setting mode is accessible only when the machine is in the Ready Mode 4 FAX PARAMETER 1 183 NO 004 5 04 STAMP HOME 1 OFF Change setting Ex for ON 2 6 ...

Page 140: ...tside 3 No print 008 HEADER FORMAT 1 Logo ID No Selecting the header format 2 From To 009 RCV D TIME PRINT 1 Invalid Selecting whether the machine prints the received date time remote ID percentage of reduction and page number on the bottom of each received document 2 Valid 012 COMM JOURNAL HOME 1 Off Selecting the home position of printout mode for COMM Journal Off Always Inc only Off Does not pr...

Page 141: ... All ring patterns 2 Valid Select a ring pattern for automatic answering 1 A Standard ring pattern 2 B Double ring pattern 3 C Triple ring pattern Short Short Long 4 D All other triple ring patterns except the type C described above 037 RECEIVE TO MEMORY Enter a 4 digit password used to print out the received document in memory by using F8 5 RCV TO MEMORY When F8 5 is set to On this parameter will...

Page 142: ...y must always be available for receiving Faxes This setting is available when the 2nd Paper Feed Module Option is installed 2 Tray 1 3 Tray 2 099 MEMORY SIZE FLASH MEMORY Displays the amount of base and optional memory installed Base Memory Optional Memory 118 FAX FUNCTION DETECT 1 Invalid Setting the number of digits required to determine the entered number is a Fax Telephone number Upon detectin...

Page 143: ...PT 1 Invalid Selecting whether to send a return receipt when receiving from another Panasonic Internet Fax 2 Valid 151 EMAIL HEADER FORMAT 1 All Selecting the header information to print when an email is received Normally used for Troubleshooting It shows the path of the email transmission before arriving at your machine 2 Subject From To 3 Off 152 SUB ADDRESS ROUTING 1 Invalid Selecting whether t...

Page 144: ...g to a Domain other than as specified in the Default Domain parameter the header will be included regardless of the selection 2 Not included 168 CC BCC STATION 1 Invalid Selecting whether to allow the CC BCC email address es to be entered 2 Valid 170 SMTP AUTHENTICATION See Note 3 1 Invalid If you transmit to the SMTP server user name and password are used for authentication Selecting Valid allows...

Page 145: ...n to Email However neither PDF nor JPEG formats can be used tor Internet Faxing Internet Fax to Internet Fax as current Internet Fax specifications do not support these file formats and TIFF F format must be used when sending to an Internet Fax machine This setting can be temporarily changed when sending an Internet Fax with the Select Mode F8 6 XMT FILE TYPE NAME 2 PDF 182 SEND COMM JOURNAL 1 Pri...

Page 146: ...s to standby you have to reenter the access code in order to use the machine again Registering the Access Code does not affect the use of the machine in any other way Setting the Access Code Operating FAX EMAIL with the Access NOTE 1 To erase the Access Code enter the Access Code and press and follow the procedure above to Step 3 then press and 2 1 3 FAX PARAMETER 1 183 NO 2a 1 2b MMM dd yyyy 15 0...

Page 147: ...ameters only Ex 1 2 2 38 ACCESS CODE 4 digit Access Code Ex 1234 38 ACCESS CODE 2 PARAMETERS 1234 38 ACCESS CODE 1 ALL 1234 or 4b 5 FAX PARAMETER 1 183 NO MMM dd yyyy 15 00 00 3a MMM dd yyyy 15 00 ACCESS CODE 3b ENTER ACCESS CODE 4 digit Access Code Ex 1234 ENTER ACCESS CODE Now you can operate the machine normally ...

Page 148: ...sword Retrieves the Internet Parameters 3 set abbr password Programs the Auto Dialer 4 get abbr password Retrieves the Auto Dialer Data 5 get jnl password Retrieves the current Journal data Where set is used to program the data get is used to retrieve the data parameters represents Internet Parameters abbr represents Auto Dialer jnl represents Journal password is the Remote Password programmed in ...

Page 149: ...t you enter in the Subject line of your email message and performs one of the following functions it Retrieves or Stores data into the Internet Parameters User Parameters The two types of commands that can be entered in the Subject line of your email NOTE 1 To activate this feature change the Fax Parameter No 158 PC Remote Update to Valid See page 144 1 To Store data type set parameters password w...

Page 150: ... get parameters password To retrieve the Internet Parameters get abbr password To retrieve the Auto Dialer Phone Book Dialer get jnl password To retrieve the Journal Transaction Journal where the password is the Remote Password programmed in your machine s User Parameters i e 1234567890 For security always input a Remote Password in the User Parameters If it was not programmed signify with i e get...

Page 151: ...ation following the sign is ignored by your machine 4 Edit a parameter and or add additional parameters 5 When finished use the File Save as command and save the updated file with txt extension as a backup 6 Send the email message to your machine to update the Internet Parameters and or Auto Dialer Phone Book Dialer set parameters password To store the Internet Parameters set abbr password To stor...

Page 152: ...s SYSTEM PARAMETER List To user1 panasonic com Your Machine s SYSTEM PARAMETER List STATION PANASONIC EMAIL ifax2 panasonic com DATE TIME MMM dd yyyy 12 34 Internet parameters IP ADDRESS 192 168 3 21 SUBNET MASK 255 255 255 0 SMTP SERVER es1 panasonic com DEF ROUTER 192 168 3 22 DNS SERVER 192 168 3 1 2 ND DNS SERVER 0 0 0 0 POP SERVER es1 panasonic com POP USER NAME ifax2 sender 01 PANASONIC ifax...

Page 153: ...ess c Relay XMT Password 10 characters maximum The syntax is relay Relay XMT Password Quotation marks enclosing the password is required as shown in the example above d Remote Password 10 characters maximum The syntax is remote Remote Password Quotation marks enclosing the password is required as shown in the example above Notice that for the above example we have changed the Manager s Email Addre...

Page 154: ...NE TOUCH ABBR List STATION PANASONIC EMAIL ifax2 panasonic com DATE TIME MMM dd yyyy 17 45 begin 001 SALES DEPT ifaxlink ifax panasonic com 1111 5551234 002 SP 200 0003 003 SP 200IFAX ifax panasonic com 004 LONDON ifax rly london panasonic co uk 005 ROME 396111234 end program P01 POP3 POP user POP3 password pop pswd delete on end program P02 Group1 GROUP 001 002 end 4 5 Delete this header before s...

Page 155: ...BBR No or Program Keys to be programmed 001 to 160 indicates ABBR No s 001 to 160 160 stations maximum 1001 to 1032 indicates One Touch numbers from 01 to 32 2001 to 2008 indicates Program Keys P1 to P8 programmed as One Touch dialing number b Station name Name of the station being programmed 15 alpha numeric characters maximum c Station address email address or telephone number of the station bei...

Page 156: ... Dialer station is overwritten To erase the entire Auto Dialer data type the following command in the Subject line of your email set abbr password Where the password is the Remote Password programmed in your machine s User Parameters Retrieve and backup the existing data onto your PC first by following the procedures for Retrieving and Editing on pages 150 to 156 1 To Your machine s email address ...

Page 157: ...157 memo Setting Your Machine END_Ti6 ...

Page 158: ...0000 050 OK 001 001 160 00 00 16 XMT TEL XMT MMM dd 20 19 C8444B0577000 CONTINUE 13 PANASONIC HEAD OFFICE 201 555 1212 15 14 1 2 01 12 10 00 OK P01 XMT 5551234 Type of Communication XMT Transmission RCV Reception POL Polling PLD Polled FWD Fax Forward RMT Remote Diagnostic Date Time Latest transaction Oldest transaction Only 1 transaction Number of pages successfully transmitted or received Commun...

Page 159: ... The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 6 File Number 001 to 999 If the communication is stored into memory a file number is assigned for each communication 7 Duration of Communication 8 T...

Page 160: ...START MMM dd 14 50 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 OK 01 SERVICE DEPT 001 001 00 01 30 002 OK 02 SALES DEPT 001 001 00 01 25 003 407 03 ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111 1234 000 001 00 00 00 PANASONIC HEAD OFFICE 201 555 1212 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SALE...

Page 161: ... that the Relayed XMT was successful B OK indicates that the Batch Transmission was successful indicates LAN transmission 3 digit Info Code see page 170 indicates that the communication has failed In this case the machine will print the attached report with first page of your document as shown on the previous page 7 One Touch Abbreviated Number or Symbol mark indicates dialed by direct number dial...

Page 162: ...n mgcs mei co jp 1773 81 0467 5251 1234 NO OF STATIONS 005 4 PANASONIC HEAD OFFICE 201 555 1212 1 One Touch number or Abbreviated number nn One Touch number nnn Abbreviated number 2 Station name recorded in the machine Up to 15 characters 3 Telephone number recorded in the machine Up to 36 digits Telephone number Email address recorded in the machine Up to 60 characters Email address number Teleph...

Page 163: ...1 1234 NO OF STATION 005 PANASONIC HEAD OFFICE 201 555 1212 ONE TOUCH LIST DATE MMM dd yyyy TIME 11 11 P 01 1 2 3 7 ONE STATION NAME EMAIL ADDRESS TELEPHONE NO TOUCH ROUTING SUB ADDR 5 ROUTING TSI 6 RELAY ADDR ABBR NO 01 John Smith 201 555 3456 4452 1 201 123 4567 001 02 Jane Smith 201 555 1212 1212 212 555 1234 002 03 Bob Jones jonesb abcdefg com 123456 201 555 1212 04 Panafax1 panafax1 rdmg mgcs...

Page 164: ...00 1 2 3 4 5 PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS P1 TIMER XMT XMT 12 00 001 P2 TIMER POLL POLL 19 00 002 P3 PROG A POLL 001 002 P8 PROG B ABBR GRP 001 002 003 PANASONIC HEAD OFFICE 201 555 1212 To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys 2 1 ...

Page 165: ...RP indicates that the Program key is programmed as a group key ONE TOUCH indicates that the Program key is programmed as a One Touch key POP indicates that the Program key is programmed as a POP access key 4 Timer Indicates the starting time indicates that the Program key contains non deferred program 5 Numbers Recorded in the Program key One Touch ABBR numbers 3 PRINTING PROGRAM LIST ...

Page 166: ...yyyy TIME 15 00 P 01 1 2 3 4 5 PARAMETER DESCRIPTION SELECTION CURRENT STANDARD NUMBER SETTING SETTING 6 001 CONTRAST HOME 1 Lightest 3 Normal 5 Darkest 3 3 002 RESOLUTION HOME 1 Standard 2 Fine 3 S Fine 3 2 003 ORIGINAL HOME 1 Text 2 Text Photo 3 Photo 1 1 183 COLOR ATTACHMENT 1 Single page 2 Multi page 1 1 PANASONIC HEAD OFFICE 201 555 1212 ...

Page 167: ... code or password is not set When the code or password is set it is represented by asterisk 2 Description HOME means home position setting 3 Selection 5 Standard setting Factory preset standard setting 6 Changed setting indicated that the Factory preset setting was changed 3 PRINTING FAX PARAMETER LIST ...

Page 168: ... Replace stamp or refill ink 176 Transmission Copy Quality Vertical lines on the transmitted document Check own copy quality If copy is OK your machine has no problem report to the receiving party that they have a problem If copy is NG clean the Document Scanning Area Transmitted document is blank During Reception Add Paper Replenish the recording paper Recording paper misfed Remove the misfed pap...

Page 169: ...etting and the machine is printing the received document s from memory which also happens to be the 200th transaction the machine will not auto answer until the Transaction Journal completes printing 16 26 Cannot transmit or receive An information code will be shown on the display Refer to the information code table to find out the trouble 170 No Unit Operation No unit operation To reset the machi...

Page 170: ...ent and send again 403 No polling capability at the remote side Ask remote side to set POLLED ON 404 405 During initial handshake communication error occurred Reload the document and send again 406 Transmission Password does not match Receiving Password does not match Received from an unauthorized station in Selective Reception mode Check the password or the telephone number in One Touch or Abbrev...

Page 171: ...r party 580 Sub address transmission to a unit that has no Sub address function Check the remote station 78 581 Sub address Password transmission to a unit that has no Password Sub address function Check the remote station 78 623 No document loaded on the ADF Reload the document and send again 630 Redial was not successful due to a busy line Reload the document and send again 631 During dialing ST...

Page 172: ...ailed to obtain IP address from the DHCP server Check the 10Base T 100Base TX cable connection Confirm that the Internet Parameter and the DHCP server are correctly configured before turning On or turning Off the power Contact the Network Administrator 16 725 DNS Server connection timed out DNS Server is down Check the DNS Server IP Address Contact the Network Administrator 726 Received an error r...

Page 173: ...ions 800 814 816 825 Unit was requested to relay a document or Confidential Communication but has no capability Check with the other party 815 Mailbox is full Install Optional Flash Memory Card 826 Received Sub address is not registered in the Auto Dialer One Touch ABBR Dialing Check the Auto Dialer Check the remote station 870 Memory overflow occurred while storing documents into memory for trans...

Page 174: ...ransfer error FAX module Data transfer error occurred in the FAX module while communicating with the LAN module try again 4 554 MIME attachment not supported message file MIME attachment is not supported during this operation resend using plain text in the message body only 5 554 MIME format not supported MIME file type is not supported resend using plain text in the message body only 6 554 G3 rel...

Page 175: ...n 7 Format Error program block the end command is missing The block termination command end is missing in the program block add the end command and try again 8 Format Error system block the system command is missing The system block start command system is missing in the system block add the system command and try again 9 Permission denied Fax Forward parameter is set to Valid Change the Fax Forwa...

Page 176: ...t your local Authorized Panasonic Dealer to purchase a new stamp 2 Stamp ink refills can be purchased from a stationary store Use blue Shachihata X Stamp ink No 22113 or its equivalent 1 Lift the ADF 2 Detach the Scanning Pad from the left side only 4 Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp Verification ...

Page 177: ...er 3 4 5 Close the ADF 6 Close the Stamp Holder and reattach the Scanning Pad Note When closing the Stamp Holder close gently by pressing both latches 1 2 3 Plug in the Power Cord and turn the Power Switch ON Print out the Fax Parameter List see page 166 and confirm that the memory size on Fax Parameter No 99 See page 142 ...

Page 178: ...391 lines inch 15 4 lines mm 400 dpi as Super Fine Resolution 600 dpi 600 dpi as Super Fine Resolution 300 dpi 300 dpi as Super Fine Resolution in Color One Touch Abbreviated Dialing Memory Capacity 200 stations including 32 One Touch keys and 8 Program keys plus additional 800 stations with the optional Hard Disk Drive DA HD19 installed Each station can register up to 36 digits for each telephone...

Page 179: ...ETF RFC 2305 ITU T T 37 Communication Protocol TCP IP SMTP POP3 MIME File Format TIFF IETF RFC 2301 Profile S F J PDF Transmission only JPEG Transmission only Email Receiving Width Maximum Letter A4 size Part Name Part No Remarks Handset Kit UE 403171 Telephone Handset Kit Verification Stamp DZHT000027 X Stamp Expansion Flash Memory Card UE 410047 UE 410048 4 MB Flash Memory Card 8 MB Flash Memory...

Page 180: ...ntains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company Ask your telephone company or installer to install the jack suitable for your device if such is not available A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules ...

Page 181: ...tion Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information 1 Date and Time of transmission and 2 Identification of either business business entity or indi...

Page 182: ...Canadian maintenance facility designated by supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if p...

Page 183: ... La compagnie de télécommunications peut demander à l utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l utilisateur ou à cause de mauvais fonctionnement Pour sa propre protection l utilisateur doit s assurer que tous les fils de mise à la terre de la source d énergie électrique des lignes téléphoniques et des canalisations d eau métalliques s il y...

Page 184: ...nd Telephone This organization has presently developed four groups of industry standards that insure facsimile compatibility Character ID A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine Character Keys The keys that are used to enter letters and symbols for various programming functions Client Clients are computers that run software...

Page 185: ...ammed into your unit DNS Domain Name Server The purpose of the DNS is to store records containing domain information such as Fully Qualified Domain Names FQDN and translate them to TCP IP addresses Domain Name A unique name that identifies an Internet site Domain Names always have 2 or more parts separated by dots The part on the left is the most specific and the part on the right is the most gene...

Page 186: ...repository for services available to other computers on the network A Host must have a unique Host name within a domain The host is the first left most section of the Fully Qualified Domain Name FQDN The remainder of the FQDN is the domain and often tells you something about where your machine is located i e at Panasonic Example Your machine s email address is Fax fax01 panasonic com In the exampl...

Page 187: ...uns over TCP IP LOGO Your programmed company name or identification up to 25 alphanumeric characters MAC Address Its the hardware address often referred to as MAC Media Access Control address that is assigned to the equipment MAC address is hard coded and is not configurable The MAC address consists of 6 hexadecimal numbers separated by colons Example 00 00 c0 34 f1 50 Mail Gateway IP Address The ...

Page 188: ...ern for the improvement of copy quality PDF Adobe Portable Document Format PDF is a universal file format that preserves all the fonts formatting graphics and color of any source document regardless of the application and platform used to create it Phone Book The ability to store full phone numbers or email addresses into the dialer and then utilizing a single keystroke to speed dial that number e...

Page 189: ...contains information regarding the last document transmission to a relay station Relayed Transmission Sending a document to a relay station which in turn sends the document to the end receiving station Resolution Relates to the number of dots scanned or printed per certain square The quality of the image increases as the number of dots per certain square increases Rotation XMT The document is set ...

Page 190: ...application software to view the contents of TIFF F File Some TIFF Image Viewers may not display the data properly TIFF F Tagged Image File Format An image file format for attachments of graphic data for smooth transmission between different units The coding method of this format supports the same coding as Modified Huffman MH and multiple page image data Transmission Password A 4 digit password t...

Page 191: ...191 Appendix ITU T Image No 1 All specifications are based on the ITU T Image No 1 The sample shown below is not to scale ...

Page 192: ...ication 50 Dynamic Host Configuration Protocol DHCP 107 E Edit File Mode 98 Email ABBR Programming Errors 174 Email Character Set 143 Email Header Format 143 Entering One Touch Abbreviated Dialing Numbers 132 Entering One Touch Abbreviated Email Address 132 Error Message Sent to the Sender 174 F Facsimile Features 20 Fax Cover Sheet 80 Fax Forward 114 Fax Parameter List 166 Fax Parameters 138 Fixe...

Page 193: ...cuments via LAN 62 Receiving Email from a POP Server 64 Receiving Password 189 Reduction Ratio 141 Relay Network 117 Relay Station 119 Relay XMT Report COMM JOURNAL 126 Relayed Transmission 108 116 Resolution 140 Retry an Incomplete File 104 Returned Emails 60 S Safety Informations 17 Scanner Resolution 178 Selecting the Access Method Prefix or Suffix 88 Selective Reception 90 Sender Selection 110...

Page 194: ...rameters 150 To Stop the Transmission 12 24 Transaction Journal 144 158 Transmission Password 190 Transmission Resolution 50 Transmitted Document Confirmation 50 Troubleshooting 168 U Unattended Email Reception from the POP Server 66 Useful Office Functions Operating Instructions 2 User Parameter 190 Using a PC to Input the Internet Parameters Remotely 149 Using Email to Program or Retrieve Parame...

Page 195: ...r countries Adobe Acrobat Reader Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated All other trademarks identified herein are the property of their respective owners Copyright 2004 by Panasonic Communications Co Ltd All rights reserved Unauthorized copying and distribution is a violation of law The contents of these Operating Instructions are subject to change...

Page 196: ...MAGE INCLUDING BUT NOT LIMITED TO DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANTY WARRANTY USA Only For Service Call Panasonic Digital Document Company Unit of Matsushita Electric Corporation of America Two Panasonic Way Secau...

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